DCMA Engineering & Analysis (E&A) Directorate Earned Value Management

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DCMA Engineering & Analysis (E&A) Directorate

Earned Value Management

NATIONAL DEFENSE INDUSTRY ASSOCIATION CONFERENCE

Presented By:

John Cuddy, Executive Director (acting) E&A Directorate

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Topics

• Organizational Structure

• Roles and Responsibilities

• Initiatives

• Operationsp

• Policy

• Training

Tools and Assessment

• Tools and Assessment

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Organizational Construct

Office of the Director Chief of Staff Corporate Support Office of EEO General Counsel Strategic Effects H Finance E i i Portfolio I f ti Reserve Affairs Office of Independent Assessment Ai ft EEO Strategic Human Capital Directorate Finance Business Operations Directorate Contracts Directorate Engineering & Analysis Directorate Quality Directorate Portfolio Management & Integration Directorate Information Technology Directorate Aircraft Operations Directorate Operations Directorate International Directorate Special Programs Directorate Operational

Eastern Region Central Region Western Region

P i P i P i Tactical Primary CMO Streamlined CMO Primary CMO Streamlined CMO Primary CMO Streamlined CMO

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E&A Organization Chart

Engineering & Analysis Directorate (EA) Executive Director

Deputy E&A Advanced Surveillance

Techniques Hiring Management Support Office Advanced Analysis Development Advanced Engineering Methods Six Sigma Improvement Projects Hiring Budgeting IDPs - Training Plans Performance Objectives Monthly Reports Systems Engineering Di i i Manufacturing Engineering / Supply Chain Predictability Program Integration and Analysis Earned Value Management Center Industrial Analysis Center Software Engineering Di i i Division Predictability Division y

Division Center Center Division Policy, Training, and Tools to support E Workforce: Policy, Training, and Tools to support SW workforce: Policy, Training and Tools to support PI Workforce: Policy, Training and Tools to support EV and E workforce: Policy, Training and Tools to support IA mission: Policy, Training, and Tools to support MFG and supply -SE Process and Products -ECPs -Config Mgt -Decision Analysis -SW Requirements -SW Design -SW Testing -SW Estimation etc -Program Assessment -Integrated Surveillance -Integrated Data Analysis -Center Execution Mission -EV Compliance and Surveillance -Industrial Capability Assessments (ICAs) -Analytical Products Homeland chain workforce: -Supply Chain Surveillance -Manufacturing Engineering Analysis -Root Cause Analysis -Financial Assessment -Homeland Defense -Econ Analysis -Production Planning

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Current EVM Center Structure

CSS Earned Value Management Center

Career Development Conduct training

Reservists

Training _{Support Team}Management Administrative support internal control

g EVM Center Force Mgt HR Interface

ESCP Process ESCP Metrics

Compliance Policy &

Process Compliance _AssessmentTools & Execution

Surveillance Policy & Process

SMEs for Compliance Compliance Policy and Processes /Interpretation Industry Compliance POC

SMEs for Conducting EVMS Reviews

-Prepare Notifications -Document EVMS fi di

SMEs for Surveillance SSI Policy and Processes Surveillance Tools Requirements SSI Process

SME for EVMS Data Assessment

Compliance data assessment Compliance Tools

Requirements

Review Products Quality Control Supplier SD compliance findings -Prepare Reports -Review CAPs -Readiness Assessment (RA) Initial SD Compliance SSI Process

Changes for approved SDs

Surveillance Metrics Analysis Process/Policy

Analytical tools, datasets, & databases Technology Architecture Management Process Review Requests p Assessment SD Changes as a result of a review

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Earned Value Management Center

EVM Center Director

Ft Lee, VA Boston_Group Orlando_Group Twin Cites_Group Tucson_Group Ft Worth_Group Carson_Group

Execution Hubs HQ Element

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Operations - EV Group

Operations Directoratep

Chief Operations Officer

Tactical Product Ops

Tactical Regions _{Tactical Product Ops}

(AIMO, APO, NSEO, NPO)

(East, Central, West)

Engineering Division

Engineering Group

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Operations Directorate – EV Division

Operations Directoratep

Chief Operations Officer

Tactical Product Ops

Tactical Regions _{Tactical Product Ops}

(AIMO, APO, NSEO, NPO)

(East, Central, West)

Engineering Division _{Earned Value Division}

Engineering Group Manufacturing & Supply Chain Group

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Transfer of Functions

Operational mission transfers to Chief Operations Officer

(COO) 1 t _t _{GFY 2012} _{EV Di i i}

(COO) – 1st _{quarter GFY 2012 – EV Division}

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New State - Roles and Responsibilities

