PRE QUALIFICATION QUESTIONNAIRE

Name: Jane Mitchell

Procurement Officer

Brentwood Borough Council

Town Hall

Brentwood

Essex CM15 8AY

Our ref:

xxxxx

Date:

25th February 2015

PRE QUALIFICATION QUESTIONNAIRE

Contract Description:

Project Management Services Procurement

Contract Location:

Brentwood Borough

Brentwood Borough Council (the Council) invites applications for project

management services for the development of the existing William Hunter Way car

park site detailed in the attached schedule. The information and documents for this

opportunity are available at

https://www.delta-esourcing.com

.

Please be advised that the Council are seeking to appoint one provider for the

whole contract and therefore submissions for only specific aspects of the

project will not be considered.

You must register on this site to respond. If you are already registered you will not

need to register again. Simply use your existing username and password. Please

note there is a password reminder link on the home page.

Suppliers must log in, go to your Response Manager and add the following Access

Code: enter access code here Please ensure you follow any instruction provided to

you.

The deadline for submitting your tender submission is 12.00 noon on Tuesday 10

March 2015. Please ensure that you allow yourself plenty of time when responding

to this pre-qualification questionnaire prior to the closing date and time, especially if

you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing

Helpdesk on call 0845 270 7050 or email

[email protected]

.

Contents

IMPORTANT NOTICE ... 3

1.0

Summary Contract Details ... 4

2.0

Project Requirements ... 4

3.0

Timeline ... 6

4.0

Completing and Submitting PQQs ... 6

5.0

Assessment and Shortlisting ... 7

IMPORTANT NOTICE

This Pre-Qualification Questionnaire (“PQQ”) has been prepared by Brentwood

Borough

Council for use by those organisations (“Applicants”) who are interested in

entering into a contract with Brentwood Borough Council, their professional advisers

and other parties essential to preparing responses to the PQQ and for no other

purpose.

The information contained in this PQQ and all subsequent information and

documents sent to you by Brentwood Borough Council pursuant to this procurement

must be treated as confidential and must not be disclosed to any third party. If you

are unable to comply with this requirement you must destroy this PQQ and all

associated documents immediately and not retain any electronic or paper copies.

No warranties or opinions as to the accuracy or completeness of any information

provided in, or which accompanies, this PQQ or otherwise as to the powers and/or

status of Brentwood Borough Council shall be given at any stage by Brentwood

Borough Council and any liability for any inaccuracy or incompleteness is therefore

expressly disclaimed by Brentwood Borough Council.

Any person considering making a decision to enter into contractual relationships with

Brentwood Borough Council or any other person on the basis of the information

provided by or on behalf of Brentwood Borough Council must make their own

investigations and form their own opinion in relation to the status, completeness and

accuracy of all such information and in relation to the status and/or powers

Brentwood Borough Council.

Your attention is drawn to the fact that, by issuing this PQQ, Brentwood Borough

Council is in no way committed to awarding any contract and reserves the right to

cancel the tendering process at any point. Brentwood Borough Council shall not be

liable for any costs resulting from any cancellation of this tendering process nor for

any other costs incurred by those expressing an interest in or tendering for this

contract opportunity.

1.0

Summary Contract Details

Item Contract Details

Contract Description:

Appointment of an Independent Project Management Team, who can provide supporting expert advice and project manager services, to provide the necessary expertise to ensure the delivery of a successful project in terms of quality, cost, programme, risk and good governance at the existing William Hunter Way car park site. Estimated value of

Contract: Range between £130,000 and £170,000 (on a fixed price basis)

Period of Contract:

The contract period will be approximately 24 months, this is based on an anticipated construction length of 18 months from November 2015.

Date and time for

PQQ return: 12.00 noon on Tuesday 10

th

March 2015

2.0

Project Requirements

2.1

The Project Brief

Brentwood Borough Council wish to review the potential development of the existing

council owned car park site in William Hunter Way.

The Town Centre Renaissance Strategy (May 2010) contains the following

statements:

…..to conserve the qualities of Brentwood Town Centre while enhancing and

improving the negative aspects of the function and appearance of the town.

