Finance and Administration Services Department PURCHASING DIVISION
115 S. Andrews Avenue, Room 212, Fort Lauderdale, Florida 33301 | 954-357-6066 | FAX 954-357-8535 | broward.org/Purchasing Hours of Operation: Monday through Friday 8:30 a.m. to 5:00 p.m.
ADDENDUM NO. 2
Solicitation No.: X1204814P1
Solicitation Title: Maritime Safety Consultant Services (NSM)
Date Of Addendum: June 10, 2014 Attention all potential proposers:
Should Addendum: Information included in this Addendum is for clarification purposes. This Addendum SHOULD be acknowledged or returned with your Request for Proposal submittal.
To all prospective bidders, please note the following changes and clarifications:
Words in strikethrough type are deletions from existing text. Words in bold underlined type are additions to existing text.
1. The Request for Proposal Opening (Due) Date has been extended until Monday, June 16, 2014 at 5:00 p.m. Location remains the same.
RFP Advertised Date: May 13, 2014
RFP Open Date: June 9, 2014 June 16, 2014 Initial Evaluation Meeting: July 17, 2014 Final Evaluation Meeting: July 23, 2014
All other terms, conditions and specifications remain unchanged for this Request for Proposal.
NAME OF COMPANY: _________________________________________________
Finance and Administration Services Department PURCHASING DIVISION
115 S. Andrews Avenue, Room 212, Fort Lauderdale, Florida 33301 | 954-357-6066 | FAX 954-357-8535 | broward.org/Purchasing Hours of Operation: Monday through Friday 8:30 a.m. to 5:00 p.m.
ADDENDUM NO. 1
Solicitation No.: X1204814P1Solicitation Title: Maritime Safety Consultant Services (NSM)
Date Of Addendum: May 27, 2014
Attention all potential proposers:
Should Addendum: Information included in this Addendum is for clarification purposes. This Addendum SHOULD be acknowledged or returned with your Request for Proposal submittal.
1. The RFP Opening Date remains as June 9, 2014 at 5:00 p.m.
2. A summary of Port Everglades Department Safety Guidelines and the Broward County Safety Manual are attached for informational purposes.
3. The following questions have been received and answers are as follows.
Question: Is it possible to get copies of current port policies and existing guidance for the items a through f? Answer: See attached summary of Port Everglades policies and guidelines for items a – f, under Project
Specific Criteria.
Question: For Task 1: Is it possible to get a paper or electronic copy of the current Broward County Safety
Manual?
Answer: The Broward County Safety Manual is attached.
Question: For Task 3: is it possible to get summaries of training procedures, programs and guidelines
applicable to the Harbormaster, Line Handling, Public Works and Container Crane Sections of the Operations Division?
Answer: There is no training manual for each section.
All other terms, conditions and specifications remain unchanged for this Request for Proposal.
NAME OF COMPANY: _________________________________________________
PORT EVERGLADES DEPARTMENT SAFETY POLICY STATEMENT
It is the goal of Port Everglades to eliminate all preventable accidents and to
comply with all laws, regulations, and recognized safe working practices for its
employees, clients, users of facilities, and the general public. The Port is
committed to providing the safest possible working conditions for its employees
and a safe environment for its customers, visitors, and guests.
Policy Guidelines
It is the intent of the Port Everglades Department to insure that it meets the goal
stated above and clearly communicates established guidelines for the
enforcement of safety rules and regulations in support of Broward County’s
Safety & Occupational Health Manual (S&OHM) published March 19, 2013. The
S&OHM is further enhanced by safety rules, regulations, and procedures
particular to the maritime environment of Port Everglades including those
prescribed by the Federal Occupational Safety & Health Administration (OSHA).
A major emphasis previously placed on safety earlier in 2013 will be expanded
and enhanced further in the 2014-2018 time frames. To meet and exceed goals,
the Port will constantly evaluate its exposures and pursue the most effective
controls available to minimize losses and reduce the frequency of accidents.
Each employee in the chain is responsible for adhering to the policies and
procedures established in the S&OHM and the Port specific program for their
personal safety and the safety of their fellow workers. Each link in the chain
beyond the individual employee that includes lead workers, supervisors,
managers, and director level personnel is responsible for their own safety as
well as the safety of their subordinates.
All incidents and accidents resulting in injury and/or property damage are to be
reported to the person’s next in the chain of command immediately. The Safety
Officer is to next be notified. That Safety Officer will investigate the incident and
direct what action is to be taken and record all activities. In instances where it is
determined the cause of the incident to have been a failure of an employee to
follow prescribed safety guidelines appropriate disciplinary action will be taken.
Safety & Health Expectations
The ultimate safety and health objective is maintaining an accident free
workplace that leads to the elimination of all accidents through continual and
repetitive training in specific areas to include:
▪ Confined Space Entry (SΩ Tab No. 4) – Applies to those employees who
▪ Contractors (SΩ Tab No.5) – Applicable to all contractors providing
services to the Department. This group includes those furnishing construction
services, container crane maintenance and repair, roof repairs, and fence
installation. The activities and work practices of contractors are observed and
overseen by the Port on a regular basis.
▪ Emergency Eye Wash (SΩ Tab No. 6) – All personnel who handle
hazardous materials in the performance of their job functions. This includes
building service workers, terminal service lead workers, A/C mechanics,
equipment mechanics, painters, carpenters, loading bridge mechanics,
welders, and groundskeepers.
▪ Fall Protection (SΩ Tab No. 7 – For all employees who are required to
work at heights. This group includes painters, carpenters, electricians,
container crane personnel, marine fender crew members, A/C mechanics,
overhead door mechanics, loading bridge mechanics, and construction
workers.
▪ Hazard Communication (SΩ Tab No. 8) – Knowledge is required of all
employees to effectively communicate all incidents through proper channels.
▪ Hearing Conservation (SΩ Tab No.9) – Applies to all employees with
emphasis on those working at or in the vicinity of high decibel levels. This latter
group includes groundskeepers, A/C mechanics, construction workers, and
plumbers.
▪ Lock Out/ Tag Out (SΩ Tab No. 10) – Primary users are container crane,
electricians, plumbers, loading bridge mechanics, A/C mechanics and anyone
working with electrical power.
