Page 1 of 7 PREAMBLE:
(a) Mazagon Dock Shipbuilders Limited is India’s leading Shipbuilding Company with ISO 9001:2015 accreditation. It is a profit-making Central Government Schedule ‘A’ PSU under the Ministry of Defence, Department of Defence Production, engaged primarily in the construction of Warships and Submarines for the Indian Navy.
(b) Mazagon Dock Shipbuilders Limited (MDL), invites e-offers in two bid system i.e. Part-I (Techno Commercial Bid) and Part-II (Price Bid) through MDL e-procurement portal (https://eprocuremdl.nic.in) for Services and Spares for 06 months & one-year routine maintenance for HP Air Compressor for Y-12704 & Y-12705 of P15B ships
1. DESCRIPTION OF WORK: Services and Spares for 06 months & one-year routine maintenance for HP Air Compressor for Y-12704 & Y-12705 of P15B ships.
Scope of OEM:
a) Goods supplied shall be Guaranty/Warranty (only paper Guaranty) for a period of 06 months from date of installation onboard Y-12704.
b) During guarantee period contractor will have to rectify any defects noticed in the supplied goods due to poor workmanship.
c) During the period if any defect is found and is brought to notice, OEM shall rectify the defect immediately at no additional/extra cost to MDL.
d) Service Charges to carryout of Six Monthly & Annual routines for HPA Compressors.
e) Packing and forwarding charges.
f) All tools and tackles
h) Any other material/facility/services required directly or indirectly for carrying out the job, if not mentioned in MDL Scope has to be arranged/done by OEM.
MDL Scope: Oil, Kerosene, Vacuum Cleaner, Power, Water & Crane Supply
2. EARNEST MONEY DEPOSIT/ BID SECURITY: Not Applicable.
3. VALIDITY PERIOD: Bids / Offers shall have the validity period of 90 days from the tender closing date.
4. SUBMISSION OF OFFER IN TWO BID SYSTEM: Offer must be uploaded in Two parts, namely ‘Technical Bid Part – I’ and ‘Price Bid Part – II’ through the e-procurement portal of MDL.
Page 2 of 7 A. Part - I, Techno Commercial Bid: This BID should contain the following:
i) Technical Bid in PDF format to be attached.
ii) Acceptance of Tender terms at Section III, GT&C and STACS in the prescribed formats duly ‘Accepted OR Not Accepted’ as applicable and deviations, if any, for each of the clause.
iii) Blank rate sheet indicating quoted/not quoted against each line item, tax percentage, type of taxes (as per the format attached).
iv) Bidder contact details as per attached enclosure” Contact Details of the bidder” v) Bank details for payment by RTGS/NEFT in the format enclosed.
vi) Annexure “C” towards compliance of Public Order on Restrictions under Rule 144 (xi) of the General Financial Rules (GFRs) (Please refer Land Border Clause in this regard).
vii) Local content declaration as per attached Annexure-09
B. Part-II, Price Bid: Prices for each of the listed items has to be uploaded strictly in the prescribed format provided in the e-procurement portal, offer in any other format shall not be considered/accepted.
5. INSTRUCTION TO THE BIDDER:
(a) Bidder has to submit their bid e-portal only, bids is other format not accepted to MDL. (b) Bidder has to provide services for routine maintenance of HP Air Compressor.
(c) Bidders has to quote for all the line items in the tender, unless otherwise specifically mentioned in the tender.
(d) Any deviation w.r.t. MDL’s terms & conditions of this Part A of tender will render the bid liable for rejection.
6. DELIVERY PERIOD / COMPLETION SCHEDULE: MDL will require the services as per following schedule:
Yard Description Delivery Schedule
12704 06 months Routine Maintenance of 03 nos. compressors
14.05.2021
Annual Routine Maintenance of 03 nos. compressors
30.09.2021
Spares for Annual Routine Maintenance of 03 nos. compressors
14.05.2021
7. PAYMENT TERMS FOR INDIGENOUS BIDDERS: 100% payment will be made on completion of the respective activities (Charging & Installation) within 20 days after certification by the designated acceptance authority (OIC- Engg) after satisfactory completion of the respective onboard work and submission of the invoice with relevant documents.
