Department of Defense Fire and Emergency Services Certification Program Procedural Guide

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Department of Defense

Fire and Emergency Services

Certification Program

Procedural Guide

January 2015

Air Force Civil Engineer Center

Fire Emergency Services Division

Tyndall Air Force Base, Florida

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Procedural Guidance

This document has been accredited by the International Fire Service Accreditation Congress, (IFSAC) operated by Oklahoma State University. It provides the authority and directive requirements to all DoD fire fighters, Air Force Readiness personnel, and all federal customers participating in the DoD Fire and Emergency Service’s Certification Program (FESCP). This procedural guide interfaces with Department of Defense Instruction (DoDI) 6055.06, Department of Defense Fire and Emergency Services Program and Department of Defense Manual (DoDM) 6055.06-M, The DoD Fire Fighter Certification System.

Summary of Changes

This “DoD FESCP Procedural Guide” dated January 2015, replaces the “DoD FESCP Procedural

Guide, dated August 2014.

Specifically, this revision includes the following significant updates:

 Added the help desk information for program support agencies (paragraph 1.7)  Significantly updated for Certification Tests on the CE VLC (Chapter 3)  Removed the Screen Capture Requirements for Fire Inspector II (Attachment 5)  Identified the evaluator performance test requirements for Wildland Firefighter I/II,

Incident Safety Officer, and Fire Officer III (Chapter 3)  Deleted Chapter 4 as a result of CerTest's sunset

 Clarified reciprocity provision related to prerequisites requirements (Chapter 6)  Updated Certification Requirements for Hazardous Materials Awareness (Chapter 7)

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1.3. DoD Certification Eligibility. IAW DoD 6055.06M, eligibility for DoD certification under the FESCP for the National Fire Protection Association (NFPA) 1000-series certifications is restricted to Military and DoD civilian Fire and Emergency Services personnel, who have successfully passed the written and performance evaluations. Eligibility for the NFPA 472, Hazardous Material courses is open to all U.S government personnel.

1.4. Program Management. The Administration Center is dual accredited by the International Fire Service Accreditation Congress (IFSAC) and National Professional Qualifications Board (Pro Board), and as the accredited entity, issues all DoD certificates for successfully completing courses through the DoD venues identified in Chapter 2 IAW the policies and procedures contained within this document.

1.5. No-Notice Quality Assurance Evaluations. In accordance with DoD 6055.06M, the Administration Center, members of the Fire and Emergency Services Working Group (FESWG) and representatives from IFSAC and ProBoard retain the right to visit and periodically inspect test sites to ensure compliance.

1.6. FESCP Points of Contact: There are various reasons for the base-level program managers to contact the Administration Center. Follow the information provided throughout this document to determine the appropriate contact method. The Administration Center can be reached by one of the following:

Mail: E-mails:

DoD FESCP Program Manager For General Information/Questions:

AFCEC/CXF [email protected]

139 Barnes Drive, Suite 1

Tyndall AFB, Florida 32403-5319 For Certification Packages Only: [email protected]

Phone:

DSN: (312) 523-6221/6201/6155 Commercial (850) 283-6221/6201/6155

Toll Free: 1-888-232-3721 Ext 1-283-6221/6201/6155

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1.7. Help Desk and Support. For assistance with various agencies or programs identified within this document used to deliver the DoD FESCP, use the appropriate helpdesk as identified below:

1.7.1. For assistance with Air University (AU) such as course enrollments, extension request, end of course testing, waiver request and test control facility information, submit a ticket using the “Request Support” link on the AU webpage located at http://www.aueducationsupport.com. 1.7.2. For assistance with the Total Force Virtual Learning Center (TF VLC) send an email to [email protected] or submit a ticket using the “Help Desk” link located on the TF VLC web page located at http://totalforcevlc.golearnportal.org.

1.7.3. For assistance with the Civil Engineer Virtual Learning Center (CE VLC), send an email to [email protected] or submit a ticket using the “Support Desk” link located on the CE VLC web page located at https://afcesa.csd.disa.mil.

1.7.4. For assistance with the DoD Lookup System, Mail Tracking System, and the Performance Test Notification system, or any area not identified above, send an email explaining the issue or request to the DoD Administration Center at [email protected].

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CHAPTER 2

Course Enrollment and Training Venues

2.1. Purpose. This chapter identifies the various methods of receiving DoD certifications. There are two main methods by which DoD employees may obtain DoD certifications under the FESCP. DoD employees can complete distance learning or in-residence courses at one of the DoD venues identified later in this chapter. For DoD employees who received IFSAC or ProBoard certification through non-DoD courses, DoD certification is not granted. Refer to Chapter 6 for more information on the FESCP reciprocity provision.

2.2. General Information. The predominant method of certification used for completing certification requirements is completing a Certification Course (formerly known as Career Development Course (CDC)) through formal enrollment with Air University (AU), Barnes Center for Enlisted Education. Another formal means of obtaining certification is to attend and complete accredited courses at the DoD Fire Academy at Goodfellow AFB, TX or the Army Chemical School at Fort Leonard Wood, MO.

2.3. Course Eligibility. Any federal employee meeting the eligibility requirements in the AU Course Catalog may enroll in the F&ES certification course and complete the knowledge portion of the program following the AU guidelines.

2.3.1. There are no certification prerequisites for enrolling in courses through AU. Students are limited to one (1) F&ES Certification Course enrollment at a time.

2.3.2. Eligibility requirements for “DoD certification” under the FESCP are identified in paragraph 1.3. DoD certification prerequisites are identified in Attachment 5.

2.4. Course Venues. F&ES Certification Courses are currently available in three (3) locations online. All three locations use a Learning Management System (LMS) for course delivery. Students may use any of the three venues to complete their course work. Refer to Attachment 1 for LMS locations for all FES certification courses.

2.4.1. Air University (AU) Barnes Center for Enlisted Education Courses. Students must access this location from a .mil domain.

2.4.2. Air Force Civil Engineer Center Virtual Learning Center (CE VLC). Students must access this location from a .mil domain.

2.4.3. Total Force Virtual Learning Center (TF VLC). Student can access to this venue from any .mil, .gov, .edu, or .com domain. It is recommended that students use this venue for all certification

courses requiring enrollment with AU.

2.4.4. The venues are not linked, and as such, student’s progress is not cumulative between the LMSs, Students must complete all coursework in the same venue to receive a course completion certificate. Regardless of the venue used to complete a certification course, students must be formally enrolled through AU prior to completing the course to receive credit for certification. See paragraph 2.6 for enrollment information.

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2.5. Course Mediums. These certification courses come in either a paper-based or web-based format dependent upon the certification title.

2.5.1. Paper-based certification courses. The letter “N” is used in the course number to indicate a paper-based course. These courses provide the student with a small web-paper-based interface from which the Instructor Guide Sheets (IGS) and Performance Test Checklist (PTC) portable document format (*.pdf) are accessed and downloaded. Once the student accesses the course through the LMS and completes the Tutorial module, they will have access to the IGS and PTC modules which provide additional guidance on completing the paper-based course. The final module of each course is the Certification Course Review Exercise (CCRE) which has replaced CerTest for the student’s use in preparation for their End of Course (EOC) final exam. The CCRE is not the EOC. Refer to paragraph 2.7 for more information on course completion requirements. Courses requiring formal enrollment with AU under this format include:

10011N Fire Fighter I Certification Course (*.pdf) 10012N Fire Fighter II Certification Course (*.pdf) 10031N Airport Fire Fighter Certification Course (*.pdf) 10213N Fire Officer III Certification Course (*.pdf) 10214N Fire Officer IV Certification Course (*.pdf) 10313N Fire Inspector III Certification Course (*.pdf) 10413N Fire Instructor III Certification Course (*.pdf)

10612N Public Safety Telecommunicator I/II Certification Course (*.pdf) 47209N Hazardous Materials (HazMat) Officer Certification Course (*.pdf)

2.5.2. The web-based (Web-Based) certification courses are interactive courses completed in an online environment. Once the student is enrolled in the course through AU, they will access the course and complete the computer-based courseware online. The web-based courses contain all instructional material and references necessary to complete the course. The Performance Test Checklists are located under the “Options” menu within the interactive course ware. The letter “W” is used in the course number to indicate a “Web-Based” course. The final module of each course is the CCRE which has replaced CerTest for the student’s use in preparation for their EOC final exam. The CCRE is not the EOC. Refer to paragraph 2.7 for more information on course completion requirements. Courses requiring formal enrollment with AU under this format include:

10023W Fire Apparatus Driver/Operator - Pumper Certification Course (Web-Based) 10024W Fire Apparatus Driver/Operator - Aerial Certification Course (Web-Based) 10027W Fire Apparatus Driver/Operator - ARFF Certification Course (Web-Based) 10028W Fire Apparatus Driver/Operator - MWS Certification Course (Web-Based) 10062W Confined Space Rescue Technician Certification Course (Web-Based) 10211W Fire Officer I Certification Course (Web-Based)

10212W Fire Officer II Certification Course (Web-Based) 10311W Fire Inspector I Certification Course (Web-Based) 10312W Fire Inspector II Certification Course (Web-Based) 10317W Plans Examiner I (Web-Based)

10411W Fire Instructor I Certification Course (Web-Based) 10412W Fire Instructor II Certification Course (Web-Based) 10511W Wildland Fire Fighter I Certification Course (Web-Based)

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10512W Wildland Fire Fighter II Certification Course (Web-Based) 15211W Incident Safety Officer Certification Course (Web-Based) 15212W Health and Safety Officer Certification Course (Web-Based)

47202W Hazardous Materials (HazMat) Operations Certification Course (Web-Based) 47203W Hazardous Materials (HazMat) Technician Certification Course (Web-Based) 47205W Hazardous Materials (HazMat) Incident Commander Certification Course

(Web-Based)

Note: The web-based courseware tracks student progression through the course to provide save points for continuation at a later date. AU will not record course completion in Course Development and Student Administration/Registrar System (CDSAR) until the student passes the EOC final exam which is not included in the courseware. Refer to paragraph 2.7 for specific course completion requirements.

2.6. Course Enrollment.

2.6.1. For USAF military, the course enrollment process is accomplished through the Military Personnel Data System (MILPDS).

2.6.2. For DoD civilians and other Service Component’s military, course enrollment is accomplished using the AU Form 23 located under the “Forms” tab on the AU website, http://www.au.af.mil/au/afiadl/. For instances where students are not able to complete the form online, the AU Enrollment Worksheet located at www.dodffcert.com in the Program News/Updates section may be sent to AU. The information required to send the form are located atop the form. 2.6.3. It is important to note, for students to be allowed access to the courses, they must be enrolled in

the Defense Enrollment Eligibility Reporting System (DEERS). For Non-DEERS employees, such as Foreign Nationals (FN) and eligible DoD contracted firefighters performing F&ES for the DoD, they must first be formally enrolled in the course before access to AU Online can be granted and their Non-DEERS exempt status established for access to the LMS.

2.6.4. For requesting Non-DEERS employee’s enrollment into AU Online courses, the AU Form 23 must be completed and submitted online. Allow 7 to 14 days for the AU Registrar to process the request which results in the employee being added into the Course Development and Student Administration/Registrar System (CDSAR) database.

2.6.5. Once the student is added to the CDSAR database, AU Support Services will forward the request to Advanced Distributed Learning Service (ADLS) for access to the LMS and set up access to the requested course. This may take up to an additional three (3) days.

2.6.6. Once AU Support Services receives ADLS confirmation the student has been added to the LMS, they will create the students ADLS and AU Online accounts, validate and approve access to the course, and provide the original requestor with directions for students to access the course.

2.6.7. Once a student has been validated and approved by AU, the student will log into either AU or the TF VLC to complete the course for which they are enrolled. Note: paper-based and web-based

courses are advertised as “online” but only the web-based courses require course work to be completed in the online environment.

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2.6.7.1. Student Access the courses on AU and the CE VLC. Access into the AU and CE VLC begins with GoLearn (commonly known as ADLS) located at https://golearn.csd.disa.mil. From here students gain access to the other sites (called derivatives) included in the LMS, such as AU and the CE VLC. To add all the AU and CE VLC:

2.6.7.1.1. Access GoLearn and create an account following the on screen instructions. Login ID and Password are initially used, however, once established, access is Common Access Card (CAC) enabled. It is highly recommended Login ID and password is retained for future use. Students must access to the LMS using a .mil computer.

2.6.7.1.2. To add the AU derivative (https://au.csd.disa.mil), log into the GoLearn site and click on “ADLS Gateway” to access a pictorial list of the other ADLS derivatives. Select the Air University shield (not the “course listing” link) from the section labeled “You are NOT currently associated

with Derivatives”. This will prompt the student through the process of associating the AU derivative

with their account. After successfully completing the association, the AU picture will be shown under the “You are currently associated with Derivatives:” section of the ADLS Gateway and the student will be able to use the AU shield to access the Certification Courses.

2.6.7.1.3. To add the CE VLC derivative (https://afcesa.csd.disa.mil/), navigate to the ADLS gateway using the same steps in above and click on the AFCEC icon (not the “course listing” link) from the section labeled “You are NOT currently associated with Derivatives:”. This will prompt the student through the process of associating the CE VLC derivative with their account. After successfully completing the association, the AFCEC icon will be shown under the “You are currently associated

with Derivatives:” section of the ADLS Gateway and the student will be able to use the CE VLC

shield to access the course list for FES certification courses.

2.6.7.1.4. Once all the derivatives are added under the “You are currently associated with Derivatives:” section, the student may access any of their associated derivatives by using the ADLS Gateway link. This link is on each derivative within the LMS.

2.6.7.2. Student Access the courses on the TF VLC. Access into the TF VLC begins registering for the site located at http://totalforcevlc.golearnportal.org/.

2.6.7.2.1. Click on the “Register Here” to begin the registration process. Enter your official email address and click the “Request New Account” button. Note: The email used must be from a .mil, .gov, or .edu domain to validate student authorization for access to the courses.

2.6.7.2.2. The system will send a verification email to the email address provided. Click on the validation link within the email. Once clicked, the student will be returned to the TF VLC where they will input their PIN (6 to 10 digit number) and fill out their profile information.

2.6.7.2.3. After completing the profile information, students will have full access to the website.

2.7. AU’s Certification Course Completion Requirements. AU will not record course completion and issue scorecards (commonly referred to Extension Course Institute (ECI) score cards) until the student passes the official EOC final exam at an approved Test Control Facility (TCF) and the scores are annotated in CDSAR. Note: The CCRE contained within the course is NOT the EOC.

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2.7.1. To request information on establishing a TCF or locating the nearest TCF, submit the request to the AU Registrar using the AU support desk information in paragraph 1.7. Note: To maintain IFSAC and Pro Board accreditation under the FESCP, Installation Fire Departments are not authorized to be an approved TCF.

2.7.2 Failure to complete any certification course taken through AU by either not passing the EOC final exam or being dis-enrolled for other reasons WILL result in an automatic six (6) month penalty from the date of disenrollment where the candidate may not formally enroll in another FES certification course. All requests must have a written justification for the waiver signed by the Fire Chief/Flight Chief. AU will work the official request through the Administration Center for approval/disapproval.

2.8. Schools and Academies. The Administration Center maintains IFSAC and Pro Board accreditation for testing and certification of the course curricula and issues the DoD certifications upon a student’s successful completion of the courses at the DoD Fire Academy, Silver Flag Training Sites, and the Army CBRN School.

2.8.1. The Louis F. Garland Fire Academy (LFGFA), also known as the DoD Fire Academy, provides firefighting certification training using in-residence courses and mobile traveling instructional teams (MTT). The curriculum includes courses ranging from the basic apprentice course to the more advanced and technical courses. Contact the Fire Protection Training Manager with the 312 TRS/XPM at DSN 312-477-4840 or commercially at (325) 654-4840 for more information on requesting participation in one of the in-residence courses or requesting a MTT for one of the advanced courses identified in paragraph 2.8.1.2.

2.8.1.1. Students successfully completing the Apprentice Firefighter Course, course number XAABR3E731 OA1A, graduate with the following DoD certifications:

 Health Care Provider Cardio Pulmonary Resuscitation (CPR)  Emergency Medical Responder (EMR)

 Firefighter I  Firefighter II  Airport Firefighter

 HAZMAT Awareness/Operations Core

 HAZMAT Operations Mission Specific Competencies: Personal Protective Equipment (PPE) and Product Control (PC)

2.8.1.2. Students who successfully complete the advanced courses will receive DoD certifications. The advanced courses include: (“*” course also provided by MTT)

 X3AZR3E771 OI2B * Fire Inspector II  X3AZR3E771 OI3B Fire Inspector III  X3AZR3E771 OF2B * Fire Officer II  X3AZR3E771 OF3B * Fire Officer III  X3AZR3E771 OF4B Fire Officer IV  X3AZR3E771 OH4B Fire Instructor III

 X3AZR3E751 OH1A* HAZMAT Technician/Incident Commander

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2.8.1.3. To increase the availability of courses for Rescue Technician I, course number X3AZR3E751 OR1A, the Silver Flag training sites at Ramstein Air Base, Germany and Kadena Air Base, Japan teach this course using the same DoD Fire Academy course curriculum. Contact the respective USAFE and PACAF Major Command Fire Chief’s office for class availability.

2.8.2. The U.S. Army Chemical, Biological, Radiological and Nuclear School is accredited under the FESCP. Students who successfully complete the Hazardous Materials courses with a test score of 80% or higher through this school will receive DoD certification for each specified levels. The Hazmat levels available include:

 HAZMAT Awareness  HAZMAT Operations Core

 HAZMAT Operations MSC – Mass Decontamination

 HAZMAT Operations MSC – Personal Protective Equipment (PPE)  HAZMAT Technician

 HAZMAT Incident Commander

2.9. Other credentialing and/or F&ES related certifications are available through courses developed and/or maintained by the Administration Center. These certificate courses are detailed further in Chapters 7, 8, 9, and 10 and include:

 Aircraft Live Fire Training Facility  Health Care Provider CPR

 Emergency Medical Responder  Incident Command System 300  Incident Command System 400

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Attachment 1 Course Venues

Certification Course AU CE VLC TF VLC

10011N Fire Fighter I X X

10012N Fire Fighter II X X

10023W Fire Apparatus Driver/Operator - Pumper X X

10024W Fire Apparatus Driver/Operator - Aerial X X

10027W Fire Apparatus Driver/Operator - ARFF X X

10028W Fire Apparatus Driver/Operator - MWS X X

10031N Airport Fire Fighter X X

10062W Confined Space Rescue Technician X

10211W Fire Officer I X X

10212W Fire Officer II X X

10213N Fire Officer III X X

10214N Fire Officer IV X X

10311W Fire Inspector I X X

10312W Fire Inspector II X X

10313N Fire Inspector III X X

10317W Plans Examiner I X X

10411W Fire Instructor I X X

10412W Fire Instructor II X X

10413N Fire Instructor III X X

10511W Wildland Fire Fighter I X

10512W Wildland Fire Fighter II X

10612N Public Safety Telecommunicator I/II X X

15211W Incident Safety Officer X X

15212W Health and Safety Officer X X

47201W HazMat Awareness X

47202W HazMat Operations Core plus PPE X X

47202W HazMat Ops Mass Decontamination X

47202W Hazmat Ops Tech Decontamination X

47202W Hazmat Ops Evidence Preservation X

47202W Hazmat Ops Product Control X

47202W Hazmat Ops Air Monitoring and Sampling X

47202W Hazmat Ops Victim Rescue & Recovery X

47202W Hazmat Ops Illicit Laboratory X

47205W Hazardous Materials Incident Commander X X

47203W Hazardous Materials Technician X X

47209N Hazardous Materials Officer X X

Emergency Medical Responder X X

Healthcare Provider Cardiopulmonary Resuscitation X X

USAF Munitions Firefighting Course X

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CHAPTER 3

Certification Testing Program Policies

EFFECTIVE 1 NOVEMEBER 2014, CERTEST IS NOT AUTHORIZED ON A GOVERNMENT NETWORK. ALL CERTIFICATION COURSES HAVE BEEN UPDATED WITH AN EMBEDDED CCRE TO REPLACE THE KNOWLEDGE 911 JEOPARDY GAME. STUDENTS ARE ENCOURAGED TO TAKE THE CCRE AT THE END OF THEIR COURSESWARE AS OFTEN AS NECESSARY TO PREPARE FOR THEIR OFFICIAL END OF COURSE EXAM.

3.1. Purpose. This chapter outlines the policies and procedures for certification testing as it applies to test located on the Civil Engineer Virtual Learning Center (CE VLC). Refer to Chapter 2 for adding the CE VLC derivative to the student’s GoLearn account for access to these tests. More information on the certification testing program can be found in a tutorial PowerPoint presentation located at www.dodffcert.com in the Program New/Updates section under “CerTest Computer-Based Testing Program.”

3.2. Responsibilities. All program managers and test proctors are responsible for adhering to the guidelines contained within this guide. Each entity that manages certification testing must have at least one complete copy of this document locally available for use by all members of the organization.

3.3. General Information: Certification tests (exams) do not require official enrollment with AU and are located on the CE VLC. Current tests on the CE VLC include:

 47202W_02_MSC (6.3) Mass Decontamination Certification Test  47202W_02_MSC (6.4) Technical Decontamination Certification Test

 47202W_02_MSC (6.5) Evidence Preservation and Sampling Certification Test  47202W_02_MSC (6.6) Product Control Certification Test

 47202W_02_MSC (6.7) Air Monitoring and Sampling Certification Test  47202W_02_MSC (6.8) Victim Recovery and Rescue Certification Test

 47202W_02_MSC (6.9) Response to Illicit Laboratory Incidents Certification Test  Emergency Medical Responder Certification Test

 Liquid Propane Aircraft Fire Training Facility Certification Test  MSA FireHawk M7 Responder SCBA Certification Test

 USAF Munitions Firefighting Certification Test

3.4. Program Management: The certification testing program shall be maintained like other official testing programs. (Refer to service component regulations for specific requirements).

3.4.1. To request your agency’s access to the password protecting each test on the CE VLC, a Program Manger Appointment Letter (Attachment 2) must be signed by the Installation Fire Chief or Flight Chief and on file with the Administration Center. Completed appointment letters must be sent to the Administration Center using the contact information listed in paragraph 1.6.

3.4.2. The program manager letter will remain current until changed by the local authority having jurisdiction unless revalidation is specifically requested by the Administration Center.

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3.5. Program Managers/Alternate Program Managers. Program managers are responsible for proctoring tests, test administration, program security, and compliance with these instructions. Specifically, they are responsible to:

3.5.1. Monitor and proctor student testing to ensure students: 3.5.1.1. Do not have access to reference material during the test. 3.5.1.2. Do not receive any assistance during the test.

3.5.1.3. Are given enough time to take a test. 3.5.1.4. Do not copy or duplicate test material.

3.5.1.5. Do not take a certification test for any certification course they are not officially attempting to obtain.

3.5.2. Report any test compromise to the Administration Center immediately upon discovery. 3.5.3. Send challenge questions to the Administration Center. (See paragraph 3.9.)

3.6. Testing Area. Testing must be conducted in a proctored environment by an individual identified in the current appointment letter on file with the Administration Center. Violations of this policy may result in administrative action under the Service components official test compromise and security policies. Note: Access to the CE VLC is limited to computers on a .mil domain.

3.6.1. The space and physical facilities selected for computer-based testing must be conducive to continuous surveillance by a test proctor during testing. Test proctors must ensure conditions are favorable for testing such as proper lighting, temperature, and freedom from distractions.

3.6.2. The program manager/proctor must be able to monitor all computers at one time while official testing is in progress. A centralized testing area is recommended for controlling the program.

3.7. Certification Test Access. Students will log into the CE VLC using their own credentials (CAC login or username /password) and navigate to the applicable certification test under the “Fire and Emergency Services (FES) Certification Tests” area found on Course list.

3.7.1. After clicking the hyperlink for the appropriate test, the password screen will appear.

3.7.2. Program managers will input the password for the test on the “Input Password” screen. After inputting the password and clicking submit, a screen will indicate if the password was correct. If so, click "Continue" to begin the test for the student.

3.7.3. Students must read the information screen. In particular, this screen will display test challenge instructions. More information on test challenges is in paragraph 3.9

3.8. Test Completion. Upon completion of the test, the student will be allowed to review the entire test. Information provided to the student differs based on the final score of the test.

3.8.1. If the student obtained a passing score of 80% or higher, information will be provided as to whether the question was answered correctly or not and the correct answer will be identified.

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3.8.2. If the student fails to obtain a passing score of 80%, information will be provided on whether the student answered the question correctly or not. The correct answer will not be identified.

3.8.3. The test summary page (found in the student’s course transcripts) only provides a total score, not a breakdown of subjects. Students should use the test review process before they log out of the test to determine the areas requiring more study.

3.9. Challenging a Question. While taking a test, a student may find a question that he/she believes to be erroneous or invalid for some reason (i.e. typo, spelling mistake, missing graphic, ambiguous question, etc.). If a student has a concern about the accuracy or clarity of a question, they must challenge the question during the test session.

3.9.1. Test challenge instructions are provided on the opening screen of each test and include the following information:

3.9.1.1. The three (3) digit code located at the end of each question. 3.9.1.2. The entire question to include the answer selected.

3.9.1.3. A brief description of the issue with the question and/or answers. .

3.9.2. All test challenges must be sent via encrypted email to the CE VLC Help Desk at [email protected].

3.10. Program Errors: If a program error occurs, write down the information exactly as it appears on the computer screen or take a screenshot of the error and paste it in a Word document for use later. 3.11. Reference Material Use. Foreign national employees are allowed to use a host nation dictionary.

No other items are allowed in the testing area to include, but not limited to: electronic devices (such as IPods, PDAs, Smartphone’s, etc.), reference books, or other written materials.

3.12. Student’s Testing Responsibilities. Students should be prepared to sit through a test until the test is completed.

3.12.1. Students will not compromise any test by discussing or copying test questions. Violations of this policy may result in administrative action under the Service components official test compromise and security policies.

3.12.2. If a student fails a certification test, the student will be given a retest until the next day after the student has had time to review the course material.

3.13. Updates and Revisions. The Administration Center will provide all updates to the certification tests which will require no action on the part of the program managers.

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Attachment 2 Program Manager Appointment Letter

(Enter the Applicable Date)

MEMORANDUM FOR ADMINISTRATION CENTER FROM: (Enter Unit and Office Symbol)

SUBJECT: FESCP Program Manager Appointment Letter

1. The following individuals are designated as primary (P) and alternate (A) program managers for the organization identified below.

Organizational Information:

Installation Name: DSN Phone:

Unit Designation: COMM Phone:

Address Line 1: Address Line 2:

City: State: Zip: Country:

Authorized managers:

(P) Name: Last 4: Email:

(A) Name: Last 4: Email:

2. Additionally, the individual identified as the primary (P) program manager will serve as the official proctor for the all certification test on the CE Virtual Learning Center (VLC) and will coordinate required information with the alternate program managers IAW established policies and procedures. 3. Furthermore, I certify that all appointed Program Managers have read and understand the DOD Fire

and Emergency Service Certification Program Procedural Guide, latest edition as published at

www.dodffcert.com.

4. This letter supersedes our previous letters on this matter.

Fire Chief or Flight Chief’s Signature Block and Signature

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CHAPTER 4 Performance Testing

4.1. Performance Testing: Every certification course has two main components: knowledge and performance testing. The knowledge portion of the process is measured using the certification tests discussed in Chapter 2 and completion of the EOC exam. The performance testing must be accomplished IAW DoD Manual 6055.06M; DoD Fire and Emergency Services Certification

System.

4.1.1. Students must successfully pass the required knowledge test(s) before the official performance tests can be administered.

4.1.2. Performance tests are administered at the local level.

4.1.3. Performance tests follow specific guidelines, checklists, and procedures and are designed to measure a student's competence at completing specific tasks that are measured against predetermined standards

4.1.4. Specific performance tests procedures and evaluator requirements are outlined in the Performance Test Checklists included within the course. They are found under the “Options” menu within the interactive course ware. Some performance test may have additional requirements discussed later in this document under the specific certification levels.

4.2. Performance Test 10-Day Notice. Every performance test and performance test re-evaluation requires a 10-day advance notice to be made to the Administration Center. The performance test reference number must be included in the cover letter or sent in as an attachment with the certification request. Failure to include this information may require re-accomplishment of the required performance tests.

4.2.1. The 10-day notifications must be made using the www.dodffcert.com web site. Performance test notifications will not be accepted via telephone.

4.2.2. When making this notification, include the following information: 4.2.2.1. The location.

4.2.2.2. Date of evaluation (up to four dates for evaluations that cannot be completed in one day). 4.2.2.3. The level being tested.

4.2.2.4. The number of candidates being evaluated. 4.2.2.5. A point of contact and his/her phone number.

4.3. Performance test evaluators must be certified at least one level above the level being evaluated and have a minimum of one-year on-the-job experience in the specific level being evaluated.

4.3.1. For Firefighter I/ II, Airport Firefighter, all Driver-Operator courses, Wildland Fire Fighter I/II and Confined Space Rescue, one level higher is Fire Officer I.

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4.3.2. For Plans Examiner I, one level up is Fire Inspector III. 4.3.3. For Incident Safety Officer, one level up is Fire Officer II. 4.3.4. For Health and Safety Officer, one level up is Fire Officer III.

4.3.5. For Public Telecommunicator I/II, HazMat Technician, HazMat Incident Commander, Fire Inspector III, or Fire Instructor III there is no higher level. Evaluators for these certifications shall be DoD certified for the respective level with at least one year on-the-job experience in the level being evaluated.

4.3.6. The Hazmat Officer Part 1 performance test evaluations must be proctored by the Assistant Chief for Training, the Assistant Chief of HazMat and Safety, or the Fire Chief.

4.3.7. The Fire Inspector III, Fire Instructor III, Fire Officer III, Fire Officer IV and HazMat Officer (Part 2) performance test, or portions thereof, are evaluated by the Administration Center after the candidate completes their required projects locally. Refer to the Performance Test Checklists for items which are sent to the Administration Center for evaluation.

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CHAPTER 5

Certification Package Submissions

5.1. Purpose. The purpose of this chapter is to provide instructions on how to submit a package sent to the Administration Center and use of the “Mail Tracker System” application located at www.dodffcert.com.

5.2. Mail Tracking System. The mail tracking system allows customers obtain an identification number for use in submitting packages to the DoD Administration Center.

5.3. Computer System Requirements. Certain processes on this site use java script. Therefore, your browser must have java script enabled. Additionally, certain browsers do not subscribe to all W3C requirements. Microsoft Internet Explorer (IE) 5.5 or greater is required to run this application. Users of other browsers or versions of IE below 5.5 may experience difficulty using this site.

5.4. The Process. Prior to the package being sent to the Administration Center, a mail tracking number must be assigned to the package. This number is also required on the cover letter accompanying the package. The process starts with the end user.

5.4.1. Registration Requirements. Each organization/person who wishes to SUBMIT a package must first register with the system. It is recommended to use a single point of contact with a single registration for the organization.

5.4.1.1. To register from the www.dodffcert.com web page, click on the “Mail Tracking System” link. 5.4.1.2. Once the page opens, click on the “Register Here” link. This will bring up a form with several

required data fields. Most users should register as an affiliate of an organization. Those individuals not affiliated with an organization, register as” Self” and provide non-organizational mailing addresses

5.4.1.3. When filling in the email field, accuracy is imperative. The email address provided is used to validate your request.

5.4.1.4. Double check the information for accuracy, click the “Submit” button. This creates and sends a validation email to the email address provided.

5.4.2. User Validation. The system will generate a validation email and send it to the email address provided during the registration process. Once the validation email is received, click on the hot-link in the email message. This process validates the correct email address. Additional information will be asked for to complete the registration. Contact the DoD Administration Center if the validation email is not received.

5.5. Login. Once users have registered and validated their email with the system, they may login by entering their email address and password and either clicking the Submit button or pressing the Enter key. If this information is correctly entered, the Opening Screen will come up.

5.5.1. When registered users first login, the opening screen is a Status page showing the list of all packages previously submitted under this user’s login.

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5.5.3. For administrative purposes, each cover letter signed by the Fire Chief is considered a separate certification request and must be logged individually into the system.

5.6. Obtain Mail Tracking Number. To generate a new mail tracking number for a package , click on the “Submit New” button on the left side of the page.

5.6.1. Enter the Zip Code and click the “Submit” link. This opens the package options.

5.6.1.1. Use the drop down boxes to select the organization and the certification level. In the “select level” drop down box, only one item may be selected.

5.6.1.2. A package for a single certification level that contains more than one name (i.e. 10 people receiving Fire Instructor I) should be submitted under that (Fire Instructor I) certification level. Similarly, if you are requesting

5.6.1.3. The “Multiple” level must be used if the package contains certification requests for more than one certification level (i.e. HazMat Awareness, Inspector I and Fire Officer I) regardless of the number of individuals identified.

5.6.1.4. Click on the Submit button.

5.6.2. It is imperative you annotate the Mail Tracking ID number assigned. It is required on the cover letter submitted. Additionally, you can print a copy of the information for your records.

5.7. My Account. This option provides registered users the capability of editing certain portions of their information. If, for example, your base changes your email address, you can edit and save this change. This ensures the Mail Tracker software sends email updates to the correct email address. Additionally, you can edit and save password changes.

5.8. Logout. Each user of the Mail Tracker application opens a separate session to ensure users do not overwrite each other’s submissions/changes.

5.8.1. When you finish your work, logout of the system using the logout button. This closes your session.

5.8.2. There are timeouts for each user’s session to better conserve server resources. If you sit inside the application with no activity for a pre-determined number of minutes, your session will timeout. If your session times-out and you click on one of the buttons, you must complete the login process again.

5.9. Assistance. For problems or assistance using this application, send an email message to the Administration Center [email protected].

5.10. Certification Package Submission Requirements and Format. After the package has been entered into the Mail Tracking System, a complete package should be submitted to the Administration Center via mail, fax or email (preferred) using the contact information in paragraph 1.6.

5.10.1. To create an electronic package for email, scan all documents necessary into one (1) *.pdf file per cover letter and send the file to the email address identified in paragraph 1.6.

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5.10.1.1. Emails containing Personal Identifiable Information (PII) must be sent encrypted IAW DoD policy. Encrypted emails must use the [email protected] address. Adding this address to your contacts may or may not be required to view organizational mailbox certificates. 5.10.1.2. To send encrypted emails to the AFCEC/CXF DOD Certification mailbox, individuals will

need to copy of the public certificates necessary from the PKI website. 5.10.1.2.1. Clear all cached email addresses previously used.

5.10.1.2.2. Visit https://dod411.gds.disa.mil.

5.10.1.2.3. Search by the “email address”: [email protected] 5.10.1.2.4. Download the cert as a vCard

5.10.1.2.5. Save the vCard in your Outlook contacts.

5.10.1.2.6. Open the new contact and send the encrypted packages to the DOD Administration Center using the “email” button on the contact information screen.

5.10.2. If the document file size is too big to be sent via email (more than 6 MB) or encryption cannot be utilized, use the fax identified in paragraph 1.6 to submit the package as a single fax document. 5.10.3. An example of the required cover letter and other common documents necessary for inclusion in

the certification package submissions is provided in Attachment 3. Ensure you edit the cover letter to meet the certification level requested.

5.10.3.1 For all web-based courses, a course completion certificate must be included in package submissions. To capture this information:

5.10.3.1.1. While logged into the GoLearn LMS (either the AU or VLC), click on “My Transcripts” 5.10.3.1.2. Locate the course and click on “Certificate” link in the “Title” column.

5.10.3.1.3. Once the window opens, use the print function within Internet Explorer to print the page to format which yields a document which can be used as part of the package submission such as Adobe PDF.

5.10.4. Depending on the certification, additional documentation may be required. Refer to the Attachment 5 for a complete list of the documents to be included in the package submissions and Chapters 7, 8, 9, and 10 for more specific information.

5.11. Certification Package Processing. The Administration Center will verify certification packages submitted meet the requirements listed in this guide (or as amended through future policy letters). 5.11.1. Certification packages which meet all the requirements will be processed and the certificates will

available on www.dodffcert.com within 7-10 business days.

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5.12. Website Updates. DoD certificates are available for viewing and/or printing in the DoD Lookup System located at www.dodffcert.com after the next system update. The website is normally updated nightly, Monday through Friday. As with any communications system, technical issues may delay the update; however, once communications are restored, the update will occur. The date of the last update is provided on the web page for your reference.

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Attachment 3 Certification Request Cover Letter

(Enter the Applicable Date)

MEMORANDUM FOR ADMINISTRATION CENTER

FROM: (Enter your complete mailing address with the zip code)

SUBJECT: (Fill in the appropriate certification level or levels) Certification Package

1. The following candidates have successfully completed all DoD Fire Emergency Services Certification Program (FESCP) requirements to become certified at the level(s) identified below in accordance with the applicable NFPA.

2. Additionally, I confirm that all performance tests were accomplished IAW established policies and procedures. The performance test reference numbers for these certification requests are listed as assigned by the Performance Test Notification System at www.dodffcert.com.

Mail Tracking Number: (Write or type your Mail Tracker bar code number here. Mail tracking number is not required for HazMat Awareness)

Full Name SSAN Perf Test # Cert Level Being Requested Smith, John H. 123-45-6789 90556 Fire Officer I

Fox, Robert J. 987-65-4321 92587 Airport Fire Fighter

3. If you have any questions concerning this package, please contact (Fill in the POC’s name and

rank) at DSN (Enter the POC’s DSN phone number) or by e-mail at (Enter the POC’s email address).

(Insert the Fire Chief’s Signature Signature Block and)

Attachments:

(Include the Applicable Attachments for Each Candidate)

The information herein is For Official Use Only (FOUO) which must be protected under the Freedom of Information Act of 1966 and Privacy Act of 1974, as amended. Unauthorized disclosure or misuse of this PERSONAL INFORMATION may result in criminal and/or civil penalties

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Attachment 4 Sample Test Result Records

Sample CDSAR Printout

STUDENT HISTORY QUERY

***PERSONAL DATA – PRIVACY ACT OF 1974 (5 U.S.C. 5521)***

SSN: 123456789 LNAME: SAMPLE FNAME: JAMES MI: I CURRIC ID: 10023W EDITN: 03 APPARATUS DRIVER/OPERATOR - PUMPER

TYPE: D CORR COURSE

CATEGORY: 6 RANK/GRADE: 33 MAJCOM: SESSION: REASON: L TCF ID: 324035319 2 DAFSC: AVERAGE: 0 ENRL DATE: 21 JAN 08 CONCL DATE: 10 JAN 09 TAFCS: RATING: MOS EXTN: 0 CONCL CODE: CC /TAFS CONT HRS: COURSE: 10023W EDITN: 01 APPARATUS DRIVER/OPERATOR - PUMPER

ENRL DATE: 21 JAN 08 CONCL DATE: 10 JAN 09 SCORE: 87 VOL CNT: 1 MOS EXTN: 0 CONCL CODE: CC RATING: SEM HRS: 0

EDITN CNT DATE SENT DATE RECEIVED SCORE P/F VOLS CE CRSE

CE 1: 01 1 5 JAN 09 10 JAN 09 87 P HRS: 81 21 102 CE 2: 0 0 PTS: 27 7 34

CERTIFICATION OF COURSE COMPLETION as of _________________________

Name___________________________________________________SSN___________________Course____________________ Enrollment Date ____________________________ Number of Volumes in Course ___________________________

VRE/CE DATE RECEIVED SCORE STUDY HOURS

CE 11-JAN-09 80 009

TOTAL ITEMS SCORED 123 - AREAS REQUIRING FURTHER STUDY 007 035 038 042 044 046 050 058 059 061 067 068 069

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Attachment 5 Certification Package Requirements

DOD IFSAC AND PRO BOARD ACCREDITED CERTIFICATIONS

FIRE FIGHTER I 10011N

Prerequisite: CPR, EMR (or higher), and HazMat Operations (Core, PPE, and PC)

 Cover Letter. See Attachment 3  ECI scorecard (or CDSAR printout)  Current CPR card. (front and back)  Current EMR card. (front and back)  Performance test record

FIRE FIGHTER II 10012N

Prerequisites: Fire Fighter I

 Cover Letter. See Attachment 3

 ECI scorecard (or CDSAR printout)  Performance test record

AIRPORT FIRE FIGHTER 10031N

Prerequisites: Fire Fighter II

 ECI scorecard (or CDSAR printout)  Performance test record.

CONFINED SPACE RESCUE 10062W

Prerequisite: HazMat Operations (Core, PPE, and PC).

 Course completion certificate  ECI scorecard (or CDSAR printout)  Performance test record

DRIVER/OPERATOR –PUMPER 10023W

Prerequisite: Fire Fighter II

DRIVER/OPERATOR –AERIAL 10024W

DRIVER/OPERATOR –ARFF 10027W

 Course completion certificate  ECI scorecard (or CDSAR printout).  Performance test record

DRIVER/OPERATOR –MWS 10028W

TELECOMMUNICATOR I/II 10612N

Prerequisite: HazMat Awareness.

 ECI scorecard (or CDSAR printout)  Performance test record

WILDLAND FIREFIGHTER I 10511W

Prerequisites: EMR (or higher) and CPR.

 Course completion certificate  ECI scorecard (or CDSAR printout)  Current CPR card. (front and back)  Current EMR card. (front and back)  Performance test record

WILDLAND FIREFIGHTER II 10512W

Prerequisite: Wildland Firefighter I.

 Course completion certificate  ECI scorecard (or CDSAR printout)  Current CPR card. (front and back)  Current EMR card. (front and back)  Performance test record.

FIRE INSPECTOR I 10311W

Prerequisite: HazMat Awareness

FIRE INSPECTOR II 10312W

Prerequisite: Fire Inspector I.

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FIRE INSPECTOR III 10313N

Prerequisite: Fire Inspector II.

 ECI scorecard (or CDSAR printout)

 Notebook (or CD-ROM) of performance test requirements

PLANS EXAMINER I 10317W

Prerequisite: Fire Inspector II.

 Course completion certificate  ECI scorecard (or CDSAR printout)

 All documentation supporting Performance Test Item #12

 Signed copy of Test tem #13  Performance test record

FIRE INSTRUCTOR I 10411W

Prerequisites: None.

FIRE INSTRUCTOR II 10412W

Prerequisite: Fire Instructor I.

 10-test question multiple-choice test

FIRE INSTRUCTOR III 10413N

Prerequisite: Fire Instructor II.

 All documents identified in performance test  Performance test record

FIRE OFFICER I 10211W

Prerequisites: Fire Fighter II and Fire Instructor I AF ONLY: HazMat Technician.

 A copy of the human resource station

performance document (signed by the fire chief)

FIRE OFFICER II 10212W

Prerequisites: Fire Officer I and (effective 1 October 2015 Incident Safety Officer).

FIRE OFFICER III 10213N

Prerequisites: Fire Officer II and Fire Instructor II.

FIRE OFFICER IV 10214N

Prerequisites: Fire Officer III.

INCIDENT SAFETY OFFICER 15211W

Prerequisites: Fire Officer I and Fire Instructor I.  Cover Letter. See Attachment 3

HEALTH AND SAFETY OFFICER 15212W

Prerequisites: Fire Officer II, ICS 300 and ICS 400.

HAZMAT AWARENESS

 Course completion certificate

HAZMAT OPS CORE WITH MSC PPE 47202W

Prerequisites: HazMat Awareness.

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HAZMAT OPS MSCs 47202W

Prerequisites: HazMat Operation Core with MSC PPE.

 Cover Letter. See Attachment 3  Screen Capture of Module Completion  Certification Test Results (CE VLC)  Performance test record

HAZMAT TECHNICIAN 47203W

Prerequisites: HazMat Operations.

HAZMAT IC 47205W

Prerequisites: HazMat Operations.

 Cover Letter. See Attachment 3  Course completion certificate  ECI scorecard (or CDSAR printout)  Performance test record

HAZMAT OFFICER 47209N

Prerequisites: HazMat Technician (for three years) and HazMat Incident Commander.

The Administration Center will provide the candidate with the instructions for Part 2 of the process

OTHER DOD ISSUED CERTIFICATIONS

HEALTHCARE PROVIDER CPR

 Course completion certificate  Performance test record

EMERGENCY MEDICAL RESPONDER (EMR)

Prerequisites: CPR

 Cover Letter. See Attachment 7  Course completion certificate  Current CPR card. (front and back)  Certification test results (CE VLC)  Performance test record

EMERGENCY RESPONSE TO TERRORISM

Prerequisites: None

 Multimedia program student record.

AIRCRAFT FIRE TRAINING FACILITY  Cover Letter. See Attachment 3

 Certification Test results (CE VLC)  Performance test record

ICS 300 DOD T-t-T

Prerequisites: ICS 100, 200, 700 and 800

 A copy of the class roster

ICS 400 DOD T-t-T

Prerequisites: ICS 300

 A copy of the class roster

REQUESTING EXTERNAL CERTIFICATE INFORMATION ADDED TO FESCP SYSTEM If prerequisites information is not already in the DOD Database, all required prerequisites certifications must be submitted

with the package before any information can be added.

IFSAC and/or Pro Board Accredited Certificates  Cover Letter. See Attachment 6

 Copy of required IFSAC and/or ProBoard certificates. See Chapter 7

 Copies of all prerequisite certificates not already in the DoD database

ICS 300 FEMA

 FEMA course certificates for ICS 100, 200, 700 and 800 (AF Only: AERO)

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ICS 400 FEMA  Cover Letter. See Attachment 6

 FEMA course certificates for ICS 100, 200, 300, 700 and 800 (AF Only: AERO)  FEMA course certificate for ICS 400

WILDLAND FIREFIGHTER I NWCG

 Current CPR card. (front and back)  Current EMR card. (front and back)

 NWCG certificates for S-130, S-190, and I-100

WILDLAND FIREFIGHTER II NWCG

Prerequisites: Wildland Firefighter I

 Current CPR certification  Current EMR certification  Signed Task Book

 NWCG certificates for S-131, S-211, S-212, and either S-133 or S-290

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CHAPTER 6 Reciprocity

6.1. Reciprocity Provision. In accordance with DoD 6055.06M, the DoD recognizes and accepts certifications accredited by any IFSAC or Pro-Board entity as being equivalent to the DoD certification for comparable titled levels.

6.2. Under this reciprocity provision, eligible employees, as identified in paragraph 1.3, may progress within the FESCP using external (non-DoD) IFSAC and/or Pro Board accredited certifications to meet the prerequisites as identified in Attachment 5 without retesting or recertifying the lower level certifications.

6.3. The Administration Center is only authorized to issue a DoD certificate with IFSAC seal for successfully completing certification courses acquired from DoD venues as identified in Chapter 2. Therefore, DoD certificates will not be issued for external IFSAC and/or Pro Board certification; however, information pertaining to external IFSAC and/or Pro Board accredited certification, required by DoD 6055.06-M, may be maintained in the DoD Look-up System located at www.dodffcert.com. 6.3.1.. The information maintained for external training and certifications include:

6.3.1.1. The level certified and the date of issue as annotated on the original certificate.

6.3.1.2. The IFSAC and/or Pro Board accredited entity issuing the certificate and the original seal number assigned by the issuing entity.

6.3.2. The ability to view/print a DoD certificate using the external IFSAC and/or Pro Board certificate information is not available. Individual DoD Firefighters must maintain the original IFSAC and/or Pro Board certificate.

6.4. To request the addition of external IFSAC and/or Pro Board accredited certifications to the DoD Look-up System, submit the following information to the Administration Center.

6.4.1. A letter (Attachment 6) signed by the fire chief/flight chief containing: 6.4.1.1. Individual’s full name and social security number.

6.4.1.2. Certification information identified in paragraph 6.3.1.1 - 6.3.1.2 above.

6.4.1.3. A copy of the original IFSAC and/or Pro Board certificates for each level being requested (to include all prerequisites not already in the DoD database system). All certificates must have a legible IFSAC and/or Pro Board seal and number on them. Certificates issued by the accredited entity under

their reciprocity provision (secondary certificates) will not be accepted.

6.4.2. The Administration Center will validate certificates submitted with the issuing organization for authenticity.

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Attachment 6 Reciprocity Request Cover Letter

(Enter the Applicable Date)

MEMORANDUM FOR AFCEC/CXF

FROM: (Enter your complete mailing address with the zip code)

SUBJECT: Reciprocity Request for Comparable IFSAC and/or Pro Board Certifications

1. Request the following IFSAC and/or Pro Board accredited certification information be added to the DoD Look up System for the individuals identified below.

Mail Tracking Number: (Write or type your Mail Tracker Number here)

Full Name SSAN Level Issuing Entity Date Seal #

Smith, John H. 123-45-6789 Fire Officer I Alabama Fire College

1 Oct 12 987654321 Fox, Robert J. 987-65-4321 Airport Fire

Fighter

MFRI 22 Aug 12 123456789

2. If you have any questions concerning this package, please contact (Fill in the POC’s name and rank)

at DSN (Enter the POC’s DSN phone number) or by e-mail at (Enter the POC’s email address).

(Insert the Fire Chief’s

Signature Block and Signature)

Attachments:

(Include the Applicable Certificates for Each Candidate to include prerequisite certifications if nt listed in table above)

The information herein is For Official Use Only (FOUO) which must be protected under the Freedom of Information Act of 1966 and Privacy Act of 1974, as amended. Unauthorized disclosure or misuse of this PERSONAL INFORMATION may result in criminal and/or civil penalties

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CHAPTER 7

Hazardous Materials Certifications

7.1. Purpose. This chapter outlines procedures for obtaining Hazardous Materials certification outside the formal enrollment process. The certification process described in Chapter 2, 3, 4, and 5 must be followed to meet the formal enrollment course completion and certification requirements for HazMat Operations Core with Personal Protective Equipment (PPE), HazMat Technician, HazMat Incident Commander, and HazMat Officer Courses.

7.2. Program Management. Deviations from the procedures as presented in this chapter will result in candidate’s application for certification to be delayed until this guidance is met.

7.2.1. The use of the downloadable (CD-ROM) based HazMat Multi-media training courses or courses on the Navy Marine Corps Intranet (NMCI) are no longer a valid and do not meet the requirements to obtain DoD certification for any HazMat level.

7.2.2. The HazMat T-t-T’s are no longer authorized to conduct the academic portion of the HazMat courses; however, they should be utilized as performance test evaluators following the student’s completion of any of the web-based courses.

7.3. Hazardous Material Awareness. HazMat Awareness does not require formal enrollment through AU. This course is located on the CE Virtual Learning Center (VLC) at https://afcesa.csd.disa.mil and must be completed from a computer on a .mil domain.

7.3.1. To receive the DoD IFSAC certification, the final exam must be witnessed (proctored) by the student’s supervisor or training manager. The proctor is responsible for monitoring the student testing to ensure students:

7.3.1.1. Do not have access to unauthorized reference material during the test. (Note: The Emergency Response Guidebook (ERG) is provided electronically within the test for questions requiring use of the reference.)

7.3.1.2. Do not receive any assistance during the test. 7.3.1.3. Are given enough time to take a test.

7.3.1.4. Do not copy or duplicate test material.

7.3.1.5. Use the “logout” function of the program to exit the course. Clicking the “x” located in the top-right corner of the screen will close the program but will not allow for the system to capture course completion.

7.3.2. The proctor, will submit the student’s course completion certificate along the signed cover letter (Attachment 3) to the DoD Administration Center using the information in paragraph 1.6 for requesting the DoD IFSAC certification.

7.3.3. The DoD Certification certificate for HazMat Awareness will only be awarded upon the candidate’s initial completion of the web-based course. Subsequent course completions, such as those used to meet the annual refresher will not result in a new DoD Certification certificate being issued. The course

Department of Defense Fire and Emergency Services Certification Program Procedural Guide