EXHIBIT A SCOPE OF WORK
1. (Contractor) shall provide fire alarm system maintenance/repair/testing services as described herein to the California Department of Veterans Affairs (hereinafter CDVA, CalVet, or the State, as required by context). Fire alarm system maintenance/repair/testing services shall be provided for the Veterans Home of California - Barstow (hereinafter referred to as the Home), located at 100 East Veterans Parkway, Barstow, CA 92311.
2. The term of this Agreement shall be July 1, 2013 through June 30, 2015. The State reserves the right to extend the term of this Agreement for one (1) additional year under the same terms and conditions. However, the total duration of this Agreement, including the exercise of any option(s) under this clause, shall not exceed two (3) years.
3. Contract shall be effective upon approval of the State. Contractor shall not perform any work required by this contract until written notification is given to Contractor from the Home’s contract manager to begin services. 4. The contract managers identified below are responsible for the administration of this Agreement and for
responding to contractual inquiries pertaining to the governing provisions of the Agreement during the term of this Agreement.
5. The project representative during the term of this Agreement will be:
Veterans Home of California, Barstow Contractor
Name: Title:
Mark Flores
Chief Plant Operations
Name: Title Address: 100 East Veterans Parkway
Barstow, CA 92311
Address:
Phone: (760) 252-6207 Phone
Fax: (760) 252-6203 Fax:
Email: [email protected] Email:
Direct all contract inquiries to contract managers. Contract managers may be changed by issuing a 20-day prior written notification and shall not require a formal amendment to this Agreement. The notifying party shall provide complete contact information for the replacement contract manager including his/her name, title, mailing address, telephone number, fax number, and his/her email address.
All other changes require a formal written amendment to this agreement. 6. Pre-Action Sprinkler system (Annual)
Pre-action sprinkler system service shall follow these codes and standards: NEPA 13A, 70, 72, 75 and the California State Fire Marshall: Title 19, system devices for Service and Inspection are to include:
a. Pre-Action Control Panel b. Battery Back-up System c. Alarm Bells
d. Alarm Horns
e. Alarm/ Strobe-Lights-Beacons f. Manual Discharge Pull Stations
g. Smoke Detectors – Including Detectors In Duct System h. Graphic Display Panels
i. Pre-Action Sprinkler System Service Procedure for Semi-Annual Basis (If applicable) 1) Fire Department Connection
I. Check for inlet cap
IV. Check clapper valves closure
V. Check for visual of exterior obstruction VI. Check identification sign
2) Control Valves
I. Check for valve leakage
II. Check that valve is secured in open position III. Check bracing for damage
3) Controls
I. Check pressure switches II. Check solenoid operation III. Check pneumatic sign IV. Check tamper switch 4) Riser
I. Check for leakage
II. Check for visible exterior obstruction III. Check bracing for damage
5) Gauges
I. Check for damage II. Check that valve is open III. Record system pressure IV. Record supply pressure 6) Sprinklers
I. Check for leaking corrosion or painting II. Check for obstruction of flow
III. Check for proper installation
IV. Check that extra sprinklers and wrench are available
V. Check extra sprinklers for the same orifice size and temperature rating as sprinklers in the system 7. Testing Inspections
a. Test operation of tamper switches, low pressure switches and post indicator valves. Service procedures shall be on a semi-annual basis.
1) Control Panel and Battery System
I. Verify LED operation for power, trouble, and alarm conditions II. Test battery for charge and automatic switchover capability III. Operate test and reset switches for sequence and function IV. Visual inspection of terminations and wiring within the panel 2) Smoke Detectors
3) Visually inspect detectors, service procedures on an annual basis
b. Place each detector in alarm using industrially standard and approved methods. c. Perform maintenance as described in semi-annual inspection procedure
d. Alarm bills/horns
f. Auxiliary devices and systems down: air conditioning, heating ventilation systems and power equipment shutdowns will only be performed by special request from the owner
g. Pre-Action Riser:
1) Activate solenoid (with detection system)
2) Release air pressure from system using inspectors test 3) Confirm operation of valve to open position
h. Perform inspections as required per quarterly cycle 8. Fire Alarm System (Semi-Annual)
Frequency of Service and Inspection: Fire Alarm System must be performed by an authorized and certified technician as required and recommended by the authority having jurisdiction.
