Business Document Specification Issue date: Version: 1.52 Invoice

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Invoice

Entity name: Invoice

Comment: This transaction is used to invoice goods or services which have been supplied. One invoice corresponds to one delivery. If a calloff has been split into several deliveries, one invoice is raised for each delivery. When filing the invoice it is strongly

recommended that all content belonging to the invoice is filed, also data previously transmitted (i. e clear text for names, addresses, item name).

Invoice header 1.. 1 _Comment: _{The following terms occur once per transaction}

T0060 Invoice number 1.. 1 Definition: Supplier's invoice number

Comment: Each invoice must have a unique identity. It is adviced that he number is unique during the entire length of the filing period.

Length: 0 .. 17

Format: SDD; 2.0::17String

T0061 Invoice type 1.. 1 Definition: Code indicating type of invoice transaction

Comment: 380 - invoice

Length: 0 .. 3

Format: SDD; 2.0::Invoice type Code/Description

380 Commercial invoice

Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.

T0062 Invoice date 1.. 1 Definition: Date when the invoice was issued

Comment: Date when the invoice issuer issued the invoice Pattern: \d{8}

Format: SDD; 2.0::Date

T0067 Due date 0.. 1 Definition: Latest date on which funds should have reached the account receivable.

Comment: Required for invoice (T0061 = '380'). Not required for credit note (T0061 = '381'). Pattern: \d{8}

T0176 Actual delivery date 0.. 1 Definition: Date on which the goods were delivered to the buyer

Comment: The date is connected to the prices when the price is determined by the date of delivery. Pattern: \d{8}

T0127 Despatch date 0.. 1 Definition: Date at which the goods left (or are planned to leave) the supplier (or shipper).

Comment: Required for invoice (T0061 = '380').The day the seller made the delivery. The information is required for invoices (T0061 = '380') according to new tax legislation. Peripheral services to the goods delivery are subordinated the delivery.

Pattern: \d{8}

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T0290 Justification for tax exemption, code 0.. 1 Definition: Justification for tax exemption refering to relevant regulation in the national tax regulation. Reference in coded form.

Comment: When tax exemption and special procedures is needed in coded form. See Codelist T0290. Format: SDD; 2.0::Justification for tax exemption, code

ChangeLog: TW Nytt termnamn för att bättre återspegla des användning, Kodlista upplaggd

Reason: Skattemotivering, kod Code/Description

Z01 Returnable asset - no VAT according to Swedish tax legislation (2 kap. 1 § mervärdesskattelagen (1994:200)).

Z02 Pharmaceuticals - No tax according to Swedish legislation (SFS 1994:200, 3 Kap 23, §2).

Document references 0.. 1 _Comment: _{Reference to source document and messages}

T0007 Reference to agreement or contract 1.. 1 Definition: Reference to a commercial agreement or contract

Comment: Reference to the commercial agreement regarding these prices. Length: 0 .. 35

T0006 Reference to price list 0.. 1 Definition: Price list number (T0001) that this transaction refers to

Comment: May be used if the business parties use Price information, AT 20.1.1. Length: 0 .. 35

T3316 Reference to order 0.. 1 Definition: Number of the order (T3309) being referred to

Comment: Buyer's order number. Required for invoice (T0061 = '380') when Order, AT 20.1.2, i used Required for invoice (T0061 = '380'). Can be excluded for certain types of credit notes (see guidelines/examples Credit note).

Length: 0 .. 35

T0063 Reference to delivery note 0.. 1 Definition: Identification of a (paper) delivery note accompanying a delivery

Comment: Used as per agreement. In special cases, a delivery note may be referenced even though Despatch advice (AT 20.1.5) is used. E.g. direct delivery of ice cream.

Length: 0 .. 35

T0170 Reference for checking off payment 0.. 1 Definition: A reference for automatic checking off payments received against the payments receivable ledger.

Comment: Reference to be used as the "OCR string" in bankgiro or postgiro payments. Length: 0 .. 35

T0090 Reference to despatch advice 0.. 1 Definition: Number of the despatch advice transaction relating to this order Comment: Required if the business parties use Despatch advice, AT 20.1.5.

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Length: 0 .. 35

T3414 Reference to receiving advice 0.. 1 Definition: Number of the receiving advice (T3385) being referred to Comment: Required if the business parties use Receiving advice. Length: 0 .. 17

Supplier Party 1.. 1

T0009 Supplier 1.. 1 Definition: Party formally defined as the seller in a commercial agreement

Comment: Global Location Number (GLN). It must be possibel to derive to the corresponding name, address etc. from the GLN during the complete filing period.

