7.MM-CIN(Excise)

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BSNL

USER MANUAL: CIN(Excise)

Version:1.0

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1. Excise Master Data

1. MM-J1ID-Excise Master Data

Overview

 To facilitate Excise transactions for materials procured.

Business Process Description Overview

Details related to Excise for material, vendor and plant are maintained in SAP to facilitate excise activities. Following master records are required to be maintained.

Material Master (Excise Data): The part of the material master record that contains information relating to Indian excise duty.

In conjunction with other data, this data is used to calculate excise duty on various transactions. The excise part of the material master is divided into the following screens:

Chapter IDs: On this screen, you define the chapter IDs and corresponding descriptions as described in the excise tariff structure.

Material and Chapter ID Combination: On this screen, you maintain the excise data relating to your materials.

CENVAT Determination: On this screen, you specify which raw materials are used to produce which

finished (or semi-finished) goods. The system uses this information to determine whether it you can claim a CENVAT credit for a material.

Excise Tax Rate: On this screen, you specify for each chapter ID every possible rate of excise duty that might apply, so you must take into consideration each permutation of plant and customer; and each combination of plant and vendor.

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Vendor Master (Excise Data): The part of the vendor master record that contains information relating to excise duty.

In conjunction with other data, this data is used to calculate excise duty on various transactions. The excise part of the vendor master is divided into the following screens:

Vendor Excise Details: On this screen, you enter your vendors' tax numbers, which are used for various forms of correspondence and reports:

Plant Master (Excise Data): The part of the plant master record that contains information relating to Indian excise duty.

In conjunction with other data, this data is used to calculate excise duty on various transactions. The excise part of the plant master is divided into the following screens:

Excise Indicator for Plant: On this screen, you enter your plants' tax registration numbers, which are used for various forms of correspondence and reports:

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Output - Results Comments

Excise master records

 To facilitate Excise transactions for materials procured.

BPP Table of Contents

The procedures detailed here include views to be maintained. The procedural steps included in this document are as follows:

 Chapter ID

 Material & Chapter ID combination

 Cenvat Determination

 Vendor Excise Details

 Excise Indicator for plant

 Excise Indicator for Plant and Vendor

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Procedure Steps

Access transaction by:

Via Menus Logistics  India Localization-Excise (Click)  Indirect Taxes  Master Data Rate maint & amend po’s/so’s Via Transaction Code J1ID

On screen “Excise Rate Maintenance” Click “Chapter ID”.

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Press “Maintain (F5)”

On screen “Change view “View of Chapter ID & Text”: Overview” Press “New Entries”

button.

On screen “New entries: Details of added entries” Make entries as per table below.

Click on new entries

Enter chapter ID No.

Enter description of Chapter ID as per law.

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Field Name Description R/O/C User Action and Values Comments Chap. ID Specifies a material's chapter

ID.

R Give Chapter ID

UoM Excise The Unit of Measure for Excise describes the Unit for which the Excise rate is defined, under the Chapter, Headings and Sub-headings.

O Give unit of measure

Description as per Law

Shows the text of the chapter ID as per the Central Excise Law

O Give description as per law.

R = Required, O = Optional, C = Conditional

Press “Save” button.

Press “Back”

On screen “Excise Rate Maintenance” Click “Material and Chapter-ID combination”.

Press “Maintain (F5)”

On screen “Change view “Combination of Material and Chapter ID”: Overview” Click

“New Entries” button.

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On screen “New entries: Overview of added entries” Make entries as per table below.

Select this indicator

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Field Name Description R/O/C User Action and Values Comments Material

number

Alphanumeric key uniquely identifying the material

R Give material code for which chapter id is needs to be maintained

Plnt Key uniquely identifying a plant.

O Give the plant for which excise details for this material is to be maintained.

Leave this field blank is excise detail is needs to be maintained for all the plants.

Chap. ID Specifies a material's chapter ID.

R Give chapter id for this material

Subcontrac tor's Tick

Material can be send to Subcontractor

O Tick it if it is applicable

Material type

Denotes what sort the materials are.

R Select C, A or T, for capital goods, Select Blank for Raw materials

GR xref. No. of GRs per EI O Select one value out of options available

Declared Indicator whether the material is declared to Excise

O Leave blank

Declaration date

Declaration date of the material to Excise

O Leave blank

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Press “Save” button.

Press “Back”

On screen “Excise Rate Maintenance” Click “Cenvat Determination”.