a. System devices for service and inspections (as applicable): 1) Fire alarm control panel
2) Annunciation panel 3) Audible devices 4) Visible devices 5) Manual pull stations 6) Smoke detectors 7) Duct smoke detectors 8) Heat detectors
9) Emergency Voice/Alarm System 10) Fireman Telephones
11) Water flow switches
12) Tamper and post indicator valve switches 13) Magnetic Door Holders
14) Gas detection
15) Air sampling detection 16) Dialer
b. Inspection Procedures
1) Check in with immediate facilities supervisor.
2) Notify building central fire alarm station and all occupants in the immediate area that a functional system test is about to be conducted.
3) Perform an inspection of the system for installation integrity 4) Upon completion of test and service:
i. Notify central station, facilities supervisor and immediate personnel of completion of service and leave system in full operational condition.
ii. Submit to owners’ representative a fully itemized service report with any recommendations for safety updates and repairs as required. Service procedures performed on an annual basis.
c. Control Panel and Battery System
1) Verify LED operation for power, trouble and alarm conditions 2) Test Battery for charge and automatic switchover capability. 3) Operate test and reset switches for sequence and function. 4) Visual inspection of terminations and wiring within the panel. d. Annunciation: Verify for proper operation.
e. Alarm Indicating Appliance
1) Audible and visible devices alarm and verification of proper operation and annunciation
f. Trouble Signals
1) Audible/ visible verification of operation of panel trouble signal.
2) Zone-Disconnect Switches: Verify that each switch performs its intended function and trouble signal is received when a zone is disconnected.
3) Ground Fault Monitoring Circuit: Verify that a ground fault condition occurs at the control panel when any system conductor is grounded.
g. Smoke Detectors
Smoke detectors sequence each detector in an alarm condition. Each detector will be set in alarm mode using a test gas, external magnet, or appropriate device.
h. Pull Stations: Operate per manufacturer’s instruction and verify proper operation.
i. Training: System operation training can be provided for owner’s personnel as needed during system inspection.
j. Service Procedures Performed on a Semi-Annual Basis: Perform a Visual Inspection of the following (as applicable).
1) Fire alarm Control Panel 2) Annunciation Panel 3) Audible/visible Devices 4) Manual pull station 5) Smoke detectors 6) Duct smoke detectors 7) Heat detectors
8) Emergency voice/alarm system 9) Fireman telephone
10) Water flow switches: verify proper operation/annunciation to control panel
11) Valve tamper switches: verify proper operation and annunciation to the control panel 9. Special extinguishing system (annual)
Preventative maintenance scope of service to be performed is updated from the following codes and standards: NFPA 11, 16, 17, 17A, 69, 70, 72, 96, AND 750.
a. Frequency of service and inspection:
1) As recommended, semiannually by authorized and certified technician. 2) On-site personnel should visually inspect on a weekly basis for the following:
I. Pressure Gauge on agent storage container
II. General condition of both electrical and mechanical system 10. System devices for service and inspection (as applicable).
a. Releasing control panel b. Battery back-up systems c. Audible notification devices d. Visual notification devices e. Abort stations
f. Manual discharge pull stations
g. Smoke, heat, or air sampling detectors h. Maintenance bypass switches
i. Agent storage containers, distribution piping and nozzles j. Dry chemical system
m. Explosion protection system n. Magnetic door holder/release 11. Inspection Procedures:
a. Check in with immediate facilities supervisor.
b. Notify building central fire alarm station and all occupants in the immediate area that is about to be conducted. c. Perform an inspection of the system for installation integrity, both electric and mechanically.
d. Completion of Test and Service
1) Notify central station, facilities supervisor, and immediate personnel of completion of service and leave system in full operational condition.
2) Submit to owner’s representative a fully itemized service report with any recommendations for safety updates and repairs as required.
