Request for Vendor Contract Update

(1)

Request for Vendor Contract Update

Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from

Region 4/TCPN when there is an update in the contract. No request will be officially approved without the prior

authorization of Region 4. Region 4 reserves the right to accept or reject any request.

CONDUENT STATE AND LOCAL SOLUTIONS, INC. ________hereby provides notice of the following

update to

(

Vendor Name)

TCPN contract number:

R151902 for Managed Business/Operational Services and Solutions, on this date August

28, 2017

.

Contract Title

Instructions: Vendors must check all that may apply and shall provide supporting documentation. Place your initials

next to each item to confirm that documents are indeed included. Request received without supporting documentation

will be returned. Be sure to sign prior to submitting your update for approval.

This form is not intended for use if

there is a material change in operations, which may adversely affect members, i.e. assignment, bankruptcy,

change of ownership, merger, etc. Please contact a member of the TCPN Contracting Team to request a “Notice

of Material Change to Vendor Contract” form.



Authorized Distributors/Dealers

______ Addition

______ Deletion

______ Supporting Documentation



Products/Services

New Addition

____x_ Update Only

Supporting Documentation



States/Territories

______ Supporting Documentation



Price Update

______Supporting Documentation



Discontinued Products/Services

______Supporting Documentation



Other ____________________

_______ Supporting Documentation

Notes: Vendor may include other notes regarding the contract update here: (attach another page if necessary).

Request to update on Tab 6: ADD – under “Government Records Management”:

1. Agile Jury, with Pricing Exhibit -- 2. AgileFlow Records Manager, with Pricing Exhibit.

Submitted By: Hillary Rochester_____________



Approved by Email: Date _______________

Title: _Sr Sales Executive ______________



Denied by Email:

Date_______________

Contact Number: _480-600-9443____________

Region 4 ESC: _______________________________

Email [email protected]

TCPN: _____________________________________

x

12/5/17

Robert Zingelmann

Christine Dorantes

(2)

CONDUENT / TCPN-REGION 4

CONDUENT

AGILE JURY SOFTWARE LICENSES AND PROFESSIONAL SERVICES

License Fees

TCPN/REGION 4

Conduent - Agile Jury - Small Customer (Small County)

(30% Discount)

Member Price

Term of Contract (months) Start Date: January 1, 2018

12 months

Price

Agile Jury Base

1 $150,000.00

Includes CORE Case Management System, Civil, Criminal,

Juvenile, Traffic, Cas Stats/OAL (reports, analytics)

CourtConnect (AC Access) Supervision (AC Supervision), Content

Manager, Xchange (AC xChange), eTraffic (inludes AC ePayment),

and SessionDirect (AC eBench)

1 Project Initiation

Completed

Completion of: Project Kick off

meeting, draft project schedule,

installation of Software in Test

$7,500.00

2 Overview Training

Completed

Completion of Overview Training;

SSR Report Delivered

$7,500.00

3 Report Writer

Training

Completed

Completion of Report Writer

Training; SSR Report Delivered

$7,500.00

4 Deployment

Delivery and Installation of

Deployment #1; includes Client

Seed Data (Site Specific

$7,500.00

5 Application

Training

Completion of Application

Training; SSR Report delivered to

Client

$7,500.00

6 Client Acceptance User Acceptance Testing

Completed. Acceptance is

defined as: 1) 30 days from date

$7,500.00

7 Go-live

First Summons Generated From

AgileJury® Production System

$7,500.00

8 Full System Usage

Support Completed

Completion of Full System Usage

Support; SSR Report Delivered

$7,500.00

$60,000.00

Professional Services

(3)

License Fees

TCPN/REGION 4

Conduent - Agile Jury - Medium Customer (Medium County)

(20% Discount)

MEMBER PRICE

Term of Contract (months) Start Date: January 1, 2018

12 months

Price

Agile Jury Base

1 $320,000.00

Includes CORE Case Management System, Civil, Criminal,

Juvenile, Traffic, Cas Stats/OAL (reports, analytics)

CourtConnect (AC Access) Supervision (AC Supervision), Content

Manager, Xchange (AC xChange), eTraffic (inludes AC ePayment),

and SessionDirect (AC eBench)

1 Project Initiation

Completed

Completion of: Project Kick off

meeting, draft project schedule,

installation of Software in Test

Environment.

$ 22,945.00

2 Overview Training

Completed

Completion of Overview Training;

SSR Report Delivered

$ 22,945.00

3 Report Writer

Training

Completed

Completion of Report Writer

Training; SSR Report Delivered

$ 22,945.00

4 Deployment

Delivery and Installation of

Deployment #1; includes Client

Seed Data (Site Specific

Configuration) and Migrated

Data.

$ 22,945.00

5 Application

Training

Completion of Application

Training; SSR Report delivered to

Client

$ 22,945.00

6 Client Acceptance User Acceptance Testing

Completed. Acceptance is

defined as: 1) 30 days from date

of Final Code Drop delivery or 2)

implementation into the

production environment;

whichever comes first.

