Posted: 11/10/15 through 12/2/15
CLASSIFIED MANAGERIAL JOB POSTING (Unit 220) POSITION AVAILABLE: Director of Facilities and Security (PCN #01004845)
CLASSIFICATION: Physical Plant Manager (Job Code 002523) CLOSING DATE FOR APPLICATIONS: December 2, 2015 STARTING DATE: January 11, 2016 (approximate)
EMPLOYMENT CONDITION: Full-Time, Unlimited, Exempt Monday thru Friday
7:30 a.m. to 4:00 p.m.
(Includes 30-minute unpaid meal break and two 15-minute paid rest breaks) Insurance Benefit Eligible (full employer contribution)
SALARY RANGE: $29.15 to $42.17 Per Hour (Based on 2013-2015 Contract) DESCRIPTION OF DUTIES:
This position is responsible for the management of the physical plant for Alexandria Technical and Community College, consisting of 32 buildings (441,140 square feet / 8.75 acres of buildings), and a 98 acre campus), all of which are designed to provide a safe learning space for students and community groups.
The Director of Facilities and Security works collaboratively with college leadership and governance teams to support college goals for academic programs, student success, and institutional excellence. The position is responsible for leadership in strategic, tactical, and operational facility planning; facility renovation; maintenance of and operation of college facilities, and participation in Minnesota State College and Universities processes that drive campus facilities operations. The position is responsible for ATCC facilities security. The position assures college compliance with applicable environmental and facilities codes. The position has substantial discretion to initiate, develop, interpret, and apply college facilities policies. (A detailed position description is available upon request.) This person will report to the Chief Financial Officer.
MINIMUM QUALIFICATIONS
Associate Degree AND 5 years of Facilities Management or Building Trades Management experience demonstrating
increasing levels of complexity and responsibility AND 2 years of formal supervisory experience AND management experience of new construction and/or renovation projects
OR
Bachelor’s Degree, such as Construction Management, Facilities Management, or related field
AND 4 years of Facilities Management or Building Trades Management experience demonstrating increasing levels of complexity and responsibility AND 2 years of formal supervisory experience AND management experience of new construction and/or renovation projects
PREFERRED QUALIFICATIONS
• Ability to interpret technical plans, blueprints, drawings and models • Knowledge of and ability to use AutoCAD
• Experience with budget administration and planning; long term capital improvement projects • Fiscal management skills to effectively manage projects and budgets
• Knowledge of electronics, electrical, plumbing, and other support systems • Knowledge of HVAC, chillers, boilers, and energy management systems • Knowledge of general grounds maintenance
• Knowledge of building and fire codes, Occupational Safety and Health Administration (OSHA) rules and regulations, and
safety practices and applications
• Knowledge of building security practices • First Class C Boiler Engineer License
• Excellent interpersonal skills in working with customers and staff in the coordination of projects and resolution of problems
NOTICE: In accordance with the Minnesota State Colleges and Universities Vehicle Fleet Safety Program, employees driving on college business
who use a rental or state vehicle shall be required to conform to MnSCU’s vehicle use criteria and consent to a Motor Vehicle Records check.
APPLICATION PROCEDURE:
Submit your resume and supporting information to the Minnesota Management & Budget Division at www.mn.gov/mmb/careers. You may copy and paste your existing resume or let the software create a resume for you. You may edit your resume later should your contact information or experience change. The Resume Builder also collects your work preference information so we can match you with future openings that meet your interest. Once your resume is submitted to the database, you can apply for this position online using vacancy number 15MNSC000658.
If you wish to apply with a paper copy, submit your resume AND a completed Employment Application form to: Minnesota Management & Budget Division, Centennial Office Building, 658 Cedar Street, St. Paul, MN 55155. To be considered for this vacancy, record the exact job title in the “Specific Opening” area of the Employment Application. The Employment Application form that must be submitted with a paper copy of your resume is available at: www.mn.gov/mmb/careers under Search for Jobs.
Contact Annette Pavek @ 320-762-4411 or employment@alextech.edu for more information.
Affirmative Action/Equal Opportunity Employer A Member of Minnesota State Colleges and Universities
MINNESOTA STATE COLLEGES AND UNIVERSITIES
Alexandria Technical and Community CollegeEmployee Name:
Department/Division: Facilities Prepared By: Bjelland / Pavek
☐Non-Exempt
☒Exempt: ☒Executive ☐ Professional ☐ Administrative ☒Unlimited ☐ Seasonal ☐Temporary ☐Limited
☒Full-time ☐Part-time ☐Intermittent
This position description accurately reflects my current job.