Requirement -Companies are required to file with the Excise authorities, a list containing the excisable finished products manufactured and the excisable input materials required for such production, to avail Modvat.

Press “Maintain (F5)”

On screen “Change view “Modvat determination table (Input Material->Output

Material)” Click “New Entries” button.

Select CENVATE indicator

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On screen “New entries: Overview of added entries” Make entries as per table below.

Field Name Description R/O/C User Action and Values Comments Plant Key uniquely identifying a

plant.

R Give plant for which the input material is maintained

Input Mat. The Input Material for Modvat describes the excisable input material that will be used for Production

R Give input material

Output Mat The Output Material for Modvat describes the

R Give output material

Click on new entries

Enter Input and output material along with plant.

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excisable Output material that will be obtained from production.

X It is possible that an input material may be used in the production of more than one finished product. However, if such a material is mainly used for the manufacture of a particular finished product then the input material is identified to be the default material. The default indicator is marked for such material.

O Depending on need, use it.

Int. date Excise Intimation Date. O Leave blank

Press “Save” button.

Press “Back”

On screen “Excise Rate Maintenance” Click “Vendor Excise Details”.

Requirement-A tax number assigned, in India, by the Department of Revenue to legal and natural persons liable to excise duty. The taxpayer is required to obtain a separate ECC number for each registered premises (for example, factory, warehouse, or dealer's premises).

Press “Maintain (F5)”

1.1. On screen “Change view “Vendor Master Excise additional data”: Overview” Click “New Entries” button.

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On screen “New entries: Overview of added entries” Make entries as per table below.

Field Name Description R/O/C User Action and Values Comments Vendor Alphanumeric key uniquely

identifying the vendor or creditor in the SAP System

R Give vendor code for which excise details is to be maintained.

ECC no. Specifies the organization's ECC number.

O Give ECC no.

Exc.reg.no A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.

O Give Exc.reg.no

Enter Additional data in this table

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Exc. range Specifies the excise range in whose area the excise registration is located

O Give Exc. range

Exc. div. Specifies the excise division in whose area the excise registration is located

O Give Exc. div.

Exc. coll. The code of the excise collectorate in whose area the excise registration is located

O Give Exc. coll.

CST no. A tax number assigned by the authorities to a business for transactions involving central sales tax

O Give CST no.

LST no. A tax number assigned by the authorities to a business for transactions involving local sales tax.

O Give LST no.

PAN A tax number assigned by the authorities to a business for transactions involving income tax

O Give PAN no.

Exc.Ind.Ve Excise indicator or

classification of the vendor

R Select Normal rate from the drop down menu

SSI status Specifies whether the vendor qualifies as a small-scale industry and if so, which SSI status it enjoys

O Select the status from the drop down menu.

Type Whether a vendor is manufacturer or dealer etc.

O Select the type of vendor from the drop down menu

CENVAT Indicates whether or not the vendor deducts excise duty on inputs from excise duty on outputs. This is relevant to

O If vendor is not a SSI one, leave blank.

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vendors that qualify as small-scale industries only.

Press “Save” button.

Press “Back”

On screen “Excise Rate Maintenance” Click “Excise Indicator for Plant”

Press “Maintain (F5)”

On screen “Change view “Company and plant – Excise Additional data”: Overview” Click

“New Entries” button.

Click on this indicator

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On screen “New entries: Overview of added entries” Make entries as per table below.

Field Name Description R/O/C User Action and Values Comments Company

code

The company code is an organizational unit within financial accounting

R Give the company code under which the plant for which excise details to be maintained, falls. Plant Key uniquely identifying a

plant.

R Give plant code for which excise details is to be maintained.

Month The calendar month marking the beginning of the excise year

O Give the month by which financial year starts. It is April.

No Identifies a number range interval within an object or sub-object.

O Leave blank

ECC number

Specifies the organization's ECC number.

O Give ECC number

Exc.reg.no A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.

O Give Exc.reg.no

Exc. range Specifies the excise range in O Give Exc. range

Enter the additional data in this table.

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whose area the excise registration is located Exc. div. Specifies the excise division

in whose area the excise registration is located.

O Give Exc. div.

Exc. coll. The code of the excise collectorate in whose area the excise registration is located

O Give Exc. coll.

CST no. A tax number assigned by the authorities to a business for transactions involving central sales tax

O Give CST no.

LST no. A tax number assigned by the authorities to a business for transactions involving local sales tax.

O Give LST no.

PAN A tax number assigned by the authorities to a business for transactions involving income tax.

O Give PAN no.

Exc.Ind.Co Excise indicator or

classification of the company

R = Required, O = Optional, C = Conditional

Press “Save” button.

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On screen “Excise rate maintenance” Click “Excise indicator for plant and vendor ”.

Press “Maintain (F5)”

On screen “Change view “Excise indicator determination for Plant and vendor”:

Overview” Click “New Entries” button.

On screen “New entries: Overview of added entries” Make entries as per table below.

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Field Name Description R/O/C User Action and Values Comments Exc.Ind.Co

mpany

Excise indicator or

classification of the company

Exc.Ind.Ven dor

Excise indicator or

classification of the vendor

Excise Tax Indicator

Final excise indicator R Select Normal rate from the drop down menu

Press “Save” button.

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On screen “Excise rate maintenance” Click “Excise Tax Rate”.

Press “Maintain (F5)”

On screen “Change view “Tax Rate maintenance”: Overview” Click “New Entries” button.

On screen “New entries: Overview of added entries” Make entries as per table below.

Select new entries

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Field Name Description R/O/C User Action and Values Comments Chap. ID Specifies a material's chapter

ID.

R Give chapter id

Excise Tax Indicator

Final excise indicator R Give 1

Valid from Date from which the tax rule is valid.

R Give the valid from date.

Valid to Date to which the tax rule is valid.

R Give the valid to date.

Exc. rate The rate of excise duty, expressed as a percentage, that is to be levied.

R Give excise tax rate for this chapter id.

Rate Specifies the specific rate of excise duty on this item.

O Give value if required, else leave blank

Rate Unit The unit that determines whether the condition for a material is based on a percentage or on an amount in a particular currency.

Condn Pricing unit

The quantity on which the amount or percentage is based. The quantity is expressed in sales units (for example, bottles).

UoM Quantity unit to which the condition rate refers.

AED % Additional Excise Duty % . O Give value if required, else leave blank

SED % Special Excise Duty % O Give value if required, else leave blank

R = Required, O = Optional, C = Conditional Press “Save” button.

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2. Excise Inovice (Mfg)

1. MM-J1IEX-Incoming Excise Invoice (without PO) Create & Post

Overview

 To capture Excise Invoice (without reference) given by the Vendor and post it in SAP system.

This procedure shows you how to capture an incoming excise invoice if you do not have any reference documents.

Scenario-You commission a construction company build a new plant for you. The company purchases all the materials it needs to build the plant, deals with all of the invoices and most of the other paperwork, with the exception of the incoming excise invoices, which the law requires you to deal with yourself. The subcontractor sends you all excise invoices accordingly and you capture them in the system without any reference documents.

Input - Required Fields Field Value / Comments

Material Material no.

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Procedure Steps

Access transaction by:

Via Menus _{(a) Logistics  India Localization-Excise (Click)  Indirect} Taxes  Procurement  Excise Invoice  Incoming Excise Invoice Central Processing 

Capture/Change/Cancel/Display/Post Via Transaction Code

J1IEX

On screen select the Processing Mode as Capture Excise Invoice and Reference document

as Without Purchase Order.

2. Select capture Excise 1. Select without

purchase

order.

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At Header Level, press “Excise Invoice” button, Update following entries on screen.

Field Name Description R/O/C User Action and Values Comments Excise

Group

Governs which set of excise registers a business

transaction will be included in

R Enter the Excise Group relevant to the receipt Plant. Excise

Invoice No

Specifies the number either of the excise invoice or the subcontracting challan

R Enter the Excise Invoice Number given by the Vendor. Document

Date

Specifies the date printed on the excise document

R Enter the Date of Vendor Excise Invoice.

Posting Date

Date which is used when entering the document in Financial Accounting or Controlling

R Enter the date on which document is being generated.

Vendor Alphanumeric key uniquely identifying the vendor or creditor in the SAP System

R Enter Vendor code

At Header Level, press “Miscellaneous” button, Update following entries on screen.

Division

Specifies the excise division in whose area the excise registration is located

O Excise Division will default from the Vendor excise details Excise

Range

Specifies the excise range in whose area the excise registration is located

O Excise Range will default from the Vendor excise details ECC No. Specifies the organization's

ECC number.

O ECC no. will default from the Vendor excise details

Ship From Specifies the vendor that manufactured the goods

O Enter vendor code for the shipping party i.e. who supplied the invoice R = Required, O = Optional, C = Conditional

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At Item Level, press “Item” button, Update following entries on screen.

Field Name Description R/O/C User Action and Values Comments Type of

Materials

Indicator for Material Type C Enter material type for each item,

A ,T or C for Capital items Or leave “Null “for Raw Materials.

Material No.

Alphanumeric key uniquely identifying the material

R Give the code of the material received.

Plant Key uniquely identifying a plant

R Give the plant code in which material has been received. Chapter ID Specifies a material's chapter

ID

R Give the chapter ID of the material.

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At Item Level, press “Quantities” button, Update following entries on screen

Invoice Qty.

Specifies the quantity of goods in the item, as stated on the excise invoice

R Give quantity of material received as per excise invoice

At Item Level, press “Duty Values” button, Update following entries on screen

Enter excise invoice quantity

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Field Name Description R/O/C User Action and Values Comments Base Value Shows the amount that the

excise duty is calculated on.

R Type Base value on which excise duty will be calculated.

BED Shows the total basic excise duty

R In credit available row, give the amount.

ECS Shows the education cess R Give the amount SED Shows special excise duty O

AED Shows the additional excise duty

O R = Required, O = Optional, C = Conditional

Click “Check” Button to check the correctness of document. If there is any error in the

document, it will show error message. Correct it and again click “Check” button. If all

entries are ok, it will show message “Document is OK”.

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Click “Simulate Cenvat” Button to simulate accounting entries. It will through a pop up

showing accounting entries.

1.Click on simulate CENVATE icon 2.Click on Post CENVATE

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Click “Post cenvat” button to post the document. It will through a pop up with document

to be generated. Click “Continue” It will post Part 2 entries.

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2. MM-J1IEX-Incoming Excise Invoice

Overview

 To capture Excise Invoice given by the Vendor and post it in R/3 system.

Excise Invoice (Incoming) is a business document that is issued by your vendor to accompany any goods that it sends you. It stipulates how much excise duty has been paid on the goods. In the external procurement process, each delivery that your vendor makes is accompanied by an excise invoice. You have to post these in the system. This document is required as proof of the excise duty that you have paid, so that you can then offset the duty against the excise duty that you levy on outputs.

Input - Required Fields Field Value / Comments GR no. with year Required

Part1 entry at the time of GR Required

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Procedure Steps

Access transaction by:

Via Menus

(a) Logistics  India Localization-Excise (Click)  Indirect Taxes  Procurement  Excise Invoice  Incoming Excise Invoice Central Processing 

Capture/Change/Cancel/Display/Post Via Transaction Code

J1IEX

Note- If the GR is made through proper Movement type and you should select capture excise while Goods receipts in Excise tab.

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Excise invoice has been captured while G/R, only we have to post the excise invoice. Select capture excise invoice

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Note- All the data relevant to that Purchase order and Goods receipts will get copied over here.

Click “Check” Button to check the correctness of document. If there is any error in the

document, it will show error message. Correct it and again click “Check” button. If all

entries are ok, it will show message “Document is OK”. Click “Simulate Cenvat” Button to

simulate accounting entries. It will through a pop up showing accounting entries.

1. Select Post-Vendor excise invoice number and enter the invoice number

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Click “Post Cenvat” button to post the document. It will through a pop up with document

to be generated. Click “Continue” It will post Part 2 entries.

Click on Check and Simulate CENVATE button

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Check the status of invoice in display mode.

Click on Post CENVATE button.

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3. MM-J1IEX-Incoming Excise Invoice_Display

Select the Display-Vendor excise number and enter the number

Confirm the status Posted.

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Overview

 This transaction is used to Display Excise Invoice already created in R/3 system

Excise Invoice (Incoming) already generated in SAP needs to be displayed.

Input - Required Fields Field Value / Comments Excise invoice no. already

generated in SAP which needs to be displayed

Excise Invoice displayed

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Access transaction by:

Via Menus

(a) Logistics  India Localization-Excise (Click)  Indirect Taxes  Procurement  Excise Invoice  Incoming Excise Invoice Central Processing 

Capture/Change/Cancel/Display/Post Via Transaction Code _J1IEX

On screen select the Processing Mode as “Display” and Reference document as “Vendor

Excise Invoice “

Press .

Select display-vendor excise invoice

Enter vendor excise number

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Press “Tick” button to get following screen. This will default the Values on the screen,

Select part II tab.

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To see Part 2 entries, press the tab “Part II” at header level and SEE THE DETAILS.

To see the accounting document, double click on the accounting doc appearing in above screen,

Double Click on Acc.doc.number

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Press BACK .

Part 1 entries will be available at item level. To see them, press the item level tab “Par I”

and following screen appears, it will display part 1 serial no. for each line item of the

“Material doc.”

Click on PART I tab.

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3. Excise Inovice (Depot)

1. MM-J1IG-Incoming-Create Excise Invoice at Depot

Overview

Excise Invoice will be captured if any Excisable material will be received in Depot

Create Excise Invoice Access Transaction by

Transaction Code Activity

J1IG Capture Excise Invoice at Depot J1IG Change Excise Invoice at Depot J1IG Display Excise Invoice at Depot

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3. Enter the Vendors excise number

1. Enter the Excise group

2. Enter the G/R Material document number

4. Select series group 5. Select Details icon

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Click on SAVE .

Verify the excise duties, if ok press save other vise checks tax

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After saving you will get the document number

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2. MM-J1IJ-Outgoing-Create Excise Invoice at Depot

Overview

Excise Invoice will be created in Depot if any Excisable material will be sent from Depot

1.1 Create Excise Invoice 1.1.1 Access Transaction by

J1IJ Create Excise Invoice at Depot J1IJ Change Excise Invoice at Depot J1IJ Display Excise Invoice at Depot

1.1.2 In the Screen “Select Excise Invoice for Delivery” enter the following Entry:

Field Name Description R/O/C User Action and Values Comments Delivery Enter the Appropriate

Outbound Delivery Number

R Enter the Appropriate Outbound Delivery Number Excise Group Enter the Excise Group

of CTSD from where material to be dispatched

R Enter the Excise Group of CTSD from where material to be dispatched

Series Group Enter the Series Group of the CTSD from where material to be dispatched

R Enter the Series Group of the CTSD from where material to be dispatched

Click on delivery and selectRG23D selection

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1.1.3

Click on this icon Enter the Delivery no., Excise group, series number

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Click on this excise invoice icon

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Select the required excise invoice line

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1.1.5

1. Enter the quantity 2. Press ok button

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1.1.6

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1.1.7

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1.2 Display Depot Stock

1.2.1 Access the Transaction by :

J1IDEPOTSTOCK1 Create Excise Invoice at Depot

1.2.2 In the Screen “ Display Depot Stock” enter the following data

Field Name Description R/O/C User Action and Values Comments Plant Enter the Plant Code in

which you want to see the report

R Enter the Plant Code in which you want to see the report

Excise Group Enter the Excise Group of CTSD for which you want report

R Enter the Excise Group of CTSD for which you want report

Series Group Enter the Series Group of the CTSD for which you want report

R Enter the Series Group of the CTSD for which you want report

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1.2.3 Verify the invoice stock at the plant.

Enter plant

Enter year

Enter Material number

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3. MM-ZMMF_DEPOT-Depot Excise Invoice Print

Overview

To get a print out of the depot excise invoice

BUSINESS PROCESS PROCEDURE OVERVIEW

When you required Depot excise invoice document. You go for the depot excise invoice print.

Input – Required Fields Field Values/Comments

Enter the Delivery number Enter the delivery number for which the report needs to be generated.

Press <EXECUTE>

Output - Results A list o A print of excise invoice at depot is generated.

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Procedural Steps

Access transaction by:

Via Transaction Code ZMMF_DEPOT

On screen “Depot Excise Invoice Print”, enter information in the fields as specified in the

below table:

Input – Required Fields Field Values/Comments

Enter the delivery number Enter the delivery number for which the excise invoice needs to be generated.

Press <EXECUTE>

Click on EXECUTE.

Click on the PRINT PREVIEW tab .

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The PRINT PREVIEW of the depot excise invoice.

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4. Excise Invoice (Other)

1. MM-J1IS-Excise Invoice Other Movements

Overview

This transaction is used to Create Excise Invoice in R/3 system for Other Outward Movements of Materials like Issue against Stock transfers (STO) and Vendor returns.

In the standard procedure for creating outgoing excise invoices, the excise invoice is created with reference to a delivery note or an invoice. The SAP System also allows you to create an excise invoice with reference to various other documents, as follows:

 Goods issue documents (for example, transfer postings)

 Vendor excise invoices (for when you return faulty goods to a vendor, for example) In addition, you can create an excise invoice without reference to any document at all.

In put or required fields Comments

Material document no. created for outward movement

Either of GI document no. or vendor excise invoices

Excise document with A/c doc and part 2 entries posted

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Procedure Steps

Access transaction by:

Via Menus Logistics  India Localization-Excise  Indirect Taxes  Sales / Outbound Movements  Excise Invoice  For Other Movements  Excise Invoice for Other Movements Create Excise Invoice

Via Transaction Code

J1IS

On screen “Excise Invoice Other movement – Main Menu” Click “Create Excise Invoice

(F5).

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On screen “Excise Invoice Other movement – Create” enter values as per table below.

Field Name Description R/O/C User Action and Values Comments Ref Doc

Type

Specifies reference document type

R Enter MATD as the Reference Document type

Material Document Number

Number of the material document with which a goods movement was posted

R Enter the Material Document Number generated for outward movement of goods.

Document Year

Calendar year in which the material document was posted.

R Enter the Document Year

Series Group

Series Group is a two digit number which indicates the group under which the serial numbers for excise statutory document is grouped

R Enter the Series Group for the Issuing Plant

Excise Group

Governs which set of excise registers a business

transaction will be included in.

R Enter the Excise Group for the Issuing Plant

Sub

Transaction Type

Fill out this field if you want an alternate debit account in place of the accounts determined by default

O Leave blank

Enter the Reference doc. Type, Doc. number, Doc. year. Excise group, series group

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through the Customizing option Assign G/L Accounts to Excise Groups and Transaction Types.

Vendor Alphanumeric key uniquely identifying vendor

C Enter the Vendor Number if the Transaction is for Vendor returns

Customer Alphanumeric key uniquely identifying customer

C Ender the Customer Number if the Transaction is for Customer returns

Preprinted Ex Inv No

The challan number as printed on the official stationery.

O Enter the Pre printed Number on the Vendor’s excise number, if applicable for the transaction.

Business Area

Key identifying a business area.

O Enter the Business area.

R = Required, O = Optional, C = Conditional

To calculate the BED amount, refer the previously captured excise invoices to have the BED amount, to do this, select line item and press “Get excise invoice”, system displays all the invoice.

Select the Excise Invoice from the list relevant to the Material being issued and Press Enter. This will display the Excise Invoice Other Movements – Create. The fields will be filled in with information from the Selected Excise Invoice for the Excise Invoice List. You may change the fields below.

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Field Name Description R/O/C User Action and Values Comments Net Ass.

Value

Denotes the value of goods that you have manufactured in-house at the price at which you would sell them to a customer.

C Base value will be defaulted from the Selected Excise Invoice from the Invoice List. It may be changed

BED Rate BED % C Basic Excise Duty Rate defaulted from Selected Excise Invoice from the Invoice List. It may be changed

BED Value The amount of basic excise duty levied

C Basic Excise Duty amount. It may be changed.

R = Required, O = Optional, C = Conditional

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Click Save to save the transaction. System gives a message that Excise Invoice xxxxxxxxxx generated with FI document no. YYYYYYYYYY.

2. MM-J1IS-Excise Invoice Others Display

Overview

This transaction is used to display Excise Invoice Other movement created in R/3 system

You follow this procedure if you want to display Excise Invoice Other movement created in R/3 system

Input - Required Fields Field Value / Comments Excise Invoice Other movement no.

Excise Invoice Other movement year

Excise Invoice Other movement displayed with Header detail, Accounting Document, Part 1 and part 2 details.

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Procedure Steps

Access transaction by:

Via Menus Logistics  India Localization-Excise  Indirect Taxes  Sales / Outbound Movements  Excise Invoice  For Other Movements  Excise Invoice for Other Movements Display Excise Invoice

J1IS

On screen “Excise Invoice Other movement - Display”, type the values as per table below.

Click on this icon

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Invoice Other movement no.

Excise Invoice Other movement document no. to be displayed.

R Give Excise JV no. to be displayed Excise Invoice Other movement year

Calendar year in which Excise Invoice Other movement document was posted

R Give the calendar year of the excise JV document

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Click “Header detail” button to see header details. Click “Back” button to come back to

original screen.

Click “Accounting Document” button to see Accounting entries. Click “Back” button to

come back to original screen.

Click “Register” button to see part 1 and part 2 updating. Click “Back” button to come

back to original screen.

Click on accounting icon to see accounting entries

Click on this icon to see part 1and part 2 details

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5. Billing

1. MM-VF01-Create Billing Document

Overview

Billing document will be created if any material is being Stock Transferred between two different company Codes.

1.3 Create Accounting Document 1.3.1 Access Transaction by

VF01 Create Billing Document

VF02 Change Billing Document

VF03 Display Billing Document

1.3.2 Enter the following field in the screen “Create Billing Document”

Field Name Description R/O/C User Action and Values Comments Billing Type Enter the Appropriate

Billing Type

R Enter the Billing Type – IV(Inter Company Billing) Billing Date Enter the Date of Billing R Enter the Date of Billing Document Enter the Outbound

Delivery Number

R Enter the Outbound Delivery Number

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1.1.3

1. Select IV inter company billing

2. Enter document number 3. Enter ok button

1.Select the item line

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1.1.4

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1.1.5

Document number will be created.

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6. Subcontracting/Jobwork Challan

1. MM-J1IF01-Create Subcontracting Challan

Overview

 After transfer posting of the input material required for subcontracting at subcontracting end when material will go outside the plant physically then Subcontracting Challan will be required.

Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan

Input - Required Fields Field Value / Comments Material Document Number Required

Material Document Year Required Excise Group Required Series Group Required

Subcontracting Challan Number created

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Procedure Steps

Access transaction by:

Via Menus

(a) SAP Easy Access India Localization Menu(J1ILN)  Indirect Taxes  Procurement  Subcontracting  Subcontracting Challans

Via Transaction Code _J1IF01

On screen “Sub Contracting Challan-Create”

Document

Enter the material document generated after transfer posting using movement type-541

R Enter the desired Material Document Number

Material Document Year

Enter the Material Document year

R Enter the Material Document year Excise Group Enter Excise Group of

Plant

R Enter Excise Group of Plant Series Group Enter Series Group of Plant R Enter Series Group of Plant

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Enter Material Document generated during Transfer Posting of Input material required for Subcontracting using Movement Type-541

Enter Material Document Year

Enter Excise Group of the Plant from which material is being transferred

Enter Series Group of the Plant from which material is being transferred

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Enter Text here it will be printed on Subcontracting Challan as Header Text. You can enter text in any of the Additional Data or Additional Value field, all data will be printed

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Write Text here for Printing Text on Item Level in Subcontracting Challan

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Tick here if you want to take the Print. As soon as you press save button the system will check for the printer and generate the Subcontracting Challan Number and Output simultaneously

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2. MM-J1IF11-Subcontracting Challan Output

Overview

This transaction is used to take the Print Output of Excisable Subcontracting Challan

You follow this procedure if you want to take the Print Output of Excisable Subcontracting Challan

Input - Required Fields Field Value / Comments Challan Number Enter Valid Challan Number

Excise Year Enter Excise Year

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Procedure Steps

Access transaction by:

Via Menus Logistics  India Localization-Excise  Indirect Taxes  Procurement  Subcontracting  Subcontracting Challan Change

On screen “Subcontracting Challan-Change”, type the values as per table below.

Enter Challan Number

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As soon as you press Save Button system will automatically choose you Default Printer Setting and generate Output Click on the Check Box-Print

Immediately and Press Save button

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After Saving the Challan you will get this message

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3. MM-J1IF13-Completion of Subcontracting Challan

Overview

 After Goods receipt against Subcontracting Purchase Order and Subcontracting Challan, Challan will be reconciled to update the status of Input material pending at Subcontractor end and the material which will be supplied by Subcontractor. After you have consumed all the input material from Vendor’s end against a subcontracting Challan then you have to complete the Challan.

Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan and when material comes after subcontracting then subcontracting Challan will be reconciled for this purpose. After challan is fully reconciled then challan will be completed.

Input - Required Fields Field Value / Comments Challan Number Required

Excise Year Required

Subcontracting Challan will be Completed

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Procedure Steps

Access transaction by:

Via Menus

(a) SAP Easy Access India Localization Menu(J1ILN)  Indirect Taxes  Procurement  Subcontracting  Subcontracting Challan Complete

J1IF13

On screen “Subcontracting Challan/Reversal/Recredit” enter following parameter

Field Name Description R/O/C User Action and Values Comments Challan Number Enter Challan Number R

Challan Year Enter Challan Year R

After entering the desired input parameter and press F8

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Tick on the Complete Challan radio button and press save button

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4. MM-J1IF13-Reversal of Subcontracting Challan

Overview

 After Goods receipt against Subcontracting Purchase Order and Subcontracting Challan, Challan will be reconciled to update the status of Input material pending at Subcontractor end and the material which will be supplied by Subcontractor. After you have consumed all the input material from Vendor’s end against a

subcontracting Challan then you have to complete the Challan. If material does not come after 180 days of issue of the challan then we have to reverse the challan and again re issue of the challan will be done

Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan and when material comes after subcontracting then subcontracting Challan will be reconciled for this purpose. After challan is fully reconciled then challan will be completed.

If material does not come after 180 days after issue of the subcontracting challan than reversal of challan will be done

Input - Required Fields Field Value / Comments Challan Number Required

Excise Year Required

Subcontracting Challan will be Reversed

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Procedure Steps

Access transaction by:

Via Menus

SAP Easy Access India Localization Menu(J1ILN)  Indirect Taxes  Procurement  Subcontracting  Subcontracting Challan Reversal of Challan

On screen “Subcontracting Challan/Reversal/Recredit” enter following parameter

Field Name Description R/O/C User Action and Values Comments Challan Number Enter Challan Number R

Challan Year Enter Challan Year R

After entering the desired input parameter and press F8

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Tick on the Reverse Challan radio button and press Save button

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After saving button you will get this message

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5. MM-J1IFQ-Reconcile Subcontracting Challan

Overview

 After Goods receipt against Subcontracting Purchase Order and Subcontracting Challan, Challan will be reconciled to update the status of Input material pending at Subcontractor end and the material which will be supplied by Subcontractor

Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan and when material comes after subcontracting then subcontracting Challan will be reconciled

Input - Required Fields Field Value / Comments Material Document Number Required

Material Document Year Required

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Procedure Steps

Access transaction by:

Via Menus

(a) SAP Easy Access India Localization Menu(J1ILN)  Indirect Taxes  Procurement  Subcontracting  Subcontracting ChallanReconcile Quantity

Via Transaction Code _J1IFQ

On screen “Quantity Reconciliation for Subcontracting Challan” enter following

parameter

Document

Enter the material document generated after Goods Receipt

R Enter the desired Material Document Number Material

Document Year

Enter the Material Document year

R Enter the Material Document year

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Enter Goods Receipt Number

Enter Goods Receipt Year then press F8 (Reconcile) tab

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Challan will be picked from Material Document. Because during GR you have referred Subcontracting Challan

Click to assign the quantity to challan. Qty. will be picked from Material Document

After pressing the tab quantity will be assigned automatically then press Save tab

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After pressing Save Button you will get this message

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6. MM-J1IFR-Report of Subcontracting Challan

Overview

 After Goods receipt against Subcontracting Purchase Order and Subcontracting Challan, Challan will be reconciled to update the status of Input material pending at Subcontractor end and the material which will be supplied by Subcontractor. You can see all this data by Challan Report

Whenever an excisable material is going outside the plant for subcontracting then raw material need to be sent to subcontractor on Subcontracting Challan and when material comes after subcontracting then subcontracting Challan will be reconciled for this purpose Report is required from where we come to know how much material is lying and subcontractor end

Input - Required Fields Field Value / Comments Material Number Required

Challan Number Required

Subcontracting Challan Report Generated

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Procedure Steps

Access transaction by:

Via Menus

(a) SAP Easy Access India Localization Menu(J1ILN)  Indirect Taxes  Procurement  Subcontracting  Subcontracting Report Challan Listing

J1IFR

On screen “List of Subcontracting Challan” enter following parameter

Field Name Description R/O/C User Action and Values Comments Challan Number Enter Challan Number O

Challan Year Enter Challan Year O

Plant Enter Plant O

Vendor Enter Vendor O

Company Code Enter company Code O Excise Group Enter Excise Group O Series Group Enter Series Group O

Challan Status Enter Challan Status O e.g. Posted, Fully

Reconciled, Assigned etc.

 Please Tick on the Check Box Display Annexure –IV before running report After entering the desired input parameter and press F8

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 If you want to know the list of challan which has be referred during Goods Receipt but has not been reconciled then tick on the check box Challan Captured

Quantity Issued, Received, Pending will be displayed here

If you want a list of Challan which has been referred during Goods Receipt but has not been reconciled then Tick here and then Execute (press f8)

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