To create a vibrant town centre which balances the requirements of retail,

residential, office and leisure uses around an efficient network of public

transport and a high quality High Street

Following on from the success of the High Street improvement scheme a

vision for the future development of William Hunter Way should be

produced……

The above are a clear indication of the stated need to develop the William Hunter

Way site. This is also supported by the priorities listed under “A Prosperous Borough”

in the Brentwood Borough Council Corporate Plan 2013-2016.

Accordingly the Council has created the William Hunter Way project to address the

above needs.

To that end the following have been agreed in relation to the development of William

Hunter Way.



An options paper with recommendations was agreed at the Extraordinary

Council Meeting 7

April 2014. Option 6 (combined with de-risking the site)

was agreed at the Extraordinary Council meeting



A borough wide consultation was carried out between 1

September 2014

and 5

November 2014 and recommendations agreed at Ordinary Council

10

December 2014. The results of the consultation can be found by

following

the

following

link

-

http://www.brentwood.gov.uk/index.php?cid=2571



£1.2 Million has been earmarked for the costs of the project in the MTFP,

however it is hoped that some costs will be met by any potential developer.



Nine letters have been issued to parties expressing interest in the WHW site.



The final options paper is included at Appendix 1.

2.2

Project Management Services

Brentwood Council requires professional support to realise a project of this scale and

complexity. For this reason they have decided to appoint an Independent Project

Management Team, who can provide supporting expert advice and project manager

services, to provide the necessary expertise to ensure the delivery of a successful

project in terms of quality, cost, programme, risk and good governance. The Project

Management Team will have a direct relationship with Philip Ruck, Brentwood

Borough Council’s designated point of contact for the project. However, the Project

Manager will also have regular liaison with the project working group and relevant

committee who represent Brentwood Borough Council.

Brentwood Borough Council place a significant value on the quality of the appointed

Project Management Team with particular emphasis on their commitment and

passion shown to the project, ability to engender good working relationships between

teams and stakeholders and have significant experience in developing and managing

effective communication and project protocols. Key will be a strong record of delivery

in this type of project.

The following is a high level overview of the requirement, a more detailed

specification will be provided at tender stage;



Act as the Project Management Team on behalf of the Council in relation to

the William Hunter Way development



Conduct Feasibility and Development appraisals on proposals



Assess income generation and occupier demand and interest



Interview and recommend the professional team that will be required in line

with BBC procurement procedures



Produce, under the direction of the BBC’s Head of Planning, the Development

Brief



Manage the professional team through the Planning Process



Create and deliver the stakeholder engagement plan and

in conjunction with the council Manage communication through

th-e Planning Procth-ess



Deliver planning proposal within agreed timelines



Develop a Branding and Marketing Strategy



Identify Target Retailers and Occupiers



Build a business plan that maximises the return for Brentwood



Project manage the Planning Process



Provide project meeting schedules and minutes



Provide fortnightly project updates



Develop the project plan, roles and responsibilities



Manage the project meetings as appropriate to deliver the output

Please see Brentwood Borough Council’s website at

http://www.brentwood.gov.uk/

for further details about the Council.

3.0

Timeline

This timetable is indicative only. Brentwood Borough Council reserve the right to

change it at its discretion.

Stage Date/time

Submission of completed PQQs 12.00 noon Tuesday 10th March 2015

Assessment of completed PQQs Wednesday 11

th

March until Wednesday 18th March 2015

Notification of result of PQQ short listing Monday 23rd March 2015 Expected issue of Invitation to Tender Monday 23rd March 2015

Expected date for submission of Tenders 12.00 noon Monday 8th April 2015 Contract award notification Tuesday 28th April 2015

Contract start date Tuesday 5th May 2015

4.0

Completing and Submitting PQQs

4.1

General Requirements

You must, in English or a full English language translation provided at no cost to the

Council, complete and submit one copy of the PQQ document and by doing so will

be deemed to have submitted the PQQ for evaluation in accordance with the terms

of the Declaration in Section 8.