Page 3 of 7 (i) Set of Original + 2 Copies of signed Invoice showing item / activity wise prices as per
the Contract / Order.
(ii) Work Completion Certificate Duly Certified by MDL Executive (OIC-Engg.)
(iii) Certificate issued by MDL confirming that the work is completed in time and no penalty is applicable OR in case of delays, admissible amount of penalty will be specified by MDL in this certificate for reduction of equal amount from Contractor’s invoice.
Mode of Payment: All the payments will be through RTGS/NEFT. The supplier(s) shall furnish the details for RTGS/NEFT payment.
Note: Part payment will be made after completion of respective activities.
8. GUARANTEE / WARRANTY: Goods supplied shall be Guaranty/Warranty (only paper Guaranty) for a period of 06 months from date of installation onboard Y-12704
9. PERFORMANCE GUARANTEE: Not Applicable 10. ADDITIONAL INSTRUCTIONS:
i) Bidder shall abide by all Standard Terms and Conditions of Supply (STACS), GT&C and Acceptance formats with techno-commercial (Part-I) bid. The bidder shall also abide statutory requirements, Official Secret Act 1923 and Safety clause hosted on MDL Website.
ii) The contract will be governed by STACS and GT&C while executing work. In case of discrepancy, clauses mentioned in Tender, Technical Scope and Rate sheet will override the clauses mentioned in other annexure including STACS & GT&C.
iii) MDL shall not be bound by any printed conditions or provisions in the sellers bid forms or acknowledgement of contract, invoices, packing list and any other documents which purport to impose any conditions at variance with the tender terms / final negotiated & accepted terms.
iv) MDL reserves the right to consider placement of Order / Contract in part or in full against the tendered quantity or reject any or all tenders without assigning any reason. v) In case of improper on-line filling of Acceptance formats for Tender Enquiry Form
(TEF), GT&C and STACS, it shall be presumed that all our tender terms & conditions are acceptable to the bidder.
Wherever the clauses in tender document (Part A) are getting repeated in STACS and GT&C, then in such cases bidders are requested to refer the clauses in the tender doc (Part A) and offer their comments/acceptance, accordingly.
11. TAXES & DUTIES:
(a) Bidders must clearly mention the applicable Taxes & Duties in the rate sheet enclosed in the tender. Bidder should indicate GST rates as applicable separately under each of the head in the same rate sheet, which will be paid extra based on tax invoice to the extent applicable.
(b) Supplier will not be entitled to any increase in rate of taxes occurring during the period of extended delivery completion schedule if there is delay in supplies / completion
Page 4 of 7 attributed to him. However, if there is a decrease in taxes, the same must be passed on to MDL.
(c) Income tax applicable on cost of services rendered in India in relation to the contract, shall be payable by bidder.
(d) In case of Indian Companies, TDS (GST) shall be carried out as per the existing Laws and Acts.
(e) Goods and Services Tax (GST):
(i) The prevailing rate of GST is to be indicated in your blank rate sheet in Part-I. (ii) For MDL’s GST number, please visit our website. MDL’s Provisional GST
Number is 27AAACM8029J1ZA.
(iii) Bidder shall mention MDLGSTIN while invoicing and avoid any data entry error on GST portal.
(iv) Bidders shall mandatorily mention their GST number in their offer.
(v) Bidders shall mention the HSN (Harmonised System of Nomenclature) code for the quoted items and services in their offer. These codes must be in accordance with GST law and responsibility of specifying correct HSN codes for goods &/or services is that of the bidder. MDL shall not be responsible for any error in HSN no. specified by vendor. However, if any penalty is levied on MDL or any loss of ITC to MDL occurs or any delay in availing ITC by MDL occurs due to such error, vendor shall reimburse such loss after intimation by MDL or the amount shall be recovered from the SD or any outstanding payments to the vendor.
(vi) Bidder must mention HSN numbers in invoices as reflected in the order. These codes must be in accordance with GST law.