$ 22,945.00

7 Go-live

First Summons Generated From

AgileJury® Production System

$ 22,945.00

8 Full System Usage

Support Completed

Completion of Full System Usage

Support; SSR Report Delivered

$ 22,945.00

$183,560.00

Professional Services

(4)

License Fees

TCPN/REGION 4

Conduent - Agile Jury - LARGE Customer (Large County)

(20% Discount)

MEMBER PRICE

Term of Contract (months) Start Date: January 1, 2018

12 months

Price

Agile Jury Base

1 $420,000.00

Includes CORE Case Management System, Civil, Criminal,

Juvenile, Traffic, Cas Stats/OAL (reports, analytics)

CourtConnect (AC Access) Supervision (AC Supervision), Content

Manager, Xchange (AC xChange), eTraffic (inludes AC ePayment),

and SessionDirect (AC eBench)

1 Project Initiation

Completed

Completion of: Project Kick off

meeting, draft project schedule,

installation of Software in Test

Environment.

$ 27,945

2 Overview Training

Completed

Completion of Overview Training;

SSR Report Delivered

$ 27,945

3 Report Writer

Training

Completed

Completion of Report Writer

Training; SSR Report Delivered

$ 27,945

4 Deployment

Delivery and Installation of

Deployment #1; includes Client

Seed Data (Site Specific

Configuration) and Migrated

Data.

$ 27,945

5 Application

Training

Completion of Application

Training; SSR Report delivered to

Client

$ 27,945

6 Client Acceptance User Acceptance Testing

Completed. Acceptance is

defined as: 1) 30 days from date

of Final Code Drop delivery or 2)

implementation into the

production environment;

whichever comes first.

$ 27,945

7 Go-live

First Summons Generated From

AgileJury® Production System

$ 27,945

8 Full System Usage

Support Completed

Completion of Full System Usage

Support; SSR Report Delivered

$ 27,945

$ 223,560

TOTAL PROFESSIONAL SERVICE FEES

(5)

TCPN/REGION 4 Discount

20.00%

Unit

Unit of Measure

TCPN/Region 4 Discount Net TCPN/Region 4 Price

AgileFlow Records Manager Base product includes

Real Property & Official Document Recording, Maps and Filing

Implementation & Customization

Clerk Recording and Filing

Very Small Size County

Instance

1 20.00%

$

61,940.01

Marriage Records

Small Size County

Instance

1 20.00%

$

97,215.51

Vital Records

Medium Size County

Instance

1 20.00%

$

141,664.75

Fictitious Business Names

Large Size County

Instance

1 20.00%

$

285,349.01

Financial & Accounting

Very Large County

Instance

1 20.00%

$

542,517.00

Accounting

Annual Support

Cashiering/POS

Very Small Size County

Monthly

Varies

20.00%

$

2,160.00

Scanning, Indexing & Verification

Small Size County

Monthly

Varies

20.00%

$

8,640.00

Scanning

Medium Size County

Monthly

Varies

20.00%

$

21,600.00

Indexing - Manual

Large Size County

Monthly

Varies

20.00%

$

43,200.00

Index Verification

Very Large County

Monthly

Varies

20.00%

$

86,400.00

Redaction - Manual

Reporting (Out of the Box)

Unit

Unit of Measure

TCPN/Region 4 Discount Net TCPN/Region 4 Price

Financial

Indexing & Scanning

Implementation & Customization

Productivity reports

Very Small Size County

Instance

1 20.00%

$

10,000.00

Dashboards - Executive, Supervisory

Small Size County

Instance

1 20.00%

$

15,800.00

Search

Medium Size County

Instance

1 20.00%

$

21,600.00

Staff Search

Large Size County

Instance

1 20.00%

$

41,600.00

Public Search (County Hosted)

Very Large County

Instance

1 20.00%

$

79,200.00

Intranet/County public workstations

Electronic Recording

eComm (County Administrated)

Implementation & Customization

Subscriptions

Very Small Size County

Instance

1 20.00%

$

18,400.00

System Administration

Small Size County

Instance

1 20.00%

$

28,400.00

Full System Audit Trail

Medium Size County

Instance

1 20.00%

$

38,400.00

Storage - Permanent & Archival

Large Size County

Instance

1 20.00%

$

75,200.00

Implementation

Very Large County

Instance

1 20.00%

$

146,400.00

Configuration of Server

Annual Support

Configuration of application Software

Very Small Size County

Monthly

Varies

20.00%

$

240.00 Data Conversion

Small Size County

Monthly

Varies

20.00%

$

960.00 Primary County office site (no remote locations)

Medium Size County

Monthly

Varies

20.00%

$

2,400.00

Large Size County

Monthly

Varies

20.00%

$

4,800.00

Very Large County

Monthly

Varies

20.00%

$

9,600.00

Contract Term (Years)

1 Electronic Recording

1 Monthly Documents

500 Auto Redaction

1 County Size

Very Small Size County

Auto Indexing

1 AFRM Price

$

100,340.01

Annual Maintenance

$

2,880.00

NIPA Price

$

103,220.01

Terms & Conditions:

The price includes configuration of the application software included in the base module. Additional cutomization or development activities will be estimated and will charged at below prices:

The price does not include hardware and all platform software including operating system, database and any other third party software required required for normal functioning of the solution.

