Recommended Browsers for the recruiting system: • Internet Explorer 7, 8, or 9 on Microsoft Windows
• Firefox 3.x on Microsoft Windows, UNIX, Linux, and Mac OSX • Apple Safari 3.6 on Mac OS X
Document Resources
• How to Apply for Job Opening • FAQ for Applicants
• Technical Troubleshooting
How to Apply for a Job Opening
External applicants that currently do not work for the UW System (any campus or institution) must register online before applying for any posted position(s).
1. On the Careers page, click on the "Click here to Register" link. You will then be taken to the Register page.
3. Once you have registered, you can update your personal profile by clicking the My Profile link in the My Career Tools section.
4. Fill in your personal and contact information: name, address, phone number, and e-mail here.
E-mail address is required; many state job service agencies and most community libraries have public-access computers you can use to apply online. The staff there can assist you with setting up a free e-mail account.
5. After entering your information, click the Save button. You will then be returned to the Careers Home Page.
7. When using the Job Search, enter the criteria to narrow or broaden your search. Then click the Search button.
8. Click on the Posting Title you'd like to learn more about. 9. To apply for the job posting, click Apply Now.
10. Choose the Upload a new resume radio button, and click Continue.
12. Change the Resume Title if necessary and click the Continue button.
13. You are brought to the Complete Application pages. Click on the Add Attachment link in the Cover Letters and Attachments section to upload required application materials, such as, transcripts, cover letters, teaching philosophy, etc. *Be sure to upload all required materials to ensure your application is considered complete.
14. Select the Attachment Type from the menu. Enter a description in the Attachment Purpose field. Click on the Add Attachment link.
15. Use the Browse button to find your attachment. 16. Click the Upload button.
18. When done adding attachments, you are brought back to the Complete Application pages, with the Preferences link active. Click the link for Preferences. At this point, you can add the requested information in the Preferences area.
If you choose to select a first and second choice of Geographic Preferences, please select two separate choices.
19. Click the Next link to go to the Online Questionnaire, or click directly on the Online
a) You may also add your education information in the Online Questionnaire section. This is optional; however, if you choose to add it, click on the Add Post-Secondary Education History link.
b) Select the Country from which you received your education. (Note: If selecting a country other than the USA, then fields may vary from those listed below or they may not apply to the education you are entering.)
c) Select the State from which you received your education.
e) Select the Major. f) Select the Degree.
g) Check the Graduated box if you received your degree from this school. (Note: If you enter the Date Issued, then you must also check the Graduated box.)
20. Click the Next link to go to the References section, or click directly on the link for References. Add your references to the system by clicking the Add Reference icon/link.
21. On the Add Reference screen, enter the reference details, and either click the Save & Return button to return to the Complete Application screen (if you are finished adding references), or the Save & Add More button to continue adding references.
23. Once you have filled out the four sections, you can now either Save the application to return to it later,
Submit your application if you are completely done and ready to finish applying, or Close Application to remove your application from this opening (if you have saved your application prior to closing, it will be available to
complete at a later time).
a) To return to a saved application, click on the Applications link in My Career Tools.
b) Select the job from the list with Not Applied as a Status.
c) This brings you back in the application which has already been started. Check the following to ensure the application is complete.
1. Is a resume/CV attached?
2. Are the required additional attachments included, such as cover letters, transcripts, etc? *Make certain to upload all required materials to ensure the application is considered complete.
3. Are all 4 sections answered? (Preferences, Online Questionnaire, References, How did you find out about the position?)
24. After clicking the Submit button, you will be brought to the Voluntary Self-Identification of Disability page.
Complete the Disability section including your name and date. Once you enter the information, click the Continue button. You can also click Cancel and that will take you out of the application and to your home page or you can click Return to Previous Page to go back to the previous page in your application.
25. The next submission is for veteran status. You will be brought to the Self-Identification of Veteran Status page. Once you enter the information, click the Continue button. You can also click Cancel and that will take you out of the application and to your home page or you can click Return to Previous Page to go back to the previous page in your
application.
27. After clicking the Submit button, you will see a message asking if all required materials are attached. Click Yes to submit, click No and the Return to Previous Page to make further changes.
*Once the application is submitted, changes can no longer be made.
28. After you have submitted your application, you are brought back to your My Applications page, listing the jobs for which you have applied, or for which you have started the application process.
To verify that your application has been successfully submitted:
1. Check for the “You have successfully submitted your job application” message on the My Applications page.
2. The job will be listed in the Applications column along with Applied in the Status column in the My Applications section.
FAQ for Applicants
I’m a current UW Employee.
Can I apply for a job I see on the UW Careers Web site?
Current UW employees should apply online through HRS
Employee Self Service. This will ensure that your resume is handled appropriately.
How long will it take to apply online? If you have a current, up-to-date resume prepared, it should
take less than 10 minutes to register and submit your resume.
Do I have to answer all of the questions?
To fully portray your education, skills and experience, it is best
to complete every question to make sure we have all your qualifications. Can I attach my resume instead of pasting it into the form? Yes. After you select a job and click the “Apply Now” button, you will be asked to either ‘Upload a resume’ file or to ‘Type resume text.’
What happens to my application after I submit it?
Once you apply, you will receive an e-mail confirming
submission of your application. All applications received are reviewed and screened against position qualifications and to ensure all
required documents are submitted. If your application meets these
requirements, it will be forwarded to the hiring manager for review. Hiring managers will contact candidates who best meet position requirements. I don’t see a job that suits me; can I
submit my resume anyway?
We require that applicants apply to a current job opening.
Do I need to log in to search? No. You can view open positions by clicking Search. Note: To
apply, you will need to register and log in.
How frequently are job postings updated?
Job postings are updated daily with the addition of new
A job has been posted for a number of months. Is this still open?