(vii) If bidder is registered under GST, bidder should note that successful bidder shall ensure timely submission of invoice and file all applicable returns under GST Law in the stipulated time & any losses of ITC to MDL arising due to delay in submission of invoice or delay in filing will be recovered from their invoice wherever MDL is eligible to avail tax credit. Any default towards payments of tax and / or uploading of monthly returns by supplier / contractor, MDL retains right to withhold payments towards tax portion until the same is corrected & complied by the supplier/ contractor with the requirement of GST along with satisfactory evidence.
(viii) Original invoice to be submitted to Bill receipt center at MDL gate and a copy of the invoice to be submitted to the respective stores.
(ix) If the GST rating of supplier / contractor on GST portal/ Govt. website is found to be negative/ blacklisted, the MDL reserves the right to reject the offer of such bidders. Similarly, on post placement of the contract/order, MDL shall reimburse GST to the vendor only after he makes the payment of GST and fulfils all requirements as per GST law for successful GST along with penalties/interest, if any, incurred by MDL.
In case, MDL is unable to avail ITC, supplier/ contractor at their own cost shall rectify the shortcoming in the returns to be filed immediately thereafter. Further, if the ITC is delayed / denied to MDL/ reversed subsequently as per GST laws due to non/ delayed
Page 5 of 7 receipt of goods and/ or services and/ or tax invoices or expiry of timelines prescribed in GST Laws for availing ITC, nonpayment of taxes or non-filling of returns or any other reason not attributable to MDL, such amount shall be recoverable from supplier / contractor along with interest and penalty as levied on MDL under GST Law for the number of days the ITC was delayed. This amount shall be recovered from the SD or any outstanding payments. If the short coming is not rectified by supplier / contractor and MDL ends up in reversal of credits and / or payments, supplier / contractor is fully liable for making good all the loss incurred by MDL as a result of default.
12. CONSIGNEE: Services to be rendered onboard. However, exact details will be indicated in PO.
13. MODIFICATIONS TO THE BIDS: Bidders desirous of submitting modified bids prior to the tender closing date & time may do so by sending a modification notice by fax or e-mail. However, it shall be the responsibility of the bidder to upload the modified bids before the tender closing date & time with all required documents and marked as “Modified / Revised Bid”.
14. HINDRANCE REGISTER:
All hindrances with date of occurrences and removal shall be noted in the Hindrance Register. The Hindrance Register shall document reasons for the delay vis-à-vis the mutually agreed schedule. All hindrances such as delay in MDL Inputs (Drawings/Material/Documents/Services/Inspection call), delay by TPI/Inspection Agency/Customer(Navy), delay on account of specialist services, non-performance by the contractor, delinquency by the vendor, force majeure or any other relevant reason shall be recorded. The Hindrance Register shall be signed by the reps. of both MDL as well as Contractor. Executive in the rank of Chief Manager and above shall be the nodal executive of the User Department.
15. PUBLIC GRIEVANCE CELL:
A Public Grievance Cell headed by Shri. S. D. Kajawe, GM (F), has been set up in the Company. Members of public having complaints or grievances are advised to contact above Authorities on Wednesday between 10.00 hours and 12.30 hours in his office at 3rd Floor, Mazdock House, Mazagon Dock Shipbuilders Ltd or send their complaints / grievances to him in writing for redressal. Telephone No. is 022- 23752618/23762106.
16. LIQUIDATED DAMAGES (LD):
Bidder to undertake work within 07 working days as and when required by MDL any delay thereafter will attract LD, a sum representing 0.5% (Half percent) per week or part thereof, subject to maximum of 5% of the delayed for charging & installation of cylinders w.r.t. line items of the order/contract.
17. MDL reserves the right to consider placement of Order / Contract in part or in full against the tendered quantity or reject any or all tenders without assigning any reason.
18. INSPECTION: After satisfactory completion of the activity on board, MDL Berth Team will be issued the Work Done Certificate for the same.