12. Service Procedures Performed on an Annual Basis
a. Detection Devices: Sequence each detector in an alarm condition. Each detector will be set in the alarm mode using gas, external magnet or appropriate device.
b. Complete system testing as outlined in Section V. 13. Service Procedures Performed on a Semi-Annual Basis
a. Control Panel and Battery System
1) Verify LED operations for power, trouble and alarm conditions. 2) Test battery for charge and automatic switchover capability. 3) Operate Test and Rest switches for sequence and function. 4) Visual inspection of terminations and wiring within the panel. b. Detection Devices: Visually inspect detectors.
c. Alarm Bells and Discharge Horn/ Strobes: Check individually for proper operation and sound level. d. Manually pull and abort stations: Verify individual operation.
e. Auxiliary Devices and System Shut-Downs, Air Conditioning, Heating, Ventilating Systems and Power Equipment Shutdowns will only be performed via SPECIAL REQUEST FROM THE CUSTOMER. f. Check room/ hazard integrity.
g. Agent storage containers/ distribution piping nozzles: 1) Check agent quantity and pressure of agent containers.
2) Visually inspect accessible discharge piping and nozzles for integrity and corrosion.
h. Training: System operation training can be provided for owner’s personnel as needed during the scheduled system inspection.
14. Wet sprinkler system (quarterly)
Frequency of Service and Inspection: Perform by an authorized and certified technician as required and recommended by the authority having jurisdiction.
a. System devices for service and inspection (as applicable) 1) Water flow switches
2) Tamper and post indicator valve switches. b. Inspection procedures performed on an annual basis
1. Check with immediate facilities supervisor
2. Notify building central fire alarm station and all occupants in the immediate area that a functional system test is about to be conducted
a) Notify central station, facilities supervisor and immediate personnel of completion of service and leave b) Submit to owner’s representative a fully itemized service report with any recommendations for safety
updates and repairs as required
c. Service procedures performed on an annual basis: perform a function of test of the water flow switch: activate water flow and verify proper annunciation at panel
d. Service procedures performed on a quarterly basis (as applicable) perform a function test of the following: 1. Supervisory signal initiating devices/post indicator valve switch operate valve and verify proper
annunciation at panel
2. Valve tamper switches: operate valve and verify proper annunciation at panel. Perform a visual inspection of the following (as applicable):
e. Sprinkler heads for leaks or defect: check gasket at risers for seal 15. Ansul system & hood cleaning for kitchen (semi-annual)
Check and maintain hoods and attendant fire suppression systems for stove as well as the two Ansul control panels (bi-annually/ sprinkler heads).
Numbers and types of devices FACP: 1
Annunciators: 3 BPS: 3
Smile detectors: 128
Sombination detectors – smoke & heat: 84 Heat detectors: 61
Pull station: 14
Dual Input Module: 101 Control Relay: 14 High current relay: 17
Genesis strobe 15CD – Wall: 56 Genesis strobe 30CD – Wall: 3 Genesis strobe 30CD – Wall: 1
ATTACHMENT 3 COST SHEET
Submission of this attachment is MANDATORY.
TESTING AND MAINTENANCE
ANNUAL COST
Pre-Action Sprinkler System Testing Inspection
Fire Alarm System Inspection Special Extinguishing System Wet Sprinkler System
Ansul System & Hood Cleaning for Kitchen
$____________ Annual Costs
$____________ (2 Semi-Annuals per year) $____________ (2 Semi-Annuals per year) $____________ Annual Costs
$____________ (4 total quarters per year) $____________ (2 Semi-Annuals per year) $____________ x 2 = $_____________ (Total for one Year) (Total for 2 Years)
Note: The estimated costs indicated above will be used for computing the cost as a fair and equitable formula to determine the lowest bidder.
HOURLY REPAIR RATES
HOURLY COSTS
Hourly rate (normal work week, M-F 8 am – 5:00 pm) Overtime: M-F for time in excess of eight (8) hours Holiday
Emergency after hours & Sunday
$____________ $____________ $____________ $____________
I hereby certify that this bid is true and accurate for the services to be provided:
COMPANY NAME: _____________________________________
COMPANY REPRESENTATIVE’S NAME (Printed): ____________________________________________
COMPANY REPRESENTATIVE’S SIGNATURE: ___________________________________________