▪ OSHA Record Keeping (SΩ Tab No 11) – Primarily the responsibility of
supervisors and managers, record keeping is a key element in the success of
the safety program and cannot be overemphasized. Periodic checks of record
keeping are a responsibility maintained at the director level. Accurate and
timely record keeping is an absolute necessity and the responsibility of
everyone in the chain.
▪ Personal Protective Equipment (SΩ Tab No. 10) – It is incumbent on each
individual employee to insure they use prescribed protective equipment, wear
required safety clothing, and utilize specific safety gear in the performance of
their duties. This includes but is not limited to hard hats, reflective vests, gloves,
hearing protection, proper safety shoes, vehicle and mobile motorized
equipment seat belts, eye goggles, harnesses, and bench grinder guards. It is
▪ Powered Industrial Trucks (SΩ Tab No. 11) – Initial and periodic refresher
training is required of all operators of powered equipment such as forklifts as
well as specialized equipment including street sweepers, back hoes, graders,
aerial lifts, bob cats, and mobile hydraulic cranes. Training must be provided by
authorized trainers as approved by Risk Management. Refresher training is
provided in the same manner at prescribed intervals; i.e., forklifts every three
years. It is intended that the Port Everglades program have refresher training at
time intervals shorter that industry standards; i.e., forklifts at two years as an
example.
▪ Respiratory Protection (SΩ Tab No, 16) – Applicable to all employees who
may be subject to exposure to potential harmful levels of dust or chemicals that
have the potential to impact their health.
▪ Trenching (SΩ Tab No. 17) – Particular to plumbers and construction
workers who are required to work in trenches dug to repair and replace
underground water and waste water pipes.
▪ Safe Training Courses (SΩ Tab No. 21) – Working in cooperation with Risk
Management, Port employees attend regularly scheduled monthly safety
meetings. Attendance is mandatory. Subjects are chosen by Risk with emphasis
on application to the port environment.
Safety Officer
The Marine Operations Manager position has been assigned Port-wide safety as
its primary function. This person has and will continue to attend specific safety
training courses prescribed by OSHA and ANSI. Enhanced job duties include
interfacing and coordinating with the Occupational Safety professionals of Risk
Management in safety training programs for Port personnel, conducting daily
job site safety inspections, performing daily shift start safety briefs with one or
more disciplines groups of employees and their supervisor(s) at their work
site(s), and conducting daily Port-wide inspections of the facilities and work
activities throughout Port Everglades. This person will attend safety meetings of
customers when appropriate. All inspections and meetings will be logged,
deficiencies noted, supervisors involved, and actions positive, corrective and/or
disciplinary taken. This person will have responsibility for insuring that all Port
owned equipment and machinery is inspected and certified by independent third
parties at prescribed intervals as required by the original equipment
manufacturer and/or regulatory agency and that staff trades personnel attend
required training for their specific trade and retain certifications/licensing as
prescribed. This person is responsible for safety record keeping. He/she reports
directly to the Director of Operations.
proceeding to engage the services of a consultant having extensive expertise,
experience, and knowledge in the field of maritime safety. The consultant
chosen will review the County Safety & Occupational Health Manual for
purposes of enhancing the Port’s safety program to be applied across all
Sections including Harbormaster, Linehandler, Container Crane, and Public
Works. The work product will include recommendations for enhancements to
the safety program designed to meet and exceed the regulatory standards set
by OSHA and ANSI as well as development of training procedures and
guidelines for all Sections. The consultant will review existing standards for
equipment operator training and certification, inspection and maintenance of
motorized equipment, and standards of record keeping.
Safety Initiatives
▪ Develop and implement a program of motorized equipment inspection that
exceeds OSHA and ANSI standards.
▪ Institute a program of enhanced motorized equipment visibility that includes
the installation of warning lights, alarms, and reflective tape.
▪ Increase safety awareness through supervisor and manager daily “gangway”
safety talks
▪ Increase employee safety training across all Sections
Safety Chain of Command
From top down; Division Director – Assistant Director- Safety Officer- Section
Managers – Section Supervisors – Lead Workers – Employees. Supervisors and
above are required to have a working knowledge of OSHA, ANSI, and S&OHM
rules and regulations and be able to oversee their employees in the application
of those standards. Those employees will demonstrate support for the safety
program by displaying leadership in the supervision of their employees and
seeing that compliance of the program standards are met or exceeded. This
extends to contractors. Supervisors and above will interface with the Safety
Officer and assist that individual as directed.
Record Keeping
A key element of the safety program is the prompt and complete recording of all
items inclusive of employee training and certification, equipment inspection,
accidents causing injury and/or property damage, corrective measures taken to
prevent recurrences and updates to standards provided by County Risk
Management, OSHA, ANSI, and other regulatory agencies. The Safety Officer
office on a quarterly basis.
Facilities
Facilities, buildings, container cranes, office spaces, and cruise terminals will
be maintained in a safe and orderly fashion. Needed repairs will be documented
and undertaken in a timely manner and fully recorded through the work order
system. A modern computerized maintenance management system (CMMS) will
be purchased. The new CMMS will provide the ability to enter, track, and close
work orders from remote locations using hand-held units. This greater efficiency
provides faster reaction to issues and translates into an overall better work
environment.
A new Public Works ±25,000 square foot structure housing shops, storage,
office space, and a safety training room will be constructed adjoining and
connected to the existing facility on Eisenhower Blvd. This complex will provide
the ability to centrally domicile all Public Works functions as well as workers,
supervisors, and managers in one area. This will better allow for oversight of
safety practices and safety training. Anticipated cost is in the range of $10
million. Funds will be budgeted in FY15 for design services; in 2016 for
construction bidding; in 2017 for contract award and construction start; in 2018
for construction completion.
EQUIPMENT TRAINING AND CERTIFICATION
• Forklift Training
A total of 67 port employees are listed as certified forklift operators having undergone forklift training since 2008. Forklift certificates are good for three years. Eight employees received their initial forklift certificates in July. The remaining employee forklift certificates are due for renewal in April 2014.
• Initial Forklift Certification achieved by eight Public Works employees. • Aerial Lift Training
39 Public Works tradespersons have undergone recent aerial lift training and recertification as lift operators. 11 Terminal Lead Service Workers are scheduled to take aerial lift training next. • Outside Vender Certification – Outside Inspectors and maintenance venders must show proof of
OSHA/ANSI training in order to for each inspector to be able to work on port owned equipment.
PERSONNEL EDUCATION AND TRAINING
• OSHA 30 HR Training • AAADM TRAINING • Defensive Driver Training • Confined Space Entry • Train the Trainer Class • Fire Extinguisher Training
Monthly Safety Meetings
• Conducted monthly by Risk Management. During that week meetings are held on two separate days (Monday morning and Friday afternoon) to accommodate employee work shifts.
• Safety meetings are held on site at the port with all personnel required to attend. • Past safety meetings topics:
Heat Stress
Hearing Conservation Fire Safety
Ladder Safety Fall Protection
Right to Know (hazardous materials) Personal Safety
Personal Protective Equipment Back Injury Protection
EQUIPMENT INSPECTIONS
• Annual lift inspections- All aerial lifts in use have completed and passed inspection.
• Pre-start aerial lift inspection- plan is in place. Each operator must conduct a visual inspection, record the results then turn in the inspection checklist to their supervisors prior to operating the equipment. The inspection sheets are kept on file by this office.
• Pre-start electric forklift inspection- plan is in place. Each operator must conduct a visual inspection, record the results then turn in the inspection checklist to their supervisors prior to operating the equipment. The inspection sheets are kept on file by this office.
SAFETY POLICY AND PROCEDURE
• Stevedore Use of Port Owned Electric Forklift- Each stevedore must sign a user form prior to operating a port owned forklift. The forklift forms to be kept on file by this office.
• Safety rounds check- Operations Manager to continue making workplace safety observations and inspections as part of his routine facility rounds check. Any violations, deficiencies or safety issues resulting from these inspections will be recorded in a safety observation logbook.
• Federation Safety Meetings- Operations Division has resumed conducting safety meetings with representatives of the Federation of Public Employees Union. The first meeting held June 18th to address workplace safety issues.
• GFC Crane Equipment Use Plan - Operations Division has suspended the practice of loaning out port owned equipment to other parties. The only exceptions being those specified in the Port Tariff and as required by the crane maintenance contract with GFC Crane Consultants. • Risk Management Needs Assessment Survey - Risk Management in conjunction with Port
Everglades Operations Division has conducted a detailed workplace safety inspection of the port terminals and maintenance buildings.
• Operations Safety Binder contains information regarding Port policy and procedures on safety training, operator certification, maintenance and inspection of port equipment and related safety items.
• Collaborative effort between BC Risk Management, senior port operations staff, Facilities Maintenance Manager and Public Works Supervisors.
• Main regulatory agencies: Occupational Safety & Health Agency (OSHA) and American National Standards Institute (ANSI) Scaffold Industry Association (SIA)
• OSHA- sets standards for forklift training and inspection
• ANSI- sets standards for scissor lift training and inspection. ANSI/SIA A92.5 (boom lifts) and A92.6 (scissor lifts)
• Scissor lifts are not address by OSHA in the aerial lift standards. Considered to be a mobile scaffold.
• Port policy designed to meet and exceed the minimum regulatory standards set by OSHA and ANSI.
Port Inspection Period- Aerial Lifts
• Pre use- Inspection by operator prior to every use • 3 months- Detailed inspection by technician • Annual- yearly inspection by outside 3rd
party contractor • Retention - 4 years aerial lift records
Port Inspection Period- Forklifts
• Pre start- Inspection by operator prior to every use • 3 months- Detailed inspection by technician • Annual- yearly inspection by outside 3rd
party contractor (Annual forklift inspection Not required by OSHA)
• Retention - 4 years fork lift records (documentation of forklift inspection Not required by OSHA)
Operations Division Certified Operators
39...Aerial Lifts Operator
3...Aerial Lift -Train the Trainer 37...Forklifts
13...Truck Mounted Cranes 3...Backhoe
Summary
Inspection & Maintenance
Tab A OSHA Fact Sheet, Purchase RQM for Lift Certification Master Agreement
Tab 1 Spreadsheet- Complete PEV Equipment List
Tab 2 Spreadsheet- Maintenance Inspections
Tab 3 Hard Copy- Inspection Forms
Exhibit A...Vehicle Lift Inspection Forms
Exhibit B...Aerial Lift Annual Inspection Forms
Exhibit C...Aerial Lift Pre Start Inspection Forms
Tab 4 Stevedore Use Electric Forklift Forms
Exhibit D...Electric Forklift Safety Checklist Forms
Tab 5 Fendering Truck
Tab 6 Harbormaster Tower Inspection
Tab 7 Outside Vender Certification
Safety Training
Tab B Aerial Lift Training Program, OSHA safety tips, Altec training quote
Tab 8 Spreadsheet- Certified Equipment Operators, PATHLORE
Tab 9 Hard Copy- Training Classes, Aerial Platform Familiarization Sign In Sheet
Exhibit E...Photos, 3/28/13 Lift Training Class
Exhibit F...4/9/13 Lift Training Class
Exhibit G...4/30/13 Lift Training Class
Exhibit H...5/1/13 Lift Training Class
Tab 12 Defensive Driver Training
Tab 13 AAADM Automatic Door Training
Tab 14 Confined Space Training
Tab 15 Train the Trainer Class
Tab 16 Lock Out Tag Out
Tab 17 Fire Safety Training
Tab 18 Hazard Communication Standard
Policy & Procedure
Tab C Risk Management Needs Assessment Survey
Sub Tab A GFC, Electric Forklifts, Port Users Policy, S/P Equipment Repairs
Sub Tab B Hot Work Policy
Sub Tab C Portus Damage Meeting
Aerial platform lifts are present throughout Port Everglades and are used and operated by a
number of port employees. The port recognizes that there are a number of potential hazards
associated with the use of these aerial platform lifts. This policy is designed to ensure that
these lifts are operated in a consistent and safe manner through a system of safety checks and
accountability. It applies to the Operations division who own the equipment and the employees
who use them. Examples of aerial platform lifts include man lifts, scissor lifts, boom trucks,
cherry pickers, etc.
Training Program
• All operators and users of aerial platform lifts shall attend an aerial lift training session
sponsored by the Risk Management and Safety Division and must be recertified for
successful lift operation. No personnel shall operate or ride on an aerial platform lift if
they have not been trained.
• A copy of the sign in sheet and course material for each training class will be retained
and kept on file by the Operations division.
• Upon successful completion of equipment recertification or the relevant training class a
certificate of completion will be issued to all successful applicants, a copy of which shall
be kept on file by the Operations division.
• A written record of all personnel and the training classes taken by each will be
maintained and kept on file by the Operations division. The official safety training
records will continue to be tracked and updated by Risk Management Division through
use of the PATHLORE system.
Inspection, Maintenance and Repair
• All aerial lifts are to be taken out of service until such time that each can be inspected
and deemed safe to operate.
• A copy of each inspection report will be retained and kept on file by the Operations
division.
• The Operations division shall arrange for maintenance that is appropriate for each aerial
platform lift based on the manufacturer’s recommendations.
• The Operations division shall ensure that pre-start inspections, frequent inspections and
annual inspections are being performed on the lifts.
• Aerial platform lifts that are not in proper operating condition shall be removed from
service until the problems have been corrected by an authorized and trained
maintenance technician.
• When safety related items have been discovered, the lift shall be placed out of service
until the item(s) has been repaired.
• The Operations division shall retain written records of the frequent and annual
inspections and repairs performed on the lifts. This shall include deficiencies found,
corrective actions taken and the identification of the person(s) who performed the
inspection and repairs.
Leonard Fabor
Marine Operations Manager Port Everglades Department
1850 Eller Drive, Fort Lauderdale, Fl 33316 Office: 954-468-3526 Cell: 954-873-0770
The pre-start inspection shall be performed prior to each day’s or shift’s use of the aerial platform lift by an authorized and trained user of the lift. Documentation of the inspection shall be maintained by each section, with a copy of the most recent inspection document stored on the lift.
Check off the items that have been inspected or mark the N/A box if the item does not apply to the lift being inspected. Place any comments in the space provided below. If there are any of these items that are not satisfactory place the lift out of service until the item is corrected.
Section lift belongs to:
Equipment ID #: Model of lift: Serial #:
Operator’s Name Date of Inspection
Item Inspected Okay Not Okay N/A
Operating controls Emergency controls Safety devices
Personal protective devices Pneumatic system (leaks) Hydraulic system (leaks) Fuel system (leaks) Cables
Wiring harness
Loose/missing parts (locking pins/bolts…)
Tires and wheels Placards and Warnings Operational Manual Outriggers/Stabilizers
Guardrail system and locking gate Other items
Comments:
Name of Franchised Stevedoring Company: _____________________________
Date of Use: ___________________________
Cruise Terminal No: _________
Name of Cruise Line: ____________________________
Name of Cruise Ship: ____________________________
Electric Forklifts Utilized:
ID # HE- _______, _______, _______, _______, _______, _______
Name of Franchised Stevedoring Company: _____________________________ acknowledges that it will comply with and be governed by all applicable federal, state and local laws, codes, ordinances, Broward County Administrative Code (as amended from time to time), rules, directives and regulations including, but not limited to, Port Everglades Tariff No. 12 (amendments thereto and reissues thereof), the General Duty Clause of the Occupational Safety and Health Act, 29 USC §654 and 29 CFR 1910.178 (2006).
Stevedoring Company Representative:
Signature: ______________________________
Print Name: _____________________________
Date: __________________
P R E F A C E
This Safety & Occupational Health Manual has been developed and is being provided by the Safety & Occupational Safety Section of Broward County’s Risk Management Division. This Manual consists of written policies and procedures with useful safety information for the workers of all affected Agencies and Divisions of Broward County.
The Manual reflects the requirements of relevant federal, state and local safety and occupational health regulatory requirements as mandated by the Broward County Board of Commissioners.
The purpose of this manual is to assist all Broward County employees to recognize, evaluate, and control hazards associated with County operations.
The end result is to establish basic, safe operating practices so that all employees can perform their assigned work tasks in a safe and healthy environment.
Signed
Jim Litrides, MS, CIH Manager,
Safety & Occupational Health Section Broward County Risk Management
ACKNOWLEDGEMENT: A special thanks to Maurice “Butch” Schultz, Manager S&OH from 2007 through 2012 who was instrumental in the development and implementation of this project.
NOTE: This is a living document and updates and revisions will be made as required. All revisions and/or additions to this manual must be approved by the Manager of Safety and Occupational Health.
Manager, Safety & Occupational Health
Ofc. Support Spec P/T 19 Sp. Projects Coor. III
S&OH Coordinator Inv. Svcs. Coordinator Senior DCO Investigative Svcs. Spec. Industrial Hygienist Industrial Hygienist Senior S&OH Specialist S&OH Specialist S&OH Specialist
BROWARD COUNTY SAFETY MANUAL
Table of Contents
TAB 1 Asbestos Policy
TAB 2 Bloodborne Pathogens Policy
TAB 3 Compressed Gas Management Policy
TAB 4 Confined Space Entry Policy
TAB 5 Contractor Safety Policy
TAB 6 Emergency Eyewash and Safety Shower Policy
TAB 7 Fall Protection Policy
TAB 8 Hazard Communication Policy
TAB 9 Hearing Conservation Policy
TAB 10 Lockout/Tagout Policy
TAB 11 Occupational Foot Protection Policy
TAB 12 Office Safety Policy
TAB 13 OSHA Recordkeeping Policy
TAB 14 Personal Protective Equipment Policy
TAB 15 Powered Industrial Truck Policy
TAB 16 Respiratory Protection Policy
TAB 17 Trenching and Excavation Policy
TAB 18 Industrial Hygiene Policy
TAB 19 Aerial Work Platform
TAB 20 Hot Works Policy
ASBESTOS
POLICY
Topic:
Asbestos Policy
Who: Any Broward County location with employees who are required to handle or who may be exposed to asbestos.
What: Communication of the potential hazard of asbestos to employees and visitors.
Where: Broward County facilities where there might be asbestos containing material (ACM). When: Prior to employee exposure to or handling of ACM.
How: Asbestos hazards are communicated using inspections and sampling, written procedures, signage and
employee training.
Why: To protect Broward County employees and visitors to County facilities from possible exposure to friable
asbestos fibers and potential lung diseases.
List of supporting materials
http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9995 http://www.ehso.com/Asbestos/asbestreg.php
ARIEL
List of references
WWW.OSHA.GOV , then 29 CFR 1910.1001
Asbestos Information – Florida Department of Environmental Protection http://www.epa.gov/air/iaq/asbestos.htm
http://www.osha.gov/SLTC/asbestos/
http://www.dep.state.fl.us/air/pollutants/asbestos.htm Asbestos Regulations Frequently Asked Questions
http://www.floridadep.org/Air/pollutants/faq/faq_asb_regulation.pdf
List of BC forms associated with topic
FAQs for this topic
1) How would I know if there is any asbestos in this facility? Employee notice/s, discussing with your supervisor, each facility will have a list of where ACM is located (Asbestos Survey) and will be provided and broken down by department/division/agency.
2) How do I get current, up-to-date information about asbestos? See your supervisor or building manager. 3) When is employee training required? Divisions shall provide employees with information and training on
asbestos awareness in their work area at the time of their initial assignment, annually and whenever any new source of asbestos is discovered in their work area that could present a potential hazard. Employees
Effective Date: 07/01/2009
Asbestos Policy
Supercedes: N/A
Number 2009-001
Purpose
The purpose of this Asbestos Policy is to develop a County-wide Management Plan to
document and monitor any identified asbestos containing materials (ACM) in
County-Owned or County-Operated buildings. Asbestos is a mineral fiber that has been used
commonly in a variety of building construction materials for insulation and as a
fire-retardant. Elevated concentrations of airborne asbestos can occur after
asbestos-containing materials are disturbed by cutting, sanding or other remodeling activities.
Most people exposed to small amounts of asbestos, as we all are in our daily lives, do
not develop these health problems. However, if disturbed, asbestos material may
release asbestos fibers, which can be inhaled into the lungs. The fibers can remain
there for a long time, increasing the risk of disease. Asbestos can cause lung cancer,
mesothelioma (a cancer of the chest and abdominal linings), and asbestosis
(irreversible lung scarring that can be fatal).
Scope
This Policy's objective is to reduce the potential of asbestos exposure to building
occupants and adhere to the OSHA Asbestos Standard, 29 CFR 1910.1001 and EPA
40 CFR Part 763, Asbestos Hazard Emergency Response Act (AHERA) and Asbestos
School Hazard Abatement Reauthorization Act (ASHARA), and EPA 40 CFR Part
61.145, National Emission Standards for Hazardous Air Pollutants (NESHAP). The
objective shall be accomplished by the implementation of a Management Plan
comprising of the following components: Anticipation (Purchasing), Recognition
(Industrial Hygiene Surveys), Evaluation (Management Plan), and Control (Removal,
Encapsulation, Enclosure, or Operations and Maintenance). Note: ASHARA extends
the requirements of AHERA to public and commercial buildings except for the
development of Management Plans.
Responsibilities
Directors, Managers, & Supervisors
The Division is responsible for all facets of this Policy and has full authority to make
necessary decisions to ensure success of the Policy.
•
Building and facility owners shall determine the presence, location, and
quantity of ACM in the building. Employers and building and facility
owners shall exercise due diligence to inform employers and employees
about the presence and location of ACM.
•
Building and facility owners shall maintain records of all information known
to the building owner concerning the presence, location and quantity of
ACM in the building/facility. Such records shall be kept for the duration of
ownership and shall be transferred to successive owners.
•
Building and facility owners shall inform employers of employees, and
employers shall inform employees who will perform housekeeping
activities in areas which contain ACM of the presence and location of ACM
in such areas which may be contacted during such activities.
Safety & Occupational Health Section (S&OH) of the Risk Management Division
•
Assist the Departments in complying with the regulations
•
Assist in the developing and delivering of training as needed
•
Perform Asbestos Hazard Assessments and re-inspections
•
Audit for compliance.
Employees
Each employee is responsible to follow all procedures and guidelines when working in
environments subject to this Asbestos Policy.
Definitions
Abatement: A method, including encapsulation, enclosure, repair, and removal that
protects human health and the environment from friable asbestos containing materials.
Asbestos containing materials: OSHA defines ACM as any material which contains
asbestos of any type in any quantity. EPA defines ACM as any material containing
greater than 1 percent asbestos.
Asbestos Containing Building Material (ACBM): Surfacing ACM, thermal system
insulation ACM, or miscellaneous ACM that is found in or on interior structural members
or other parts of a building.
Category I Non-Friable ACM – Asbestos containing packings, gaskets, resilient floor
covering, and asphalt roofing products containing more than 1 percent asbestos. (EPA).
Category II Non-Friable ACM – Any material, excluding Category I Non-Friable ACM,
containing more than 1 percent asbestos. (EPA).
Encapsulation: The treatment of ACBM with a material that surrounds or embeds
asbestos fibers in an adhesive matrix to prevent the release of fibers, as the
encapsulant creates a membrane over the surface (bridging encapsulant) or penetrates
the material and binds its components together (penetrating encapsulant).
Enclosure: An airtight, impermeable, permanent barrier around ACBM to prevent the
release of asbestos fibers into the air.
Friable – Building material that when dry, may be crumbled, pulverized, or reduced to
powder by hand pressure.
High-Efficiency Particulate Air (HEPA) Filter - A filter capable of trapping and retaining
at least 99.97 percent of 0.3 micrometer diameter mono-disperse particles.
Homogeneous Area - An area of surfacing material or thermal system insulation that is
uniform in color and texture.
Miscellaneous Material – An interior building material on structural components,
structural members or fixtures, such as floor and ceiling tiles, and does not include
surfacing material or thermal system insulation.
Non-Friable – A material in a building which when dry may not be crumbled, pulverized,
or reduced to powder by hand pressure.
Operations and Maintenance Program – A program of work practices to maintain friable
ACBM in good condition, ensure cleanup of asbestos fibers previously released, and
prevent further release by minimizing and controlling friable ACBM disturbance or
damage.
Regulated Asbestos Containing Material (RACM) – Any (a) Friable ACM, (b) Category I
Non-Friable ACM that has become friable, (c) Category I Non-Friable ACM that will be
or has been subjected to sanding, grinding, cutting, or abrading, or (d) Category II
Non-Friable ACM that has a high probability of becoming or has become crumbled,
pulverized, or reduced to powder by the forces expected to act on the material in the
course of demolition or renovation operations. (EPA).
Removal: The taking out or the stripping of substantially all ACBM from a damaged
area, a functional space, or a homogeneous area in a building.
Repair – Returning damaged ACBM to an undamaged condition or to an intact state so
as to prevent fiber release.
Response Action – A method, including removal, encapsulation, enclosure, repair,
operations and maintenance, that protects human health and the environment from
friable ACBM.
Surfacing Material - A material that is sprayed, troweled-on or otherwise applied to
surfaces (such as acoustical plaster on ceilings and fireproofing materials on structural
members, or other materials on surfaces for acoustical, fireproofing, and other
purposes).
Thermal System Insulation (TSI) - ACM applied to pipes, fittings, boilers, breeching,
tanks, ducts or other interior structural components to prevent heat loss or gain, or
water condensation, or for other purposes.
Management Plan
Hazard Anticipation
Anticipating potential workplace hazards using all available sources of information such
as during the design phase, review of work practices, prior to purchase of new products
and/or equipment to foresee if a new or modified work operation or process could pose
a potential health threat by the presence of asbestos containing materials.
The Safety and Occupational Health Section’s goal is to evaluate each job, task, or
procedure as to asbestos hazard potential in order to anticipate any significant changes
that may cause additional exposures. For example:
•
If new equipment, processes or products are added to a facility, then the
potential hazards from both a Safety and an Industrial Hygiene perspective
should be evaluated.
•
Renovation and/or demolition activities may involve building components
containing asbestos and require a survey prior to any disturbance of the
materials.
•
Maintenance and repair activities on building components may potentially disturb
asbestos containing materials which may or may not have been identified.
Review of Material Safety Data Sheets is recommended prior to the purchase of new
products which may contain hazardous ingredients and are to be used in such a
manner that employees may be exposed to hazardous substances. Product
substitutions that are less hazardous and meet similar performance standards may be
available and should be used wherever possible.
Hazard Recognition
As part of any comprehensive safety and health program recognizing existing and
potential hazards is a step towards improving health and safety in the workplace.
Health hazards related to asbestos exposures need to be identified which can be
accomplished using Job Hazard Analyses (JHA) and task analyses to evaluate
processes and determine the potential hazards associated with each job task. Hazard
analyses may include:
•
Review asbestos hazards inherent to each activity
•
Review of Purchasing records
•
Review of processes and MSDS information
•
Site visits at facilities during normal operations.
Hazard Evaluation
A comprehensive asbestos hazard assessment is conducted to identify all asbestos
containing building materials throughout the County buildings and to develop the
Asbestos Management Plan.
This first step identifies where asbestos containing
building materials are located and where potential exposures exist for employees and
the public. This data is used to implement an Operation and Maintenance Plan, and
where employee exposures exist, determine compliance with regulations, and to
recommend and/or assess the effectiveness of protective equipment, administrative
controls, and engineering controls. Health hazard assessments also provide
occupational medicine personnel with data to develop an effective medical surveillance
program.
NOTE: It is the policy of Broward County to limit potential exposure to asbestos by
contracting out all scheduled work involving the renovation or demolition of asbestos
containing building materials. Emergency repairs on thermal system insulation (TSI)
and/or replacement of 1 or 2 ceiling tiles may be performed by trained Broward County
Facilities Maintenance employees. Work performed by Facilities Maintenance or other
Division maintenance positions with known ACM, such as brake lining replacement, will
be evaluated for compliance with OSHA regulations.
HAZARD ASSESSMENT SURVEYS
Hazard Assessment Surveys for ACM of all County-owned and County-occupied
structures shall be conducted by the Safety and Occupational Health Section under the
direction of a Florida Licensed Asbestos Consultant.
Surveys of all structures to be purchased, leased or operated, renovated, or demolished
by the County shall be inspected prior to occupancy. All asbestos surveys and bulk
sample collection shall be performed by an AHERA Accredited Building Inspector in
accordance with the EPA AHERA 40 CFR 763.86 regulations. Samples of all suspect
ACM shall be analyzed by an American Industrial Hygiene Association (AIHA)
accredited laboratory which successfully participates in the National Voluntary
Laboratory Accredited Program (NVLAP). The results of each building asbestos survey
shall be summarized with a hazard assessment for each homogeneous area and
incorporated in the County-wide Management Plan.
The response actions to be taken shall be specifically listed for each ACM and shall be
coordinated with the Special Building Management Practices, Special Cleaning
Procedures, Special Maintenance Procedures, Renovation and Demolition Procedures,
and Asbestos Fiber Release Procedures of this Asbestos Policy; the procedures being
amended if necessary in order to include any additional practices specific for that ACM
hazard.
A copy of each building Asbestos Hazard Assessment shall be forwarded to:
°
Director of Facilities Management Division, for notification of the existence of
ACM, notification and training of maintenance personnel
°
The Building Manager as part of the required notification of this procedure
°
Director, Construction Management Division for information, budgeting, and
scheduling purposes
°
Director, Public Works Department, for information purposes, periodically, in
summary form
°
For surveys done prior to possible leasing, the Real Estate Officer.
SURVEILLANCE AND RE-INSPECTIONS
The Safety and Occupational Health Section shall conduct periodic surveillance of all
County Owned structures which have been found to contain asbestos containing
material(s) on a semi-annual basis, and County Operated Structures at lease renewal.
Any significant deterioration in the condition of any asbestos containing material which,
in the opinion of the Safety and Occupational Health Section, has caused the ACM to
become a potential airborne hazard shall be immediately reported to the Building
Manager and the Director of Construction Management. A written evaluation and
recommendation as to response action(s) to be taken shall be forwarded to the Director
of Construction Management within one working day of the discovery of the condition.
RECORDKEEPING
The Safety and Occupational Health Section shall maintain the Asbestos Management
Plan and review and update as required at least on an annual basis. The Safety and
Occupational Health Section shall ensure that all Building Managers have an up to date
copy of Management Plan as it relates to their building.
The Safety and Occupational Health Section shall ensure that all maintenance
operations have an up- to-date copy of this Management Plan as it relates to their
Division.
The Safety and Occupational Health Section shall maintain and make available, for use
by others in an emergency situation, an up to date copy of this Management Plan.
°
A list of all Florida Licensed Asbestos Abatement Contractors approved for
emergency response shall be maintained by the Purchasing Department
°
All work by Licensed Asbestos Abatement Contractors shall be performed in
accordance with the latest version of the National Institute of Building Sciences
(NIBS) Asbestos Abatement and Management in Buildings, Model Guide
Specifications, Third Edition.
The Safety and Occupational Health Section maintain the following records in either
paper copy and/or electronic files:
•
All Asbestos Abatement work conducted on any County Owned or County
Operated structure
•
Any and all minor repair work conducted by Broward County personnel
•
All asbestos hazard surveys conducted
•
All surveillance and re-inspections conducted
•
All related records of training for any County personnel involved in
asbestos work
•
Records documenting Division positions required to be included in the
medical monitoring of any County personnel involved in asbestos work.
The Safety and Occupational Health Section shall take immediate action to ensure that
any County personnel whom conduct asbestos related work have been entered into the
required Medical Monitoring Program.
EMPLOYEE MONITORING
The goal of the Asbestos Policy is to maintain employee exposures below recognized
standards and guidelines and to reduce or eliminate exposures when possible.
Exposure monitoring is conducted for comparison with established occupational
exposure limits such as the OSHA Permissible Exposure Limits (PELs), American
Conference of Governmental Industrial Hygienists (ACGIH) Threshold Limit Values
(TLVs), and the National Institute for Occupational Safety and Health (NIOSH)
Recommended Exposure Limits (RELs).
OSHA regulations (29 CFR 1910.1001) specifically require Employers to assure that no
employee is exposed to an airborne concentration of asbestos in excess of the
Permissible Exposure Limit (PEL).
Whenever there has been a production, process, control or personal change which may
result in new or additional exposures or whenever the Employer has any other reason to
suspect a change which may result in new or additional exposures additional monitoring
shall be conducted.
If an employee was the subject of personal monitoring, the Division Supervisor of the
affected employee must provide him/her with a copy of the personal monitoring results
which are documented in the Safety and Occupational Health Section report of findings.
The Safety and Occupational Health Section will conduct initial monitoring (baseline
exposure assessment) and periodic monitoring of operations as needed to identify and
evaluate potential employee exposures to asbestos. Requirements for personal
protective equipment will be determined based on the results of the Industrial Hygiene
exposure assessment. Sample analyses are obtained from laboratories accredited by
the American Industrial Hygiene Association (AIHA).
Hazard Control
When an asbestos hazard cannot be eliminated from the workplace, worker exposure
can be controlled through engineering controls, administrative controls, and when not
feasible, through PPE. The Safety and Occupational Health Section recognizes that
engineering, work practices, and administrative controls are the primary means of
reducing employee exposure to occupational hazards and will assist Broward County
Divisions to determine feasible and cost effective engineering/administrative controls,
work practice controls and personnel protective equipment necessary to control
employee exposures.
ENGINEERING CONTROLS
The implementation of engineering controls is the primary means of controlling worker
exposure to the hazard. Engineering controls minimize employee exposure by either
reducing or removing the hazard at the source or isolating the worker from the hazards.
Engineering controls include substitution of processes or materials, enclosing/isolating
the worker or work process, re-design of the equipment or process, and installing
general and local ventilation systems.
ADMINISTRATIVE CONTROLS
Work practice controls alter the manner in which a task is performed. Some
fundamental and easily implemented work practice controls include (1) following proper
procedures that minimize exposures while performing tasks; (2) inspecting and
maintaining process and control equipment on a regular basis; (3) implementing good
house-keeping procedures; (4) providing good supervision and (5) mandating that
eating, drinking, smoking, chewing tobacco or gum, and applying cosmetics in regulated
areas be prohibited.
Administrative controls include controlling employees' exposure by scheduling
production and workers' tasks, or both, in ways that minimize exposure levels or limiting
the duration of an operation performed. For example, the employer might schedule
operations with the highest exposure potential during periods when the fewest
employees are present.
The PPE is a secondary means to controlling exposure to a hazard under the following
conditions: (1) When effective work practices and/or engineering controls are not
technologically feasible to achieve the OSHA permissible exposure limit, or while such
controls are being instituted, and in emergencies, appropriate respiratory equipment
must be used, and (2) when the implemented engineering controls will not sufficiently
reduce or eliminate employee exposure. To be effective, personal protective equipment
must be individually selected, properly fitted and periodically refitted; conscientiously
and properly worn; regularly maintained; and replaced as necessary in accordance with
OSHA 29 CFR 1910.134.
MEDICAL MONITORING
Medworks84 Medical Center performs all required medical surveillance in accordance
with Broward County’s Medical Monitoring Policy. The facilities address is given below.
Dr. Feldman (954) 467-2140
Medstar Medical Center
Medwork 84 Medical Center
3501 N. Federal Highway
407 SE 24
thStreet, Ft. Lauderdale, FL 33316
Pompano Beach, FL 33064
www. Medwork84.com
(954) 785-5411
The Safety and Occupational Health Section may recommend medical surveillance
when an Industrial Hygiene survey indicates a potential exposure to asbestos. This
recommendation is provided in writing within the context of an Industrial Hygiene survey
report.
All medical monitoring will be maintained in the employee’s medical file. This policy will
ensure regulatory compliance with OSHA 29 CFR 1910.1020, Access to Employee
Exposure and Medical Records.
Notification Requirements
All occupants, including employees, Contractors, and the public in a building where
asbestos containing materials have been identified must be informed of the presence of
the asbestos containing material(s) and the procedures in place to avoid disturbing it.
Notice shall be given by at least the following means:
•
Signage. A sign or label reading "DANGER-CONTAINS ASBESTOS FIBERS
AVOID CREATING DUST-CANCER AND LUNG DISEASE HAZARD" shall be
affixed to any asbestos containing material or in the immediate vicinity of any
asbestos containing material
•
Meetings. The Building Manager shall hold a meeting or meetings with all
occupants of the building, describing the type and location of the asbestos
containing materials within the structure and the procedures set forth in the
Management Plan. An attendance list with a summary of the items discussed
shall be forwarded to designated Facilities Management Division (FMD) point-of
contact after any such meeting.
•
Written notices. The Building Manager shall post in a common area a written
notice of the presence of asbestos containing material(s) identified within the
building and the procedures set forth in the Management Plan for any work
where there is a potential of disturbance of the ACM .
The notice shall include the following information:
°
Asbestos is a potential health hazard
°
Material that contains asbestos has been found in the building
°
The condition of the asbestos containing material [good, encapsulated, enclosed]
and should not present a danger unless disturbed or damaged
°
The specific location(s) and quantity of the asbestos containing material(s)
°
Avoid disturbing or damaging the asbestos containing material(s)
°
Report any damage or disturbance to the asbestos containing material(s)
°
Cleaning and maintenance personnel are taking special precautions during their
work to guard against disturbing the asbestos containing material(s)
°
The asbestos containing material(s) will be inspected periodically and additional
measures taken when and as necessary to protect the health of the occupants
°
Report any dust or debris that appears to be from any asbestos containing
material, or any improper action of building personnel to the Building Manager
Emergency, Repair, Maintenance, & Custodial Work Procedures
The Safety and Occupational Health Section shall coordinate with the Director, Facilities
Management for the training of maintenance personnel in the identification and safe
handling of asbestos containing materials. A formally documented training program
shall be established and only those personnel whom have completed this training shall
be permitted to handle asbestos containing materials. The training will be established
and conducted in accordance with OSHA 29 CFR 1926.1101 for Class III and Class IV
work.
Class III asbestos work means repair and maintenance operations, where "ACM", including
TSI and surfacing ACM, is likely to be disturbed.
Class IV asbestos work means maintenance and custodial activities during which employees
contact but do not disturb ACM and activities to clean up dust, waste and debris resulting from Class III activities or accidental disturbance.
Only personnel who have been trained and approved under the respiratory protection
and medical surveillance programs shall be permitted to handle asbestos containing
materials for emergency, repair, maintenance, and custodial activities.
RESPIRATORY PROTECTION POLICY
The Broward County Respiratory Protection Policy is available through the Safety &
Occupational Health Section (S&OH) of Risk Management Division.
All Broward
County personnel must be approved under this Policy including medical surveillance
prior to performing any asbestos related work.
Contractors who perform asbestos abatement work in County buildings must be a
Florida Licensed Asbestos Abatement Contractor and shall furnish current
documentation of their Respiratory Protection Program to the Safety & Occupational
Health Section for review and approval prior to commencement of any abatement work.
The Safety & Occupational Health Section shall also coordinate with the Purchasing
Division to insure that any rotating list or title library for which Asbestos Consultants
and/or Asbestos Abatement Contractors are maintained include only those individuals
or companies with valid Respiratory Protection Programs in accordance with OSHA 29
CFR 1910.134.
TRAINING
Contractors who perform asbestos abatement work in County buildings must be a
Florida Licensed Asbestos Abatement Contractor and shall furnish current
documentation of their Training Program to the Safety & Occupational Health Section
for review and approval prior to commencement of any abatement work. All training
must be in accordance with OSHA 29 CFR 1926.1101(k)(9) and EPA AHERA.
The County shall also provide to employees who perform housekeeping operations in
an area which contains ACM, an Asbestos Awareness training course, which shall at a
minimum contain the following elements: health effects of asbestos, locations of ACM in
the building/facility, recognition of ACM damage and deterioration, requirements relating
to housekeeping, and proper response to fiber release episodes, to all employees who
perform housekeeping work in areas where ACM is present.
All occupants in structures found to contain asbestos building materials shall be
instructed in the avoidance of hazard from the asbestos containing building material(s)
through a 2 hour Asbestos Awareness Training. Asbestos Awareness Training may be
accomplished by the Building Manager through use of a video with general discussion
detailing the specific type and locations of the ACM in the building.
Broward County employees who may be required to perform activities where asbestos
containing materials are likely to be disturbed shall be trained as follows:
Training for Class III employees shall be consistent with EPA requirements for training
of maintenance and custodial staff as set forth in AHERA at 40 CFR 763.92(a)(2). Such
a course shall also include "hands-on" training and shall take at least 16 hours.
Training for employees performing Class IV operations shall be consistent with EPA
requirements for training of maintenance and custodial staff as set forth in AHERA at 40
CFR 763.92(a)(1). Such a course shall include available information concerning the
locations of thermal system insulation and surfacing ACM, and asbestos-containing
flooring material, or flooring material where the absence of asbestos has not yet been
certified; and instruction in recognition of damage, deterioration, and delamination of
asbestos containing building materials. Such course shall take at least 2 hours.
All training requirements must be performed at least once a year for any affected
employee.
SPECIAL CLEANING PROCEDURES
Where asbestos containing materials have been identified, and their condition has been
found to be non-friable, special cleaning procedures for the material shall be followed
for maintenance and custodial employees.
°
Where possible cleaning procedures shall be posted at the site of the asbestos;
and shall be available from the Building Manager for custodian staff use
°
Where contractual janitorial work is performed, such special written procedures
shall be included as part of the contract documents.
The purpose of special cleaning procedures is to permit maintenance of undamaged
friable and all non-friable asbestos containing material in a safe manner by maintenance
and custodial workers. Deterioration in the condition of any asbestos containing material
should be sufficient cause to cease cleaning of the material or area and to notify the
Safety and Occupational Health Section to inspect the material for reclassification of the
hazard or for alteration of the procedures, or for abatement of the hazard.
Care of asbestos-containing flooring material.
All vinyl and asphalt flooring material shall be maintained with the following procedures:
•
Sanding of flooring material is prohibited.
•
Stripping of finishes shall be conducted using low abrasion pads at speeds
lower than 300 rpm and wet methods.
•
Burnishing or dry buffing may be performed only on flooring which has
sufficient finish so that the pad cannot contact the flooring material.
Clean-up of asbestos-containing debris material.
Waste and debris and accompanying dust in an area containing accessible thermal
system insulation or surfacing ACM or visibly deteriorated ACM:
•
Shall not be dusted or swept dry, or vacuumed without using a HEPA
filter;
•
Shall be promptly cleaned up and disposed of in leak tight containers.
SPECIAL MAINTENANCE PROCEDURES
All maintenance personnel shall be made and kept aware of the hazards of asbestos
containing materials and the proper procedures to be utilized in its handling. Posted
procedures shall be placed at any location containing ACM that require special
procedures.
Negative Pressure Glove Bag Systems. Negative pressure glove bag systems may
be used to remove ACM from piping. The HEPA vacuum cleaner or other device used
to prevent collapse of bag during removal shall run continually during the operation until
it is completed at which time the bag shall be collapsed prior to removal of the bag from
the pipe.
Ceiling Tile Mini-Enclosure Systems. Negative pressure mini-enclosure systems,
such as the TopSider “Fiberlock Kontrol Kube Ceiling Access Module”, should be used
to remove and replace asbestos containing ceiling tiles and for repair work above
suspended ceilings. A HEPA vacuum cle
