Safety Management System Version 2

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Safety Management System

Version 2

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Why have an SMS

• Legal requirement under The Railway and Other

Guided Transport Systems (Safety) Regulation 2006

(ROGS)

• _{States under Regulation 4, that all heritage railways,}

tramways, steam centres and museums that operate

trains or trams, over 350mm in gauge, providing that

the maximum speed does not exceed 40kph (25mph),

must establish and maintain a Safety Management

System (SMS).

• _{In essence ‘Those that create the risk must manage it’}

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Putting it simply

• The board and management say what you do

about railway safety

• Staff do what it says

• OR

• It is part of corporate management, defining a

safety policy and defining how it intends to

manage safety as an integral part of the

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The main SMS

• There is a requirement

to define the basics of

the operation

• Knits documentation

together

Type and Extent of Operation

B1 Type and Extent of Operation

(a) Name and Address of the Duty Holder under ROGS: Severn Valley Railway (Holdings) PLC

The Railway Station Bewdley Worcs DY12 1BG

(b) Severn Valley Railway (Holdings) Public Limited Company is a company limited by shares constituted on 29th_{June 1973 and amended on 30}th_{January 1981.}

(c) The SVR is a medium sized enterprise operating a heritage railway and tourist attraction and as such is required to work within both railway and the general health and safety legislation.

B2 Organisation of Companies and Subsidiaries

(a) SVR (Holdings) PLC (Company number 01046274) a Company with Shareholders although no dividend is paid with all profit used to support the running of the Railway. It owns the infrastructure and assets of the SVR, employs the paid staff and is responsible for the operation, finance, governance, planning, customer service and management of the SVR. (b) SVR Limited Company (Company number 00906842) a Company limited by Guarantee,

supported by its membership, provides the volunteer work force that assist in the operation of the railway.

(c) SVR Rolling Stock Trust (Charity number 1092723) the Rolling Stock Trust was established with the aim of providing a body that could own SVR based rolling stock and invest in their maintenance and restoration.

(d) SVR Association (SVRA) a body created to fund raise and support and communicate from the working members of the SVR to the Holdings Board.

(e) SVR Holdings PLC, Limited Company, Rolling Stock Trust, SVRA and all other affiliated rolling stock, loco owning groups or individuals or friends groups abide by the SMS and other safety documentation.

B3 Basis for Operation

(a) The SVR operates a single track heritage branch line, running standard gauge passenger trains, maintenance trains and occasional demonstration freights. These heritage operations are conducted in accordance with all the legislative requirements:

1 The Light Railway Order May 1970.

2 The British Railways Board (Severn Valley) Light Railway Order 1973.

3 The British Railways Board (Severn Valley) Light Railway (Transfer) Order of March 1974.

4 The Light Railway Order of 1984.

5 The Carriage of Dangerous Goods by Rail Regulation 1994. 6 The Railway Safety (Miscellaneous Amendments) Regulation 2001. 7 The Railways and Other Guided Transport Systems (Safety) Regulation 2006

(ROGS).

B4 Particulars of Infrastructure

(a) Gauge: Standard Gauge (4ft 8½in). (b) Maximum gradient: 1 in 80. (c) Maximum speed of operation: 25mph.

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Responsibilities

• Requirement to

define levels of

responsibility:

SMS Responsibilities

This section describes the responsibilities of the SMS and integration of safety with

management activities.

C1 Safety Policy

(a) This document embodies the Safety Policy of the SVR, and forms Document SMS-POL-101.

(b) The contents of this document identify essential responsibilities within SVR, for the delivery of

these policies by the workforce (paid and volunteer), and with regard to passengers, visitors

and neighbours. It provides a basis for responsible practice on SVR and all staff are required

to read it and understand its contents.

(c) The safety of the workforce (paid and volunteers) and passengers, visitors and neighbours is

of paramount importance for the Severn Valley Railway Holdings PLC. We all have a personal

responsibility to minimise the risk to ourselves and those listed above and an adherence to this

Safety Management System and accompanying Departmental Documents will play a large part

in achieving the objective.

(d) The Safety Policy is signed and dated on behalf of the SVR by the General Manager, and is

issued to all staff as part of the top tier SMS documentation.

1 SVR General Policy for Safety

The declared policy of the SVR is to provide and maintain safe and healthy working

conditions, equipment and systems for both volunteer and paid staff, and to conduct

its activities in such a way as to ensure that other people who may be affected

thereby (e.g. passengers, neighbours etc.), are not unduly exposed to risks to their

health and safety. In implementing this policy the SVR will provide such information,

training and supervision as may be needed for the purpose.

2 SVR General Policy for Environment

The SVR will ensure that it has an efficient Environmental Management System by

providing the necessary resources to make this practicable and is totally committed to

being a responsible and valuable member of the community.

To this end, it will comply with all legal and statutory requirements and take all

reasonably practicable steps to avoid environmental pollution and nuisance. The

Company will endeavour to ensure that its employees and contractors act in

accordance with its Environmental Policy. Similarly, by the provision of necessary

facilities, our visitors will be encouraged to act in a similar way.

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Responsibilities Important

4 Staff

(Paid staff or Volunteer Working Members)

Awareness of safety is highlighted through an induction process which includes a

safety briefing, reference to the department standards and procedures document for

where they work and is also highlighted in their relevant staff handbook. They are

responsible for working or operating the railway within the relevant standards and

procedures for their department. Both paid and volunteer staff represent their

colleagues on the Safety Committee, and these have a direct input into its role and

responsibilities (see below).

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Hierachy

SMS

Engineering

Standards of

Maintenance

Operating

Standards

Catering

Standards

Railway Wide

policies and

procedures

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Dept. Standards and Procedures

• Each Dept. will have its own relevant set of

standards and procedures

• Each Head of Dept/Senior Manager will be

responsible for their own Department

Standards and Procedures

• All Dept Standards and procedures will

reference the SMS and associated policy

documents

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Auditing

• Safety Committee

- Representing different areas of the

Railway

• Internal audits

- Will verify that we are doing what we

have written down

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Areas to note Competence

I5SVR Competence Management System (CMS) for Safety

Critical Roles

(a) Staff required to carry out Safety Critical Roles will be trained, assessed and certificated for

such duties.

(b) Candidates for Safety Critical Roles within the operating departments will be taught by a

combination of `classroom` based teaching and practical `on the job` methods. Following

training and once the candidate feels that they are capable of achieving the required standard

they are subject to examination by an inspector within the department who will examine them

to establish if they achieve the necessary standard in both theoretical and practical aspects of

the role. If the candidate achieves the required standard they are permitted to operate in that

role and a Grade Card is issued to them confirming their status.

(c) As subsequent qualifications are obtained Grade Cards are revised accordingly.

(d) Records of staff competence, the date at which competences were obtained and any

applicable comments or observations appertaining to that competence are retained in the

appropriate section of the company database.

(e) Members of staff operating in Safety Critical Roles are periodically assessed by the

appropriate departmental inspectors and records of such assessments are retained within the

database. Formal reassessments are required at set intervals as defined by the Safety

Committee. Should any member of staff fail to meet the required standard during assessment

they are removed from that aspect of their Safety Critical Role until they have undergone the

appropriate retraining after which they will be reassessed.

(f)

Staff involved in ‘safety critical incidents’ will be suspended from that post pending an enquiry

into the incident. The enquiry into such ‘safety critical incidents’ will make recommendations

with regard to reinstatement, additional training or in extreme cases removal from that role.

(g) Staff grade cards are periodically updated to reflect any reassessments carried out.

Safety Management System Version 2