Completed PQQs must be returned online via the Delta E-Tendering system.

Hard copies will not be accepted.

PQQs should be returned by 12.00 noon Tuesday 10

March 2015.

Failure to comply with the deadline, fully complete the documents, provide all the

information required or meet any of the PQQ requirements may result in your PQQ

failing and not being further considered by Brentwood Borough Council. It is

strongly advised that you make sure everything is attached and complete

before submitting.

If there are any questions which do not apply, please mark them “N/A” with an

explanation where appropriate.

Brentwood Borough Council may require clarification of the PQQs during the

assessment process and will contact Applicants as necessary for any clarification

required.

4.2

Queries/ Further Information

Should you require any further information please contact Jane Mitchell using the

Delta E-Tendering system, using the reference number XXX. Please do not contact

any other member of Brentwood Borough Council’s staff or its advisers directly. Any

information provided in response where not confidential will also be provided to the

other Applicants. Brentwood Borough Council will respond in writing unless an

alternative response is considered to be appropriate in the circumstances.

Any queries must be received no later than 5.00pm Thursday 5

March 2015.

5.0

Assessment and Shortlisting

5.1

Questionnaire Assessment

Section Assessment Weighting

Section 1 - Basic Details of Your Organisation

This section is for information only to ensure Brentwood Borough Council has the correct details of all applicants. Applicants are required to provide all details but the information will not be scored.

N/A

Section 2 - Grounds for Exclusion

This section will be assessed on a pass/fail

basis. Pass/Fail

Section 3 - Insurance and Financial Information

This section will be assessed on a pass/fail

basis. Pass/Fail

Section 4 - Technical Ability

The Applicant must provide a positive response to the questions marked pass/fail in this section.

Pass/Fail where indicated

100%

Section 5 - Environmental This section will be assessed on a pass/fail

basis. Pass/Fail

Section 6 - Equal Opportunities

This section will be assessed on a pass/fail

basis. Pass/Fail

Section 7 - References

This section is for information only at this stage. Brentwood Borough Council reserves the right to obtain further information and references from named referees as the selection process continues and any information from a referee may be used to verify scores allocated to the Applicant’s responses to other sections of this PQQ.

N/A

Section 8 - Declaration Applicants must read, sign and return this

5.2

Scored Responses Evaluation

Responses to each scored question within Section 4 - Technical Capacity and

Section 5 - Environmental will be scored in line with the following scoring system:

Score Scoring Guidance

0 No response / Does not address / barely addresses the requirements / insufficient response.

1 Shows minimal understanding or reference to the question.

2 Satisfies some of the requirement.

3 Satisfies the entire requirement in basic detail.

4 Satisfies the entire requirement in greater detail.

5 Exceeds the requirement.

5.3

Assessment Process

Brentwood Borough

Council’s advisors will undertake an assessment and

short-listing process as follows:

Step 1:

Any Applicant whose PQQ response does not satisfy any

pass/fail criteria in any Section may be treated as ineligible for

this contract opportunity and their PQQ response will not be

assessed further.

Step 2:

The remaining sections of the PQQ response will be assessed

and scored out of the maximum available marks for those

Sections as stated in the Scoring Table.

Step 3:

The Applicants’ scores will be ranked applying the weightings

set out in the Scoring Table above, the five highest scoring

Applicants will be short listed and invited to tender.

6.0

Pre-Qualification Questionnaire

Instructions for Completion

The PQQ should be completed and submitted using this template, attachments requested should be clearly referenced within the

relevant question below. The word limit set should not be exceeded, if it is exceeded the Council will only review the response which

was provided within the word limit identified within the question. Please do not refer to responses to other questions within your

submission or other external sources of documentation as this information will not be included within the evaluation, nor will prior

knowledge of the Applicant.

