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Document Authentication Instructions


Academic year: 2021

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Please follow the following instructions and send all required documents listed below:

Notarize your documents

All non-government issued documents must be notarized by a local notary public, including power of attorney,

adoption papers, single status affidavit, etc.

Get your documents certified by the Secretary of State’s office

Send your notarized documents or government issued documents, such as birth/death certificate, marriage certificate, business license, etc, to the Secretary of State’s office in the state where the document was issued. The Secretary of State’s office will certify your documents for a fee. Check with local Secretary of State’s office for instructions.

CVSC can also assist you with this process for a fee.

Get your documents authenticated by the US Department of State through CVSC

Documents issued in certain states must also be authenticated by the US Department of State after certification by the local Secretary of State’s office. These states include Washington DC, Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia and Wyoming.

CVSC can also help with this process for a fee.

Original and photocopy of your documents

You must send both the ORIGINAL AND PHOTOCOPY of your documents to CVSC for authentication.

Photocopy of your passport or driver’s license

You must send a photocopy of the applicant’s passport or driver’s license. If you are authenticating a business license, you must send a copy of the company’s legal person’s passport or driver’s license.

Application Form for Authentication or Notarization

Fill out the Application Form for Authentication or Notarization. A copy of this form is attached to this

application kit for your convenience.

Supporting documents

The Chinese Embassy/Consulates may request additional supporting documents, which is usually handled on a case-by-case basis. For example, if the authenticated documents have to do with property transfer, you must provide a copy of the property’s deed. If and when additional documents are required, CVSC will contact you regarding such request.

Document for marriage in China

If you are getting married in China, you must have an Affidavit of Single Status notarized and authenticated. A

sample copy of the affidavit is attached to this application kit for your convenience.


CVSC Order Form

Fill out the attached CVSC Document Authentication Order Form. You must include payment information and

provide an email address and a day-time phone number where you can be easily reached. Your order will be delayed if you cannot be reached by phone in case we need to contact you with any application issues.

Processing Fees:

Chinese Embassy Fees:

 For property or commercial documents $50 per document

 For civil documents $25 per document

 Rush Surcharge (1-2 day processing) $30 per document

 Express Surcharge (2-3 day processing) $20 per document

US Department of State Fees $8 per document

Secretary of State Fees Varies from state to state CVSC Service Fees:

 For Chinese Embassy/Consulate authentication $99 for 1st document

$59 for each additional document

Rush surcharge (1-2 day processing) $40 per document

Express surcharge (2-3 day processing) $20 per document

 For US Department of State authentication (optional) $60 per document

 For local Secretary of State certification (optional) $50 per document plus shipping

Payment Method:

Processing fees can be paid by credit card only. The total charges include all government fees, CVSC service fees and appropriate shipping fees. Government fees and CVSC service fees are listed above, and shipping fees are $29 each way via FedEx overnight delivery.

Customer Service:

If you need any assistance with your authentication application, please contact us by email: info@mychinavisa.com,

or by phone at 1-800-799-6560 during our normal business hours. For detailed information and to view our Terms &

Conditions, please visit www.mychinavisa.com.


Document Authentication

Shipping Instructions

Your documents must be sent to a designated CVSC office via a secure and traceable courier,

such as FedEx, UPS or USPS Express Mail or Certified Mail. DO NOT send important

documents through regular mail.

State in which the document is issued

Designated CVSC Office

Colorado, Illinois, Indiana, Iowa, Kansas,

Michigan, Minnesota, Missouri, and Wisconsin

CVSC – Chicago

500 N Michigan Ave, Suite 538

Chicago, IL 60611

Alabama, Arkansas, Florida, Georgia,

Louisiana, Mississippi, Oklahoma, and Texas

CVSC – Houston

10700 Richmond Ave, Suite 211

Houston, TX 77042

Alaska, California (Northern), Nevada, Oregon,


CVSC – San Francisco

1610 Post Street, Suite 303

San Francisco, CA 94115

Arizona, California (Southern), Hawaii, New Mexico

CVSC – Los Angeles

3200 Wilshire Blvd., Suite 901

Los Angeles, CA 90010

Connecticut, Maine, Massachusetts, New Hampshire

New Jersey, New York, Ohio, Pennsylvania, Rhode Island

and Vermont

CVSC – New York

1501 Broadway, 12



New York, NY 10036

All Other States (Documents sent to our Washington DC

office must also be authenticated by the US Dept. of


CVSC – Washington DC

2233 Wisconsin Ave NW, Suite 301

Washington, DC 20007


Document Authentication

Order Form




Need Documents Back By

Expedite My Application with Standard Service Express Service Rush Service

Type of Documents Commercial Civil

Total Number of Documents

MAIN CONTACT INFORMATION(Whom do we contact for this order?)


DOCUMENT RETURN METHOD Ship documents to the address below Pick up at CVSC office

The above address is Business Residential



Card Number Exp. Date Name on Card

Billing Address Signature

Name Phone Number

Address Address

Choose a FedEx Service: $29.00: Overnight $38.00: To AK, HI and PR $38.00: Saturday Delivery $68.00: First Overnight $75.00: International Priority Delivery Option (Residential Only): Deliver Without Signature Signature Required

Chinese Embassy Authentication Yes No

Secretary of State Certification Yes No

City/State /Zip

Name Phone Number Email




Application Form of Notarization/Legalization of the Embassy/Consulate

of the People’s Republic of China


Applicant (For Individual Use Only)

姓名 Name 中文: 性别 Gender □男 M □女 F 国 籍 Nationality English: 出生地点 Place of Birth 出生日期 Date of Birth 年 月 日 DD MM YY 身份证件种类 Type of ID 职业 Occupation 身份证件号码 Number of ID 联系地址 Address 电话 Tel. 代理人姓名 Name of Agent 中文: 性别 Gender □男 M □女 F 国 籍 Nationality English: 与申请人关系

Relationship to the Applicant

身份证件种类 Type of ID 身份证件号码 Number of ID

联系地址 Address 电话 Tel.


Applicant (For Company/Organizations Use Only)

企业或其他组织名称 Name of Company/Organization 联系地址 Address 电话 Tel. 代理人姓名 Name of Agent 中文: 与企业/其他组织的关系 Relationship English: 身份证件种类 Type of ID 身份证件号码 Number of ID 联系地址 Address 电话 Tel.


Content of Notarization/ Legalization


Purpose of Notarization/ Legalization


Appendix and Copies of Notarization/ Legalization

份数 Copies


Declaration of the Applicant/Agent


I hereby declare that all the information above is true and correct, for which I shall bear all the legal responsibilities.

申请人/代理人签名: 申请日期:

Signature of Applicant/Agent: Date of Application:



For Official Use Only





Affidavit of Single Status

On this date of _________________, I, ___________ (name of affiant), residing at _______________________________________________________________________ (Street and Number, City, State, Zip Code)


I was born on ______________ (date, dd/mm/yy) at ___________________ (city, country) I am a _________________ (country) citizen. My passport number is ________________ I am a __________________ (current occupation). I am employed by________________ ________________________________________________________________________ (Company Name and Address)

I am currently single, have never been married (or was divorced/ widowed on ___________ (date), and have never been remarried since that date). I have no direct blood tie or kinship within 3 generations with _________________(name of fiancee/fiance).

Signature of the Affiant:

Name in Print: ____________________________

(For the Notary Public)

Subscribed and sworn to before me by___________ (name of affiant) on this date of ________________.


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