Employee Signature Date
Position Control Number:
01004845
Classification Title: Physical Plant Manager (Managerial Plan)
Working Title: Director of Facilities and Security
Hours of Work: 7:30 a.m. to 4:00 p.m.
Date Prepared: October 2015
This position description reflects the employee's current job.
Supervisor Signature Date
POSITION PURPOSE
This position is responsible for the management of the physical plant for Alexandria Technical and Community College, consisting of 32 buildings (441,140 square feet / 8.75 acres of buildings), and a 98 acre campus), all of which are designed to provide a safe learning space for students and community groups.
The Director of Facilities and Security works collaboratively with college leadership and governance teams to support college goals for academic programs, student success, and institutional excellence. The position is responsible for leadership in strategic, tactical, and operational facility planning; facility renovation; maintenance of and operation of college facilities, and participation in Minnesota State College and Universities processes that drive campus facilities operations. The position is responsible for ATCC facilities security. The position assures college compliance with applicable environmental and facilities codes. The position has substantial discretion to initiate, develop, interpret, and apply college facilities policies.
PRINCIPLE RESPONSIBILITIES AND RESULTS
1. Provide leadership for all physical plant operations policies and procedures; lead planning and exercise
independent decision-making for all physical plant operations; direct the management of all electrical, mechanical, structural, and energy management systems; manage construction and remodeling projects; manage grounds maintenance activities; collaborate in the development of and lead the implementation and assessment of a master facilities plan; lead the development of the college’s capital bonding and Higher Education Asset Preservation and Restoration (HEAPR) plan; lead the space utilization process; and develop and monitor budgets to ensure financial resources are available to meet facility needs.
Priority: Essential Percent of Time: 35%
Key Performance Indicators (KPIs): Projects are completed on time and within budget; projects meet the needs of the constituents; master facilities plan is completed and monitored; capital bonding and HEAPR requests are complete and submitted timely; decisions are well-informed regarding space utilization and safety needs are being met; operating procedures are developed and processes are in place to gather and report pertinent data.
2. Manage all programs that fall within the direction of this position to include college access and security
(student campus security personnel); campus fleet operations; coordination with local law enforcement and MnSCU; provide direction and leadership to the on-campus Safety Team with full accountability for safety and accident prevention; in cooperation with Human Resources personnel, ensure all required training is available and completed by facilities employees and student employees; work with the Director of Safety in occupational safety and environmental health management program; work with Local and State Building Inspectors, and Local and State Fire Marshals to ensure compliance with all rules, regulations, and laws; in cooperation with the Director of Safety, maintain and administer emergency management policies and procedures to protect people and facilities.
Priority: Essential Percent of Time: 30%
Key Performance Indicators (KPIs): Plans and procedures are in place for applicable safety and environmental areas, reviewed annually and documented for compliance; regular vehicle inspection program will be instituted with written procedures and inspection records with usage data collected to be readily accessible for reporting and analysis.
3. Develop and manage the Physical Plant budget of $2.4 million annually to ensure operational needs are
met, bids and contracts are adequately secured to maximize discounts and resources, and all capital and renovation projects are completed within budget.
Priority: Essential Percent of Time: 25%
Key Performance Indicators (KPIs): Budgets developed and managed to include signature approval on requisitions, purchase orders and invoices for payment to ensure the implementation of a budget sufficient to respond to the facility’s operational needs and top priorities.
4. Manage a college-wide sustainability program including emphasis on energy efficiency and recycling
efforts. Maintain equipment for maximum efficiency.
Priority: Essential Percent of Time: 5%
Key Performance Indicators (KPIs): Plans written for program, necessary annual data captured, constituents comfort needs addressed promptly and energy cost savings realized; maintain sufficient knowledge of electrical, heating, cooling, plumbing, and ventilation systems in order to reduce energy consumption without interfering with comfort level.
5. Perform other duties as assigned to ensure the smooth functioning of the facility and maintain the
reputation of the organization as a viable business partner.
Priority: Secondary Percent of Time: 5%
Key Performance Indicators (KPIs): Operations are maintained at high standards; works in harmony with co-workers and shows concern in their actions.
Priority: Essential=if responsibility is reason job exists, is a highly specialized task or one that requires special education or training licensure, requires a great % of time, has a high level of accountability (consequences are considerable to others or the institution if failure to perform), the responsibility is essential; Secondary=if not essential, then responsibility is secondary; Discretion (optional): A-Employee investigates situations, makes decisions, takes appropriate action reports by exception and through normal review processes; B=…reports to supervisor immediately after action is taken; C=…makes decisions with
supervisor….reports to supervisor immediately after action is taken; D=Employee discusses situations with supervisor before investigation, makes decisions with supervisor, takes appropriate action, and reports to supervisor immediately after action is taken.
KNOWLEDGE, SKILLS, AND ABILITIES
MINIMUM QUALIFICATIONS
Associate Degree AND 5 years of Facilities Management or Building Trades Management experience demonstrating increasing levels of complexity and responsibility AND 2 years of formal supervisory experience AND management experience of new construction and/or renovation projects
OR
Bachelor’s Degree, such as Construction Management, Facilities Management, or related field AND 4 years of Facilities Management or Building Trades Management experience demonstrating increasing levels of complexity and responsibility AND 2 years of formal supervisory experience AND management experience of new construction and/or renovation projects
PREFERRED QUALIFICATIONS
• Ability to interpret technical plans, blueprints, drawings and models • Knowledge of and ability to use AutoCAD
• Experience with budget administration and planning; long term capital improvement projects • Fiscal management skills to effectively manage projects and budgets
• Knowledge of electronics, electrical, plumbing, and other support systems • Knowledge of HVAC, chillers, boilers, and energy management systems • Knowledge of general grounds maintenance
• Experience with purchasing and contracts
• Knowledge of building and fire codes, Occupational Safety and Health Administration (OSHA) rules
and regulations, and safety practices and applications
• Knowledge of building security practices • First Class C Boiler Engineer License
• Excellent interpersonal skills in working with customers and staff in the coordination of projects and
resolution of problems RELATIONSHIPS
This Position Reports to: Chief Financial Officer
Supervises (classification title; FTE; # in position; note if providing work direction only) 1 Building Maintenance Supervisor
1 Director of Safety (State Program Administrator Senior)
Internal and External Clientele and Purpose of Contact:
Administration, Students, Faculty, Staff, General Public, Private Contractors/Vendors, City and County staff to ensure facilities and grounds are efficiently maintained and updated to ensure the strategic goals and mission of Alexandria Technical and Community College are met.
PROBLEM SOLVING
The Director of Facilities and Security must possess effective problem-solving and organizational skills, including the ability to handle several tasks simultaneously. This position requires an ability to identify and resolve problems expediently, interpret and apply state policies, and competence to conduct both short- and long-range strategic facility planning and security, and implement a budget that facilitates these plans. The person in this position will provide oversight and guidance to the Building Maintenance Supervisor in order to problem solve issues relating to the upkeep, maintenance, remodeling, new construction, and cleaning of the campus and 98 acres of grounds. Examples include resolving problems in the following areas:
a. Break-down of equipment
b. General wear and tear of buildings
c. Gaining knowledge of new cleaning techniques and supplies d. Unpredictability of weather
e. New construction/remodeling
f. Budget preparation and keeping expenses within budget g. Regulating heating and cooling equipment
h. ADA and safety issues i. Security issues
FREEDOM TO ACT
Decision(s) Position Makes and Decision(s) Referred to Higher Authority
The incumbent in this position has considerable freedom to act in that he/she decides the method and order of implementation of projects and assignments. Reports are generally informal on a weekly/bi-weekly basis. The nature of this position requires that the incumbent exercises judgment regarding building maintenance and operations matters concerning institutional and state policies and procedures, local, state, and federal laws and regulations, and within the language of applicable labor agreements. The incumbent will need to interact with OSHA, MPCA, and other regulatory agencies and must ensure compliance with all related regulations. The incumbent has substantial discretion to initiate, develop, interpret, and apply college facilities policies.
Decisions that would need to be escalated to a higher authority might include signature authority on contracts in excess of $50,000 and/or 5-year term, bond/HEAPR-funded projects (delegated from System Office to
President), and title signature on acquisition or sale of licensed vehicles.
Budget: $2.4 million operating budget with signature authority
Repair and Replacement - $250,000 to $750,000 HEAPR/ADA Special Projects - $400,000+
Physical Plant Operations - $1.2 Million 32 Buildings - 444,140 square feet; 8.75 acres of buildings
Fleet Vehicles - $25,000 Acreage: 98
Utilities - $625,000 Truck Driving Range
Aesthetics/Aesthetics Equipment: $20,000 Ball Field Safety - $125,000
All employees must comply with department and institution procedures and policies, MnSCU policies and procedures, as well as local, state and federal laws, regulations, guidelines and business and industry standards.
This description is intended to indicate the kinds of tasks and level of work difficulty required of the position. It is not intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar level of difficulty.