Section 1 - Basic Details of Your Organisation

Number Question Response

1.1 Name of the organisation in whose name the tender would be submitted:

1.2 Contact name for enquiries about this bid: 1.3 Contact position (Job Title):

1.4 Address:

1.5 Telephone number: 1.6 Fax number: 1.7 e-Mail address:

1.8 Website address (if any):

1.9 Company Registration number (if this applies):

1.10 Charities or Housing Association or other Registration number (if this applies). Please specify registering body:

1.11 Date of Registration:

1.12 Registered address if different from the above (including post code)

Question

Number Question Response

1.14

Type of organisation (e.g. Public Limited Company, Limited Company, Partnership, Sole Trader, Other – if other please specify)

1.15 Name of (ultimate) parent company (if this applies):

1.16 Companies House Registration number of parent company (if this applies):

Section 2 – Grounds for Exclusion

Number Question Response Pass/Fail Criteria

2.1

Has your organisation, or any of its Directors or any other person who has powers of representation, decision or control of your organisation, been convicted of conspiracy within the meaning of section 1 and 1A of the Criminal Law Act 1977 or Article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983, where the conspiracy relates to participation in a criminal organisation, as defined in Article 2 of Council Framework Decision 2008/841/JHA:

Yes / No

If yes, automatic mandatory exclusion - Regulation

23(1)

2.2

Has your organisation, or any of its Directors or any other person who has powers of representation, decision or control of your organisation, been convicted of corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889 or section 1 (2) of the Prevention of Corruption Act 1906 (as amended); where the offence relates to active corruption? Active corruption means corruption as defined in Article 3 of the Council Act of 26 May 1997 or Article 3(1) of Council Joint Action 98/742/JHA:

Yes / No

If yes, automatic mandatory exclusion - Regulation

23(1)

Question

Number Question Response Pass/Fail Criteria

who has powers of representation, decision or control of your organisation, been convicted of the offence of bribery (including offences under the Bribery Act 2010):

exclusion - Regulation 23(1)

2.4

Has your organisation, or any of its Directors or any other person who has powers of representation, decision or control of your organisation, been convicted of the offence of fraud, where the offence relates to fraud affecting the European Communities Financial Interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities within the meaning of: 1 - the offence of cheating the Revenue; 2 - the offence of conspiracy to defraud; 3 - fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978, and the Theft (Northern Ireland) Order 1978; 4 - fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006; 5 - fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994; 6 - an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993; 7 - destroying, defacing or concealing of documents or procuring the execution of valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern

Ireland) 1969;

8 - fraud within the meaning of section 2, 3 or 4 of the Fraud Act

2006; or

9 - making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006:

Yes / No

If yes, automatic mandatory exclusion - Regulation

23(1)

2.5 Has your organisation, or any of its Directors or any other person

who has powers of representation, decision or control of your Yes / No

If yes, automatic mandatory exclusion - Regulation

Question

Number Question Response Pass/Fail Criteria

organisation, been convicted of money laundering within the meaning of Section 340(11) of the Proceeds of Crime Act 2002:

23(1)

2.6

Has your organisation, or any of its Directors or any other person who has powers of representation, decision or control of your organisation, been convicted of an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) order 1996:

Yes / No

If yes, automatic mandatory exclusion - Regulation

23(1)

2.7

Has your organisation, or any of its Directors or any other person who has powers of representation, decision or control of your organisation, been convicted of any other offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994:

Yes / No

If yes, automatic mandatory exclusion - Regulation

23(1)

2.8

Has your organisation, or any of its Directors or any other person who has powers of representation, decision or control of your organisation, been convicted of any other offense within the meaning of Article 45(1) of the Public Sector Directive, as defined by the national law of any relevant state:

Yes / No

If yes, automatic mandatory exclusion - Regulation

23(1)

2.9

Has your organisation, or any of its Directors or any other person who has powers of representation, decision or control of your organisation, been made bankrupt, or had a receiving order or administrating order or bankruptcy restrictions order or a debt relief restrictions order made against them:

Yes / No

If yes please provide further details at question 2.19 and this will be investigated as

to whether any discretionary grounds

apply. If not, this will constitute a failure

2.10

Is your organisation, being an individual, a person in respect of whom a debt relief order has been made or is bankrupt, or has had a receiving order or administration order or bankruptcy restrictions order or a debt relief restrictions order made against him or has made any composition or arrangement for the benefit of his creditors or appears unable to pay, or has no reasonable prospect of being able to pay a debt within the meaning of section 268 of the Insolvency Act 1986, or article 242 of the insolvency

Yes / No

If yes please provide further details at question 2.19 and this will be investigated as

to whether any discretionary grounds

apply. If not, this will constitute a failure

Question

Number Question Response Pass/Fail Criteria

(Northern Ireland) Order 1989, or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of his estate, or is subject of any similar procedure under the law of any other state:

2.11

Has your organisation been in a partnership constituted under Scottish Law, and granted a trust deed or become otherwise insolvent, or had the subject of a petition presented for sequestration of its estate:

Yes / No

If yes please provide further details at question 2.19 and this will be investigated as

to whether any discretionary grounds

apply. If not, this will constitute a failure

2.12

Has your organisation, being a company or any other entity within the meaning of section 255 of the Enterprise Act 2002, passed a resolution, or is the subject of an order by the court for the company's winding up, otherwise than for the purpose of bona fide reconstruction or amalgamation, or has had a receiver, manager or administrator in behalf of a creditor appointed in respect of the company's business or any part thereof, or is the subject of the above procedures or similar procedures under the law of any other state:

Yes / No

If yes please provide further details at question 2.19 and this will be investigated as

to whether any discretionary grounds

apply. If not, this will constitute a failure

2.13 Has your organisation been convicted of a criminal offence

relating to the conduct of its business or profession: Yes / No

If yes please provide further details at question 2.19 and this will be investigated as

to whether any discretionary grounds

apply. If not, this will constitute a failure

2.14 Has your organisation committed an act of grave misconduct in

the course of its business or profession: Yes / No

If yes please provide further details at question 2.19 and this will be investigated as

to whether any discretionary grounds

Question

Number Question Response Pass/Fail Criteria

apply. If not, this will constitute a failure

2.15

Has your organisation not fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant state in which your organisation is established:

Yes / No

If yes please provide further details at question 2.19 and this will be investigated as

to whether any discretionary grounds

apply. If not, this will constitute a failure

2.16

Has your organisation not fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant state in which your organisation is established:

Yes / No

If yes please provide further details at question 2.19 and this will be investigated as

to whether any discretionary grounds

apply. If not, this will constitute a failure

2.17

Has your organisation been found guilty of serious misrepresentation in providing any information referred to within Regulations 24, 25, 26 or 27 of the Public Contracts Regulations 2006 (and as amended in 2009 and 2011), or has not provided such information in response to a request by a contracting authority:

Yes / No

If yes please provide further details at question 2.19 and this will be investigated as

to whether any discretionary grounds

apply. If not, this will constitute a failure

2.18 Is your organisation licensed to work in the UK: Yes / No

If no please provide further details at question 2.19 and

this will be investigated as to whether any discretionary grounds

apply. If not, this will constitute a failure

2.19

If you have answered yes to questions 9 to 17 or you have answered no to question 18 please provide further details. Brentwood Borough Council reserve the right to request further

(Word count to be completed by applicant)

This information should be used to ascertain if there are discretionary grounds

Question

Number Question Response Pass/Fail Criteria

information where applicable during the evaluation stage (maximum 500 words):

to allow a pass

2.20 Do you have a policy in relation to the prevention of Bribery? If not, would you be willing to put one in place:

Yes - policy in place No - no policy in place and not

willing to put a policy in place No policy in place but willing to put

a policy in place

If yes – Pass If no – please provide further details at question

2.21 and this will be investigated as to whether any discretionary grounds

apply. If not, this will constitute a failure

2.21

If you have answered no to question 20, please explain why and provide details of your current approach to preventing bribery (500 words):

(Word count to be completed by applicant)

Response will be assessed to ascertain if there are sufficient processes and checks are in place to allow

Section 3 – Insurance and Financial Information

Number Question Response Pass/Fail Criteria

3.1

Please confirm if you currently have, or are willing to commit to the £10 million pounds minimum required level of Employers Liability Insurance applicable for each and every occurrence; please note that you will be required to provide evidence that you have the required level of insurance before the contract is awarded.

