VILLAGE OF MILAN COUNCIL MEETING August 2, 2021 Milan Municipal Building 5:30 P.M.

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VILLAGE OF MILAN COUNCIL MEETING Monday, August 16, 2021 - 5:30 P.M.

Milan Municipal Building 405 1

^st

St E, Milan, IL 61264

AGENDA 1. Roll Call

2. Pledge of Allegiance

3. Consideration of the Minutes of August 2, 2021 4. Consideration of the July 2021 Treasurer’s Report

5. Consideration of the Semi-Monthly and Miscellaneous Bills

6. Consideration of Approving the Purchase of a Pickup Truck for Public Works

7. Consideration of an Amendment to the Lease Agreement between the Village and US Cellular for Equipment Installed at 2703 E 1st St (Tower 4)

8. A Resolution for the Appropriation of Motor Fuel Tax Money for a Maintenance of Streets and an Engineering Agreement for such a Project

9. Consideration of a Request from the Milan Lions for Candy Day October 9, 2021 10. Consideration of the Committee Reports

11. Adjourn

Posted: 8/3/2021

Last Revised: 8/9/2021

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1 Posted: 7/30/2021 VILLAGE OF MILAN COUNCIL MEETING

August 2, 2021 Milan Municipal Building

5:30 P.M.

AGENDA 1. Roll Call

2. Pledge of Allegiance

3. Consideration of the Minutes of July 19, 2021 4. Consideration of the Administrator’s Report 5. Consideration of the Inspector’s Report 6. Consideration of the Department Head Reports

7. Consideration of the Semi-Monthly and Miscellaneous Bills

8. Consideration of an Inter-Governmental Agreement with Big Island River Conservancy District Regarding Specific Maintenance

Responsibilities of the Milan/Big Island Local Flood Protection Project

9. Consideration of an Amendment to the Lease Agreement between the Village and US Cellular Regarding the Equipment They have Installed at 2703 East 1

^st

Street Tower 4

10. Consideration of an Ordinance Approving and Authorizing the Execution of a TIF Redevelopment Agreement by and between the Village of Milan and Granet Real Estate, LLC

11. Committee Reports

12. Citizens Opportunity to Address the Village Board 13. Adjourn

ROLL CALL

Roll call showed Trustees Karen Wilson, Bruce Stickell, Michelle Hubbard, Jay Zimmerman, Harry Stuart and Cassandra Mikaio present. No one was absent.

PLEDGE OF ALLEGIANCE

Attorney Lincoln Scott led the Pledge of Allegiance.

CONSIDERATION OF THE MINUTES OF JULY 19, 2021

Mayor Dawson asked if there were any corrections to the minutes of July 19

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. There being none he asked for a motion.

Trustee Stuart moved to approve the minutes as presented and Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried.

CONSIDERATION OF THE ADMINISTRATOR’S REPORT

Mayor Dawson stated Administrator Seiver is on vacation this week and will give his report at the next Council Meeting.

CONSIDERATION OF THE INSPECTOR’S REPORT

Trustee Stickell stated there are a few more permits this month which is good.

Inspector Moller stated there has been some interest in the land north of Blackhawk Bank and Trust which is for sale. The Quick Mart gas station purchased additional ground there for his gas station project. He said a new house is also being built.

Trustee Stickell moved to approve the Inspector’s Report and Trustee Hubbard seconded it. All Trustees voted “Aye”. Motion carried.

CONSIDERATION OF THE DEPARTMENT HEADS REPORTS

Mayor Dawson stated we have copies of all Department Head’s Reports.

Trustee Hubbard stated Chief Johnson is on vacation, but asked her to remind everyone to lock their cars, even if it is in the garage. There has been no decrease in car thefts in the area.

DRAFT

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2 August 2, 2019 Camden Centre Director, Jeanne Beuseling stated she has some small functions coming up at the Centre, but she is mainly concentrating on next year.

Water and Sewer Superintendent Kevin Farrell stated the Primary Clarifier Gear Reducer was installed and is now up and running. Other maintenance of the sewer plant was done including replacing the hydraulic pressure switch on the sludge press.

Mr. Farrell stated he and Superintendent of Public Works Pannell have an assortment of items for the Board to declare surplus allowing them to be sold. He read a list of items he has.

Mayor Dawson stated that will be voted on in Committee Reports later in the meeting.

There being no further discussion on the Department Head Reports, Mayor Dawson asked for a motion on them.

Trustee Stickell moved to approve the Department Head Reports as presented and Trustee Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.

CONSIDERATION OF THE SEMI-MONTHLY AND MISCELLANEOUS BILLS

Trustee Zimmerman stated the largest bills this month were Meritain Health, Blick & Blick Oil Inc., Illinois Public Risk Fund and Bi-State Regional Commission.

These large bills accounted for $65,792.57 of the total semi-monthly bills of

$100,283.04. There was also a run of Eye & Dental reimbursements in the amount of

$1,569.41, bringing the total payables to $101,852.45.

There being no discussion on the payables, Trustee Zimmerman moved to approve

$101,852.45 for payment. Trustee Stickell seconded the motion. Roll call vote showed Trustees Stickell, Hubbard, Zimmerman, Stuart, Mikiao and Wilson voted “Aye”. Motion carried.

