“The Board”
Administrative Procedure
Title:
Accident/Personal Injury
Procedure #:AP414-2
Administrative Area: OperationsPolicy Reference: Emergency Preparedness (PO414) Date Approved: September 20, 1999
Dates of Amendment:
1.0
Purpose
This Occupational Health and Safety Act, the Workplace Safety and Insurance Act and the Ontario School Boards’ Insurance Exchange (OSBIE) procedures stipulate specific requirements that must be adhered to in the event of an accident resulting in personal injury of staff and/or students.
The following procedure is designed to assist Principals and Site Supervisors in carrying out those established requirements.
2.0
Definitions
First Aid – provided by a certified first aid provider when an injury occurs that requires no further treatment.
Joint Health and Safety Committee (JHSC) – A joint health and safety committee (JHSC) is composed of worker and employer representatives. Together, they should be mutually committed to improving health and safety conditions in the workplace.
Committees identify potential health and safety issues and bring them to the employer's attention and must be kept informed of health and safety developments in the workplace by the employer. As well, a designated worker member of the committee inspects the workplace at least once a month.
The committee is an advisory body that helps to stimulate or raise awareness of health and safety issues in the workplace, recognizes and identifies workplace risks and
develops recommendations for the employer to address these risks. To achieve its goal, the committee holds regular meetings and conducts regular workplace inspections and makes written recommendations to the employer for the improvement of the health and safety of workers.
Title: Accident/Personal Injury (AP414-2) Administrative Area: Operations
Durham Catholic District School Board Page 2 of 4
Administrative Procedure 2nd Reading
2.0
Definitions
(Cont’d)Medical Aid – provided by a certified medial practitioner such as a doctor, registered nurse, or other medical professional when an injury requires medical attention beyond first aid.
No Lost Time Injury – this injured worker did not lose time from work beyond that day of the injury after seeking first aid.
Ontario School Board Insurance Exchange (OSBIE) – is a school board owned, non-profit insurance program representing 78 school boards and 28 Joint Ventures in Ontario. The primary goals of the Exchange are to insure member school boards against losses, and to promote safe school practices.
3.0
Procedures
3.1 When a serious accident/injury occurs it is essential that the injured person immediately receive care. If possible, someone should remain with the injured person and send a messenger for immediate assistance. Only injuries to parties specified in sections 3.3 and 3.4 are to be reported to the Ontario School Boards Insurance Exchange (OSBIE).
3.2 In the Case of a Staff Member
3.2.1 A person at the scene shall immediately inform the Principal/Site
Supervisor that someone has been injured or there has been an accident. 3.2.2 A first aid certified staff member should ensure the injured employee is
appropriately attended to with the utmost care
3.2.3 A (911) emergency call should be made immediately if necessary. 3.2.4 The Board’s Disability Management Officer is to be notified immediately. 3.2.5 In the case of a critical injury as defined by O.Reg. 834, the Health,
Safety and Wellness Coordinator must be notified immediately. In their absence, the Management Co-chair of the JHSC must be notified. 3.3 In the Case of a Student
3.3.1 The supervising staff member shall immediately inform the Principal or designate of the injury an immediately seek medical attention if they cannot be contacted (call 911 if necessary). First aid should be administered as needed by the certified first aid staff representative where an injury occurs that requires no further treatment.
3.3.2 Parents/Legal Guardians shall be immediately contacted with relevant information including but not limited to the nature of the injury and location of hospital or medical facility where the student has been transported to. 3.3.3 Where it is impossible to contact the student’s parent or legal guardian,
the following must take place immediately:
3.3.3.1 The Principal (or designate) must obtain medical attention for the pupil;
3.0
Procedures
(Cont’d)3.3 In the Case of a Student (Cont’d)
3.3.3 (Cont’d)
3.3.3.3 continued efforts should be made to communicate with the parent/legal guardian;
3.3.3.4 the principal/supervisor (or designate) must communicate promptly with parent, legal guardian or next of kin;
3.3.3.5 the appropriate Family of Schools Superintendent or designate must be notified immediately of any injury;
3.3.3.6 an up-to-date record of the information (3.3.3.6.1 to 3.3.3.6.4 shall be available in each school office and all school personnel need to be aware of the exact location of this data. The information
should accompany the student to the hospital and the person accompanying the student should remain at the hospital until the parent/legal guardian arrives:
3.3.3.6.1 name and telephone number of the parent or legal guardian both for home and for the place of business; 3.3.3.6.2 alternate/emergency contact and telephone number in
case parent/legal guardian cannot be reached; 3.3.3.6.3 name and telephone number of family physician; 3.3.3.6.4 Ontario Health Card number.
3.3.3.7 The incident should be submitted to OSBIE via the on-line IR report.
3.4 In the Case of a Volunteer, Parent/Guardian, Visitor or any other Non-Employee, the Principal/Site Supervisor or designate shall:
3.4.1 obtain medical attention for the individual including calling 911 if necessary;
3.4.2 notify Emergency Services that they are not the legal guardian of the individual;
3.4.3 attempt to communicate with the injured party to obtain health information and next of kin information;
3.4.4 if applicable, and requested by the injured party, to contact next of kin to provide information about the location of the hospital or medical facility where the individual is being transported to.
