Bb Upgrade Timeline
Oct Nov Dec Jan 2011 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2012
Project Manager on board
Pre Prod systems online Create a training plan for Bb early adopters and mentors
Conduct Transitioning to Bb 9.1 training sessions
Develop configuration of new system
Faculty trained for new release
Consult with Bb Professional Services to set up new system Configuration of storage capabilities
Set up network services
Archive courses on Bb 8.0 Production
Snapshot integration with Bb 9.1 Install Campus Pack Fusion (4.5) BB Install TurnItIn BB
Install Symposium BB
Install McGraw Hill Connect BB Install CengageNow BB Install StudyMate BB
Kick off meeting with Bb Professional Services Create plan for course migration
Restore Archived Courses in blocks
Test course content
Review current document for Bb end user support Meeting with end user support personnel on training needs
Training objectives and plans for end user support
Support go live Fall term-Faculty
Technology Upgrade Approach Infrastructure Integrations 3rd Party Tools Content Support
Technology
Becoming familiar with the teaching and learning and system administration features/enhancements in the new release. Create a training plan for Bb early adopters and mentors (04/01/2011 - 05/13/2011)
Conduct Transitioning to Bb 9.1 training sessions (05/31/2011 - 06/10/2011)
Develop configuration of new system (06/20/2011 - 06/30/2011)
Faculty trained for new release (08/16/2011 - 12/31/2011)
Faculty training continued (on-going) (01/23/2012 - 12/21/2012)
Upgrade Approach
Becoming familiar with the upgrade paths/options for your existing Blackboard technology Project Manager on board (06/13/2011)
Consult with Bb Professional Services to set up new system (07/19/2011 - 07/29/2011)
Infrastructure
Based on the upgrade approach and technology requirements of the new release, plan for the new configurations. Allocate hardware/software resources for the infrastructure.
Support staff trained
Create training plans for students, support and staff
Develop training for students, support and staff
Deliver training/create documentation for end users Revise training materials as necessary
Create new web pages for project
Create communication plan Request branding and logos
Faculty request spring term courses
Address content migration issues Training
Communication and Marketing
Transition
Configuration of storage capabilities (07/11/2011 - 07/22/2011)
Set up network services (07/18/2011 - 07/27/2011)
Archive courses on Bb 8.0 Production (07/28/2011 - 08/02/2011)
Pre Prod systems online (07/29/2011)
Integrations
Identify integrations currently in place with your existing Blackboard technology. Determine path for continuity when upgrading to new release. Snapshot integration with Bb 9.1 (08/08/2011 - 08/12/2011)
3rd Party Tools
Inventory 3rd party tools currently in use with your existing Bb technology. Determine if they have been updated for the new release. Install Campus Pack Fusion (4.5) BB (07/29/2011 - 08/02/2011)
http://learningobjects.com
Install TurnItIn BB (07/29/2011 - 08/02/2011)
Install Symposium BB (07/29/2011 - 08/02/2011)
Install McGraw Hill Connect BB (07/29/2011 - 08/02/2011)
Install CengageNow BB (07/29/2011 - 08/02/2011)
Install StudyMate BB (07/29/2011 - 08/02/2011)
Content
Assess the impact of the upgrade on existing courses (content conversion)
Kick off meeting with Bb Professional Services (07/21/2011 - 07/21/2011) Work on the strategy on course migration
Create plan for course migration (07/22/2011 - 07/29/2011)
Bb will submit a project plan to archive and restore course content, user information and usernames.
Restore Archived Courses in blocks (08/05/2011 - 08/10/2011)
Archiving the current summer courses as recommended by Bb. Will test 250 courses, then 500 blocks of courses
Test course content (08/10/2011 - 08/12/2011)
Support
Assess readiness of end-user support procedures and staff including the help desk, CETL and library help desk Review current document for Bb end user support (07/14/2011 - 07/22/2011)
Review current document for Bb end user support (07/14/2011 - 07/22/2011)
Meeting with end user support personnel on training needs (07/14/2011 - 07/15/2011)
Training objectives and plans for end user support (07/18/2011 - 07/22/2011)
Support go live Fall term-Faculty (08/15/2011 - 12/23/2011)
Support go live for all users (01/23/2012 - 05/21/2012)
Training
Determine the delta in user knowledge between the existing Bb technology and the new release. Identify the your system and assess the level of change anticipated in the new release. Identify timing and training approaches/formats
Create training plans for students, support and staff (07/15/2011 - 07/22/2011)
Develop training for students, support and staff (07/25/2011 - 07/29/2011)
Deliver training/create documentation for end users (08/04/2011 - 08/05/2011) Focusing on help desk and library
Support staff trained (08/04/2011)
Revise training materials as necessary (08/15/2011 - 02/03/2012)
Post student training information (11/28/2011 - 01/23/2012)
Communication and Marketing
Develop a communication plan to build enthusiasm and manage change. Build a branding for the project. Create a fresh image. Create new web pages for project (07/06/2011 - 07/18/2011)
Create communication plan (07/08/2011 - 07/12/2011)
Request branding and logos (07/18/2011 - 07/20/2011)
Send project update communications via Matters and other avenues (07/21/2011 - 02/03/2012) Send on Tuesday or Thursday for summer and fall. Spring send out on Wednesday
Transition
Transfer all course content and student information to new system. Coordinate issues with faculty. Make corrections as necessary. Faculty request spring term courses (08/15/2011 - 01/16/2012)
via the course maintenance page
Faculty builds content in new spring courses (08/15/2011 - 01/22/2012)
Go Live
Provide access by all stakeholders and conduct courses in new system
Bb 9.1 go live accessible to faculty, students and staff (01/16/2012 - 12/31/2012)
End current project (02/01/2012)