The bills will be paid from the following accounts:

General $45,528.53

Garbage 4,525.55

Camden Centre 1,019.55 Insurance Reserve 37,625.18 Water/Sewer 13,153.64 TOTAL $101,852.45

CONSIDERATION OF AN INTER-GOVERNMENTAL AGREEMENT WITH BIG ISLAND RIVER CONSERVANCY DISTRICT REGARDING SPECIFIC MAINTENANCE RESPONSIBILITIES OF THE MILAN/BIG ISLAND LOCAL FLOOD PROTECTION PROJECT

Mayor Dawson stated the Corp of Engineers would like, in writing, what responsibilities are held by Milan and what responsibilities are held by Big Island for maintaining the levee. Mayor Dawson stated at this time, the village is not ready to sign the agreement as written. There are questions regarding the duties of each entity. Administrator Seiver is out of town for the week but left word that he would like to make some tweaks to the

agreement before Milan considers it, so no action will be taken tonight on the agreement.

Mayor Dawson then acknowledged Ms. Christina Kost a resident of Big Island who was in the audience. He stated she has worked with the levee from its origin and is quite familiar with its history.

Ms. Kost stated the agreement follows the one signed in the past. In 1978 Big Island, Milan and the United States of America signed a partner agreement. Milan and Big Island would maintain the levee and the Corp agreed to make and pay for repairs over $15,000. The 2021 repairs, costing over two million dollars were the first made to the levee since it was built. They also fixed a gate well which was leaking.

Big Island taxes the maximum amount of property tax to pay for their part of the maintenance to the levee. They mow all of the levee. She stated she has worked to get any grant money available for maintenance costs of the levee. For instance she worked on and received a grant to get the west pump station electrical upgraded.

DRAFT

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3 August 2, 2021 Milan has always taken care of the east and west pump stations, box culvert,

#20-30 gate wells and mowing and maintenance of Mirror Lake.

Mayor Dawson stated the agreement is asking Milan to do more work than before. He stated there will be no action on the agreement tonight.

CONSIDERATION OF AN AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE VILLAGE AND US CELLULAR REGARDING THE EQUIPMENT THEY HAVE INSTALLED AT 2703 EAST 1

^ST

STREET TOWER 4

Mayor Dawson stated there has been a counter offer from US Cellular on this agreement. We need time to compare their offer to others, so I am asking for a motion to table this agenda item.

Trustee Zimmerman moved to table agenda item #9 and Trustee Mikaio seconded the motion. All Trustees voted “Aye”. Motion carried.

CONSIDERATION OF AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TIF REDEVELOPMENT AGREEMENT BY AND BETWEEN THE VILLAGE OF MILAN AND GRANET REAL ESTATE, LLC

Mayor Dawson stated this agreement is in the process of discussion and there is no rush for a decision either by the village or Granet Real Estate so there will be no action on this agenda item this evening.

COMMITTEE REPORTS

Trustee Stuart stated there has not been any headway made on the repair of the Street Departments pickup truck so Superintendent Pannell still needs a truck. A truck was ordered from the State bid process. No money has been paid on it and we haven’t received it yet. The Council will get information on the State Bid and will be able to accept or reject the bid at the August 17

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Council Meeting.

Trustee Stuart moved to approve the truck order and for it to be placed on the August 17

^th

agenda for consideration. Trustee Wilson seconded the motion. All

Trustees voted “Aye”. Motion carried.

Trustee Stuart stated Superintendent Pannell has gotten bids for scarifying streets that need repair. It has been fifteen years since we have scarified some streets and they are just now showing wear. Motor Fuel Tax money is available for the streets Mr. Pannell has mapped out and the project is in the budget.

Trustee Stickell stated he wanted W 25

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Street done for Blackhawk Township, but it was going to cost over $20,000, so he has to go out for bid instead. He doesn’t know if any other municipalities are going in with Milan on the scarification project.

Trustee Wilson stated she would like the items provided by Superintendents Pannell and Farrell, to be “Declared Surplus Property of the Village of Milan”. These items will be advertised for bids and sold by Big Iron. They will take 9% of the sales for their work. The consensus of the Board was that 9% is a fair price.

Trustee Wilson moved to approve the list of items be declared surplus and auctioned. Trustee Stickell seconded the motion. All Trustees voted “Aye”. Motion carried.

Trustee Zimmerman stated he noticed Public Works mowed twelve lots. He would like to know how the village gets reimbursed for this work

Village Inspector Moller stated an invoice for the mowing is turned into the clerk’s office and the lot owners are billed.

Mayor Dawson stated the IDPH reported the CDC updated the Interim Public Health Recommendations for fully vaccinated and unvaccinated persons to wear a mask in public indoor settings in areas of substantial or high transmission. At this time Illinois is labeled as a substantial transmission area. CDC also recommends universal indoor masking for all teachers, staff, students and visitors to schools, regardless of vaccination status. The village will be discussing protocol for village hall, but at this time masking at all times within the building should be recalled.

Mayor Dawson stated the intra-governmental agreement the village signed with IDOT to repair Andalusia Road from 4/10 of a mile West of Route 92 to RT67 went out for bid on June 30

^th

.

DRAFT

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4 August 2, 2021 CITIZENS OPPORTUNITY TO ADDRESS THE VILLAGE BOARD

Mr. Dave Krouth, Milan’s representative to RICMMTD Board, stated Metro Link’s Microtransit gave 1,095 rides to people in the Milan area. That is about 50 people per day.

Mayor Dawson stated he has met some people who say they couldn’t get around without this service.

Trustee Wilson stated she saw Metro-Link’s advertisement that they will provide free rides to school for students. This is a great service.

ADJOURN

There being no other business to come before the Board, Mayor Dawson asked for a motion to adjourn the meeting.

Trustee Zimmerman moved to adjourn the meeting and Trustee Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.

The meeting adjourned at 6:08 p.m.