3.4.5 The incident should be submitted to OSBIE via the on-line IR report. 3.5 It is recommended that, to avoid unnecessary delay, the injured person(s) be
taken directly to the emergency ward of the nearest hospital accompanied by a member of staff or parent or appropriate legal guardian.
3.6 All employees should be aware of the location of the nearest hospital. 3.7 Discretion should be used in implementing any emergency preparedness
procedures, if applicable.
Title: Accident/Personal Injury (AP414-2) Administrative Area: Operations
Durham Catholic District School Board Page 4 of 4
Administrative Procedure 2nd Reading
3.0
Procedures
(Cont’d)3.9 Reports documenting accident(s) which occur on School/Board premises should be sent promptly to:
3.9.1 in the case of students, volunteers, parents, visitors – Superintendent of Business/CFO Business Services, 652 Rossland Road West, Oshawa, ON L1J 7M8 (Catholic Education Centre);
3.9.2 in the case of employees – WSIB/Disability Management Officer, 650 Rossland Road West, Oshawa, ON L1J 7C4 (Catholic Education Centre).
4.0
Sources
Ontario School Board Insurance Exchange (OSBIE)
5.0
References
Occupational Health and Safety Act Workplace Safety and Insurance Act O.Reg. 834 Critical Injury Defined
6.0
Related Forms and Administrative Procedures Work Related Incident Report Form (5502) Evacuation of a School in the Event of an Emergency Administrative Procedure (AP414-3)
Occupational Health and Safety Policy (PO318) Exceptional Health Conditions Policy (PO606) Concussion Management and Prevention (PO614)
DURHAM CATHOLIC DISTRICT SCHOOL BOARD
Work Related Incident Investigation Report
(to be completed by Principal/Supervisor)
IF THIS IS A CRITICAL INJURY AS DEFINED BY THE OCCUPATIONAL HEALTH AND SAFETY ACT, PLEASE CONTACT THE HEALTH AND SAFETY OFFICER AND
FAX IMMEDIATELY TO 905.576.1981 A DELAY COULD RESULT IN A MINIMUM FINE OF $250.00
A. Employee Information
Name: ___________________________________________________ (Surname - First Name)
School/Department:
Address: (including Postal Code) Telephone:
Home:
Date of Employment: Work:
Occupation: _______________________________________________ (At time of work related incident)
Family Doctor:
Number of years in occupation: Social Insurance Number Language (Other than English)
B. Details of Incident
Type of Incident (check one): Struck or contact by ______________ Struck against or contact with Caught in, on or between Fall (specify)_______________ Over exertion/strain Exposure to:________________ Other (specify) ____________________ ___________________________Date & Time of Incident:
a.m. __________ (d/m/y) @ _____ p.m.Date & Time Reported:
a.m. __________ (d/m/y) @ _____ p.m.Describe in detail the following:
(a) sequence of events leading up to the incident,
(b) where the incident occurred,
(c) what the employee was doing at the time,
(d) the size, type & weight of equipment or materials involved:
Distribution: Forward to Health & Safety Officer, Catholic Education Centre 5502 - 10/06
Names, addresses & telephone numbers of witnesses or persons having knowledge of incident:
To your knowledge, has the employee had a previous similar disability/incident?
Yes No If yes, please provide details.Which of the following conditions contributed to the incident (please number in order of importance - 1, 2, 3)
___ Operating without authority ___ Failure to secure or warn
___ Working at unsafe speed ___ Unsafe equipment
___ Unsafe loading, placing, mixing, combining, etc. ___ Unsafe position or posture
___ Working on moving or dangerous equipment ___ Distracting, teasing, wilful misconduct ___ Failure to use personal safety devices ___ Wheeled equipment operation ___ Not guarded or improperly guarded ___ Inadequate illumination ___ Fire, explosion, atmospheric hazard ___ Hazardous personal attire ___ Unsafe design or arrangement ___ Hazardous method or procedure ___ Outside hazardous condition ___ Other (specify):
Details of property damage:(if any)
C. Result
NO INJURY Hazardous Situation INJURYNo W.S.I.B. Claim - first aid only
INJURY W.S.I.B. Claim Medical Attention INJURY W.S.I.B. Claim Lost TimeEmployee’s Signature: Supervisor’s Signature: Date:
D. Prevention of Recurrence
Check off action(s) that you have taken and indicate date action(s) taken to prevent recurrence; mark other corrective actions intended but not yet taken with a ‘P’.
___ Reinstruction of person involved ___ Action to improve inspection ___ Actions to improve design/procedure ___ Reassignment of person involved ___ Equipment repair or replacement ___ Check with manufacturer
___ Order job safety analysis done ___ Correction of congested area ___ Improved personal protective equipment ___ Installation of guard or safety devices
___ Inform all department staff ___ Other (specify)________________________________ ____________________________________________
Describe how you have or will implement the above action(s) to prevent recurrence and include timelines:
