Version 5.0
Last Updated on : 01-05-2020
Registration
1. Acronyms
2. Overview and Functionality 3. User Login
4. UHID Creation 5. Patient Check-In
6. Patient Check-In for Online Referral Case from Dispensary 7. Patient Admission
8. Patient Admission for Online Admit Advice By Doctor 9. Patient Admission for Offline Admit Advice By Doctor 10. Patient Admission-Baby Tagging With Mother
11. Bed Status
12. Emergency Check-In/Registration 13. Cancel Check-In
14. Link UHID to IP No. 15. OP Feedback
16. Sync Insurance Data to HIS 16. Health Passbook
17. Registration Reports
Agenda
Acronyms
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ESIC Employee State Insurance Corporation
ESI Employee State Insurance
HIS Hospital Information System (Dhanwantri)
ERP Enterprise Resource Planning
CMO Casualty Medical Officer
IP Insured Person
EMR NO. Electronic Medical Record No.
MRD Medical Record Department
MO Medical Officer
IMO Insured Medical Officer
DMO Duty Medical Officer
MLC Medico Legal Case
RTA Road Traffic Accident
TS Temporary Slip
RMP Registered Medical Practitioner
PIS Patient Information System
UHID Unique Health Identifier
OPD Out Patient Department
IPD Inpatient Department
KUO Keep under observation
Acronyms
Overview
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The Registration department of an ESIC/ESI hospital or dispensary is responsible for registering all patient visiting for treatment. Registration department will register all visits of patient & there department by allotting Unique Health Identifier so that all the services to the patient for that particular visit can be tied up.
There are three main kinds of registrations.
• Registration at hospital/dispensary: Outpatient registration. • Registration at hospital: Inpatient registration.
• Registration at Casualty/Emergency registration in the hospital.
The registration department is also responsible for statistical reporting, updating demographic details of patient, bill reimbursement.
Registration – Overview
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• UHID Creation
• Patient Check-In/ Registration
• Check-In/ Admission of Referred Patient • Patient Admission
• Bed Status
• Update Demographic Details • Emergency Check-In/Registration • Cancel Check-In
• Link UHID to IP No • OP Patient Feedback
• Sync Insurance Data to HIS • Health Passbook
• Registration Report
Functionality of Registration Module
Process Flow
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Click on Log In button
Login as User through
myesic.esic.in
or
gateway.esic.in
Enter User Name and Password in Text Box
Click on “Health Information System”
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Application
Health Information System
1. Select Location
2. Select Facility
3. Click on “SUBMIT” button
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Select Location & Facility
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When a Patient visits ESIC/ESI Hospital/Dispensaries the live list of the patient is checked to validate eligibility & other details, in case of Dependents/ Pensioner/ New Born whose name is not available in the live list validation is done with other document & if found satisfactory a UHID is created. The patient is asked to add the missing name in the live list. Till the Live list of patient is not updated the patient is supposed to show the UHID in all his/her visits & all clinical history will be save under the UHID. Once the live list is updated the system will ask to create a new UHID, hence this feature allows the existing UHID to get linked with the live list.
UHID Creation
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Registration
UHID Creation
Click on UHID Creation
Click on ‘Live List’
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UHID Creation
Enter IP No. then click on Live List
Click on ‘Live List’
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UHID Creation
Select the Patient
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Click on ‘Live List’
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UHID Creation
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Click on Save
Click on ‘Live List’
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UHID Created successfully
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• Out Patient department is responsible for registering all patients who wish to visit a consultant in an out patient department. The Insurance/ ESIC Employee/ ESIC Pensioner/ IPU number is entered to check eligibility & other patient details. Once the details are validated the patient is referred to the consultant.
• Registration-OPD also gives a provision to check Super Specialty eligibility status of the patient. Based on eligibility a consultant can refer a patient to tie up hospital.
• Registration-OPD also triggers statically reports for the department.
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Patient reports to registration department.