__________________________________________

Barbara L. Lee, Certified Municipal Clerk

DRAFT

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100,448.14

$

3,755.90

$

Miscellaneous $ 4,878.00

Total for approval: $ 109,082.04 21,321.64

19,280.49

7,481.25

6,177.51

5,145.00

4,878.00

$

MIDAMERICAN ENERGY COMPANY Gas & Electric 21,321.64 MERITAIN HEALTH INC Medical Premiums & Admin 19,280.49 BOHNSACK & FROMMELT LLP Year End Prep 7,481.25 SEXTON FORD SALES INC Transmission Repair 6,177.51 LAKESIDE EQUIPMENT CORP Winsmith Reducer 5,145.00 TRI CITY ELECTRIC COMPANY

New Traffic Signal Airport Rd & I-280

5,093.58 JOSEPH W. PROCTOR (misc pkt) Easement 09/30/21-11/30/21 4,878.00 KPH SOLAR FARMS, LLC Electricity Service Charge 3,155.45 MILLENNIUM WASTE INC WWTP Sludge / Municipal Waste 2,932.26 POOLS WELDING INC Rewire Trailer Cut Off 1,970.08 TRI CITY ELECTRIC COMPANY Welding Receptacles 1,606.61 MAD DOG CONCRETE L L C PP-1 No Ash 1,190.00 MAD DOG CONCRETE L L C PP-1 No Ash 1,190.00 BRENNTAG MID-SOUTH, INC Sodium Hypochlorite 1,109.00 DATAPROSE, LLC Bill Printing 07/01/21 - 07/31/21 1,077.95 POOLS WELDING INC Install Rail 1,071.63 VERIZON WIRELESS Cell Phone/Broadband Service 1,047.09 TRI CITY ELECTRIC COMPANY Repair Pump 1 1,028.68

General (01) 53,657.13 Garbage (03) 3,140.51 MFT (07) 2,906.67 Camden Centre (11) 786.78 TIF I (15) 6,561.28 TIF II (16) 776.94 TIF III (17) 112.22 TIF IV (18) 74.81 CC Deposits (52) - Insurance Reserve (53) 19,280.49 Water/Sewer (97) 21,785.21 TOTAL $ 109,082.04

20210816 Proctor Easement Payment Reason(s) in separate packet:

Easement payments set up in "recurring payables packet" cannot combine.

Regular Payables over $1,000

08/16/21 Payables by fund:

MidAmerican Energy Meritain Health Bohnsack & Frommelt

Sexton Ford Sales Lakeside Equipment Miscellaneous Payable Packet(s):

8/16/2021 Payables Summary

Regular Payables:

(includes $307.96 in credit memos) Eye & Dental:

Five Largest Regular Payables

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8/16/2021 4:35:28 PM Page 1 of 6

Expense Approval Register

Village of Milan, IL Packet: APPKT01537 - 20210816 Regular Payables

Amount

Vendor Name Payable Number Description (Item) Account Name Account Number

Fund: 01 - GENERAL FUND

Department: 10 - GENERAL & ADMIN

332.80 MAINTENANCE - EQUIPMENT

Contract Base Rate for 9/11/2…

IN231975

OFFICE MACHINE CONSULTAN… 01-10-00-2120

Contract Overage for 07/11/2…

IN231976

571.74 TELEPHONE

REVIO * Nuso 202107-02

BLACKHAWK BANK & TRUST VI… 01-10-00-2230

949.36 TELEPHONE

Phone Service 287290274930X08032021

AT&T MOBILITY LLC 01-10-00-2230

887.90 TELEPHONE

Phone Service 287302971539X08032021

AT&T MOBILITY LLC 01-10-00-2230

431.87 TELEPHONE

Cell Phone Broadband 06/19 … 9884353245

VERIZON WIRELESS 01-10-00-2230

172.00 TELEPHONE

AltiGen Proactive Partne…

MSP-1074877

LIGHTHOUSE BUSINESS INFO… 01-10-00-2230

11,250.29 ELECTRIC/GAS PURCHASE

Gas & Electric 2021-07

MIDAMERICAN ENERGY COM… 01-10-00-2250

477.00 TRAINING

IPELRA Training 202107-05

17.99 POSTAGE

Stamps.com 202107-08

2,992.50 AUDIT/ACCOUNTING SERVICES

Year End Prep 1712

BOHNSACK & FROMMELT LLP 01-10-00-2350

330.00 OTHER PROFESSIONA…

1 Year Website Hosting 003233

AUGUSTANA WEB AUTHORS … 01-10-00-2380

Contingency Payment 153937

AZAVAR AUDIT SOLUTIONS 01-10-00-2380

Contingency Payment 153938

AZAVAR AUDIT SOLUTIONS 01-10-00-2380

Shredding Services 8182550269

SHRED-IT USA LLC 01-10-00-2380

50.92 CLEANING/LAUNDRY SERVICES

Mat Cleaning @ VH 4091477665

CINTAS CORPORATION #342 01-10-00-2390

170.00 MEMBERSHIP DUES

GFOA 202107-14

33.01 FINANCIAL SERVICE CHARGES

Interest Charge 202107-04

13.85 O & M SUPPLIES

5 Gal Water @ VH 0467313

CULLIGAN 01-10-00-3680

XSolaa Split 202103-03

Label Tape/Folder Tabs 202107-01

Rackspace 202107-03

Scanner 202107-03

4.99 O & M SUPPLIES

1099 Tax 202107-06

Batteries 202107-09

Coffee / Door Stops 202107-11

Flowers 202107-12

Envelopes 202107-13

Battery Charger 202107-15

IL Municipal League 202107-16

DYMO 202107-17

Monitor Stand 202107-19

Masks/Wipes 202107-20

10.00 MISCELLANEOUS EXPENSES

Notary Signature 20210802

ROCK ISLAND COUNTY CLERK 01-10-00-4800

Department 10 - GENERAL & ADMIN Total: 21,150.71 Department: 40 - POLICE DEPT

500.65 MAINTENANCE - VEHICLES

AC Repair 104949

ERIKSEN CHEVROLET INC 01-40-00-2110

AC Repair 106205

ERIKSEN CHEVROLET INC 01-40-00-2110

A/C not Working 30512

HUGHES AUTO REPAIR INC 01-40-00-2110

Flat Repair 8081

HUGHES TIRE-BRAKE & RETRE… 01-40-00-2110

239.39 TELEPHONE

63.81 ELECTRIC/GAS PURCHASE

120.00 MEMBERSHIP DUES

2021 Annual Membership Dues DUES10340

ILEAS 01-40-00-2430

12.59 OFFICE SUPPLIES

Binder 202107-11

Books 202107-01

Books 202107-02

Books 202107-04

Masks/Wipes 202107-20

Ammo 2131651-IN

RAY O'HERRON COMPANY INC 01-40-00-3680

Cabin Cover 2623363671

AUTOZONE 01-40-00-3680

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Expense Approval Register Packet: APPKT01537 - 20210816 Regular Payables

8/16/2021 4:35:28 PM Page 2 of 6

Amount

Motor Mount 2623364978

AUTOZONE 01-40-00-3680

Department 40 - POLICE DEPT Total: 2,709.16 Department: 50 - STREET DEPT

1,606.61 MAINTENANCE - BUILDINGS

Welding Receptacles 255067

TRI CITY ELECTRIC COMPANY 01-50-00-2100

6,177.51 MAINTENANCE - VEHICLES

Transmission Repair 661204

SEXTON FORD SALES INC 01-50-00-2110

Tires 7805

HUGHES TIRE-BRAKE & RETRE… 01-50-00-2110

1,028.68 MAINTENANCE - EQUIPMENT

Repair Pump 1 255100

Repair Lift Station 255760

Install Rail 46412

POOLS WELDING INC 01-50-00-2120

Rewire Trailer Cut Off 46684

1,466.94 TRAFFIC SIGNALIZATION

5,093.58 TRAFFIC SIGNALIZATION

New Traffic Signal Airport Rd … 255293

67.63 TELEPHONE

65.00 RENTALS

Ice Machine Rental 21JUL07452

A & A REFRIGERATION 01-50-00-2280

25.00 TRAINING

U of I Crop Science 202105-02

24.00 TRAINING

ProctorU 202106-04

7.62 FINANCIAL SERVICE CHARGES

Interest Charge 202107-06

5 Gal Water @ VH 0467366

CULLIGAN 01-50-00-3680

Masking Tape / Adhesive 160419

B & B DO IT BEST HARDWARE 01-50-00-3680

Tire Gauge 160453

Hex Nut / FL Washer 160479

Safety Glasses 202105-06

Caseys 202107-01

Pro-Clean 202107-02

Star Gas 202107-03

Tribute Store 202107-04

Caseys 202107-05

-25.98 O & M SUPPLIES

Fuel/Water Seperator 2623321627

AUTOZONE 01-50-00-3680

Twintube /Alternator 2623330793

AUTOZONE 01-50-00-3680

Alternator 2623330804

AUTOZONE 01-50-00-3680

Idler Pulley 2623331502

AUTOZONE 01-50-00-3680

Idler Pulley 2623331527

AUTOZONE 01-50-00-3680

Bracketed Caliper 2623363985

AUTOZONE 01-50-00-3680

Motor Oil 2623364646

AUTOZONE 01-50-00-3680

Refrigerant 2623367498

AUTOZONE 01-50-00-3680

Brake Fluid / Brake Bleed 2623368106

AUTOZONE 01-50-00-3680

4.09 O & M SUPPLIES

Bleeder Screw 2623368173

AUTOZONE 01-50-00-3680

Lift Motor 2623368821

AUTOZONE 01-50-00-3680

Master Cylinder 2623369387

AUTOZONE 01-50-00-3680

Bracket 575898

MARTIN EQUIPMENT COMPA… 01-50-00-3680

Parts 576378

Ball Joint / Boot 577725

6.54 O & M SUPPLIES

Snap Ring 579889

251.84 UNIFORM PURCHASE

Hats 443

EXPORT PACKAGING CO., INC. 01-50-00-3690

Polo 494

56.80 STREET MAINTENANC…

CA6 19284MB

MILL CREEK MINING, INC 01-50-00-3700

1,190.00 STREET MAINTENANC…

PP-1 No Ash 35821

MAD DOG CONCRETE L L C 01-50-00-3700

892.50 STREET MAINTENANC…

PP-1 No Ash 35888

1,190.00 STREET MAINTENANC…

PP-1 No Ash 35913

Department 50 - STREET DEPT Total: 26,126.37 Department: 70 - PARK DEPT

30.54 ELECTRIC/GAS/SPRAYGROUND

275.00 RENTALS

Golf Cart Rentals - Fireworks 2021

M & M GOLF CARS LLC 01-70-00-2280

Cross & Bearing Assembly 02-62145

RIVER VALLEY TURF 01-70-00-3680

Wasp Spray 160182

1.79 O & M SUPPLIES

Building Hardware 160254

Round Up 160314

Speed Savage Supreme 23532

LOWE'S 01-70-00-3680

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8/16/2021 4:35:28 PM Page 3 of 6

Amount

Copper Sulfate / Weed & Grass 90477

MENARDS 01-70-00-3680

Hats 443

Department 70 - PARK DEPT Total: 2,020.15 Fund 01 - GENERAL FUND Total: 52,006.39 Fund: 03 - GARBAGE FUND

Department: 55 - GARBAGE DEPT

2,663.46 SANITARY LANDFILL FEES

WWTP Sludge / Municipa…

12268

MILLENNIUM WASTE INC 03-55-00-2190

187.03 AUDIT/ACCOUNTING SERVICES

Year End Prep 1712

Hats 443

Department 55 - GARBAGE DEPT Total: 3,140.51 Fund 03 - GARBAGE FUND Total: 3,140.51 Fund: 07 - MOTOR FUEL TAX

2,906.67 STREET LIGHTING

Department 10 - GENERAL & ADMIN Total: 2,906.67 Fund 07 - MOTOR FUEL TAX Total: 2,906.67 Fund: 11 - COMMUNITY CENTER

Department: 75 - COMMUNITY CENTER

Contract Overage for 07/11/2…

IN231976

13.95 TRAINING

Basset Training 202107-01

41.58 ADVERTISING

Advertising Charge 610050442772

DEX MEDIA 11-75-00-2330

Year End Prep 1712

Twist Nozzle & Hose 160247

File Folders 202107-01

Power Adapter 202107-07

Replacement TV Lamp 202107-10

Supplies 47906406045796121490

SAM'S CLUB BRC 11-75-00-3680

Department 75 - COMMUNITY CENTER Total: 786.78 Fund 11 - COMMUNITY CENTER Total: 786.78 Fund: 15 - SPECIAL TAX ALLOCATION I

Year End Prep 1712

Department 10 - GENERAL & ADMIN Total: 1,683.28 Fund 15 - SPECIAL TAX ALLOCATION I Total: 1,683.28 Fund: 16 - SPECIAL TAX ALLOCATION II

Year End Prep 1712

Department 10 - GENERAL & ADMIN Total: 776.94 Fund 16 - SPECIAL TAX ALLOCATION II Total: 776.94 Fund: 17 - SPECIAL TAX ALLOCATION III

Year End Prep 1712

Department 10 - GENERAL & ADMIN Total: 112.22 Fund 17 - SPECIAL TAX ALLOCATION III Total: 112.22 Fund: 18 - SPECIAL TAX ALLOCATION IV

Year End Prep 1712

Department 10 - GENERAL & ADMIN Total: 74.81 Fund 18 - SPECIAL TAX ALLOCATION IV Total: 74.81

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8/16/2021 4:35:28 PM Page 4 of 6

Amount

Fund: 53 - INSURANCE RESERVE Department: 10 - GENERAL & ADMIN

19,280.49 HEALTH INSURANCE ADMIN

Medical Premiums & Admin 2021-09

MERITAIN HEALTH INC 53-10-00-1091

Department 10 - GENERAL & ADMIN Total: 19,280.49 Fund 53 - INSURANCE RESERVE Total: 19,280.49 Fund: 97 - WATER & SEWER

42.46 TELEPHONE

7.45 POSTAGE

USPS 202107-01

7.70 POSTAGE

USPS 202107-02

1,077.95 POSTAGE

Bill Printing 07/01/21 … DP2102555

DATAPROSE, LLC 97-10-00-2320

Year End Prep 1712

Department 10 - GENERAL & ADMIN Total: 2,631.81 Department: 60 - WATER DEPT

Monitoring Services 2523852

PER MAR SECURITY & RESEAR… 97-60-00-2380

Fill Sand 1060943

RIVERSTONE GROUP INC 97-60-00-3680

Butt Splice/Building Hardware 160262

Spray Paint 160363

Bluetooth Headset 202107-18

Total Coliform 2107235

Q C ANALYTICAL SERVICES LLC 97-60-00-3680

1,109.00 TREATMENT CHEMICALS

Sodium Hypochlorite BMS929151

BRENNTAG MID-SOUTH, INC 97-60-00-3720

Department 60 - WATER DEPT Total: 5,539.98 Department: 65 - SEWER DEPT

268.80 SANITARY LANDFILL FEES

WWTP Sludge / Municipa…

12268

MILLENNIUM WASTE INC 97-65-00-2190

154.00 SANITARY LANDFILL FEES

E-Manifest User Fees 202107-03

Electricity Service Charge 51641019

KPH SOLAR FARMS, LLC 97-65-00-2250

Dispenser Rental 0468419

CULLIGAN 97-65-00-2380

Truck Test #34, 33 12699

ANDERSON REPAIR SERVICE 97-65-00-2380

Total Nitrogen 2107167

Q C ANALYTICAL SERVICES LLC 97-65-00-2380

4.49 O & M SUPPLIES

Eye Bolt 160270

Clevis Pin/Building Hardware 160294

Wire Clip/Clamp/Buildin…

160320

1.70 O & M SUPPLIES

Spray Coating/Marker/Bit 160392

5.99 O & M SUPPLIES

Building Hardware/Grindin…

160398

9.77 O & M SUPPLIES

Chip Brush / Poly Roller 160420

Barrier / Shovel 160423

Auto Battery 1903501016994

INTERSTATE BATTERIES 97-65-00-3680

Teskes 20210803

DALE SPENCER 97-65-00-3680

Weld Shaft on Mower Spindle 46685

Bed Coating 5191276861

AUTOZONE 97-65-00-3680

HP Ultra 5267529

VAN WALL EQUIPMENT 97-65-00-3680

Block Heater 7188616-00

3E ELECTRICAL ENGINEERING … 97-65-00-3680

Relay Socket 9011698041

GRAINGER/DAVENPORT 97-65-00-3680

Spring Kit X10311417701

THOMPSON TRUCK & TRAILER … 97-65-00-3680

564.50 TREATMENT CHEMICALS

Sodium Hypochlorite BMS926985

BRENNTAG MID-SOUTH, INC 97-65-00-3720

5,145.00 EQUIPMENT

Winsmith Reducer 901958

LAKESIDE EQUIPMENT CORP 97-65-00-7940

Department 65 - SEWER DEPT Total: 11,508.26 Fund 97 - WATER & SEWER Total: 19,680.05 Grand Total: 100,448.14