Pattern: \d{13} Format: SDD; 2.0::GLN

T0064 Supplier's VAT registration number 1.. 1 Definition: VAT registration number with country prefix. Unedited Comment: In EU-format, e.g. SE556453818801.

Length: 0 .. 35

T0065 Invoice issuer, id 0.. 1 Definition: Invoice issuer

Comment: Global Location Number (GLN). Only if the invoice issuer is other than the supplier. It must be possibel to derive to the corresponding name, address etc. from the GLN during the complete filing period.

Payee Party 0.. 1

T0066 Payee 1.. 1 Definition: Payee's GLN Global Location Number

Comment: Global Location Number (GLN). Only if the payee is other than the supplier and/or invoice issuer. It must be possibel to derive to the corresponding name, address etc. from the GLN global location number during the complete filing period.

Buyer 1.. 1

T0008 Buyer 1.. 1 Definition: Party formally defined as the buyer in a commercial agreement

Comment: Global Location Number (GLN). It must be possibel to derive to the corresponding name, address etc. from the GLN during the complete filing period.

T0099 Buyer's VAT registration number 1.. 1 Definition: VAT registration number with country prefix. Unedited

Comment: In EU-format. In Sweden as <country><org><account> E.g. SE556453818801Used when the buyer is liable to taxation for acquisition of goods (including for cross border deliveries within EU)

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Delivery management 0.. 1

T0036 Consignee 0.. 1 Definition: Party (other than the buyer) who approves reciept of goods

Comment: Global Location Number (GLN). Only if the consignee is other than the buyer. Pattern: \d{13}

Format: SDD; 2.0::GLN

T0037 Delivery party 0.. 1 Definition: Party to which goods should be delivered, if not the same as the consignee.

Comment: Global Location Number (GLN). Only if the goods recipient is other than the buyer and/or consignee.

Buyers invoice management 0.. 1

T0085 Invoicee 0.. 1 Definition: Party to whom an invoice is issued.

Comment: Global Location Number (GLN). Only if the invoicee is some other than the Buyer. Is used when another company is responsible for the payment. Invoicee and Buyer does not belong to the same legal person. It must be possibel to derive to the corresponding name, address etc. from the GLN during the complete filing period.

T0240 Invoice recipient 0.. 1 Definition: Address at the recipient at which the invoice will be administered.

Comment: Global Location Number (GLN). If the invoice should be addressed to another address within the company than the one referring to the Buyer and its location number. Recipient and Buyer belongs to the same legal person.

Pattern: \d{13} Format: SDD; 2.0::GLN ChangeLog: JE, KD

Reason: Part till vilken fakturan är sänd, och som administrerar fakturan Currency calculation 0.. 1 _Comment: _{All or none of following entities/Classes shall be used}

T0283 Rate of exchange 1.. 1 Definition: Currrent rate between two different currrencies.

Comment: Rate of exchange to other currency than invoicing currency (in T2204) in which the VAT must be invoiced according to the law.

Decimal 4 TotalDigits: 6

Digits:

Total Digits: 6

Format: SDD; 2.0::6Integer4Dec

T2204 Invoicing currency 1.. 1 Definition: Currency in which the invoice is priced. ISO-4217

Comment: If the currency is other than SEK. Required for conversion of currency. Format: SDD; 2.0::Currency Base Type

T0286 VAT currency 1.. 1 Definition: Other currency different from the invoiced currency in which the VAT amount

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Comment: Swedish VAT amount is normally swedish currency, but in some case VAT amount is in Euro.

Format: SDD; 2.0::Currency Base Type

Invoice discounts 0.. unbounded _Comment: _{The following terms occur once per tax rate.}

T2010 Rate of discount 0.. 1 Definition: Discount in percentage

Comment: Used if the calculation for the discount is based on a discount rate. If rate of discount is used at least one discount amount has to be used.

Digits:

Total Digits: 6

T2201 Invoice discount amount 1.. 1 Definition: Discount calculated on all or some of the invoice line amounts

Comment: The invoice discount is regarding one invoice (one delivery). Used according to agreement. The discount is calculated from the value of goods (sum of T0071, Extended price). The discount is to be spread out on Tax category/Tax rate (when Tax type = VAT) in Tax subtotals, in the same proportion as the extended price (line item amount)

Digits:

Total Digits: 18

Tax basis 0.. 1

T0197 Tax category 1.. 1 Definition: Tax category for an item or service

Comment: Tax categories for reduction amount for goods collection: See code list

Length: 0 .. 3

Format: SDD; 2.0::Tax category Code/Description

B Limited right for deduction

E Excluded from VAT

H Hotel, camping, etc.

L Public service

M Grocery

R Restaurant services

S Standard

T Papers, books etc

U Travels

Z Zero % tax

T0195 Tax rate 1.. 1 Definition: Tax rate for items or services

Comment: Tax rate for discounted items. If tax rate and tax category is given the discount amount is passed to corresponding total in the tax subtotals. In other case the discount amount

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should be distributed on tax category/tax rate (when Tax type = VAT) in the same proportion as the extended price (line item amount)

Digits:

Total Digits: 6

Gods collection 0.. 1

T3412 Reduction amount for goods collection 1.. 1 Definition: Amount the invoice is reduced with when the goods has been collected by the buyer. Comment: When buyer differ from delivery conditions and collects goods from supplier

Digits:

Total Digits: 18

ChangeLog: Tomas New entity, Changed Reason: Reduction for gods collection

Tax basis 0.. 1

Comment: Tax categories for reduction amount for goods collection: See code list

Length: 0 .. 3

B Limited right for deduction

E Excluded from VAT

H Hotel, camping, etc.

L Public service

M Grocery

S Standard

T Papers, books etc

U Travels

Z Zero % tax

Comment: Tax rate for discounted items. If tax rate and tax category is given the discount amount is passed to corresponding total in the tax subtotals. In other case the discount amount should be distributed on tax category/tax rate (when Tax type = VAT) in the same proportion as the extended price (line item amount)

Digits:

Total Digits: 6

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Charges 0.. 1 _Comment: _{One and only one of following entities/klasser may be used}

Freight charges 0.. 1

T0091 Freight charges amount 1.. 1 Definition: Freight charge for the transport of the goods

Comment: According to contract. Exclusive of VAT.

Digits:

Total Digits: 18

Comment: Tax rate for the freight charge. Current tax rate stated in %. Not relevant in case of foreign trade (importing).

Digits:

Total Digits: 6

Comment: Tax category for the freight charge. Not relevant in case of foreign trade (importing).One of: E - exempt from VAT

M - grocery

R - restaurant services S - standard

T - papers, books etc Z - zero % tax

Length: 0 .. 3

E Excluded from VAT

M Grocery

S Standard

T Papers, books etc

Z Zero % tax

Service charges 0.. 1

T3323 Service charge 1.. 1 Definition: Charges for services

Comment: According to contract. Exclusive of VAT. Format: XSD Data types::string

ChangeLog: template New entity ESAP 20

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Comment: Tax rate for the freight charge. Current tax rate stated in %. Not relevant in case of foreign trade (importing). Decimal 4 TotalDigits: 6 Digits: Total Digits: 6 Format: SDD; 2.0::6Integer4Dec

Comment: Tax category for the freight charge. Not relevant in case of foreign trade (importing). One of:

E - exempt from VAT M - grocery

Length: 0 .. 3

E Excluded from VAT

M Grocery

S Standard

T Papers, books etc

Z Zero % tax

Invoice line 1.. unbounded _Comment: _{The following terms occur once per invoiced item. Weight, length and volume is exchanged} as gram, millimetre and millilitres to avoid handling of decimal characters. It might be appropriate to translate the exchanged measure unit in the receiving system to the most frequently used measure unit, e.g. kilogram for weight and metre for length.

T0051 Line number 1.. 1 Definition: A sequence number within transaction

Comment: Sequence number of the lines within the invoice transaction.

Digits:

Total Digits: 6

Format: SDD; 2.0::6Integer

T0071 Extended price 1.. 1 Definition: Unit price x invoiced quantity

Comment: Price x invoiced quantity

Digits:

Total Digits: 18

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Comment: May be used when the price for the article in this line deviates from the pricelist given on header level.

Length: 0 .. 35

T0290 Justification for tax exemption, code 0.. 1 Definition: Justification for tax exemption refering to relevant regulation in the national tax regulation. Reference in coded form.

Comment: When tax exemption and special procedures is needed in coded form. See Codelist T0290. Format: SDD; 2.0::Justification for tax exemption, code

ChangeLog: TW Nytt termnamn för att bättre återspegla des användning, Kodlista upplaggd

Reason: Skattemotivering, kod Code/Description

Z01 Returnable asset - no VAT according to Swedish tax legislation (2 kap. 1 § mervärdesskattelagen (1994:200)).

Z02 Pharmaceuticals - No tax according to Swedish legislation (SFS 1994:200, 3 Kap 23, §2).

Invoiced Item 1.. 1

T0154 Global Trade Item Number 1.. 1 Definition: GTIN (Global Trade Item Number) for this item

Comment: Identity of the item being invoiced. Any GTIN of: GTIN-13

GTIN-14 GTIN-8 GTIN-12.

The identity (GTIN) must be possibel to derive to the corresponding article description during the complete filing period.

Pattern: \d{14}

Format: SDD; 2.0::GTIN

ChangeLog: Jenny A Harmonisering av namn på identifierare

Reason: Name (Sv) =Globalt artikelnummer. Defintion ändrad.

T0172 Supplier's article number 0.. 1 Definition: Supplier's identity for a trade item, other than GTIN

Comment: Used when needed. Format is limited to an..10. Length: 0 .. 10

Order reference 0.. 1

T3322 Reference to order line 1.. 1 Definition: Line number (T0051) from order which this lines refers to

Comment: Required term for invoice (T0061 = '380') and certain types of credit notes (see guidelines/ examples).

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Digits:

Total Digits: 6

T3316 Reference to order 1.. 1 Definition: Number of the order (T3309) being referred to

Comment: The same order number as that of T3316 on header level.

Required for invoice (T0061 = 380). Not to be used for credit notes (T0061 = 381). Length: 0 .. 35

Invoiced quantity 1.. 1

T0069 Invoiced quantity 1.. 1 Definition: Quantity which is being invoiced

Comment: Quantity of the item being invoiced.

Digits:

Total Digits: 15

Format: SDD; 2.0::Quantity

T0055 Unit of measurement for quantity 0.. 1 Definition: Unit in which the associated quantity is expressed Comment: Used when invoiced quantity is not stated in "pieces".

Codes: GRM - gram MLT - millilitre MMT - millimetre

The receiving system can translate to ; kilogram, liter, meterThe recipient can convert to other unit, e.g. kilogram, litre or metre.

Format: SDD; 2.0::Unit of measurement for quantity Code/Description GRM gram KGM kilogram MLT millilitre MMT millimetre Delivered quantity 0.. 1

T0070 Delivered quantity 1.. 1 Definition: Quantity which was delivered to the buyer

Comment: Used if the delivered item is a variable quantity product whose ordered unit of measurement differs from the invoiced unit of measurement. E.g. fresh meat, whose weight varies from package to package, and may be ordered by weight or by piece.

Digits:

Total Digits: 15

T0055 Unit of measurement for quantity 0.. 1 Definition: Unit in which the associated quantity is expressed Comment: If not this term is used delivered unit is equivalent to 'each'.

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GRM - gram (KGM - kilo) MLT - millilitre MMT - millimetre

The recipient can convert to other unit, e.g. kilogram, litre or metre. Format: SDD; 2.0::Unit of measurement for quantity

Code/Description

GRM gram

KGM kilogram

MLT millilitre

MMT millimetre

Invoiced price 1.. 1 _Comment: _{One and only one of following entities/klasser may be used}

Stereotype: choice

Contract price 1.. 1

T0029 Contract price 1.. 1 Definition: Net unit price for one or more package(s)/services according to contract

Comment: Net unit price for one (or more) items according to contract. Inclusive of all discounts.

Digits:

Total Digits: 15

T0030 Unit price basis 0.. 1 Definition: Number of units for which unit price applies if not one (e.g. 100)

Comment: Used when the pricing is not stated "per unit".

Digits:

Total Digits: 9

T0031 Unit of measurement for price 0.. 1 Definition: Unit of measurement for items not priced in 'pieces' (variable quantity items) or not 'one'

Comment: Used when the pricing is not stated "per unit". Codes:

GRM - gram KGM - kilogram MLT - millilitre MMT - millimetre

Format: SDD; 2.0::Unit of measurement for price Code/Description GRM gram KGM kilogram MLT millilitre MMT millimetre Promotional 1.. 1

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T3288 Promotional price 1.. 1 Definition: Supplier's temporary price during a promotion

Comment: Discounted contractual price, e.g. introductory discount. Price inclusive of discounts.

Digits:

Total Digits: 15

Digits:

Total Digits: 9

Format: SDD; 2.0::Unit of measurement for price Code/Description

GRM gram

KGM kilogram

MLT millilitre

MMT millimetre

Current price, contractual 1.. 1

T0203 Current price, contractual 1.. 1 Definition: Price at time of transaction for agreed prices, but subject to change during contract period.

Comment: Used for items which prices can change day to day. (so called Day-to-day price). Price of the day, e.g. for fresh fruit, vegetables and fish. Inclusive of all discounts.

Digits:

Total Digits: 15

Digits:

Total Digits: 9

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GRM gram

KGM kilogram

MLT millilitre

MMT millimetre

Discounted current price 1.. 1

T0238 Current price, discounted 1.. 1 Definition: Price at time of transaction for discounted prices, but subject to future change. Net unit price for one or more package(s) according to the supplier's price list or catalog with discount applied.

Comment: Discounted current price/price of the day. E.g. for fresh fruit, vegetables and fish. Used for items priced with a so called Day-to-day price.

Digits:

Total Digits: 15

Digits:

Total Digits: 9

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Code/Description

KGM kilogram

MLT millilitre

MMT millimetre

Discount price 1.. 1

T0182 Discount price 1.. 1 Definition: Net unit price for one or more package(s) according to the supplier's price list or

catalog with discount applied.

Comment: In case of "manual pricing". A price agreed on at the time of ordering. For special offers, e.g. in case of a soon-to-expire best before date.

Digits:

Total Digits: 15

Digits:

Total Digits: 9

GRM gram

KGM kilogram

MLT millilitre

MMT millimetre

Invoice summary 1.. 1 _Comment: _{The following terms occur once per transaction}

T0072 Amount due 1.. 1 Definition: Total amount payable including taxes

Comment: Amount to be paid including taxes.

Digits:

Total Digits: 18

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T2203 Rounding off 0.. 1 Definition: Small change round-off. Amount by which the payment total has been rounded off. Comment: To be used when the invoicing system of the supplier only can handle amounts that are

rounded off. -0.49 SKr <= rounding off <= 0.50 SKr. Only the amount in T0072 can be rounded off. It is strongly recommended that invoice recipients can handle rounding off of amounts.

Digits:

Total Digits: 3

T0073 Line item total 1.. 1 Definition: Total amount of all line items excluding taxes

Comment: The sum of all invoice lines excluding taxes.

Digits:

Total Digits: 18

T0074 Total taxable amount 1.. 1 Definition: Total of all taxable amounts

Comment: Required even though all of the invoiced items are excluded from taxes (VAT).T0074=the sum of all T0180

Digits:

Total Digits: 18

T0075 Total taxes 0.. 1 Definition: Total of all tax amounts

Comment: The term may not be used for VAT book-keeping purposes . See the group Tax subtotals. Required if any of the invoiced items are subject to tax (VAT).

Digits:

Total Digits: 18

T0179 Total allowance or charge amount 0.. 1 Definition: The total sum of all allowances and charges.

Comment: Total sum of discounts and freight charges (if any) according to the formula: T0179 = T0091 - T2201.

Digits:

Total Digits: 18

T0042 Control total - Total quantity 0.. 1 Definition: Control total - hash total of all quantites

Comment: Used as per agreed. The sum of all quantities of T0069 and T0070.

Digits:

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T0043 Control total - number of lines 0.. 1 Definition: Control total - number of lines in the transaction.

Comment: To be used according to agreement. Number of lines (LIN segments) in the message.

Digits:

Total Digits: 6

Tax subtotals 1.. unbounded _Comment: _{The following terms occur for invoice and credit note once per tax type, tax rate and tax} category. When sales of items exempt from VAT must taxable amount (T0180) still be specified.

T0194 Tax type 1.. 1 Definition: Code which indicates the tax type

Comment: VAT - value added tax ENV - environment tax Format: SDD; 2.0::Tax type Code/Description

ENV VAT

Comment: Required when tax rate shall occur. Tax rate is specified in percent. Decimal character must be used if applicable, i.e. tax rate 17,5% is exchanged as '17.5'.

Digits:

Total Digits: 6

Comment: Tax categories: E - excluded from VAT M - grocery

Length: 0 .. 3

E Excluded from VAT

M Grocery

S Standard

T Papers, books etc

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T2022 Total tax amount 0.. 1 Definition: Total of tax amount for a given tax type, tax category and tax rate

Comment: Total amount for the tax rate in T0195. Required when there is a basis for tax. The total tax amount also includes VAT for any possible freight charge or discount with the current tax rate.

Digits:

Total Digits: 18

T0180 Taxable amount 0.. 1 Definition: Taxable amount for a given VAT class, rate and category.

Comment: Required when there is a basis for this tax. The basis for taxable amount for items/services exempt from tax (T0197=E) must be disclosed as well. Any possible freight charges and discounts for the current tax rate must be included.

Digits:

Total Digits: 18

T0284 VAT amount in VAT currency 0.. 1 _Comment: _{VAT amount in the currency specified in T0286. Used if VAT amount according to law} must be converted to a currency other than the invoiced currency as in T2204.

Digits:

Total Digits: 18