Page 6 of 7 a) SD for an amount equal to 3% of the order value (excluding taxes, duties and freight) payable in Indian Rupees shall be submitted.SD shall be applicable if order value is above Rs 10 lakh. SD to be submitted by way of RTGS/NEFT or Bank Guarantee in favour of Mazagon Dock Shipbuilders Limited, Mumbai issued by the banks approved by SBI/Canara published on MDL Website, payable at Mumbai. Submission of BG from any other Bank will not be accepted.
b) In case of failure to submit the Security Deposit within 25 days of transmission of the order, MDL reserves the right to cancel the order invoking the risk purchase clause. OR In the event of failure to submit the Security Deposit within 25 days of transmission of the order, but commenced the work, interest will be levied for the delayed period of submission @ SBAR plus 2%
c) If items to be delivered within 25 days then there is no need to submit SD.
Note: SDBG shall be on INR 500 Non-Judicial Stamp Paper.
20. LAND BORDER:
a) This clause is applicable for bidders form a country which shares a land border with India’’ for the purpose of this order means: -
(i) An entity incorporated, established or registered in such a country; or
(ii) A subsidiary of an entity incorporated, established or registered in such a country; or
(iii) An entity substantially controlled through entities incorporated, established or registered in such a country; or
(iv) An entity whose beneficial owner is situated in such a country; or (v) An India (or other) agent of such an entity; or
(vi) A natural person who is a citizen of such a country; or
(vii) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.
b) Bidders from a country sharing land border with India shall Mandatorily requires registration with registration Committee by the Department for promotion of Industry and Internal Trade (DPIIT). Registration shall not be applicable for the bidders from those country to which the Government of India has extended Line of credit or in which the government of India is engaged in development project.
c) Order issue by ministry of Finance department of expenditure Vide OM 6/18/2019-PPD dated 23 July 2020 and 24 July 2020 shall be applicable.
21. E-PORTAL AND E-TENDER GUIDANCE:
a) Instructions to the Bidders to visit https://eprocuremdl.nic.in and submit the bids online. The Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by SIFY/TCS/n Code/e Mudra or any Certifying Authority recognized by CCA India one Token/Smart Card, should be registered.
b) Any clarifications may be obtained online through the tender site, or through the contact details. Bidders should take into account the corrigendum published before submitting the bids online.
c) Bidder is requested to resolve all the tender related queries 7 days prior to tender closing date. No queries shall be entertained after this period.
d) Assistance for Online bidding only: In case of any difficulties during online submission of offer, bidders are requested to contact the undersigned, before the closing date of the tender to 022-2376 3251, Mb No: 9022422364. Bidders can also contact toll-free
Page 7 of 7 customer help line no 0120-4200462, 0120-4001002 or to visit [email protected] of eProcurement portal https://eprocuremdl.nic.in
e) In case of any further problems / issues are being faced during online bidding on
eProcurement portal, maintained by NIC, you may contact to executive, Ph. No. 022 23763248 for facilitating the addressal of your problem / issues. Also, a
Training program is arranged in MDL Premises on every working Fridays in one session (1400 – 1600 hrs) for prospective/willing Bidders.
22. CONTACT DETAILS FOR QUERIES: In case of any clarifications regarding tender condition/TSP/specification, bidders are requested to contact the following person, before the closing date of the tender.
Technical Mr. Manish Patil CM(P-P15B) +91 22 23763399 [email protected] Mr. LVNL Prasad, Manager (P-P15B) +91 22 23763399 [email protected] Commercial Mr. B.S.Gaikwad DGM/PE(C-P15B) +91 22 23762781 [email protected] Mr. Vishal Salvi Manager (C-P15B) +91 22 23762760 [email protected]
We look forward to receive your most competitive and reasonable offer against this tender.
Yours faithfully,
For Mazagon Dock Shipbuilders Limited, Mumbai
(Vishal Salvi)
Manager(Commercial-P15B) Enclosures:
Enclosure-1 Standard Terms & Conditions (STACS) Enclosure-2 General Terms & Conditions (GT&C) Enclosure-3 RTGS format
Enclosure-4 Official Secret Act 1923 Enclosure-5 Contact Details of the bidder Enclosure-6 Blank rate sheet
Enclosure-7 TEF, STAC, GTAC Acceptance form
Enclosure-8 Annexure “C” towards compliance of Public Order on Restrictions under Rule 144 (xi) of the General Financial Rules (GFRs)