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Fund Summary

Fund Expense Amount

01 - GENERAL FUND 52,006.39

03 - GARBAGE FUND 3,140.51

07 - MOTOR FUEL TAX 2,906.67

11 - COMMUNITY CENTER 786.78

15 - SPECIAL TAX ALLOCATION I 1,683.28

16 - SPECIAL TAX ALLOCATION II 776.94

17 - SPECIAL TAX ALLOCATION III 112.22

18 - SPECIAL TAX ALLOCATION IV 74.81

53 - INSURANCE RESERVE 19,280.49

97 - WATER & SEWER 19,680.05

Grand Total: 100,448.14

Account Summary

Account Number Account Name Expense Amount

01-10-00-2120 MAINTENANCE - EQUIPM… 654.51

01-10-00-2230 TELEPHONE 3,012.87

01-10-00-2250 ELECTRIC/GAS PURCHASE 11,250.29

01-10-00-2310 TRAINING 477.00

01-10-00-2320 POSTAGE 17.99

01-10-00-2350 AUDIT/ACCOUNTING SER… 2,992.50

01-10-00-2380 OTHER PROFESSIONAL SE… 579.23

01-10-00-2390 CLEANING/LAUNDRY SERV… 50.92

01-10-00-2430 MEMBERSHIP DUES 170.00

01-10-00-2440 FINANCIAL SERVICE CHAR… 33.01

01-10-00-3680 O & M SUPPLIES 1,902.39

01-10-00-4800 MISCELLANEOUS EXPENS… 10.00

01-40-00-2110 MAINTENANCE - VEHICLES 1,114.20

01-40-00-2230 TELEPHONE 239.39

01-40-00-2250 ELECTRIC/GAS PURCHASE 63.81

01-40-00-2430 MEMBERSHIP DUES 120.00

01-40-00-3650 OFFICE SUPPLIES 12.59

01-40-00-3680 O & M SUPPLIES 1,159.17

01-50-00-2100 MAINTENANCE - BUILDIN… 1,606.61

01-50-00-2110 MAINTENANCE - VEHICLES 6,813.55

01-50-00-2120 MAINTENANCE - EQUIPM… 4,287.89

01-50-00-2200 TRAFFIC SIGNALIZATION 6,560.52

01-50-00-2230 TELEPHONE 67.63

01-50-00-2280 RENTALS 65.00

01-50-00-2310 TRAINING 49.00

01-50-00-2440 FINANCIAL SERVICE CHAR… 7.62

01-50-00-3680 O & M SUPPLIES 2,437.97

01-50-00-3690 UNIFORM PURCHASE 391.49

01-50-00-3700 STREET MAINTENANCE S… 3,329.30

01-70-00-2251 ELECTRIC/GAS/SPRAYGR… 30.54

01-70-00-2280 RENTALS 275.00

01-70-00-3680 O & M SUPPLIES 761.08

03-55-00-2190 SANITARY LANDFILL FEES 2,663.46

03-55-00-2350 AUDIT/ACCOUNTING SER… 187.03

07-10-00-2260 STREET LIGHTING 2,906.67

11-75-00-2120 MAINTENANCE - EQUIPM… 36.86

11-75-00-2310 TRAINING 13.95

11-75-00-2330 ADVERTISING 41.58

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8/16/2021 4:35:28 PM Page 6 of 6

Account Summary

Account Number Account Name Expense Amount

11-75-00-3680 O & M SUPPLIES 434.77

53-10-00-1091 HEALTH INSURANCE ADM… 19,280.49

97-10-00-2230 TELEPHONE 42.46

97-10-00-2320 POSTAGE 1,093.10

97-60-00-3680 O & M SUPPLIES 374.03

97-60-00-3720 TREATMENT CHEMICALS 1,109.00

97-65-00-2190 SANITARY LANDFILL FEES 422.80

97-65-00-3680 O & M SUPPLIES 830.86

97-65-00-3720 TREATMENT CHEMICALS 564.50

97-65-00-7940 EQUIPMENT 5,145.00

Grand Total: 100,448.14

Project Account Summary

Project Account Key Expense Amount

**None** 100,448.14

Grand Total: 100,448.14

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Hey Steve this was bids on truck for PW

2022 = IL State bid Ford F250 / List $ 50,233.00 our price $ 41,200.00 2021 = Erickson 2500 new = list $ 53,200.00 our price $ 51,500.00 2020 = Erickson 2500 10,000 miles $ 51,500.00 = no discount used 2018 = Erickson 2500 18,000 miles $ 52,300.00 = no discount used

Pool’s new 9’2” boss plow & strobes installed = $ 9,538.86

Total Sate bid truck & plow = $ 50,738.86

From: Dave Pannell <davepannell@milan.il.us>

Sent: Monday, August 16, 2021 10:11 AM To: Steve Seiver; Arion Cox

Subject: PW truck & plow Attachments: Document1.docx

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Site Name: Milan WT Site Number: 276305

Page 1 of 6

THIRD AMENDMENT TO TOWER AND GROUND SPACE LEASE

This Third Amendment to Tower and Ground Space Lease (“Third Amendment”), made this day of ___, 2021, modifies that certain Tower and Ground Space Lease (“Lease”) dated August 6, 1990 by and between Village of Milan, (“Lessor”), an Illinois governmental unit and USCOC of Greater Iowa, LLC, a Delaware limited liability company, having an address at Attention: Real Estate Lease Administration, 8410 West Bryn Mawr Avenue, Chicago, Illinois 60631 (“Lessee”).

