Lake-Sumter State College Course Syllabus
Course / Prefix
Number
HIM 1800C
Course Title:
Professional Practice Experience ICRN:
20295
Credit:
2
Term:
Spring 2016
Course Catalog
Description:
This course enables the student to practice health information functions in the laboratory environment. Topics addressed include: imaging records; health record content and format; health information numbering, filing and tracking systems; assembly and analysis; incomplete record control and health information retention and retrieval functions. Students will use medical records and an integrated electronic Health Information Management Virtual Lab to practice these procedures. Additionally, the student will spend time observing the medical record functions at either a dental or medical clinic.
Instructor:
Dr. Imke Casey
Contact
Information:
(352) 536-2130
caseyi@lssc.edu
Office
Location:
South Lake Bldg 2, Office 237B
Office Hours:
Tuesdays 12:30-5:30 PM (office) Fridays 12:30-5:50 PM (virtual)Lake Hawk E-Mail
All students are required to use LakeHawkMail for official college e-mail communications. See the college webpage for instructions on activating LakeHawk Mail.
Prerequisites:
Prerequisite or Co-requisite: HIM 1003 (if prerequisite, C or higher is required)Textbook and Other
Course Materials:
None
Technology and
Online Computer
Access Requirements:
This course is a fully Online course. The Lake-Sumter State College website, Blackboard, Blackboard Collaborate Web conferencing utility, Microsoft Word, and a high-speed internet connection is required to attend the course. Visit www.lscc.blackboard.edu and select Browser Check to ensure that your system is ready for use. It is the students’ responsibility to have an alternative plan if their main computer system fails.
Computers are available in LSSC’s Libraries and Learning Centers on each campus. You may need to arrange your schedule to be able to use on-campus computers to complete your assignments.
By the end of the first week of the term, the instructor will assume students are well acquainted with the Blackboard environment and have become proficient at the following:
Navigating course content in Blackboard;
Attaching documents;
Creating discussion postings;
Submitting assignments;
Browsing the Internet;
Creating and formatting documents in Word 2010 or Word 2013
By the second week of the term
, all students should have resolved all technical issues
with the LSSC Helpdesk and should be ready to fulfill the requirements of the course.
Course Objectives:
(what the course will
do)
This course enables the student to experience practical application of the entry-level HIM strategies and procedures they are learning in other HIM courses.
Student Learning
Outcomes (SLOs)
Assessed in this
Course:
(what the students take
with them beyond this
course)
The student will demonstrate the ability to:
maintain the completeness of the patient record as defined by organizational policy and external regulations and standards;
Use technology, including hardware and software, to ensure data collection, storage, analysis, and reporting of information;
use specialized software in the completion of HIM processes such as record tracking
use appropriate electronic or imaging technology for data/record storage The learning outcome numbers in parentheses are from the 2011 AHIMA Curriculum Competencies for associate degrees in Health Information.
Academic Integrity:
The successful functioning of the academic community demands honesty, which is the basis of respect for both ideas and persons. In the academic community, there is an ongoing assumption of academic integrity at all levels. There is the expectation that work will be independently thoughtful and responsible as to its sources of information and inspiration. Honesty is an appropriate consideration in other ways as well, including but not limited to the responsible use of library resources, responsible conduct in examinations, and the responsible use of the
Internet. (See college catalog for complete statement.)
Important Information
for Students with
Disabilities:
Any student with a documented disability who requires assistance or academic
accommodations should contact the Office for Students with Disabilities immediately to discuss eligibility. The Office for Students with Disabilities (OSD) is located on the Leesburg Campus, but arrangements can be made to meet with a student on any campus. An
appointment can be made by calling 352-365-3589 and specific information about the OSD and potential services can be found at www.lssc.edu, then go to “Quick Links” and click on Disability Services.
Privacy Policy
(FERPA):
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part99) is a Federal law that protects the privacy of a student’s education records. In order for your information to be released, a form must be signed and in your records located in the Admissions/Registrar’s Office.
Attendance /
Withdrawal Policies:
This is a fully online, self-paced course; therefore, students are not required to meet on campus. Students will not be dropped from the class for lack of participation but are expected to withdraw by the deadline listed below or receive a grade of ‘F’.
Withdrawal Deadline:
Friday, March 25, 2016Methods of
Evaluation:
Orientation assignment: 10 points Discussion: 40 points EHR simulations and exercises: 100 points Quizzes 50 points Forms Design: 40 points Resume, Cover Letter 30 points PPE documentation & Medical Office Report: 130 points Total 400 points
Grading Scale:
Grade A: 90-100% (360-400 points)
Grade B: 80 - 89% (320-359 points)
Grade C: 70 - 79% (280-319 points)
Grade D: 60 - 69% (240-279 points)
Grade F: 0 – 59% (< 240 points)
Course Calendar:
See below for details
Classroom Rules and
Policies:
E-mail communication:
E-mails will be answered within 24-48 hours excluding Sundays and Public Holidays.