Yes / No / Willing to Commit to taking out insurance to the required

level if awarded

If no, automatic exclusion

3.2

Please confirm if you currently have, or are willing to commit to the £10 million pounds minimum required level of Public Liability Insurance applicable for each and every occurrence; please note that you will be required to provide evidence that you have the required level of insurance before the contract is awarded

Yes / No / Willing to Commit to taking out insurance to the required

level if awarded

If no, automatic exclusion

3.3

Please confirm if you currently have, or are willing to commit to the £5 million pounds minimum required level of Professional Indemnity Insurance applicable for each and every occurrence; please note that you will be required to provide evidence that you have the required level of insurance before the contract is awarded.

Yes / No / Willing to Commit to taking out insurance to the required

level if awarded

If no, automatic exclusion

3.4

Please indicate the annual turnover of your organisation over the last 2 years. If your organisation is part of a group, please give figures for both your own organisation and the ultimate parent company.

£ ……..……… for year ended __ / __ / ____ £ ……..……… for year ended __ / __ / ____ A relevant organisation will pass this question if the turnover in each of the two years is greater

than twice the annual value of the contract (the annual contract value for this purpose is

considered to be £170,000, therefore you

must have a minimum turnover of £340,000.

If the organisation provides turnover for the parent company this will

Question

Number Question Response Pass/Fail Criteria

calculation if the parent is providing a guarantee this should be submitted

at question 3.11

3.5

You are required to provide copies of Audited Accounts for the last two full financial years (or for the period that is available if trading for less than two years)

Please submit your Year 1 (most recent) accounts:

Provided / Not Provided If not provided, automatic exclusion

3.6 Please submit your Year 2 accounts: Provided / Not Provided If not provided, automatic exclusion

3.7

Where the last full accounts are for a year ended more than six months ago, draft profit and loss accounts for the period since the last accounts will be required. Please submit draft profit and loss accounts:

Provided / Not Provided / Not Applicable

If applicable and not provided, automatic

exclusion

3.8 Please submit Appendix 2 - Financial Assessment Form: Provided / Not Provided

If not provided, automatic exclusion. Please refer to Appendix

2 for details of how financial standing will be

assessed

3.9 What is the name and branch of your bankers (who could provide a reference)?

If not provided, automatic exclusion

3.10 Further to 1.15 please answer Yes if you are submitting your accounts on

behalf of a group Yes / Not Applicable Information Only

3.11 If you have answered Yes to 3.10 please attached a Parent Company _Guarantee Provided / Not Provided / Not Applicable

If applicable and not provided, automatic

exclusion 3.12 What is the name and position of the officer responsible for financial matters? Information Only

Section 4 – Technical Ability

Number Question Response

Pass/Fail Criteria OR Weighting

4.1

Has your organisation had a contract terminated within the last 3 years for poor performance where the issues could not be rectified under the terms on the contract?

Yes / No

If yes please provide further details at

question 4.4

4.2

Has your organisation ever failed to have a contract renewed (within the last 3 years) due to failure to perform to the terms of the contract?

Yes / No

If yes please provide further details at

question 4.4

4.3

Please confirm whether your organisation has withdrawn from a contract prematurely within the last three years?

Yes / No

If yes please provide further details at

question 4.4

4.4

If you have answered yes to question 4.1, 4.2 and/or 4.3, please provide details, including what processes and procedures have been put in place to prevent re-occurrence (maximum 500 words).

(Word count to be completed by applicant)

A relevant organisation will fail this question if the response provided does not demonstrate

that sufficient processes and procedures have been put in place to prevent

re-occurrence.

4.5 Please submit a copy of your Quality

Management Policy: Provided / Not Provided

A relevant organisation will fail this question if a policy is not provided OR the policy provided fails to detail clearly who does what, when

and how.