WHEREAS, Lessor and Lessee entered into that certain Tower and Ground Space Lease dated August 6, 1990 as amended by the First Amendment to Tower and Ground Space Lease dated May 5, 2010 and the Second Amendment to Tower and Ground Space Lease dated September 9, 2011; and

WHEREAS, Lessor owns a water tower located in the NW ¼ of Section 26, Township 17N, Range 2W of the 4

^th

Prime Meridian, Rock Island County, Illinois; and

WHEREAS, Lessor and Lessee entered into the Lease for the purpose of leasing certain property (the “Premises”) for the operation of a mobile telecommunications base station; and,

WHEREAS, Lessee desires to add equipment to Lessor’s water tower to meet changed engineering needs; and

WHEREAS, Lessor and Lessee, in their mutual interest, wish to amend the Lease as set forth below accordingly.

NOW THEREFORE, in consideration of the terms of the Lease and this Third Amendment and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Lessor and Lessee agree as follows:

I. Lease Sections 1 (a) and (b), captioned “Lease of Leased Space” are hereby deleted and replaced with the following:

(a) Attachment locations upon the Tower at a height of 151’ above ground elevation for the placement and affixing of nine (9) cellular antennas, nine (9) radio units and associated cables and connection devices at the heights and orientations shown below on Exhibit A-2 attached hereto;

II. Lease Exhibit A-1 is hereby deleted in its entirety and replaced with the revised Exhibit A-2, a copy of which is attached and made a part hereof. Lessor hereby approves of Lessee’s Equipment and use of said Premises as specified in Exhibit A-2.

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Site Name: Milan WT Site Number: 276305

Page 2 of 6

IV. In consideration for Lessee’s equipment additions listed in Exhibit A-1, effective upon the first day of the month following the completion of the installation of said equipment, the rent will be increased by Two Hundred Eighteen and 91/100 Dollars ($218.91) per month. Rent shall continue to escalate in accordance with the Lease.

V. In all other respects the Lease is hereby ratified and affirmed without change.

[END OF AMENDMENT-SIGNATURE PAGE TO FOLLOW]

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Site Name: Milan WT Site Number: 276305

Page 3 of 6

IN WITNESS WHEREOF, the parties hereto bind themselves to this Third Amendment as of the date of full execution.

LESSOR:

Village of Milan

LESSEE:

USCOC of Greater Iowa, LLC

By: By:

Printed: _ Printed: _

Title: _______________________________ Title: Vice President

Date: _ Date: _

[NOTARY PAGE TO FOLLOW]

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Site Name: Milan WT Site Number: 276305

Page 4 of 6

STATE OF ILLINOIS )

) COUNTY OF ROCK ISLAND )

I, the undersigned, a notary public in and for the State and County aforesaid, do hereby certify that _____________________, known to me to be the same person whose name is subscribed to the foregoing Third Amendment to Tower and Ground Space Lease appeared before me this day in person and acknowledged that he signed the said Amendment as his free and voluntary act for the uses and purposes therein stated.

Given under my hand and seal this day of _____________, 20_.

________________________

Notary Public

My commission expires ___________

STATE OF ILLINOIS )

)

COUNTY OF COOK )

I, the undersigned, a notary public in and for the State and County aforesaid, do hereby certify that ________________________, Vice President, known to me to be the same person whose name is subscribed to the foregoing Third Amendment to Tower and Ground Space Lease, appeared before me this day in person and acknowledged that, pursuant to his authority, he signed the said Amendment as his free and voluntary act on behalf of the named Lessee corporation, for the uses and purposes therein stated.

VILLAGE OF MILAN COUNCIL MEETING August 2, 2021 Milan Municipal Building 5:30 P.M.

Full text

VILLAGE OF MILAN COUNCIL MEETING Monday, August 16, 2021 - 5:30 P.M.

Milan Municipal Building 405 1

St E, Milan, IL 61264

AGENDA 1. Roll Call

2. Pledge of Allegiance

3. Consideration of the Minutes of August 2, 2021 4. Consideration of the July 2021 Treasurer’s Report

5. Consideration of the Semi-Monthly and Miscellaneous Bills

6. Consideration of Approving the Purchase of a Pickup Truck for Public Works

7. Consideration of an Amendment to the Lease Agreement between the Village and US Cellular for Equipment Installed at 2703 E 1st St (Tower 4)

8. A Resolution for the Appropriation of Motor Fuel Tax Money for a Maintenance of Streets and an Engineering Agreement for such a Project

9. Consideration of a Request from the Milan Lions for Candy Day October 9, 2021 10. Consideration of the Committee Reports

11. Adjourn

Posted: 8/3/2021

Last Revised: 8/9/2021

1

Posted: 7/30/2021 VILLAGE OF MILAN COUNCIL MEETING

August 2, 2021 Milan Municipal Building

5:30 P.M.

