4th Annual Employee Relations Symposium

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November 2014

4th Annual Employee Relations Symposium

You are invited to attend the 4th annual Employee Relations Symposium. The Employee Relations Symposium will be held Thursday, November 13, 8:30 am – 4:30 pm, Building 22, University Conference Center, Ballrooms A, B, and C. The symposium is designed to provide managers, supervisors, and employees with proactive approaches and solutions for employee relations issues. Division and department heads are asked to encourage their supervisors, managers and

employees to attend.

Employee relations encompasses a broad range of concepts, transactions, practices, behaviors and objectives that arise out of the relationship between managers, supervisors and

employees, and among the employees themselves. Employee relations involves the behavior of two or more individuals. The University of West Florida is committed to promoting positive environments and relationships by focusing on good management practices and workplace behaviors. The

university’s goal continues to be a pro-active approach towards maintaining positive communication among

employees, supervisors, and managers in order to minimize the occurrence of employee relations problems.

Participants will learn:

z How to promote diversity by demonstrating awareness,

acceptance and respect

z How to make ethical decisions and the importance of

being ethical

z What is Title IX?

z How to motive your staff by coaching instead of

criticizing

z How to work as a team

The topics to be presented are:

z Diversity: “Awareness, Acceptance and Respect” Dr. Kim

LeDuff, Chief Diversity Officer/Associate Vice Provost z Ethics: “What Do You Do When No One is Looking” Faith

Chapman, Consultant and Owner, Bridges Consultant Service

z Title IX: “Sexual Misconduct and Gender Based Discrimination”Gentry McCreary, Associate

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z Motivating Your Staff: “Are You a Coach or Are You a

Critic,” Karen Averill, Senior Account Executive, Resources for Living (EAP)

z Team Building: “There is No I in Team” William (Bill)

Healey, Director of Recreation and Sport Services,

Shawn Boren, Assistant Director, Recreation and Sport Services and Benjamin (Ben) Stubbs, Associate Director, Student Involvement

Sign up on the Reservation Desk or call 850-474-2694. For more information contact Sharon Jones at 850-474-2611 or

LaBratta Epting at 850-474-2292.

Early Payroll Processing:

Thanksgiving Holiday

Due to the Thanksgiving holidays observed on Thursday, November 27 and Friday, November 28 there will be an early pay date on Wednesday, November 26.

z Online time sheets and leave reports for the November 9

to November 22 pay period should be submitted electronically by 3:00 p.m. Wednesday,

November 19 and approved by 10:00 a.m. Thursday, November 20.

z Leave accruing employees are entitled to eight (8) hours

of holiday pay (pro-rated for part time) for each holiday. For further information contact Carol Gentry at 474-2605 or Nicole Lohr at 474-2608.

Reminder: Annual Performance

Evaluations for University Work

Force Employees

The annual evaluation period for University Work Force employees was July 1, 2013 through June 30, 2014. The deadline for submitting completed evaluations was Tuesday, September 30, 2014. All evaluation documents are accessible electronically on the Position, Performance, and Employment Management System (PPEMS) website.

If you have not done so, please ensure there are no pending evaluations in your PPEMS box by processing and

submitting all completed evaluations to Human Resources. You may check pending evaluation under each user type by clicking “Pending Evaluations” in the menu on the left.

Human Resources will soon be implementing new Performance Management software; therefore, after October 31, all pending evaluations in PPEMS that are not completed and sent to Human Resources will be inaccessible.

If you have questions or need assistance in completing the process, please contact LaBratta Epting at 850-474-2292 or

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HR Implementation of New Software

HR is Implementing New Software for Recruiting, Job

Descriptions, and Performance Evaluations for University Work Force Employees (non-instructional staff).

Did you know that your Human Resources Department is busily working on a new software implementation for recruiting employees, preparing your job descriptions, and conducting your performance evaluations? We have heard your pleas and shared your frustrations, and we have been busy behind the scenes preparing a solution!

In fall, 2012, a 28-member focus group consisting of University Work Force Employees and supervisors evaluated the

PeopleAdmin (PPEMS) newest software version and compared it with a similar product available from Banner (Banner Talent Management Suite). Both companies provided demonstrations of their products to the task force members. The task force members provided their feedback/recommendations to Cindy Faria at the end of the evaluation period. This feedback overwhelmingly indicated that the university should select the new PeopleAdmin product, and we have been working on the implementation of that product during 2014. The new job description and recruiting software modules will be ready in December, 2014, and the new performance evaluation module will be in place next summer before the next University Workforce Employee evaluations start. Human Resources will provide plenty of training on the new systems. We think you will like them!

Here are some of the new system's enhancements:

z You will have the ability to route job descriptions and

performance evaluations to a specific individual. This is an improvement over the current system that only allows routing to a position, such as Department Head or VP.

z UWF will have automated onboarding activities for

newly-hired employees. This is currently a manual process.

z The performance evaluation module will allow more than

one supervisor to evaluate an employee, which is needed if an employee's supervisor changes during the evaluation period. This is not available in the current system.

z You will be able to view previous years' evaluations

when you are working on the current year's evaluation. Currently, you have to leave the current evaluation and search previous years' evaluations manually.

Please don't hesitate to call us with questions at 850-474-2694.

Drug Free Campus

Students, faculty, staff, and guests of the University of West Florida are expected to comply with all federal, state, and local laws, as well as university rules and regulations concerning alcoholic beverages and other drugs. Specifically, the

university prohibits the unlawful possession, use, manufacture or distribution of alcohol or controlled substances in or on university property or as part of any of its activities. Controlled substances include, but are not limited to, marijuana, cocaine, cocaine derivatives, heroin,

amphetamines, barbiturates, LSD, tranquilizers, inhalants, and associated paraphernalia.

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for violation of its standards of conduct regarding alcohol and other drugs. For employees, the process is provided in University Policy HR-22.00, Standards of Conduct. For

students, the process is delineated in the current edition of the

Student Handbook under “UWF Student Code of Conduct.” Sanctions imposed upon students may range from written warnings to restriction, probation, counseling, suspension or expulsion from the university. Employee sanctions may range from oral and/or written reprimands, mandatory participation in an Employee Assistance Program, and/or termination of employment.

Numerous federal, state, and local laws provide for a variety of legal sanctions and penalties for the unlawful possession or distribution of illicit drugs and alcohol.

The use, misuse, and abuse of alcohol and other drugs, both legal and illegal, can have serious consequences to health and well-being. Alcohol and other drug use can lead to

psychological and/or physiological dependence and addiction. Information on specific health risks associated with alcohol and other drugs is available in more detail at the following campus locations: Counseling and Wellness Services provides counseling and psychotherapy to help students address how to manage, cope and grow with the stress associated with school and life. The primary goal of counseling is to help students develop the personal awareness and skills necessary to overcome problems and to develop in ways that will allow them to take advantage of the educational opportunities at the university.

Students can visit the center free of charge.

Counseling Services is staffed by psychologists, mental health counselors, and psychology trainees. Contact with the center is confidential.

Wellness Services provides health promotion services for students in the area of alcohol abuse and misuse, sexual assault prevention, and sexual health promotion. Students can visit the website at www.uwf.edu/cws or, to make an appointment with Counseling Services, call 474-2420 or visit Building 960.

Students may contact the health center by calling 474-2172, visiting their website at http://uwf.edu/offices/student-health-services/, or e-mailing them at [email protected]. Aetna Resources for Living is the provider for the university’s Employee Assistance Program (EAP). This program is available to employees for confidential counseling and/or treatment for alcohol or other drug-related problems. Short-term counseling is free. If long-term care is required, treatment will be

coordinated through the employee’s health insurance.

Services received through the EAP are confidential. Employees may contact Aetna Resources for Living directly at 1-800-272-7252.

Hotline Numbers

Local: AA Tri-Disctrict Office (24 Hours) 1-850-433-4191 National: Alcohol 1-800-521-7128 or 1-800-784-6776 National: Referral & Drug Info 1-800-662-4357

This article is published and distributed by Student Affairs and Human Resources in accordance with the requirements of the Drug Free Schools and Campuses Act of 1989.

For more information contact Sharon Jones at 850-474-2611 or

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Welcome Aboard New Employees!

Sabra Davidson Business Manager CEPS

Dianne Gross Program Manager SBDCState Director's Office

Kristal Hall Coordinator

Research & Sponsored Programs

James Manor Assistant Director Facilities Planning & Construction

Phillip Mayhair Coordinator UWF Historic Trust

Bradley Regez Program Manager Electrical & Computer Engineering

Brooke Wilson Office Administrator Electrical & Computer Engineering