®
ACP.21
Processing
❖
Accounts Payable
R
R
R
R
Recurring P
ecurring P
ecurring Payables: Account Sour
ecurring P
ecurring P
ayables: Account Sour
ayables: Account Source Hierar
ayables: Account Sour
ayables: Account Sour
ce Hierar
ce Hierar
ce Hierarchy
ce Hierar
chy
chy
chy
chy
❖
Company
❖Organization
❖Account Number
❖Organization
(overrides Vendor
Type Master)
❖Account Number
(overrides Vendor
Type Master)
❖Company
❖Organization
❖Account Number
(Multiple Distribution)
®
ACP.33
Processing
❖
Accounts Payable
Special Rules for Commodity Codes
Special Rules for Commodity Codes
Special Rules for Commodity Codes
Special Rules for Commodity Codes
Special Rules for Commodity Codes
Service Commodity Processing
BPCS system logic handles the service and material commodity types
differently during purchase order processing and invoice entry in accounts
payable. Rules for service commodity processing are addressed below:
P
P
P
P
Pur
ur
ur
urchase Or
ur
chase Or
chase Or
chase Order Cr
chase Or
der Cr
der Cr
der Cr
der Creation
eation
eation
eation
eation
∇
To signify that a purchase order is for commodity items, enter a “1” for
inventory type on the second screen of PUR500.
∇
Enter a commodity code for a P.O. line. BPCS will then retrieve default
accounting information (profit center and account number for the
expense / asset account) from the Commodity Master file and will assign
that accounting information to this P.O. line.
◊
Both the default profit center and the default account numbers may be
manually overridden by the user.
◊
The order quantity for a given P.O. line will always default to “1” even if
the user enters a quantity much larger than one.
∇
A purchase order receipt for the service commodity is automatically created
by the BPCS system. Therefore, the user will never have to perform the
PUR550 Purchase Order Receipt function to signify that the service
commodity has been performed.
Accounts P
Accounts P
Accounts P
Accounts P
Accounts Payable Invoice Entry and P
ayable Invoice Entry and P
ayable Invoice Entry and P
ayable Invoice Entry and P
ayable Invoice Entry and Payment
ayment
ayment
ayment
ayment
∇
Execute ACP500, entering the purchase order number on the first screen.
◊
Skip the second screen of ACP500 because no costing information is
required.
®
ACR.8
Accounts Receivable
❖
Setup
A/R Maintenance Cycle: P
A/R Maintenance Cycle: P
A/R Maintenance Cycle: P
A/R Maintenance Cycle: P
A/R Maintenance Cycle: Prrrrrogram Sequence & F
ogram Sequence & F
ogram Sequence & F
ogram Sequence & F
ogram Sequence & Function
unction
unction
unction
unction
A/R Cycle
Sequence
Number
Program Name
Program
Number
Program Function
1 System Parameters SYS800 Defines system-wide defaults and tailoring parameters
2 Tax System Parameters
SYS810 Defines system-wide defaults and tailoring parameters
3 Company Master ACR120 Defines the company to be used 4 Organization Master ACR130 Defines all organizations
5 Customer Types ACR170 Sets up customer types to group customers based on currency code and general ledger account 6 Customer Terms ACR110 Sets up terms codes which define specific
payment terms for customer invoices 7 Payment Types ACP170 Define types of payments to be received from
customers
8 Bank Branch Master CSH130 Defines the branch of the bank that will be used by the system for posting customer cash
9 Bank Master ACP140 Defines the bank that will be used by the system for posting customer cash
10 Tax Rate Code SYS140 Defines various tax rates that may be applied to customer invoices
11 Tax Rate Tables SYS150 Links customer tax code with an item tax code 12 Dunning Letter Set ACR150 Defines dunning letter sets which indicate the dunning letter(s) that will be generated for a customer
13 Document Sequencing
ACR160 Defines codes by which customer invoices can be grouped and sequential numbers assigned 14 Salesperson Master SAL100 Defines salesperson information
15 Customer Master ACR100 Defines all required customers 16 Ship-to Master ORD100 Defines customer ship-to locations
17 Reason Codes SYS170 Defines codes that specify reasons for a particular transaction
18 Default Reason Codes
SYS180 Defines reason codes that will default during various transaction programs
®
Accounts Receivable
❖
Processing
ACR.44
Customer Account Maintenance
Customer Account Maintenance
Customer Account Maintenance
Customer Account Maintenance
Customer Account Maintenance
Account Source Hierarchy
❖
Company
(data entry field)
❖
Organization
(override capable)
❖
Revenue Account
Number
❖
Company
(data entry field)
❖
Organization
(override capable)
❖
Accounts Receivable
Account Number
❖
A/R Account Number
(overrides
Company Master)
For Invoice Entry (Cash and Memo
Posting Mode 1), and Debit Memo
Entries (Cash and Memo Posting
Mode 2) when the Debit Memo is
not applied to an existing invoice.
If the Debit Memo is applied to a
pre-existing invoice, then the
accounting hierarchy is derived from
that pre-existing invoice, unless
overridden.
®
GLD.18
General Ledger
❖
Setup
G/L Journal Summarization F
G/L Journal Summarization F
G/L Journal Summarization F
G/L Journal Summarization F
G/L Journal Summarization Featur
eatur
eatur
eatures
eatur
es
es
es
es
®