List Price per Hour

TCPN/REGION 4

Project Management

$175.00

$140.00

Design, Installation & Configuration

$150.00

$120.00

Development & Testing

$150.00

$120.00

Data Conversion

$150.00

$120.00

Conduent AgileFlow Records Manager Pricing Schedule - TCPN/REGION 4

Add-On Modules

AgileFlow Records Manager

(Add-on Modules)

AgileFlow Records Manager

(6)

Item

Number Product Name Product Description Category

Manufacturer Part Number (SKU) Unit of Measure Units Per Unit of Measure List Price

Minimum TCPN Discount

Net TCPN

Contract Price Notes

1 Maven Software 5.2

Maven Software 5.2 per Production CPU Core (Virtual or Real Core) per

Consilience Software's standard License Agreement Maven Case Management Software Maven-prod-5.2 CPU 1$ 450,000.00 11%$ 400,005.00

2 Maven Software 5.2

Maven Software 5.2 per Non-Production CPU Core (Virtual or Real Core) per

Consilience Software's standard License Agreement Maven Case Management Software Maven-nonprod-5.2 CPU 1$ 225,000.00 11%$ 200,002.50 3 Maven Software Annual Maintenance Tier-3 Maven Maintenance per Production Instance of Maven Maven Case Management Software Maintenance Maven-maint-5.2 Instance 1$ 170,000.00 12%$ 150,008.00 4 Maven Professional Services Maven Configuration/Customization Professional Services per hour Maven Professional Services Maven-ps-5.2 Hour 1$ 179.00 16%$ 150.36 5 Maven Training Services Maven Training Services per hour Maven Training Services Maven-ts-5.2 Hour 1$ 179.00 16%$ 150.36

6 CPAS 5.7

CPAS 5.7 Pension Administration System License per CPAS Software's

standard License Agreement CPAS Pension Administration System CPAS-5.7

Lives

Administered varies $270,000.00 10%$ 243,000.00License price varies with number of lives administered. Minimum list price fee is $270,000

7 CPAS 5.7 Annual Maintenance

CPAS 5.7 Pension Administration System License Annual Maintenance per

CPAS Software's standard License Agreement CPAS Pension Administration System CPAS-maint-5.7 Each 1 20% 0% 20% Price based on a % of the license cost

8 CPAS Implementation Services CPAS Configuration/Customization Implementation Services per hour CPAS Professional Services CPAS-ps-5.7 Hour 1$ 175.00 10%$ 157.50 9 CPAS Support Services CPAS Support Services per hour CPAS Professional Services CPAS-ps-5.7 Hour 1$ 220.00 10%$ 198.00

10 Print and Mail Solutions Business Process Management Custom

Prices for services cannot be determined without first understanding the scope and client needs/requirements. For more detailed information about solution options please see RFP section 4.B.1. Firm fixed pricing can be determined for any required solution.

11 Child Support Business Process Services Child Care and Welfare Management Services Custom

12 Child Support Enforcement Systems Child Care and Welfare Management Services Custom

13 Human Resources and Human Capital Solutions Human Resources and Human Capital Solutions Custom

14 Human Resources Position Management Human Resources Position Management Custom

15 Court and Justice Solutions

Other Managed Business/Operational Services and

Solutions Custom

16 Customer Care

Solutions Custom

17 Electronic Benefits Transfer (EBT)

Solutions Custom

18 EBT for the Women, Infants and Children Program (WIC)

Solutions Custom

19 Education Solutions

Solutions Custom

20 Electronic Payment Cards

Solutions Custom

21 Electronic Time and Attendance (eTAS)

Solutions Custom

22 Eligibility Solutions

Solutions Custom

23 Emergency Medical Services (EMS) Billing and Collections

Solutions Custom

24 Enterprise Print Services

Solutions Custom

25 FIREHOUSE Software

Solutions Custom

26 Government Records Management (GRM) AGILE JURY, AGILE FLOW RECORDS MANAGER

Solutions Custom PLEASE SEE ATTACHED PRICING EXHIBITS FOR AGILE JURY AND AGILE FLOW RECORDS MANAGER

27 IT Services

Solutions Custom

28 Pension Management (CPAS)

Solutions Custom

29 State Disbursement Unit (SDU) Services

Solutions Custom

30 Statewide Collections

Solutions Custom

31 Unclaimed Property Services

Solutions Custom

32 Parking Transportation Solutions Custom

Prices for services cannot be determined without first understanding the scope and client needs/requirements. For more detailed information about solution options please see RFP section XXX. Firm fixed pricing can be determined for any required solution.

33 Public Transit Transportation Solutions Custom

Prices for services cannot be determined without first understanding the scope and client needs/requirements. For more detailed information about solution options please see RFP section XXX. Firm fixed pricing can be determined for any required solution.

Request for Vendor Contract Update