Student documents/attachments:
Please submit your assignments and attachments as a Word file ( .doc or .docx ) or .pdf
file
You are expected to:
•
Be responsible for your work and committed to learning
•
Be courteous to students and instructors
•
Submit quality work
•
Submit all course work, assignments, and examinations on time
•
Participate in class activities
•
Carefully edit all communications
•
Be honest and maintain ethical behaviors
Violence Statement:
Lake-Sumter State College has a policy of zero tolerance for violence as stated in
College Board Rule 2.17. Appropriate disciplinary action will be taken in accordance
with Board Rule 2.17.
Syllabus Disclaimer:
Information contained in this syllabus is, to the best knowledge of this instructor,
considered correct and complete when distributed to the student. The instructor
reserves the right, acting within policies and procedures of Lake-Sumter State
College, to make necessary changes in course content or instructional techniques
without prior notice or obligation to the student.
Miscellaneous:
Grade disputes:
grade. It is recommended that this is done within 2 weeks of receiving assignment
Please address any grade disputes immediately after you receive a
feedback. The end of the semester is not an appropriate time to discuss missed
assignments or poor grades earned earlier in the semester. Students are expected to stay
current on course readings and course content. Students are encouraged to openly
participate in course discussion and ask questions to promote critical thinking and stay
engaged in the course content.
Extra credit:
No extra credit is available in this course, including revising an assignment
or doing extra work. The opportunity to earn a favorable grade in the course comes in
doing the assigned work well, on time, and in accordance with due dates. Please refer to
the assignment explanations so you know what is expected from each assignment.
Assigning Grades:
See Assignment Details for instructions and requirements for each
assignment. Points will be removed for failure to meet requirements and follow
instructions.
Assignment Feedback:
Grade explanations will be posted in Blackboard 1-2 weeks after
due date for students who lose points on assignments (does not apply to Quizzes).
Late assignments:
Late assignments will be assessed a 5 point per day penalty. A
documented emergency is the only situation where late points will be waived. A student
must receive permission from the instructor to submit and assignment later than a week
after the due date.
Documented emergencies:
Late assignment submission will be excused for unexpected
emergencies when a student can provide proper documentation. These include severe
illness of the student/student's dependent(s), deaths in the immediate family, other crisis
and severe weather conditions. Students must contact the instructor and provide
documentation as soon as possible. Email is the preferred method of contact, but it is the
student's responsibility to contact the instructor via phone or in person if they are unable
to utilize email. Judgment of whether a situation is an emergency, whether documentation
is sufficient and whether the student contacted the instructor in a timely fashion is entirely
at the discretion of the instructor.
COURSE CALENDAR
(Assignment details)
Medicare Learning Network Courses
Online Training from CMS: STUDENT MUST ALSO COMPLETE THE FOLLOWING ONLINE
MODULES AND TURN A CERTIFICATE OF COMPLETION IN WITH THE FINAL JOURNAL. Certificates will be returned for inclusion in the students resume.
Go to: http://www.cms.hhs.gov/MLNProducts
Then, scroll down and select web-based Training. Look to the left side below the search/browse function. There are modules listed on the left side.. Complete the following Modules:
World of Medicare
Your Office in the World of Medicare.
(If you have done these in a previous course please just go to the website and save another copy of your certificate to attach to the “submit assignment” tool in Blackboard. Also, you may be asked to do one or both of these in a subsequent course so you will be able to submit the certificate of completion with the date from this course at that time) EHR Simulations Students will complete multiple EHR simulations including Vista, Athens Cerner, and
McKesson EHR exercises. Forms Design
Students will review the rule Students will review the rules of good form design and then revise an outdated form. See Blackboard under “Course Content.”
Master Patient Index Simulations
Virtual lab assignment described in Blackboard under “Course Content”
Deficiency Analysis Virtual lab assignment described in Blackboard under “Course Content”
Interview or observation in a medical office due
See instructor if you need help finding a medical office that will allow you to either
interview the practice manager or observe the non-clinical aspects of the work. The student will interview a medical office manager and/or arrange to spend 4-6 hours observing the non-clinical functions in a physician practice or clinic. The student needs to ask about and document typical patient workflow from scheduling and registration, through check-in, the clinical encounter, check-out, coding/billing, posting payments, reports and finalizing payment with notes on the title of the person doing each step, what forms and software they use, whether or not they scan anything into the system, and, if they have an EHR whether or not it is interfaced with, integrated with or standalone from the practice management system. The student also has to find out who determines if the record is complete and how do they do this. Finally, the student needs to find out what policies & procedures are applicable to release of information.