AGENDA 1. Roll Call

2. Pledge of Allegiance

3. Consideration of the Minutes of July 19, 2021 4. Consideration of the Administrator’s Report 5. Consideration of the Inspector’s Report 6. Consideration of the Department Head Reports

7. Consideration of the Semi-Monthly and Miscellaneous Bills

8. Consideration of an Inter-Governmental Agreement with Big Island River Conservancy District Regarding Specific Maintenance

Responsibilities of the Milan/Big Island Local Flood Protection Project

9. Consideration of an Amendment to the Lease Agreement between the Village and US Cellular Regarding the Equipment They have Installed at 2703 East 1

Street Tower 4

10. Consideration of an Ordinance Approving and Authorizing the Execution of a TIF Redevelopment Agreement by and between the Village of Milan and Granet Real Estate, LLC

11. Committee Reports

12. Citizens Opportunity to Address the Village Board 13. Adjourn

ROLL CALL

Roll call showed Trustees Karen Wilson, Bruce Stickell, Michelle Hubbard, Jay Zimmerman, Harry Stuart and Cassandra Mikaio present. No one was absent.

PLEDGE OF ALLEGIANCE

Attorney Lincoln Scott led the Pledge of Allegiance.

CONSIDERATION OF THE MINUTES OF JULY 19, 2021

Mayor Dawson asked if there were any corrections to the minutes of July 19

. There being none he asked for a motion.

Trustee Stuart moved to approve the minutes as presented and Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried.

CONSIDERATION OF THE ADMINISTRATOR’S REPORT

Mayor Dawson stated Administrator Seiver is on vacation this week and will give his report at the next Council Meeting.

CONSIDERATION OF THE INSPECTOR’S REPORT

Trustee Stickell stated there are a few more permits this month which is good.

Inspector Moller stated there has been some interest in the land north of Blackhawk Bank and Trust which is for sale. The Quick Mart gas station purchased additional ground there for his gas station project. He said a new house is also being built.

Trustee Stickell moved to approve the Inspector’s Report and Trustee Hubbard seconded it. All Trustees voted “Aye”. Motion carried.

CONSIDERATION OF THE DEPARTMENT HEADS REPORTS

Mayor Dawson stated we have copies of all Department Head’s Reports.

Trustee Hubbard stated Chief Johnson is on vacation, but asked her to remind everyone to lock their cars, even if it is in the garage. There has been no decrease in car thefts in the area.

DRAFT

2

August 2, 2019 Camden Centre Director, Jeanne Beuseling stated she has some small functions coming up at the Centre, but she is mainly concentrating on next year.

Water and Sewer Superintendent Kevin Farrell stated the Primary Clarifier Gear Reducer was installed and is now up and running. Other maintenance of the sewer plant was done including replacing the hydraulic pressure switch on the sludge press.

Mr. Farrell stated he and Superintendent of Public Works Pannell have an assortment of items for the Board to declare surplus allowing them to be sold. He read a list of items he has.

Mayor Dawson stated that will be voted on in Committee Reports later in the meeting.

There being no further discussion on the Department Head Reports, Mayor Dawson asked for a motion on them.

Trustee Stickell moved to approve the Department Head Reports as presented and Trustee Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.

CONSIDERATION OF THE SEMI-MONTHLY AND MISCELLANEOUS BILLS

Trustee Zimmerman stated the largest bills this month were Meritain Health, Blick & Blick Oil Inc., Illinois Public Risk Fund and Bi-State Regional Commission.

These large bills accounted for $65,792.57 of the total semi-monthly bills of

$100,283.04. There was also a run of Eye & Dental reimbursements in the amount of

$1,569.41, bringing the total payables to $101,852.45.

There being no discussion on the payables, Trustee Zimmerman moved to approve

$101,852.45 for payment. Trustee Stickell seconded the motion. Roll call vote showed Trustees Stickell, Hubbard, Zimmerman, Stuart, Mikiao and Wilson voted “Aye”. Motion carried.

The bills will be paid from the following accounts:

General $45,528.53

Garbage 4,525.55

Camden Centre 1,019.55 Insurance Reserve 37,625.18 Water/Sewer 13,153.64 TOTAL $101,852.45

CONSIDERATION OF AN INTER-GOVERNMENTAL AGREEMENT WITH BIG ISLAND RIVER CONSERVANCY DISTRICT REGARDING SPECIFIC MAINTENANCE RESPONSIBILITIES OF THE MILAN/BIG ISLAND LOCAL FLOOD PROTECTION PROJECT

agreement before Milan considers it, so no action will be taken tonight on the agreement.

Mayor Dawson then acknowledged Ms. Christina Kost a resident of Big Island who was in the audience. He stated she has worked with the levee from its origin and is quite familiar with its history.

DRAFT

3

August 2, 2021 Milan has always taken care of the east and west pump stations, box culvert,

#20-30 gate wells and mowing and maintenance of Mirror Lake.

Mayor Dawson stated the agreement is asking Milan to do more work than before. He stated there will be no action on the agreement tonight.

CONSIDERATION OF AN AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE VILLAGE AND US CELLULAR REGARDING THE EQUIPMENT THEY HAVE INSTALLED AT 2703 EAST 1

STREET TOWER 4

Mayor Dawson stated there has been a counter offer from US Cellular on this agreement. We need time to compare their offer to others, so I am asking for a motion to table this agenda item.

Trustee Zimmerman moved to table agenda item #9 and Trustee Mikaio seconded the motion. All Trustees voted “Aye”. Motion carried.

CONSIDERATION OF AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TIF REDEVELOPMENT AGREEMENT BY AND BETWEEN THE VILLAGE OF MILAN AND GRANET REAL ESTATE, LLC