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The Insurance/ ESIC Employee/ESIC Pensioner/IPU number is entered to validate eligibility & other patient details.
Visit details are captured if the patient has come for a follow up/new visits to the concern department.
Once the patient details are checked the patient is referred to concern department.
Patient Check-In/ Registration – Flow
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Registration
Patient Check-In/ Registration
Click on Patient Check-In/ Registration
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Patient Check-In/ Registration
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User can select any one from IP No./ ESIC Employee/ ESIC Pensioner/ IP No. (U) and enter respective No
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Patient Check-In/ Registration – In case of Active status as ‘NO’
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Enter IP No. then click on Live List
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Patient Check-In/ Registration – In case of Active status as ‘NO’
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Select the Patient If ‘Active Status' is NO, then IP is not entitled for Medical
Benefit.
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Patient Check-In/ Registration – In case of Active status as ‘NO’
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Select Patient Visit Information
Select the Specialization then Click on OK
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Patient Check-In/ Registration – Warning message will display
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Patient Check-In/ Registration – In case of Active status as ‘YES’
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Enter IP No. then click on Live List
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Patient Check-In/ Registration – In case of Active status as ‘YES’
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Select the Patient If ‘Active' Status is Yes, then IP is entitled for Medical Benefit.
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Patient Check-In/ Registration – In case of Active status as ‘YES’
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Select Patient Visit Information
Select the Specialization then Click on OK
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Patient Check-In/ Registration – In case of Active status as ‘YES’
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Patient Check-In No. generated successfully
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Click on OK to take print out
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Patient Check-In Slip print out contains QR Code
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Patient Check-In/ Registration – In case of online referral from Dispensary
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Hospital user need to click on
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Patient Check-In/ Registration – In case of online referral from Dispensary
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Enter IP No. then click on Live List
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Patient Check-In/ Registration – In case of online referral from Dispensary
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Select the Patient
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Patient Check-In/ Registration – In case of online referral from Dispensary
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Click on Save
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Patient Check-In No. generated successfully
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Click on OK to take print out
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Patient Check-In Slip print out contains QR Code
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• Inpatient department is responsible for registering all patients who are advised to be admitted into hospital for treatment by the OPD consultant or in the emergency by the casualty duty doctor, patients need to be registered as inpatient or casualty patient. The Insurance/ ESIC Employee/ ESIC Pensioner number is entered to check eligibility & other patient details. Once the details are validated the patient is admitted in the ward.
• This process also captures details of new born baby birth in the hospital by admitting new born babies by mother baby tagging.
• Registration-IPD also triggers statically reports for the department.
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Patient reports to registration department.
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The Insurance/ ESIC Employee/ ESIC Pensioner number is entered to validate eligibility & other patient details.
Visit details are captured such as admission type, referral source of admission, specialization, Unit name, Unit head name, and wards
name.
Once the patient details are checked and correct admission details are tagged to the patient, the admission number of the patient is
created.
Patient Admission – Flow
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Registration
Check-In/ Admission of Referred Patients
Click on Check-In/ Admission of Referred Patients
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Enter IP No. then click on Live List
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Select the Patient
Click on Select
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Click on Admit
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Click on Save
Check-In/ Admission of Referred Patients – Online Admit advice by Doctor
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Click on OK
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Patient Admission Record print out contains QR Code
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Registration
Patient Admission
Click on Patient Admission
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Enter IP No. then click on Live List
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Select the Patient
Patient Admission – Offline Admit advice by Doctor with Active status ‘NO’
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Patient Admission – Warning message will display
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Enter IP No. then click on Live List
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Select the Patient
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Click on Save
Patient Admission – Offline Admit advice by Doctor with Active status ‘YES’
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Click on Yes
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Click on OK
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Patient Admission Record print out contains QR Code
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Click on New Born checkbox then click on Tab
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Search Mother’s Admission No.
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Patient Admission – Baby Tagging with Mother
1. Enter Patient Admission No. 2. Click on Search 3. Select the Patient 4. Click on Select
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Select Time of Birth then click
on OK
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Click on Save
Patient Admission – Baby Tagging with Mother
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Click on OK
Patient Admission No. generated successfully – Baby Tagged with Mother
Admission number along with UHID for the baby is created. The same UHID may be linked once the babies name is added in the live list .
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This screen is used to view the bed wise status of all wards of hospital. It shows the count of vacant bed, allocated not occupied bed, release bed, occupied bed, release not vacant bed and bed to be cleaned. User is able to view the complete detail of occupied bed like patient name, IP no, date of admissions.
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Registration
Bed Status
Click on Bed Status
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Bed Status
Bed Status is used to view all beds status within the ward in Hospital.
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After admission of a patient if the admitted patient’s demographic details needs to be updated Update Demographic Details will allow an user to update the patient details.
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Once the patient is admitted if any changes need to be made Update Demographic Details screen need to be used.
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Patient details are loaded by searching patient by admission number.
Patient details are updated by clicking on Save after changes are made.
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Registration
Update Demographic Details
Click on Update Demographic Details
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Update Demographic Details
Search the Patient Admission No.
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Patients who are in critical condition and need emergency medical attention come to casualty or brought to the casualty. When the patient comes or is brought to the casualty, his condition and criticality is assessed by the casualty doctor and prescribed the required treatment. Every person whether ESIC insured or not, the patient is given casualty treatment until his vitals are stabilized and his life has no danger. Depending on the condition of patient and if the patient has ESIC card, the doctor will recommend hospital admission. If the patient is not insured person then the patient will be discharged as soon as his vitals are stabilized, with an advice for hospital admission elsewhere.
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When Patient with critical condition and need emergency medical attention come to casualty or brought to the casualty.
Patient details are captured along with other details such as MLC, KUO, Foreigner. After capturing all information Emergency Check in
number is issue to the patient.
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Registration
Emergency Check-In/ Registration
Click on Emergency Check-In/ Registration
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Emergency Check-In/ Registration
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Enter IP No. then click on Live List
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Select the Patient
Click on Select
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Click on Save
Emergency Check-In/ Registration
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Click on OK
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This screen is used to cancel the check-In. Cancel check-In is used to cancel the wrongly generated check-In. Many Times, patient went away without visiting the doctor, in that case user able to cancel their check-In.
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Registration
Cancel Check-In
Click on Cancel Check-In
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Cancel Check-In
Search the Check-In to
cancel
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1. Enter the Check-In No. 2. Click on Search 3. Select the Patient 4. Click on Select
Cancel Check-In
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Cancel Check-In
Click on Check box to select Check-In No.
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Enter the Remarks
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Cancel Check-In
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Click on Cancel Check-In
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Check-In cancelled successfully
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When a Patient visits ESIC/ESI Hospital/Dispensaries the live list of the patient is checked to validate eligibility & other details, in case of Dependents/ Pensioner/ New Born whose name is not available in the live list validation is done with other document & if found satisfactory a UHID is created. The patient is asked to add the missing name in the live list. Till the Live list of patient is not updated the patient is supposed to show the UHID in all his/her visits & all clinical history will be save under the UHID. Once the live list is updated the system will ask to create a new UHID, hence this feature allows the existing UHID to get linked with the live list.
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• Live List of the Patient is checked to validate eligibility & other details UHID is created Live List of Patient is validated.
• In case of Dependents/ Pensioner/ New Born whose name is not available in the live list validation is done with other document & if found satisfactory.
• UHID is created, patient is asked to add the missing name in the live list
• Once the live list is updated the system will ask to create a new UHID, hence this feature allows the existing UHID to get linked with the live list
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Registration
Link UHID to IP No.
Click on Link UHID to IP No.
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Link UHID to IP No.
Search UHID No.
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1. Enter UHID No.
2. Click on Search 3. Select the
Patient
4. Click on Select
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Link UHID to IP No.
Enter IP No. then click on Get Dependent Details
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Link UHID to IP No.
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Select the Patient
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Link UHID to IP No.
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Click on Link UHID to IP No.
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Record Modified successfully – UHID linked to IP No.
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When patients visit ESIC/ESI Hospital/Dispensary feedback from the patient is taken to understand the satisfaction level of the service provided hence a process of Patient Feedback is initiated.
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Patient Visiting ESIC/ESI Hospital/Dispensary may give their feedback in the services availed
Once the patient wishes to give feedback OP patient Feedback is captured using this feature
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Registration
OP Patient Feedback
Click on OP Patient Feedback
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OP Patient Feedback Form
Click on Save
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Once the patient wishes to give feedback, patient feedback is
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If the Insured Person’s demographic details are reflecting incorrect in Dhanwantri application but it is correctly reflecting in Insurance application or e - pehchan card, then to get the correct information in Dhanwantri, Sync Insurance Data to HIS needs to be used in order to rectify the issue.
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IP Data is updated in Insurance application by Employee/ ESIC office
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Insurance application IP Details loaded & validated with HIS application
User will update data by using Update Patient Demographic Details after validating change
Updated data will reflect during all patient registrations in ESIC/ ESI Hospitals/ Dispensaries
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Registration
Sync Insurance Data to HIS
Click on Sync Insurance Data
to HIS
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Sync Insurance Data to HIS
Enter IP No. then click on Live List
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Sync Insurance Data to HIS
Select the patient to correct his/her demographic details
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Sync Insurance Data to HIS
Click on Update Patient Demographic
Details to correct details in Dhanwantri
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Click on OK
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Registration
Health Passbook
Click on Health Passbook
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Health Passbook
Enter IP No. then click on Live List
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Health Passbook
Select the Patient
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Health Passbook
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Click on Print Health Passbook
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• Main Hosp. report
i. FO – List of Admissions Ward Wise : System will generate list of admission ward wise for a selected period.
ii. Monthly Report for OPD Check-In Vs Doctor Visits : System will generate number of OPD Check vs. number of doctor visits for a selected month.
iii. Patient Daily Admission : System will generate list of admission for a selected date.
iv. Patient Daily Discharge : System will generate list of discharge for a selected period.
• FO – Emergency Patient Admission : System will generate list of emergency admission for a selected period.
• FO - List of Registrations for a day : System will generate list of registrations/UHID Creation for a selected date.
• List of Check In for a day : System will generate list of Check In for a selected date.
• MIS-List of registration for a period : System will generate List of registrations/UHID Creation for a selected period.
• OPD Check-In vs. Doctor Visits : System will generate number of OPD Check vs. number of doctor visits for a selected date.
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Registration
Registration Reports
Click on Registration
Reports
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Registration Reports – FO-Emergency Patient Admissions
Click on FO – Emergency Patient
Admissions
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FO-Emergency Patient Admissions
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Registration Reports – FO-List of Admissions Ward Wise
Click on FO – List of Admissions Ward
Wise
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Registration Reports – FO-List of Registrations for a day
Click on FO – List of Registrations for a
day
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Registration Reports – List of Check-In for a Day
Click on List of Check-In for a Day
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Registration Reports – MIS-List of registrations for period
Click on MIS-List of registrations for
period
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Registration Reports – Monthly Reports for OPD Check-In vs Doctor Visits
Click on Monthly Report for OPD Check-In vs Doctor
Visits
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Registration Reports – OPD Check-In vs Doctor Visits
Click on OPD Check-In vs Doctor Visits
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Registration Reports – Patient Daily Admission
Click on Patient Daily Admission
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Registration Reports – Patient Daily Discharge
Click on Patient Daily Discharge
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Notes
Click to export the records
Button to go on next page and at the last page
Click to print the records
Type and search button
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Notes
Every report has below buttons on top of it for given activity
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