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Other Meetings and Hearings Page 1 Printed 2/8/2021

I. MAYOR'S SELECT COMMITTEE ON HOMELESSNESS II. Call to Order and Opening Prayer

III. Approval of Minutes

1. Agenda Item (ID # 4597)

Minutes for January 14, 2021 Meeting

ATTACHMENTS:

January 2021 Mayor's SC on Homelessness (DOCX)

IV. Unfinished Business

1. Agenda Item (ID # 4596)

Review Draft Report and Preliminary Recommendations

ATTACHMENTS:

SelectCommitteeonHomelessness_County_rmt_23Jan2021 (DOCX)

V. New Business VI. Information VII. Adjournment

VIII. NOTICE: Public access to the meeting room will be restricted pursuant to Governor Justice’s executive orders and local health regulations to limit the spread of COVID-19. The public is invited to attend this meeting via webcast (www.charlestownwv.us – Government – Agendas and Minutes).

IX. ACCESS NOTICE: The public may also attend the meeting by accessing the following Zoom link:

https://us02web.zoom.us/j/82075111449?pwd=Y2o1Vm00QUNKd1lwbVo0c

GpCejc4dz09 AND entering the Passcode: 839241; OR by calling (301) 715-

8592 and entering the Meeting ID: 820 7511 1449 and Passcode: 839241.

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Other Meetings and Hearings Meeting: 02/11/21 01:00 PM Department: Other Meetings

, Category: Report

Initiator: Daryl Hennessy SCHEDULED

AGENDA ITEM (ID # 4597)

Minutes for January 14, 2021 Meeting

ATTACHMENTS:

January 2021 Mayor's SC on Homelessness (DOCX)

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ZOOM ATTENDEES: Bob Trainor (Mayor), Jean Petti (CT City Council), Matt Ward (Grant Consultant), Bob Shefner (JCCM), Keith Lowry (JCCM), Janet Lowry (JCCM), John King, Josh Compton (County Commission), Kathrina Hagedorn (Catholic Charities), Alicia White (WV Coalition to End Homelessness).

Absent: Gary Dungan (JCCM), Gary Cogle (Auditor’s Office), Tony Grant (Ranson City Manager), Helen Dettmer (Bolivar Mayor), Shane Stoneberger (Feagan’s Jewelers).

MINUTES OF 11/12/2020: Approved.

UNFINISHED BUSINESS: Mayor Trainor reviewed the cover letter and Select Committee Draft Report on Homelessness. Discussion centered on correlating the cover letter’s

recommendations with those of the draft report. Committee members will review the draft report and offer editing and content feedback at the next meeting.

Mayor Trainor will present information from the Select Committee Draft Report at a county webinar with local mayors during the week of January 25, 2021. The meeting will be open for public viewing.

NEW BUSINESS: By tomorrow Keith Lowry will provide the Mayor with a timeline indicating when JCCM is financially no longer able to provide services at the current level. He will also provide the annual amount needed for JCCM to cover its current financial shortfall.

NEXT MEETING: Thursday, 02/11/2021 @ 1:00 p.m.

ANNOUNCEMENTS: Telamon is seeking a county representative to serve on its Board of Directors.

ADJOURNED: 2:09 p.m.

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Attachment: January 2021 Mayor's SC on Homelessness (4597 : Minutes for January 14, 2021 Meeting)

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Other Meetings and Hearings Meeting: 02/11/21 01:00 PM Department: Other Meetings

, Category: Report

Initiator: Daryl Hennessy SCHEDULED

AGENDA ITEM (ID # 4596)

Review Draft Report and Preliminary Recommendations

The committee will continue to review its draft report on homelessness and consider its recommendations. Mayor Trainor will brief the committee on his recent meeting with the county commissioners and other local mayors where he discussed the committee's preliminary recommendations. Attached is the document used by the Mayor for the briefing.

ATTACHMENTS:

SelectCommitteeonHomelessness_County_rmt_23Jan2021 (DOCX)

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businesses, and town centers, as well as civic and social institutions. The causes of homelessness are many and varied, including unaffordable housing, domestic violence, substance abuse, inadequate health care, and lack of a reliable socio-economic safety net.

While there may not be a simple panacea for solving our homelessness challenges, the Select Committee presents the following preliminary recommendations as initial steps to render homelessness a rare and brief event in our community.

1. Establish a more robust partnership among Jefferson County municipalities, county officials, and other organizations or agencies to take a more active role in addressing social service needs in the community that lead to the risk of homelessness.

2. Create a Jefferson County social services liaison position to provide adequate county- wide collaboration with local, State, and Federally sponsored social service agencies and leverage resources available for affordable housing and other social services. This report concludes that many State and Federally sponsored social service agencies are regionally based and are located outside Jefferson County without adequate, if any, collaboration to address the growing needs in Jefferson County.

3. Provide additional resources to our local frontline organizations and expand the partnership beyond Jefferson County to a more regional collaborative effort.

4. Improve affordable housing options in Jefferson County by:

a. initiating efforts to include affordable housing in Jefferson County housing projects; and

b. creating a Housing Buy-Down program in Jefferson County to increase the supply of rapid rehousing and permanent supportive housing units in the County.

Establish a more robust partnership: The homeless crisis in Jefferson County impacts the entire county and as such a unified approach will facilitate consolidating resources, services, and leveraging outside assistance to address the problem of homelessness. County and municipal governments, partnering with area and regional social services providers – Federal, State, local, and other organizations – will better assess needs, prioritize resources, and coordinate effective assistance and solutions.

Create a Jefferson County social services liaison position: Many of the Federal and State social service agencies that were created to serve the Eastern Panhandle are located in Berkeley County and as such lack adequate collaboration, connection, or service offerings to meet Jefferson County needs. This disconnect and the growing populations of both Jefferson and Berkeley counties requires that either Jefferson County insist on an active role at Berkeley County based social service agencies or begin the process of pursuing a more direct role with those social agencies. In either case, some manner of a social services position in Jefferson County is required to coordinate this effort. In addition, the liaison position would coordinate closely with Jefferson County Community Ministries, the WV Coalition to End Homelessness, West Virginia Department of Health and Human Resources

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Attachment: SelectCommitteeonHomelessness_County_rmt_23Jan2021 (4596 : Review Draft Report and Preliminary Recommendations)

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(DHHR) – Jefferson County Office, the Health & Human Services Collaborative of the Eastern Panhandle, local churches and nonprofits to coordinate services.

Provide additional resources to our frontline organizations: Jefferson County Community Ministries (JCCM), the West Virginia Coalition to End Homelessness (WV Coalition), and local churches, our frontline organizations addressing homelessness in Jefferson County, have been battling poverty and homelessness and their causes for many years. They are a welcome source of positive benefit in our community. However, these organizations have been stretched to their limits and need additional resources and support to enable them to continue providing services to those in need. As such, the Select Committee recommends a cost-sharing agreement between the municipalities and county governments to facilitate accomplishing the following:

1.) Resources for key Jefferson County Community Ministries (JCCM) needs: Many of the critical services provided by JCCM to the at-risk community, including those who are homeless, are very resource intensive. Due in part to the COVID-19 pandemic coupled with increased needs have all but exhausted JCCM’s resources. In fact, JCCM forecasts a shortfall of approximately $80,000 for this fiscal year. Therefore, JCCM is in need of approximately $80,000 for this fiscal year and will require a like supplement in the future to be able to provide the current level of services. The following provides a general outline of the shortages:

a. $30,000 to support three full-time and two part-time shift Cold Weather Shelter managers, required to cover the 12-hour nightly shifts. These positions are assisted by non-paid volunteers.

b. $25,000 to support the JCCM Critical Rehousing (Motel) program. This program provides assistance to clients who require housing support in excess of the more typical short-term one to three day stay

c. $25,000 to support JCCM’s Transportation Support program and various other expenses. This program provides resources for automotive repairs, Eastern Panhandle Transport Authority (EPTA) bus tickets, transportation-to-work support, and the acquisition and maintenance of donated/low-cost vehicles for JCCM staff and volunteer use.

2.) Establish an additional Caseworker/Diversion Specialist position at Jefferson County Community Ministries, in partnership with the WV Coalition, to provide services throughout Jefferson County: The fundamental juncture in the continuum of care for assisting at-risk populations is to avoid their homelessness in the first place. Caring and advising at-risk and homeless clients require skilled caseworkers who are able to navigate the varied and somewhat tortuous labyrinth of Federal, State, and private care givers to identify, schedule, and secure the most efficacious assistance for clients. The estimated cost for an additional caseworker is $60,000 (inclusive) for the fulltime position. As JCCM is one of the centers of social services in Jefferson County, it’s recommended that the caseworker be located at JCCM with office/meeting space available at other municipalities in Jefferson County to provide direct services to those areas.

Attachment: SelectCommitteeonHomelessness_County_rmt_23Jan2021 (4596 : Review Draft Report and Preliminary Recommendations)

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3 and Urban Development (HUD) funding programs, there is a severe shortage of units that can be utilized for rapid rehousing and permanent supportive housing in Jefferson County.

Short-term need and longer-term solutions demand that a greater supply of affordable housing is needed in Jefferson County. To address the lack of affordable housing in Jefferson County, the Select Committee recommends:

1.) Initiate efforts to include affordable housing in Jefferson County: County and municipalities investigate strategies – building and development incentives and requirements – to establish meaningful portions of new housing construction projects in Jefferson County that are affordable for our lower-income workforce, individuals, and families.

2.) Create a “Housing Buy-Down” fund to support additional rapid rehousing and permanent supportive housing units in the County: The WV Coalition reports the dire need for additional units for rapid rehousing for individuals and families, and permanent supportive housing for the homeless. However, in the expensive Jefferson County housing market, it’s very difficult to find owners/landlords who can afford or are willing to rent their properties for the maximum HUD allowance of $794 (including utilities). To open up more rapid rehousing units in the County, the Select Committee recommends that county and municipal governments create a Housing Buy-Down fund to subsidize the $794 HUD allowance for 10 rapid rehousing and 5 permanent support housing units at $200/month would require an annual commitment of only $36,000.

3.) Enhance the effectiveness of public housing authorities to serve Jefferson County’s affordable housing needs: The Martinsburg Housing Authority (MHA) has jurisdiction over Jefferson County’s affordable housing issues but as with other agencies outside the county, a true partnership has never been formed and has failed to meets the needs of Jefferson County. As stated in our recommendation to create a Jefferson County social services liaison position, we should either insist on an active role at the Martinsburg Housing Authority or begin the process of pursuing a more direct role with State and/or Federal agencies.

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Attachment: SelectCommitteeonHomelessness_County_rmt_23Jan2021 (4596 : Review Draft Report and Preliminary Recommendations)

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