If a position is on the website, it is still open and the hiring
manager is seeking candidates.
Do jobs remain posted after the position has been filled?
Postings are removed once a job has been filled.
Can I update an application once it has been submitted?
Once you have submitted an application, you will not be able to change the information. The only information that can be changed is your profile, such as address, e-mail and phone number.
Do I have to re-enter my information every time I apply?
I applied for a job yesterday. I saw another job that I want to apply for today. Will I have to fill out all my information again?
If you have already submitted an application in the past, the
information you entered will populate into your new application so you do not have to re-enter the same information every time you apply.
Can I apply for more than one job at a time?
No, you must apply individually for each posting, and doing so
allows you a great advantage. Each job is created with different Minimum and Desired Qualifications. Your application should be adjusted to address the different requirements of each job.
Will my submitted application be considered for other open positions?
It may, but you will greatly improve your chances by applying.
How long are the job postings available?
The latest job postings are viewable for 180 days. However,
any job postings that are posted longer are viewable by doing an Advanced Search, using search criteria.
Can I customize my search? Yes, you can search by:
• Key word: Enter a Key Word (e.g., professor).
• Advanced Search: Click on Advanced Search. From here, you can customize criteria like location, job type and full/part-time status.
• Posted: In the Posted drop-down box, you can view
positions that were posted this week, this month, etc.
Can I save searches that I have customized?
How can I make sure I find out about new job openings?
Yes. Click on Save Search to save your customized search
criteria. You will be prompted to log in (follow instructions in the Username and Password FAQ section for log in help). Once logged in, you can name your search for future reference. You also have the option to enter an e-mail address to be notified when new positions that match your search are available.
Simply click the Use as Job Agent button and enter your e-mail address in the Send Saved Search
How do I know if my application was submitted correctly? When you have completed your online application, click
Submit Application.
1. Check for the “You have successfully submitted your job application” message on the My Applications page. 2. The job will be listed in the
Applications column along with Applied in the Status column in the My Applications section.
3. You will receive an automated e-mail confirming that your application has been submitted successfully.
However, all required materials stated in the specific job posting you are applying to must be submitted with your application to be complete. How can I find the status of my
application?
Click on “My Career Tools” at the top of your home page. This
will bring up a listing of each of the positions you have applied for and their status.
Can I e-mail or mail you my resume? Most jobs require you to apply online; the online application system is an easy and quick way to apply from any Internet-ready computer. You can use a computer for free, and perhaps even get some help, at almost all libraries and job centers. If you need to email or mail a resume, please follow the contact information listed on the Job Posting.
Who can I contact if I need assistance due to a disability?
If you need assistance completing this application because of a
medical condition that may qualify as a disability under the American Disabilities Act, please contact the campus' human resources department
How do I notify you of a change in address or phone number?
You may update your contact information (address, phone, e-
mail, etc.) by returning to the applicant homepage and logging in with your username and password. Click the “My Profile” link. From there, you may change your address, phone number e-mail address or your name.
Who can I contact if I have other questions?
If you have questions about the hiring process or working at
UW, please contact the campus' human resources department or the contact person listed in the job posting directly.
Tips:
Under the Online Questionnaire Section- Add Post-
Secondary Education History
• If a School or Major is selected, it automatically fills the Other field and the applicant will not be able to edit the field.
• If the incorrect School or Major is selected, you need to select a “blank” in order to type in the Other field. • If you are still unable to edit the Other field, you will need to cancel and reenter the page.
Technical Troubleshooting
I’m having trouble remembering my username and/or password.
If you do not remember your username or
password, click the Login Help link on the Careers page.
How do I change my password? To change your password, sign in on the Careers
page. Click on the Career Tools link on the top menu. Next, click on the Edit Profile link below your name. This will bring you to the Edit Profile page. Click the Change Password link to enter a new password.
How do I view previous applications and cover letters?
From the Careers Home page, click on the
Applications link in My Career Tools box. Click on the Display applications from dropdown box, select correct timeframe, and click Refresh. All applications will be displayed that you have applied for.
The screen looks odd and I can't see the whole page. What's wrong?
Most likely your monitor's resolution is set to
800x600. For ease of use with this online application system, we recommend a screen resolution setting 1024x768 or higher. This setting is typically found under “My Computer>Control
I am receiving a message stating “You have already applied to job number… You cannot apply again for the same job. (18178,241)”, but I have not applied. What do I do?
You may have started to apply for the job, but potentially a blip occurred with the connection and the system saved your application in a draft status. To determine if this is true follow these steps:
1. Click OK, then Return to Previous Page.
2. Navigate to My Career Tools by clicking on the link at the top of the page.
3. Look for the job title of the job for which you want to apply in the My Applications section. 4. If the job is listed there with the
Status of Not Applied, then click on the job title link to be brought back into the
application where you can complete and submit it. 5. If the job is not listed there,
then please contact the person listed in the job posting details for assistance.
I can get to the View Current Job Postings and
Apply Online page, but when I click on it, I receive an “Error 500--Internal Server Error From RFC 2068
Hypertext Transfer Protocol -- HTTP/1.1:10.5.1 500 Internal Server Error”. Now what?
Log out of your browser (i.e., Internet Explorer,
Firefox, Netscape, etc.), completely and try again.
I can get to the UW Careers Web site; however, I
am unable to access the online application system. Now what?
Please make sure your browser pop-up blocker is
I am having a problem using the Back button to get to a prior page. It keeps returning me to the same page, what do I do?
Do not use your browser's "back," "forward" or
"refresh" buttons to navigate the online employment site. This may cause unexpected results, including loss of data or being logged out of the system. Please use only the
navigational buttons within the site ( i.e., Return to Previous Page)
Are there any rules about attaching files? Please use your own name when you title the