• Engineering and Analysis Directorate – Earned Value

Management Division

• Policy

• Trainingg

• Tools

• Director – Robert Michael Francis, [email protected] 804 416 3415

804-416-3415

• Chief Operations Officer – Earned Value Management

OPS Division

• Earned Value Surveillance Mission

• Integrated EVMS Compliance Reviewg p

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EVM Operations Division

Draft

EVM Operations Division

EV Group Boston_Group Orlando_Group Twin Cites_Group Tucson_Group Ft Worth_Group Carson_Group

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Roles and Responsibilities - EVMOD

• Chief Operations Officer – EV surveillance mission,

integrate EVMS Compliance Review (and other

g

p

(

operational) activities within Operations Directorate

• Earned Value Management Operations Division

• Execute Validation Reviews

• Oversee EVMS System Surveillance

• Conduct Ad-Hoc audits and Investigations

• AT&L • AT&L

• Performance Assessment and Root Cause Analysis (PARCA)

• Nunn McCurdy

• Procuring Component

• NAVAIR

• Air Force

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Roles and Responsibilities - EVMOD

• Earned Value Management Operations Division (cont.)

• Analyze EVM Supplier outputs to verify EVMS integrity

• Coordinate with Earned Value management HQ Division

• Streamline process for efficiencies

• Implement effective tools

• Suggest training strategies for consistent execution agency-wide E ercise E ec ti e Agent Role for Appro al/Disappro al

• Exercise Executive Agent Role for Approval/Disapproval

• Align to new DFAR Business Rules for Withhold coordination

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Regulation Issues & Initiatives

EVMOD

• DFARS Business System Rule

• Superior Supplier – rating effects for defective business

systems

• Enterprise Corrective Action Request (CAR) system

• Utilized in disapproval of business systems

G

• Engagement with other Government partners

• DCAA – MOA in place

• NAVAIR

• Partner in Program and System performance improvements

• IBR and EVM surveillance improvements

• Program Performance Improvement through Predictive Supplier EVM System outputs

• MOA/Charter is in work

• Engage with Industry – work issues in a proactive manner

• Focus attention from the top down

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HQ - Policy Initiatives

• Compliance Review Instruction

• Completed

Related Policies / Regulations

• NDIA Intent Guidelines

p

• Issued June 2011

• System Surveillance Instruction

I i iti l E ti Di t i

• NDIA Intent Guidelines • May 2012

• Business System Rule (DFARS) • May 2012

• In initial Executive Director review

• ECD – 1st _{quarter GFY 2012}

• Enterprise CAR

p

• In Legal review

• ECD – 1st _{quarter GFY 2012}

E

d V l

M

t I

l

t ti

G id

• Earned Value Management Implementation Guide

• In development

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HQ - Tools & Assessment Initiatives

• Document-driven Decision Support System

• Searchable/retrievable archive of all EVM Documentation/reports

• Improved analysis and correlation of EVMS status by:

• Corporation • Contract • Business Unit • CAGE Code/DUNS • CAGE Code/DUNS • Deficiency/Guideline type • Other attributes

• Objective evidence/Quantitative method for:

• Disapproval of the EVMS

• Recommendation of withhold (Business System Rule)

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HQ - Training Initiatives

• Earned Value Management Specialist Certification

Program

• Curriculum development

• DCMA internal training/certification program

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DCMA’s Commitment

To bring the best technological advances our

acquisition process can produce to the war

fighter with reasonable expense to the taxpayer.

EVM has been identified as the tool of choice The m st ho e er be EVM has been identified as the tool of choice. They must however be

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E&A Directorate / EVM Division

QUESTIONS ?

Contact:

John Cuddy

Executive Director (acting) Engineering and Analysis ( g) g g y

[email protected]

Michel Francis

Director, Earned Value Management Division

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OPS Initiatives – DCMA/DCAA

• DCMA – DCAA MOU signed

• Addresses DCAA services to be provided to DCMA for reviews

and surveillance of contractor EVMS, processes reports, and coordination and advisory support

• Maximizes efficiencies and eliminates duplication of effort

• DCMA/DCAA will coordinate audit report due dates

I t dit lt i i t f t d d

• Incorporates audit results in review reports of standard

surveillance

• Sets EVMS guidelines for DCAA EVMS advisory audit

Sets EVMS guidelines for DCAA EVMS advisory audit

results

• GLs 13, 16, 17, 18, 19, and 20

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DCMA HQ, DCMA-IT & Operations

Joint Initiatives

•

Document –driven Decision Support System

GFY 2012: INITIATIVES

pp

y

• Searchable/ retrievable archive of all EVM documents/reports

• Improved analysis and correlation of EVMS status by:

• Corporation

• Contract

• Business unit

• Cage code / DUNS

d fi i t

• deficiency type

• other attributes

•

Objective evidence / Quantitative method for:

Di l f EVMS

• Disapproval of EVMS

• Recommendation of withhold (Business System Rule)

Tying the data together to enhance effectiveness in evaluating Tying the data together to enhance effectiveness in evaluating