4.6

Please detail what quality management system (either formal or informal) your organisation has in place and provide an

Question

Number Question Response

Pass/Fail Criteria OR Weighting

overview of this system, including how it is communicated, who is responsible, how it is kept up to date, how it is measured and what benefits this has brought to your current client base (maximum 1,250 words).

4.7

Please explain how you ensure that your organisation is up to date with legislative changes and best practice in respect of services of the type required within this contract, and explain how these changes are communicated throughout your organisation and who is responsible (maximum 500 words).

(Word count to be completed by applicant) 5%

4.8

Please provide three examples of contracts awarded within the last three years which included the provision of expert advice and project manager services to ensure the delivery of a successful project in terms of quality, cost, programme, risk and good governance. Within the response you should demonstrate how you achieved each of the previous elements and communication with client representatives. You should also describe how you have obtained client feedback and monitored client satisfaction levels (providing examples and statistics where possible)

(maximum 1,500 words per example).

(Word count to be completed by applicant)

75% (25% per example)

Question

Number Question Response

Pass/Fail Criteria OR Weighting

5.1

Please provide a copy of your organisation’s Environmental Policy/Statement:

Provided / Not Provided

A relevant organisation will fail this question if a policy is not provided OR the policy provided fails to identify tangible examples of environmental

initiatives detail clearly who does what, when and how.

Section 6 – Equal Opportunities

Number Question Response Pass/Fail Criteria

6.1

Is it your policy as an employer to comply with your statutory obligations under current equal opportunities legislation? (Your practice must not treat one group of people less favourably than others because of their race, gender, age, religion or belief, disabilities or sexual orientation in relation to decisions to recruit, train or promote employees).

Yes / No If no, automatic exclusion

6.2 Does your organisation have an Equality and Diversity policy which sets

out your approach to meeting statutory requirements? Yes / No

If no, automatic exclusion

6.3

In the last three years, has any finding of unlawful discrimination been made against your organisation by any court, industrial tribunal or Equality Commission?

Yes / No

If yes please provide further details at

question 6.5

6.4

In the last three years has your organisation been the subject of formal investigation by and Equality Commission on grounds of alleged unlawful discrimination?

Yes / No

If yes please provide further details at

question 6.5

6.5

If you have answered yes to question 6.3 and/or 6.4, please provide details, including what processes and procedures have been put in place to prevent re-occurrence (maximum 500 words).

(Word count to be completed by applicant)

A relevant organisation will fail this question if the response provided does not demonstrate

that sufficient processes and procedures have been put in place to prevent

Section 7 – References

Please include the following information for each example provided at question 4.8 – Technical Ability above; Client Organisation Name

and Address, Contact Name, Job Title, Telephone Number and Email Address, Contract Start Date, Contract Duration, Annual Contract

Value, Services Provided. Referees may be contacted with regard to your performance and delivery of services:

Example 1

Client Organisation Name and Address Contact Name

Job Title

Telephone Number Email Address Contract Start Date Contract Duration Annual Contract Value Services Provided

Example 2

Client Organisation Name and Address Contact Name

Job Title

Telephone Number Email Address Contract Start Date Contract Duration Annual Contract Value Services Provided

Example 3

Client Organisation Name and Address Contact Name

Job Title

Telephone Number Email Address Contract Start Date Contract Duration Annual Contract Value Services Provided

Section 8 – Declaration

8

I DECLARE THAT TO THE BEST OF MY KNOWLEDGE THE ANSWERS SUBMITTED IN THIS PQQ (AND ANY SUPPORTING MODULES) ARE CORRECT. I UNDERSTAND THAT THE INFORMATION WILL BE USED IN THE EVALUATION PROCESS TO ASSESS MY ORGANISATION’S SUITABILITY TO BE INVITED TENDER FOR THE AUTHORITY’S REQUIREMENT.

FORM COMPLETED BY

8.1 Name:

8.2 Position (Job Title):

8.3 Date:

8.4 Telephone number: