Stó:lō Service Agency Performance Report September to December 2020

Full text

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1 | P a g e

Stó:lō Service Agency Performance Report

September to December 2020

FINANCE

 Sent out the Audit Services Request for Proposals for a 3-year term covering fiscal years March 31, 2021-2023.  Posted for an additional Finance staff. Candidates are currently being reviewed.

GIFT SHOP

 Increased the selection of products and created a new website that connected to the in-store inventory.

 Began some minor renovations to the Gift Shop at the end of December. Business was extra busy this quarter with people preparing for Christmas. Sales for the 3rd quarter (Oct-Dec) were $145,000.

POST SECONDARY

 Post-Secondary for the 2020/21 Fall and Winter terms:

UCEP Certificate/Diploma Bachelor Program Master’s PhD TOTAL

Matsqui 1 2 3 Skawahlook 2 2 Skowkale 2 2 12 3 19 Tzeachten 2 6 1 9 Yakweakwioose 1 1 2 TOTAL 3 5 23 4 0 35

OPERATIONS

EVENTS

 Held an employee Halloween costume contest. Due to COVID-19 restrictions, staff were asked to email pictures of themselves in costume. Congratulations to June Jimmie for best costume and Brooke Wille for most creative.  The Remembrance Day ceremony was cancelled this year due to an increased number of COVID-19 cases however

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2 | P a g e  19 staff were given years of service ribbons for reaching 5, 10, 25 and 35 years of service with SSA. SRRMC staff

member, Albert (Sonny) McHalsie was presented with his 35-year service recognition award while Finance staff, Jewel Francis and Don Peters were both presented with their 25-year service awards. Congratulations to all staff!

HUMAN RESOURCES (HR)

Sept Oct Nov Dec TOTAL

Job Postings 1 1 2 4

New Hires 2 5 7

Maternity Leaves 1 1 2

HR consultations with Staff/Supervisor 3 6 4 13

Pension and Benefit Enrollment 2 5 4 11

Pension & Benefits Zoom sessions for staff 1 1 2

Criminal Record Check Applications 4 8 5 5 22

New Job Description Development 2 1 3

 Zoom Pension and Benefits Education sessions were facilitated by Eagle Bay Financial in September and October.  Human Resource Coordinator, Crystal Schmitz made the decision to move back and take a position in her home

town of Lytton after 15 years of employment in the HR department with SSA. She will be greatly missed! Education Clerk, Jewel Francis and Finance Clerk, Don Peters receive their 25-year service recognition awards.

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3 | P a g e  In October, welcomed new employee, Jennifer Love to the Operations team as the new HR Officer. Jennifer is

responsible for HR questions/queries/concerns, Unification, personnel files, and Letters of Employment (LOE’s).  Employee Jennifer Kemp moved from the Finance department into HR as Administrative Assistant overseeing

Pension and Benefits and Recruitment and Selection. INFORMATION TECHNOLOGY

 Installed new Dell server and storage system in server room and built new cluster.  Moved all existing virtual servers onto new Windows Server 2019 cluster.

 Migrated Unification onto new servers and retired old ones.

 Migrated email from Exchange Server 2013 to Exchange Server 2019.

 Moved IT offices to Building 7 and assisted other departments with their moves.  Began testing of Microsoft Teams collaboration and communication software. INDIAN REGISTRY

 Due to the increasing amounts of COVID-19 cases, Indian Registry services remained closed to the public. Continued to assist clients through email, telephone, social media and text on any Indian Registry concerns and forwarded registration applications forms and instructions on the registration process and the Secure Certificate of Indian Status Card. Clients were directed to call 1-800-567-9604 for a Temporary letter of Confirmation which is valid for one year and has all the client’s personal information that is available on a Certificate of Indian Status card.

PROPERTY & CAPITAL MANAGEMENT

 Created QR codes for each building on the Coqualeetza site to provide easy check-in for staff for contact tracing purposes.

 Completed a refresh of the offices on the first floor in Building 5A for SASET staff to move into.

 Began some minor renovations to the first floor of building 8A.

 Started preparations for winter and the start up of the boilers in the buildings.  Finished the final Environmental study for the Additions to Reserve process.

Negotiated with Indigenous Services Canada (ISC) to demolish building 1 as part of the ATR.

 Installed a new external door into the Baby time room in building 7.  Fixed the sewer on building 19 (Gift Shop).

 Started the renovation to building 10 to divide the main meeting room into a separate meeting hall space.

 Finished a refresh of the bathrooms and kitchen in the ASCD offices at St. Mary’s in Mission.  Completed a BC Capital Enhancement Grant to

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4 | P a g e RECORDS MANAGEMENT

 734 files created, 810 files edited, 36 boxes were archived, and 52 boxes edited.

 Many temporary and permanent office moves were taking place during this period, which created several boxes to be archived for the Social Development, Education, HR and SASET departments.

 The Finance Central File room (FCF) was boxed of all files and moved upstairs to the Finance department where it will remain.

VEHICLE POOL ADMINISTRATION

To limit the number of staff going from building to building, each department assigned an employee to maintain their pool of vehicles and company vehicles were distributed to the departments.

Files credited -45% Files edited -50% Boxes created -2% Boxes edited -3%

Files created - 734 Files edited - 810 Boxes created - 36 Boxes edited - 52

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HEALTH SERVICES (HS)

ADMIN/OPERATIONS/HEALTH AND SAFETY

 The front door of building 7 remained locked and client entry continued by appointment only.

 The following services were available with appropriate Personal Protection Equipment (PPE) and precautions: Public Health (immunizations and Flu Clinics), Dental, Primary Care, RMT, Acupuncture, and face to face meetings (by appointment only).

 10-year planning draft of Health Transfer Funding Agreement almost complete and ready to be reviewed.  Mask wearing was made mandatory. Masks were provided

when necessary to ensure continued services.

 Flu and Immunization Clinics held at building 7 and in Community.

 Youth Clinic resumed seeing youth.

 Collective Relationship between SSA Health and Xyolhemeylh.

 SSA Community Health Central Meeting was held on October 1 at the Coast Hotel in Chilliwack . Health Leads from: Aitchelitz, Sumas, Yakweakwioose, Skowkale, Skawahlook, and Tzeachten attended with a priority focus on Safety Measures in place for all those in attendance.

 October 15 was the annual Earthquake drill "Shakeout" with many of our SSA staff participating in the drill at Coqualeetza, in the field, at the Elder's Lodge and at home.

 Due to COVID-19, for this years Christmas hampers, gift cards and some swag PPE were given out.

 Dental saw a large increase in production for the quarter:

o September: 92,300.90 o October: 95,498.18 o November: 85,855.34 SERVICE NAVIGATOR

 Steady with calls, research and follow up for clients and referrals: 80% phone calls, 10% texts, 10% emails.  On Reserve: 20%

 Off Reserve and Service Providers, Urban & Away: 80% o 30% calls for Counselling

o 15% calls for Housing o 20% Food Security o 15% Sixties Scoop o 20% Other

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6 | P a g e STRATEGIC OPERATIONS PLANNER

 Wrapped up community consultations and began writing the 10-year Health and Wellness Plan.

 Ongoing reporting on Facebook live about updates on the pandemic and rolling out of health services. The live videos reached farther than our territory.

Á:LMÉLHÁWTXW EARLY EDUCATION CENTRE

 Posted information regarding programs and articles related to parenting through our Early Learning Facebook or Instagram Page.

 Met with Remy Benoit, a community Knowledge Gatherer with the Ministry of Children and Family Development (MCFD) who was interested in more information around Early Years Services.

 Met monthly with Head Start Advisor from Fraser Salish Early Years, through zoom to identify urban early years partners and connections to land based learning.

 Participated in Facebook Live to talk about the Centre.

 Attended online zoom meetings with the City of Chilliwack, BC Aboriginal Childcare Society, all regarding childcare and COVID-19.

 Staff participated in online workshops around self care, ECE related topics, COVID-19 discussions as well as created childcare resources for the program.

 Zoom sessions were held with head start or preschool families that didn’t feel comfortable being physically around other people.

 In September, opened the morning and afternoon preschool programs, with limited numbers of enrollment due to COVID-19.

 The childcare programs had great enrollment numbers within both multi-age programs and 3/5 Bear-Spá:th.  Developed a working connection with Pivot Point for therapy sessions to support our enrolled children with

behavioural learning strategies.

 Held childcare programs mostly outdoors, which was encouraged by the licencing officer. The enhanced cleaning protocols have been relatively easy to implement; staff and children have adjusted well.

 The pumpkin patch was brought to the centre and the children were able to pick a pumpkin and participate in some fall festivities in the playground.

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7 | P a g e  Prepared customized Christmas hampers for family program participants that included cookie kits, soup kits,

pies and Christmas books.

 The preschool program held a winter wonderland party for the 4’s and 3’s classes.

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8 | P a g e YOUTH SERVICES

Mémiyelhtel

 Continued representation on the CYHC board, including guest supervision and training for intern clinicians.  Participated in the Integrated Community Safety Task Force - Focus Group.

 Monthly Cyrus Centre Youth Homeless Shelter dinner service.

 Participated in Orange shirt day and were proceed recipients from ‘Section35 and The Truth’ in the amount of $4,497.58.

 Ongoing development of Mémiyelhtel brand engagement and website development with Partner & Hawes.  Ongoing development of 10-year planning.

 $500 donation from the Chilliwack Vancity community branch for mental health and resiliency programming.

 Christmas Hampers provided to families in the program; some hampers provided from Mainstreet Church.

 Christmas dinners delivered to program families with the support of Younie’s Restaurant.

 Two trail building days in partnership with United Way Lower Mainland and Dr. Marc Greidanus. Featured in www.thebanner.org highlighting the mountain bike initiative.

NAYSPS

 Participated in virtual events of World Suicide Prevention Day on September 10.  Online offering of suicide prevention skills training (ongoing) – START of which

97 people have registered for the course. o 74 completed the course.

o 23 are in progress of completing.

 Crisis & Trauma Resource Institute – Live Virtual Crisis Response Planning training with ASCIRT Team members.  First Nations Health Authority (FNHA) – International Survivors of Suicide Loss Day – provincial Zoom webinar.

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9 | P a g e FUNDRAISING AND COMMUNICATIONS TEAM

 Continued to raise funds for food sustainability during the COVID-19 Pandemic. We have now raised close to $250,000 and are supporting more than 400 individuals and families a month, providing food cards to more than 100 individual addresses.

 Completed and distributed a 10-minute video on social media in October: “Calling of the Heart”, addressing the need to have honest conversations about substance use and stigma reduction in light of the huge increase in opioid overdoses in BC. The video had been viewed 45,000 times as of the end of November and has also been shown by Zoom in meetings and forums.

 Grant approved for the Elders Lodge, providing training for 5 people under the Health Career Access Program.  Historical Impacts Training began in September but since has been suspended when there was an uptick in

COVID-19 cases.

 Offered a weekly women’s conversation and support group with the assistance the Qwí:qwelstóm: team.

 Continued to work with Xyolhemeylh on providing cultural training to staff as well as with families who need support in care plans, family group conferences, navigating child and family processes.

 A number of grant proposals are currently awaiting decision or in process. These include further food supports, financial assistance for the dental clinic, continuing our Growing Great Kids program, overdose awareness and prevention, Jordan’s Principle and others.

FAMILY EMPOWERMENT TEAM (FET)

 Hired a new Family Empowerment Team Advocate, Peggy Napope.

 Traditional parenting program was held for twice a week for 5 weeks with 4 people in attendance.  FET had 30 active participants with 10 waitlisted.

 Growing Great Kids (GGK) had 15 active participants.

 Staff connected with clients via zoom, facetime and text/phone regularly. STÓLŌ ELDERS LODGE

 Occupancy: 12 suites occupied and 3 available

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 New Hires included: Full Time Cook – Mirelle Gerding, Temporary Admin/Screener - Charise Conkin, Emergency LPN - Peggy Napope, RCA/LPN - Theresa Richards.

 Wage Lift for all frontline workers due to Single Site Order.

 Fraser Health COVID-19 Audit Cycle 2 and 3. Regular Audits at 6-12-week intervals to ensure compliance with Fraser Health COVID-19 regulations

 Current changes included: COVID-19 screening for everyone, only essential visitors, 1 designated visitor per elder, limited visiting hours, use of PPE at all times, increased documentation and cleaning schedules.

 Community Hero Award: Congratulations to our LPN Jacqui Madill.

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11 | P a g e  Quarterly Elders ‘Lodge Ledger’ Newspaper

 Samsung Tablet Donation for Virtual Family Visits from the Greyhound Masters Track and Field Club  SAIL Exercise Program.

SHWT’AM:ETSEL FAMILY PROGRAMS

Aboriginal Family Place (AFP)

 21 Participants participated in the “Social Distanced Pumpkin Patch Field Trip”.  New families in October and 5 in November wishing to join the program.

 Short Closure in November when further restrictions were given by the PHO. Additional cleaning and safety precautions were reviewed and adapted and has opened again.

 Fall care packages were dropped off to 8 families. All regularly attending families received a resource package for Christmas with crafts, food items and small gifts to brighten their holiday.

Aboriginal Supported Child Development (ASCD)

 Steady flow of referrals.

 Many children received funding in their childcare settings. We supported 27 centers that received funding for children who need to attend childcare but cannot without support.

 Christmas resource packages were prepared for families to make their holiday special.

 Consultants worked virtually but still were able to visit children in centers if needed, with appropriate protocols in place.

Aboriginal Infant Development (AIDP)

 AIDP continued to be very busy with a minimum of 8 new referrals coming in each month.

 Continued to provide the ‘Play and Connect’ group for families whose child needs to see a Speech, Occupational or Physical Therapist from our Fraser Valley Child Development Center. With a sign-up process, there was a minimum of one family that attended each month.

 Most staff were trained again in the DAY C 2 Assessment training program to assess little ones for delays.  Staff prepared special packages for the families over Christmas.

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12 | P a g e COMMUNITY HEALTH & HOME CARE

 Stó:lō Registered Nurses (RNs) and Licenced Practical Nurses (LPNs) reviewed competency for COVID-19 testing to provide service to homebound community members.

 The discharge from hospital process was reviewed. The Fraser Health Authority (FHA), First Nation Health Authority (FNHA), Seabird and Stó:lō collaborated to create an algorithm in order to correct the gaps we have been experiencing.

 Discussions started with FHA regarding an Elders’ Day Program that will roll out later this year. Engagement will include virtual as well as face to face connections with elders in each community.

 Homecare, homemaking and pre/post natal referrals continued to increase.

 Completed just under 300 flu shots so far which is over double what we provided in the total flu season last year (Nov – March).

 Supported students in several areas – RN 4-month preceptorship and have had 2 so far in 2020 and will have 2 more RN students in 2021. We have also supported practicums for LPN students and are sharing small amounts of time for high school (Gr 12) students who have an interest in medicine, nursing or biosciences. Two of these nursing students have become employees (casual).

 Started a review of the EMR Mustimuhw and several areas for updating and improvement were identified. Work is currently being done to implement some of these.

QWÍ:QWELSTÓM WELLNESS WORKERS AND CULTURAL NAVIGATOR

 Zoom Day Treatments were held Tuesdays and Thursdays for 1 hour each day with a total of 15 people participating.

 Virtual Coastal Hand Drum Special contest was held for Youth under 17, Adults and Elders. 34 people participated.  First Responders to Sexual Violence Training was held for the Qwí:qwelstóm team to flush out any hiccups before

training others.

 The Team attended the following committees:

o Project Advisory Committee – Breaking Barriers Initiative.

o City of Chilliwack: Fraser Valley Health, Chilliwack Healthier Communities, Anron Consulting (FVRD – Stigma Reduction).

o Participation: Integrated Community Task Force.

 Participated in cultural activities (ceremonies) for the Stó:lō Elder’s Lodge.

 Partnership with First Nation RCMP Constables Chris Gosselin and Constable Jaden Courtney for community and cultural supports.

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STÓ:LŌ ABORIGINAL SKILLS AND EMPLOYMENT TRAINING (SASET)

 Continued services at three full-time employment centres and as COVID-19 changed how we do business, the 21 part-time sites throughout the catchment area were provided services remotely.

 Employment services continued from SASET funded Employment Resource Centres in Sts’ailes and Seabird Island.  For a brief time SASET was back in 8 outreach employment sites and took by-appointment only clients at the Stó:lō

Resource Centre. When COVID-19 restrictions tightened, we went back to client interventions with indirect contact, via telephone, emails, Facebook private messaging, video chats such as Zoom, Skype and Facetime.  Employment counselors began professional development to strengthen their workshop online skills to work with

clients.

 Client statistics: served a total of 601 clients (with 2082 interventions) averaging 3.46 appointments per client. o 320 male, 280 female clients, 1 unspecified.

o 1 client under 15 years of age; 217 clients between the ages of 15 and 24; 216 between the ages of 25 and 39; 112 between the ages of 40 and 54; and 55 clients over the age of 55.

o 119 individuals found employment, 3 self-employed, and 22 individuals returned to school or further training.

VOCATIONAL TRAINING SUMMARY

# of Clients April to November 2020

Community TTW STT LTT In School At Work TOTAL

SASET 19 5 15 20 25 84 LSTC 1 1 1 3 Aldergrove/Langley 3 2 1 6 Seabird 8 3 3 5 19 Sts’ailes 19 19 38 Boston Bar 1 1 2 Spuzzum/Yale 1 1 2 Cheam 9 1 1 2 10 23 Mission 9 2 9 6 26 Katzie 2 2 4 Chawathil/Shxw’oh’mel/Hope 14 3 3 15 35 Kwantlen 7 1 2 3 9 22 TOTAL 89 10 27 43 95 264

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Break Down of Training Categories by Service Agency Community

Tzeachten Skowkale

Transition to Work x 3: Long-Term x 4:

Labourer for TWS contract Upgrading for Applied Business Certificate UFV Construction Worker Licensed Practical Nurse Training Year

Community Support Worker BA in Sciences - 4th year

Dog Grooming

Short-Term x 1: Transition to Work x 1

N Drivers training: prep for job as a Medic Health Care Aid

Squiala

TTW x 2: Construction & Warehousing Long-term x 1: Registered Nurse

SASET SPONSORED TRAINING PROGRAMS

 Ensured a safe learning environment for all participants with in-class training and skills building as online learning is not ideal for many of our clients and technology proved to be challenging.

 In order to make in class learning safe, SASET designated a building for training which was a separate space from the employment center. This allowed for all safety measures to be put in place.

 SASET was able to run 13 programs in class without incident. Of these programs, with a limit of 8 in each cohort, there has been 102 participants who completed the program. Of these 102 participants, 49 are employed, 10 have returned to school and the 42 are seeking employment and 1 has since passed.

 From September to present the following programs were funded and coordinated by SASET. Unfortunately, we have had to cancel training that was scheduled until the end of the year:

o Spuzzum First Aid Level 1 Training September 17: 6 attended & completed. o Traffic Control September 23 - 24: 8 attended & completed.

o Equipment 2 September 28 - October 2: 12 applied; 6 attended & completed. Certificates: Fall Protection & WHMIS, OFA Level 1, Forklift & Power Pallet, Aerial Lifts, Skid Steer.

o Customer Service October 5 - 9: 10 applied; 7 attended & completed; Certificates: Food Safe, Occupational First Aid, Serving It Right, Super Host, WHMIS & BACK TALK.

o Landscaping October 13 – 23: 5 applied; 4 attended & 2 completed. Certificates: Landscaping Training, First Aid Level 1, WHMIS, Fall Protection, Confined Space, Respiratory Protection, Skid Steer, along with hands on landscaping skills with professional equipment.

o Warehousing DGS October 19 – 30: 10 applied; 8 attended & completed. Certificates: WHMIS, Fall Protection Order Picker Forklift, Bobcat/ Skid Steer, Scissor Lift, Genie Boom Lift, Rough Terrain Zoom Boom, Forklift Training, Warehouse Safety, Construction Safety.

o UFV Building Service Worker October 26 - November 6: 9 applied; 7 attended & completed. There have been many requests from communities for skills training in light of the pandemic. Unfortunately, our in- class session scheduled for this month was postponed, but we are sponsoring individuals to take the program on-line with UFV in January.

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COMMUNITY EMPLOYMENT CONTRACTS

 A total of 33 Student Employment Program contracts were funded for community student hiring. Due to COVID-19, 7 communities cancelled their agreements. In total, 100 youth were employed through the Student Employment Program this year.

 There were 32 Targeted Wage Subsidy programs funded in our catchment area.  This fiscal year 48 individuals were funded for up to 52 weeks of employment.

 For both the Student Employment Programs and Targeted Wage Subsidies, SASET continued to accept applications that could commence January 1, 2021.

 The proposal call has been sent out for project funding for the new fiscal year 2021/22. Warehousing Certification Training (4 of the 8 participants). Landscaping Training

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16 | P a g e DAY CARE AGREEMENTS

 SASET continued to administer 3 Day Care Agreements: at Stó:lō Service Agency, Seabird Island and Sts’ailes, where “grandfathered” funding provided seat allocated supports.

 SASET was able to provide funding to these three daycares to assist with some of their COVID 19 upgrading needs. SASET CULINARY ARTS FOUNDATION PROGRAM

 First intake in the newly constructed kitchen was at the Trades and Technology Center at the UFV Campus in Chilliwack. The program, under COVID-19 restrictions, was capped at 8 people per intake moving forward to limit potential COVID-19 contact.

 The core practical work during each day was prepared in advance so that when the students came in to start their day, each station was already set up with everything needed. Once the work was complete, and the students left, the Instruction staff did a complete clean and reset for the next day.

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17 | P a g e  A couple of the many successes:

o Jasmin first came to SASET in January of 2019. She was interested in working as a Receptionist at Cheam First Nation and met with an employment counselor to update her resume and was successful in obtaining this position. Jasmin came back to see us in September of 2020, and in discussion with one of our employment counselors, was going to take the Building Service Worker Program. Although she didn’t end up taking the program, she did attend the luncheon and “Job Fair” Land Sea was putting on at Shxw’ow’hamel First Nation. Jasmin was successful in being hired in a camp job with Land Sea Camp.

o Vanessa first came to SASET in 2016 with a dream of becoming an Early Childhood Educator. Vanessa finished her training with an exceptional grade and successfully entered the workforce. It was great to see her again when she came back to the SASET office in March of 2020. Although she had been working since her last training, she was laid off and on EI. She wanted to become a Teacher’s Assistant dealing primarily with children with Special Needs. Initially, Vanessa wanted to go to VCC for this training, and was working with SASET and a Case Manager at WorkBC. She readily completed everything that was required of her to submit a successful funding application. Because of COVID-19, Vanessa changed her training

institution to Coastal College because the training could be done online, and was followed-up with a practicum on the job component. Each week during follow-up check-ins, she would provide another ‘A’ mark from her instructor. She has been working through her practicum which was completed on November 24 and has applied for a job with the school district.

STÓ:LŌ RESEARCH AND RESOURCE MANAGEMENT CENTRE (SSRMC)

HERITAGE AND ARCHAEOLOGY

2020-21 Projects:

H2018-51 – Skwah Lot 67 and 67-1 H2020-018 – Hopyard Hill

H2018-67 – 45406 Vedder Mountain Road H2020-020 – Sq’ewá:lxw Archaeological Excavations H2019-004 – Seabird Utility Installations H2020-023 – CFLP Blocks

H2019-021 – 63951 School Road DiRi-122 H2020-028 – Semath Lot 82 CHIA

H2019-047 – Quarry Park Trail H2020-031 – 650, 660, 670 Old Hope Princeton Way H2019-077 – Island 22 Boat Launch H2019-038 – Trans Canada Trail CHOA

H2019-081 – 65617 Kawkawa Road H2019-069 – TGT Tolmie Realignment H2019-088 – Yakweakwioose Lot 24, 25, 26 H2020-014 – Hope Campground

H2019-089 – CFLP Chilliwack River Valley Blocks H2020-052 – DY-1545 Mountain Crossing Poles H2019-091 – Eddy at the Bridge Rip Rap H2020-055 DY-1545 TUS Poles

H2020-048 – Neilson Park Water Line Repair H2013-005 TMEP AIA H2019-100 – Nicomen Island Shoreline Monitoring H2013-005 TMEP Oil Spill H2020-006 – CFLP CC5 H2020-015 CSF Project Xá:ytem H2020-009 – Cultus Main Beach Gravity Sewer Line H2019-056 CHIA CHOA Review CSF

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18 | P a g e  54 Stó:lō Heritage Investigation Permit (SHIPs) issued.

 Accessioning artifacts (external Aldergrove collection, DiRi-1, Kwakawa Lake, and others).

 Expanded SHIP Tracker to include a summary section eliminating supplementary summary spreadsheet.  Invoice tracker addressed weekly to receive old invoice payment.

 H2019-100- Nicomen Island Shoreline Monitoring – design education boards for dyke trail.  Stó:lō Heritage Investigation Permit Summary September 1 to November 30, 2020:

Forestry 11% Industrial Development 2% Municipal Development 3% Other 5% Recreation 9% Residential Development 11% Transportation 12% Utilities 43% Environmental 4%

Nature of Investigation

Forestry Industrial Development Municipal Development Other Recreation Residential Development Transportation Utilities Environmental Central Valley 12% Chiliwack River7% Coquihalla/Skagit 2% Fraser Delta/Coast 45% Harrison/Chehalis 5% Indian Arm/Coquitlam 5% Lower Valley 14% Stave Lake

3% Upper Valley2% Fraser Canyon5%

SHIP by Location

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19 | P a g e ENVIRONMENT AND SPECIAL PROJECTS

 Completed Integrated Cultural Assessments, reviewed and submitted reports on Stó:lō interests, reviewed environmental assessments and surveys, presented to government agencies, developed proponents, and project management.

 Projects included: WesPac Tilbury Expansion, Detaport Expansion 4th Berth Project, Trans Mountain Expansion Project, Roberts Bank Terminal 2 Project, and Seattle City Lights – Skagit Relicensing project.

Wood 10%

Antiquus

2% Archer2%

Brown & Oakes 2% Cordillera 3% Golder 7% Sources 5% SRRMC 17% Terra 31% Ursus 7% Vancouver Parks 2% Inlailawatash 2% Kleanza 2% City of Vancouver 2% Landsong2% Musqeam 3% Equinox 2%

SHIP by Company

Wood Antiquus Archer Brown & Oakes Cordillera Golder Sources SRRMC Terra Ursus Vancouver Parks Inlailawatash Kleanza City of Vancouver Landsong Musqeam Equinox Archaeological Overview Assessment 16% Archaeological Impact Assessment 73% Monitoring/ Site Alteration 11%

SHIP by Investigation Type

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20 | P a g e  Reviewed sediment and water sampling plans regarding CN Mile 47

Derailment (Potash spill), Sumas Oil Spill reporting and continued review of restoration.

 Coordinated with the Emergency Planning Secretariat, ongoing relations with proponents and governmental agencies, reporting to STSA.

 Air and water quality monitoring, cumulative effects assessments.

 Set up and implemented water and air quality monitoring sites, implemented water quality monitoring program, and developed cumulative effects assessment project for Jones Lake Watershed.

 Glacial water sampling.

 Reviewed and developed environmental policies and management plans, for implementation within the Environment and Special Projects units. FISHERIES

 Continued operating under the four pillars of salmon: Salmon and

Communal Needs, Salmon and Culture, Salmon and Educations, and Salmon and Governance.

 Involved in many new and ongoing initiatives: with LFFA, Emergency Management Secretariat, Fraser River Aboriginal Fisheries Secretariat, DFO (tier 2 fishery planning), Lower Fraser First Nation (tier 1 fishery planning), and SRRMC programs support (CSF, PRRO and others).

 Salmon and Communal Needs:

o processed 2 ceremonial permits (funerals).

o applied for Chum and Coho surplus at Chilliwack Hatchery for smoking salmon process. o distributed frozen Eulachon to Stó:lō community long houses representatives.

 Salmon and Culture:

o 6 days of searching for Fraser River main stem spawning Chum and observing newly created sturgeon spawning habitat.

Uwe Spremberg & Drew Brayshaw Glacier Water Sampling - Upper

Hanging Lake

Tana Mussell, Shana Roberts, Cara Brendzy (background) at CN Mile 47 Derailment CN Mile 47 Derailment - release of Potash Deanna Rach and Shana Roberts -

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21 | P a g e o Delivered international presentation for NGO to 78 participants on skype.

o Prepared infrastructure proposal for communal smoke house.  Lower Fraser Fisheries Alliance

o Non-salmon Technical Working Group: reviewed Eulachon Integrated Fisheries Management Plan. o Fraser River Aboriginal Fisheries Secretariat (or newly formed FSMC): joint meeting between newly

formed FSMC and Executive Committee of FRAFS representing the Lower Fraser First Nations; joint Forum Planning Committee meeting between FRAFS and FSMC (harvest and conservation for all Fraser bound salmon); and supported Watershed Talk on Big Bar Landslide.

LAND STEWARDSHIP

 Collaborative Stewardship Forum (CSF): Continued to provide lead, coordinator, and team member support for projects related to forestry operations; cedar inventory; mining inventory and analysis; protection of cultural sites; land and water integrity analysis; supporting materials for cultural heritage overview and impact assessments; Heritage Conservation Act legislative and policy changes; X̲áːytem; the repatriation of Stó:lō ancestral remains; and the development of a Guardians program.

 Collaborative Stewardship Forum (CSF) Coordination: Provided ongoing coordination and implementation of CSF Projects; and completed second quarter CSF reporting and budgeting.

 BC Species at Risk Collaborative Initiative: Continued discussions with BC on provincial Species at Risk initiative; and collaboration potential with a focus on project scope and data sharing.

 S’ólh Téméxw Guardians: Hired Ray Douglas as the first S’ólh Téméxw Guardian in early September and has been job shadowing with BC Parks through to the end of November to gain valuable skills and experience. Ray has started to reach out to communities to discuss their stewardship needs. Submitted funding application to the Indigenous Advisory and Monitoring Committee Emergency

Preparedness funding application; and continued development of the S’ólh Téméxw Guardians curriculum.

 First Nations Emergency Planning Secretariat (EPS): Provided ongoing support to the EPS on their flood hazard and risk projects; attended the EPS Strategic Planning Session; and provided a Scope of Work proposal in a bid for consultant role in the Mainland Coast Salish Flood Risk Assessment Project co-led by the EPS, Fraser Basin Council, and Kwantlen First Nation.

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22 | P a g e  Climate Change: Continued background research and scoping work with ISC, CIRNAC, TTML, and Soowahlie First

Nation on the Climate Change Assessment project for the Chilliwack River Watershed; attended the LFFA Coastal Restoration and Climate Adaptation meetings; submitted proposal to the First Peoples’ Cultural Council for the Climate Change and Cultural Heritage Pilot Project.

 People of the River Referrals Office (PRRO) Support: Continued to provide technical and strategic advice to the PRRO on referrals. Provided admin support for the Major Projects Management Team and started treaty research for the Skagit Hydroelectric Project.

 Heritage and Archaeology Unit Support: Continued to provide forestry input in relation to Cultural Heritage Overview and Impact Assessments.

GEOGRAPHICAL INFORMATION SYSTEMS (GIS)

Heritage

 Second Phase of the Semath Story Mapping Project was completed and sent to the Coordinator for final edits. This project’s timeline was extended due to COVID-19. The story map contains the traditional use sites collected from interviews during the first three phases of the project. The mapped sites, along with specific site information, interview quotes, and pictures

were used to create the different pages of the story map.

 Provided updated Coqualeetza site maps for SSA management.

 Provided Xá:ytem site map in support of funding application.

[S’ólh Téméxw Guardians] Skagit Valley – Fire-Impacted Area and E-Bikes for Patrol Access

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23 | P a g e

Land Use Planning/Land Stewardship

 Responded to Scope of Work document from Emergency Planning Secretariat (EPS), regarding Mainland Coast Salish Flood Risk Assessment Project. There is potential for a large GIS component to come from this project.  Coordinated adding an interactive Interest Overlap reporting tool to the Interest Module.

 Held conversations with Culture Code regarding IM integration of Planning items.

Collaborative Resource Stewardship

 General CSF project: CSF meetings were held for planning and project development; several online (Zoom) meetings; CSF Working group meeting; revised work plans and budgets in view of ongoing pandemic fallout.  Mineral Tenure Analysis project: Project team meetings for Mineral Tenure

Inventory and Analysis: met with EMPR rep to discuss next steps, with follow up meetings continuing into December.

 Air and Water Quality monitoring project: Ongoing import and support of water quality data to the cloud (Hydro-Vu); assisted with data collection and field instrument troubleshooting; and assisted with Glacial sampling and provided mapping support for sampling trip to 4 glacial lakes.

 Recreational Cumulative Impact (Sumas Mtn.) project: Compiled GIS data sets for consultants use; updated Sumas Mountain shaded relief map from newly acquired LiDAR data, to provide a detailed look at the surface.

 Overall S’ólh Temexw Integrity project: Several Zoom meetings, now awaiting finalized LiDAR and AirPhoto deliverables from Ecora (consultant); and ongoing Data Dictionary refinement.

 Jones/Wahleach watershed pilot study: Continued project meetings; data compilation and preliminary maps production; awaiting final LiDAR products; and coordinated data sharing agreements with BCTS for access to their LiDAR data sets.

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24 | P a g e  Sxótsaqel (Chilliwack Lake) Project: Digitized two maps from prior mapping sessions for the team’s Visioning

meeting with leadership; created accompanying tables of information to capture details about the features; and created working map for live Visioning session.

S’ÓLH TÉMÉXW STEWARDSHIP ALLIANCE (STSA) SUPPORT SERVICES

S’ólh Téméxw Stewardship Alliance Strategic Engagement Agreement (SSEA)

 April to November 2020 has seen 88% of 2019’s referral workload in this same window. This reduction was due to less Statutory Decisions being made by The Crown this year, which translated into less referrals submitted to PRRO. We attributed this to the pandemic.

 Engagement on Federal referrals was halted until Federal Engagement Protocol is implemented.

 A legal letter was drafted to facilitate Federal departments formal adoption of the Federal Engagement Protocol.  Meeting was scheduled with our Federal Engagement Team and the Pacific General Council (PGC), to spearhead

high level support and adoption process for the FEP.

S’ólh Téméxw Stewardship Alliance (STSA)

 TMEP-specific STSA meetings were held regularly to keep leadership up to date on that project.

 Report for STSA Strategic Planning Session held July 22-23, 2020 was finalized in September. Next session booked for Feb. 3-4 2021.

 Direct STSA Community Capacity Funding has been negotiated and received from BC. STSA are currently deciding how to split the 350K received, to support in-community support for referral review.

S’olh Temexw Referral Alliance (STRA)

 Re-hired Tannis Tommy to the PRRO team, in December.

 Draft STRA letter of Intent was submitted for review and signature. Letter will introduce STRA mandate and solicit scheduling/participation for inaugural meeting. Once approved, it will be distributed to the STRA reps contact list and followed up with agenda development and scheduling of initial STRA meeting.

People of the River Referrals Office (PRRO)

 Despite COVID-19 shutdown in both our office and at BC, PRRO saw 88% of past year’s SSEA workload in the same timeframe (April to Dec).

STÓ:LŌ XWEXWILMEXW TREATY ASSOCIATION (SXTA)  Contacted 658 people via email, Facebook, and phone.  Videos produced:

o Constitution Announcement: 72 views on YouTube; 512 on Facebook.

o Elders Learn about the Constitution: 65 views on YouTube; 1200 people reached on Facebook. o Three ways to vote: 67 views on YouTube; 374 people reached on Facebook.

 Social Media:

o 72 Facebook SXTA Group posts from September to November 23 up 227% over July to September. o Public Facebook Post Reach: 2085 people from October 8 to November 4, up 76%.

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25 | P a g e  Mailouts:

o September: Newsletter, Notification of Ratification Vote; Notification of Public meeting. o October: Vote card, Comic Book Issue 3 and Revised Constitution.

o November: Comic Book Issue 4 & 5 Double issue, Annual Report, Vote card.

 Several E-Bulletins and emails sent to community administrators. New vote page with links to revised Constitution, vote process and results posted on the Website.

 Podcasts: 3 episodes = 126 listens.

 Survey ‘What does self-government mean to you?’ was sent out – 36 responses, 75% Voting yes or maybe.  Radio Ads - 89.5 The Drive, NEWS 1130, KiSS FM (104.9 targets Vancouver, 107.5 targets Chilliwack, 92.5 targets

Abbotsford. The Coverage also included east and south Vancouver Island.

 100 lawn signs and posters were distributed throughout 6 communities and posters put at bulletin boards.  Began development of HR Transition Plan and an up-to-date HR Manual for the SXTA. Identifying HR needs for the

transition to self-government and beyond (phased implementation).

 Research included governmental organization structure of other treaty nations; powers and jurisdictions, departments and the jobs necessary for self-government.

LANGUAGE, ARCHIVES, CULTURAL EDUCATION & TOURS (LACET)

Library/Archives

 External researchers continued to submit Research Registry applications, and, where possible, were provided with research information through digital means.

 Work continued on the digitization project to digitize the Stó:lō Shxwelí analog audio tapes and add entries into the Archives’ Past Perfect database.

Genealogy

 The Genealogist returned from extended leave in September. While in-person appointments remained suspended, phone and email requests remained high, with 81 requests in this quarter.

 The Semá:th Phase IV Story Map was completed.

 The Stó:lō Genealogy Facebook page was active having 2000 post engagements, especially with the many Remembrance Day related posts highlighting the stories of Stó:lō Veterans.

 86 family charts were printed this quarter.

 The Family Tree software was updated, and 287 names and 109 marriages were added to the database.

Cultural Education

 The Cultural Education Programs were put on hold for September and October until regulations lifted and protocols were developed for the program to continue. Once this happened, the Resource workers were in the schools and requests for cultural presentations were coming in: 13 presentations were booked so far.

 We had 3 LEP tours booked. One tour was cancelled due to COVID-19.

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26 | P a g e

Tours

 Tours were reduced and modified due to COVID-19. Regulations were generated to provide safety measures for Naxaxalhts’i (Sonny McHalsie) and guests.

 Grounds and Road tours were still being provided and booked, though very reduced due to the pandemic.  Mobile road tours continued, and guests travelled in separate vehicles, met at designated locations and everyone

was required to wear a mask.

Stó:lō Shxwelí

 Work continued on the “Continuing in the Footsteps of our Shxwelí Elders- Strengthening the Circle” project. Gatherings have been online using Zoom, including check-ins with staff and contractors and immersion practice for teachers including using the “My PlayHome” app, for which a 7-page guide was developed.

 A handout was provided for the Root Method Workshop, as well as a webcast that we can post on the website.  Completing the teaching package for Skw’ekw’qaq (Robin Red Breast Story), which will be mailed out to

participants in December/January.

 Mailed out a teacher’s package for each of the meetings which included teaching supplies, materials, and handouts, and $25 gift card for attending.

 Continued to clean up the Halq'eméylem archive on the First Peoples’ Cultural Council’s FirstVoices website (https://www.firstvoices.com/explore/FV/sections/Data/Salish/Halkomelem/Halq'em%C3%A9ylem), including deleting duplicate entries, updating incomplete entries, and adding new story and lesson content.

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