Web Based Asset Management Services
Infrastructure Corporation of
America
&
Woolpert
Prentiss Lund – Woolpert, INCAgenda
Introduction Introduction Issues prior Issues prior Goals Goals Technology Technology Methodology Methodology Management & Delivery Management & Delivery Benefits BenefitsInfrastructure Corporation of America (ICA)
Infrastructure Corporation of America
• Provider of asset maintenance management services. • ICA offers governmental and transportation agencies a common sense approach to effectively maintaining transportation infrastructure on evershrinking budgets.Who is Woolpert
• Founded in 1911 • 750 Employees Nationwide – – Asset Management Asset Management – – GIS Programming and Development GIS Programming and Development – – Surveying / GPS Surveying / GPS – – Site Civil Design Services Site Civil Design Services – – Facilities Design Facilities Design – – Transportation / Planning Transportation / Planning – – Water Management Planning, Design, and Water Management Planning, Design, and Construction Services Construction Services – – PhotogrammetryPhotogrammetryEnterprise Implementation Experience
• Azteca (Business Partner) – City Fayetteville, NC – City of Concord, NC – Mecklenburg County, NC – Horry County, SC – City of Charleston CPW, SC – City of North Myrtle Beach, SC – Newport News Public Works, VA – St. Johns County, FL – City of Savannah, GA – City of Fort Collins, CO – City of Waterford, MI – City of Grand Rapids, MI – City of Germantown, TN – City of Battle Creek, MI – City of Ann Arbor, MI – City of Miami Beach, FL – City of Naperville, IL – City of Redding, PA – Maximo/MRO – Inchon Airport, Korea • Hansen (Business Partner) – Nashville Metro Water, TN – City of Ft. Lauderdale, FL – City of Indianapolis, IN – City of Honolulu, HI – City of Dayton, OH – City of Spartanburg, SC – City of Charlotte, NC • DataStream (Business Partner) – Denver Metro Wastewater, CO – Miami Dade Water and Sewer, FL – Wilmington, NC • George Butler Master Series (GBA) (Business Partner) – Northern Kentucky Sanitation District, KYWhat is Asset Management?
• What is it? A systematic and costeffective process of maintaining, upgrading, and operating physical assets. • How accomplished? Several technologies are utilized: engineering, business management, economics and computer technology. • Benefits? This process aids asset owners in decisionmaking and both shortterm and longterm planning .Importance of Asset Management –
Florida Case Study
• Who? Florida 1st state to execute asset management for its roads • What? Contract responsibility – roads, right ofways, medians, bridges, rest areas, and call boxes • Where? July 2000 ICA awarded 7 yr contract to maintain 253 miles of I75 (Miami to Ocala) • Benefits? 6 months financial savings at 15% – Presently Florida has ~17 asset management contracts totaling $484 million resulting in $64 million in annual savings.Benefits of Asset Management
Performance Based Projects
• Performance based projects – Owner/agency sets requirements – Contractor agrees to meet requirements – Success is measured by adherence to overall standards • Focus on managing highway assets instead of people • Subcontracting significantly easier • Cost savings – Subcontracting: Hiring and Firing – CompensationICA’s Goals
• Improve asset management practices • Support project bid – Smart Bid • Streamline business practices • Desire to accurately inventory and track maintenance of assets • Intuitive and easy to use application for internal and external clients.Pre Woolpert & Now
• Paper and clip board evaluations • Work order system not fully integrated throughout company • Recently though ICA upgraded their system, Microsoft Dynamics SL, to track all work, both inhouse crews and subcontractors work based on activities supplied by our clients. – This makes reporting for internal and for client accurate and real time.ICA why Woolpert?
“Woolpert has a history of asset assessment work particularly in Virginia and our company has known a number of Woolpert's personnel for years. We found that working with Woolpert made our job of explaining what we expected from the assessment process easy since they understood what we were expecting.” Randolph Cooke, ICAData Collection Technologies
• Orthophotography data extraction • Windshield pavement surveys • Video van data collection • Field data collectionWoolpert’s SmartSurveyor™ PenBased
Data Collection Application
• Obtain & upload relative GIS layers to pen computers • Create & upload database with domain pick list • Program settings in pen computer to filter data storage Planimetric Data Database Domain Pick list GPS Data Filters Datum Accuracy Requirements Datum Accuracy RequirementsCamera Power
At Work
Video Van Technology
Extracting GPS Coordinates and
Attribution
Document Review
• Legacy Databases – Provided by DOT – Pavement Management – Asset list – Work Orders – Warehouse Inventory – Light poles • Maps and Atlases • GIS data – Provided by DOT – Web searchMethodology
• Collection images • Spreadsheet of attributes (x,y), domains, asset condition, etc…Notice for Bid Notice for Bid Woolpert to Perform Baseline Inventory Woolpert to Perform Baseline Inventory MRP Notification MRP Notification Woolpert Performs preMRP by State Standards Woolpert Performs preMRP by State Standards ICA Cuts Work Orders Based on preMRP ICA Cuts Work Orders Based on preMRP Update Solomon Update Solomon ICA Paid on MRP ICA Paid on MRP Work Order Completed Work Order Completed Maintenance Cycle Maintenance Cycle Development of Inventory of project Ability to develop Smart Bid Adds value to proposal – viewer and reviewed data Data formatted for integration into GIS (images, x,y coordinate), no longer excel docs Reduced risk Full condition assessment – sets benchmark for asset condition Supplements inventory with condition assessment – additional data in GIS Snap shot in time Ancillary data developed thru use of – Images, Video Van, Scanner, etc. Auto population of Solomon or reduction in effort Improved efficiency – spatial component Maintenance cycle coupled with tech innovations steps 8 – 10 greatly reduced Woolpert Performs Condition Assessment Woolpert Performs Condition Assessment GIS Solomon WEB ICA Cuts Workorders ICA Cuts Workorders Update Solomon Update Solomon ICA Awarded Contract on “Smart Bid” ICA Awarded Contract on “Smart Bid” GIS Solomon WEB GIS Solomon WEB
Why Integrate GIS & Maintenance
Management System?
• Track costs • Track trends • Improved Preventative Maintenance Planning • Route crews to work locations • Aid in scheduling work in specific area • Provide enhanced facilities planning • Use maps to locate utilities CMMS GISWoolpert’s WebBased Enterprise Asset Management Integration Services