Scanning into an EHR If you have an opportunity to do this during your site visit to a medical practice or you have performed scanning of medical records previously, you just need to document how the process worked, what EHR system was used and what that office was scanning (paper records from prior to their conversion as patients were scheduled or only paper copies received from another provider or the patient) and then submit that description through the "submit assignment tool" on Blackboard. If scanning was not observed during your interview/observation, you must arrange to meet with the instructor no later than April
10, 2016 to see a demonstration and then scan a record into our academic account in
Course Calendar HIM 1800C PPE I (CRN 20295)
DATE TOPIC & READING ASSIGNMENT POINTS DATE DUE
Week 1 Course Content Week 1: Getting Started/Orientation
Jan 6-10, 2016 Intro to Blackboard and
Medical Learning Network activity
Complete Orientation assignments
o Post your introduction to the Discussion Board (DB) o Take Orientation Quiz
o Submit the Orientation Assignment
Medical Learning Network “World Of Medicine”
Post discussion answer and reply by Sunday @ 11:59 PM
10
10 10
Sunday 11:59 pm
Sunday 11:59 pm Sunday 11:59 pm
Week 2
Jan 11-17, 2016 Medical Learning Network activity and
EHR simulations
Medical Learning Network “Your Office in the World of Medicare”
Interactive EHR activity “Checking in a patient” (Vista)
Interactive EHR activity “Checking out a patient” (Vista)
Post discussion answer and reply by Saturday @ 11:59 PM
10 5 5 10
All by
Sunday 11:59 pm
Week 3
Jan 18-24, 2016 EHR activities & Form Design Reading: Sayles (2013) pages 77-104
Interactive EHR activity “Scheduling an Appointment” (Vista)
Interactive EHR activity “Creating an Office Note” (Vista)
Interactive EHR activity “Ordering an Outpatient Lab”
Redesign a medical record form: “Forms Design”
5 5 5 20
Sunday 11:59 pm Sunday 11:59 pm Sunday 11:59 pm Sunday 11:59 pm
Week 4
Jan 25-31, 2016 Master Patient Index
Reading: Sayles (2013) Pages 322-329
Complete QuadraMed MPI “Intro to SmartID” exercise
Complete QuadraMed MPI “Intro to Smart Merge”
“Check your Understanding” MPI quiz
Contact LSSC Career Counseling Service for Resume review and submit cover letter and resume draft (Part 1)*
5 15 10
(30*)
Sunday 11:59 pm Sunday 11:59 pm Sunday 11:59 pm
* This is a two part assignment. The assignment will be evaluated after the Resume and Cover letter Part 2 is submitted on/after 2/22/2016
Reading sources (available in Blackboard):
Sayles, N. B. (2013). Health Information Management Technology: An Applied Approach (4th ed.). AHIMA ISBN 978-1-58426-352-4
Fenton, S. H. (2014). Healthcare Informatics. AHIMA ISBN 978-1-58426-281-7 Week 5
Feb 1-7, 2016 Intro to Cerner PowerChart & EHR software Reading: Fenton &
Biedermann (2013) Pages 32-37
“Check your Understanding” about EHR components
“Cerner – Intro to PowerChart” simulation and quiz
“Restricted Records” simulation
10 10 10
Sunday 11:59 pm Sunday 11:59 pm Sunday 11:59 pm
Week 6
Feb 8-14, 2016 Health Port ROI & McKesson EHR simulation
Health Port ROI – Intro to eSmartLog
McKesson EHR Deficiency Analysis and quiz
Internet activity “Internship Opportunities”
5 10 10
Sunday 11:59 pm Sunday 11:59 pm
Week 7
Feb 15-21, 2016 Deficiency Analysis Reading:
Sayles (2013) Pages 350-354
Practice Fusion Simulation Professionalism Summary
40 10
Sunday 11:59 pm Sunday 11:59 pm
Week 8
Feb 22-28, 2016 Introduction to Practice Experience & Observation
Practice Experience Request
Final Resume and Cover Letter (Part 2)*
10 30
Sunday 11:59 pm Sunday 11:59 pm
Week 9-16
Feb 29 – May 1, 2016 Medical Office Practice Experience
Medical Office Interview & Observation
Document Scanning into EHR
Thank you letter to Medical Practice Site
Practice Site Manager Evaluation
70 30 10 20
May 1, 2016 @11:59 pm