EMPLOYMENT AT AARHUS UNIVERSITY

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EMPLOYMENT AT AARHUS UNIVERSITY

› Personnel Officer Margit Troelsen, tel. 871 53348 e-mail; mt@teo.au.dk

› Personnel Officer Dorte Moe Jakobsen, tel. 871 53327 › e-mail; dmj@adm.au.dk

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LEGAL BASIS

› Employment at Universities in Denmark is regulated by Collective Agreements and National legislation

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ACADEMIC POSITIONS AT UNIVERSITIES

› Positions below the level of assistant professor (PhD Fellow and Research Assistant)

› Positions at the level of assistant professor (Assistant Professor, Researcher, PostDoc)

› Positions at the level of associate professor (Associate Professor, Senior Researcher)

› Positions at the level of professor (Professor, Professor with Special Responsibilites)

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SALARY

The salary consists of: › Basic pay

› Job structure allowances

› Qualifications-related allowances › Functions-related allowances

› One-off payments (a particular effort)

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SALARY

› Job structure allowances – i.e. post doc allowance, associate professor’s allowance

› Qualifications-related allowances are used to reward the employee on the basis of his/her professional and personal qualifications, the quality of the performance of the task, the balance in relation to corresponding

positions elsewhere in the labour market or for the purpose of recruitment and retention

› Functions-related allowances are used to reward the employee who is in charge of special functions in his/her position. It is linked to particular task which the employee performs

› One-off payments will typically be relevant if it is a matter of remuneration following a particular effort

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PENSION

› Compulsory labour market pension

› For PhD Fellows17.1 per cent of 85 per cent of basic salary › For other positions 17.1 per cent of basic salary and

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PENSION

› Normally tied up till the age of 60

› As a foreign citizen pay-out of the pension is possible. However there is 60 per cent tax deduction and

administration fee to the pension fund

› For further details please contact the pension fund

› If fixed-term employment up to 6 months it is possible to choose a group life insurance instead of pension

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SALARY AND PENSION – EXAMPLE PHD

FELLOW (present level)

› Basic salary – 23,770.00 DKK

› PhD Fellow’s allowance (non-pensionable) – 1,244.58 DKK › Pension contribution 17.1 per cent of 85 per cent of the basic

salary – 3,454.97 DKK

› Total salary including pension contribution – 28,469.55 DKK › PhD scholarship 4+4 or 3+5 scheme – app.10,000 DKK

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SALARYAND PENSION – EXAMPLE

POSTDOC/ASSISTANT PROFESSOR

(present level)

› Salary – 27,303.58 DKK

› Assistant Professor’s/PostDoc’s allowance (pensionable) – 4,106.73 DKK

› Pension contribution 17.1 per cent – 5,371.16 DKK

› Total salary including pension contribution – 36,781.47 DKK

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SALARY AND PENSION – EXAMPLE

ASSOCIATE PROFESSOR (present level)

› Salary – 28,964.25 DKK

› Associate Professor’s allowance (pensionable) – 7,328.77 DKK

› Pension contribution 17.1 per cent – 6,206.11 DKK

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SALARY AND PENSION – EXAMPLE

PROFESSOR (present level)

› Salary – 43,424.50 DKK

› Professor allowance (penionsable) -4,281.49 DKK › Pension contribution 17.1 per cent – 8,157.72 DKK

› Total salary including pension contribution – 55,863.71 DKK

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OTHER MATTERS

› 37 hours a week full time position

› Employeés such as researchers who themselves plan their work or whose working time cannot be checked are not entitled to overtime pay

› Normally half an hour paid lunch break is included in the working hours

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TAXATION

› Ordinary income taxation on salary and allowances (may vary, but up to 50 per cent on average)

› 26 per cent tax scheme for researchers recruited abroad (minimum level of assistant professor) for a period of

maximum 60 month. The 60 months may be distributed over several periods

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HOLIDAY

› 5 weeks’ ordinary holiday = 2.08 days per month with pay if employed in the full calender year prior to the holiday year › Pay = salary + a special holiday allowance that is calculated

as 1½ per cent of the taxable income in the previous calender year

› After consultations with the employee the employer decides when the ordinary holiday is to be taken

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HOLIDAY

› 1 week’s special holiday = 0.42 days per month if employed in the full calender year prior to the holiday year

› Holiday year (1 May – 30 April)

› Calender year (1 January – 31 December)

› All holidays not taken but earned will be paid to the employee when leaving Denmark

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HOLIDAY - EXAMPLE

› Employment period 01/09/11- 31/08/12

› Calender year:

› 01/01/11________________________________01/09_________________31/12/11

› Earning 2.08 ordinary holidays and 0.42 special holidays per month

› Holiday year:

› 01/05/12________________________________31/08/12_____________30/04/13

› 16.68 ordinary holidays without salary and 8.32 holidays with salary

3.32 special holidays without salary and 1.68 special holidays with salary

› 31/08/12: Holidays earned in the period 01/01/12 – 31/08/12 will be paid when leaving Denmark

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HOLIDAY - EXAMPLE

› Employment period 01/09/11- 31/08/13 › Calender year:

› 01/01/11________________________________01/09_________________31/12/11

› Earning 2.08 ordinary holidays and 0.42 special holidays per month › Holiday year:

› 01/05/12______________________________________________________30/04/13

› 16.68 ordinary holidays without salary and 8.32 holidays with salary

3.32 special holidays without salary and 1.68 special holidays with salary

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HOLIDAY – EXAMPLE (continued)

› Calender year:

› 01/01/12______________________________________________________31/12/12

› Holiday year:

› 01/05/13________________________________31/08/13_____________30/04/13

› 25 ordinary holidays with salary and 5 special holidays with salary › Calender year:

› 01/01/13________________________________31/08/13__________ ___31/12/13

› 31/08/13: Holidays earned in the period 01/01/13 – 31/08/13 will be paid when leaving Denmark

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National Holidays

› Thursday and Friday before Easter and Monday after Easter (2012: from 5th to 9th April)

› General Prayer Day (2012: 4 May)

› Ascension Day (2012: 17 May)

Monday after Whitsun (2012: 28 May)

› Christmas and New Year

(Every Year: 25,26 December and 1 January) ›

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Other holidays

› Days off paid by the University › Christimas and New Year:

› (every year 24 and 31 December) › Constitution Day

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MATERNITY/PATERNITY LEAVE

› Mother: 6 weeks before expected childbirth and 26 weeks after childbirth with full pay

› Father: 2 weeks after the childbirth and an additional 6 weeks with full pay

› Childcare days: 2 childcare days per child per calender year until the child has reached the age of 7

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MATERNITY/PATERNITY LEAVE

› Options: partial resumption of work during leave, deferment of leave, extention of leave

› If PhD Fellow or Assistant Professor (fixed term

further-education posts), the employment period will be prolonged with the period of maternity/paternity leave taken during the employment period

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SELF DEVELOPMENT INTERVIEW

› A discussion of the employee’s working situation, his/her

performance or tasks in the past year as well as current and future tasks

› Offer must be given annually

› A discussion of employee development initiatives and career wishes of the employee

› Individual development targets that have to be followed up on currently are set during the Self Development Interview