WHEATON, IL 60187
1. CALL TO ORDER
9:15 AM meeting was called to order by Chair James Healy at 9:15 AM.
2. ROLL CALL
PRESENT: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
3. PUBLIC COMMENT
Dolores Lee addressed the Committee regarding the fairground property. Eric Wentz addressed the Committee regarding the fairground property.
4. APPROVAL OF MINUTES
A. Public Works Committee - Regular Meeting - Sep 6, 2016 9:15 AM RESULT: ACCEPTED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair SECONDER: Robert L Larsen, District 6
AYES: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
5. BUDGET TRANSFERS
RESULT: APPROVED [UNANIMOUS] MOVER: Sean T Noonan, Vice Chair SECONDER: Robert L Larsen, District 6
AYES: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
A. Budget Transfers -- Request for Transfer of Funds - $59,971.00 from 1000-1160-54010-1100 (Building Improvements); $32,185.00 to 1000-1160-54090-1000-1160-54010-1100 (Furniture & Furnishings) and $27,786.00 to 1000-1160-54120-1100 (Automotive Equipment) to cover the cost of replacement seating and the replacement of vehicle FM-2.
B. Budget Transfers -- Request for Transfer of Funds - from 2000-2555-53828 $40,000.00 (Contingencies) to 2555-53090 $20,000.00 (Other Professional Services), 2000-2555-52270 $20,000.00 (Maintenance Supplies), for other professional services related to power outage at the Woodridge Facility, and maintenance supplies for replacement doors at the Woodridge Facility.
C. Budget Transfers -- Request for Transfer of Funds - $28,000.00 from 1000-3200-54060 (Drainage System Infrastructure), $4,606.00 from1000-3200-52250 (Auto/Mach/Equip Parts), $1,000.00 from 1000-3200-53210 (Electricity) to 1000-3200-52270 $10,000.00 (Auto/Mach/Equip Parts), $4,606.00 1000-3200-53807 (Software Maint Agreements), $18,000.00 1000-3200-53830 (Other Contractual Expenses), $1.000.00 1000-3200-53250 (Wired Communication Services), for piping used for repairs, software maintenance, cost share agreements with other municipalities, and landline telephone.
6. CLAIMS REPORT
A. Payment of Claims -- Public Works, Drainage, Facilities Management The motion was to combine and approve the Claims Reports as presented.
RESULT: APPROVED [UNANIMOUS] MOVER: Robert L Larsen, District 6 SECONDER: Sean T Noonan, Vice Chair
AYES: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
7. INTERGOVERNMENTAL AGREEMENTS
A. PW-R-0623-16 RESOLUTION -- Intergovernmental Agreement between the County of DuPage and the Darien Park District for the Sale and Lease of real estate at the Southeast
8. PROFESSIONAL SERVICES AGREEMENT
The motion was to combine and approve the Professional Service Agreements as presented. RESULT: APPROVED [UNANIMOUS]
MOVER: Amy L Grant, District 4 SECONDER: Sean T Noonan, Vice Chair
AYES: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
A. DT-P-0266-16 Recommendation for the approval of a contract purchase order to V3 Companies of Illinois, Ltd., for Professional Environmental Screening Services upon request for the Division of Transportation and Facilities Management, Section 16-ENVMT-04-EG, for a contract total not to exceed $90,000.00 (Facilities Management portion $20,000.00/ Division of Transportation portion $70,000.00); Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
B. DT-P-0265-16 Recommendation for the approval of a contract purchase order to Illinois Construction & Environmental Consulting, Inc., for Professional Materials Testing and Engineering Services upon request for the Division of Transportation and Facilities Management, Section 16-MATLS-03-EG, for a contract total not to exceed $95,000.00 (Facilities Management portion $40,000.00/ Division of Transportation portion $55,000.00); Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
9. JOINT PURCHASING AGREEMENT
RESULT: APPROVED [UNANIMOUS] MOVER: Sean T Noonan, Vice Chair SECONDER: Robert L Larsen, District 6
AYES: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
A. FM-P-0274-16 Recommendation for the approval of a contract purchase order to Allsteel c/o Midwest Office Interiors, to furnish, deliver and place replacement Allsteel seating, for Facilities Management, for a contract total amount not to exceed $32,184.28, per National IPA joint purchasing agreement pricing, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act” .
B. FM-P-0275-16 Recommendation for the approval of a contract purchase order to 72 Hour LLC D/B/A National Auto Fleet Group, for the purchase of (1) one 2016 Ford Transit Cargo Van replacement vehicle, for Facilities Management, for a contract total amount not to exceed $27,786.00, per NJPA joint purchasing agreement pricing, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act”.
C. FM-P-0276-16 Recommendation for the approval of a contract purchase order to Dude Solutions, Inc., d/b/a FacilityDude.com, for the online Help Desk and Preventive Maintenance Management System, for Facilities Management, for the three (3) year period October 1, 2016 through September 30, 2019, for a total contract amount not to exceed $67,699.68, per NJPA joint purchasing agreement pricing, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act”.
10. LOW QUOTE
The motion was to combine and approve the Low Quotes as presented. RESULT: APPROVED [UNANIMOUS]
MOVER: Sean T Noonan, Vice Chair SECONDER: Robert L Larsen, District 6
AYES: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
A. 2016-268 Recommendation for the approval of a contract purchase order to Commercial Specialties Inc., to furnish, deliver and install replacement toilet compartments for the HJH Judicial Office Facility, for Facilities Management, through November 30, 2016, for a total contract amount not to exceed $15,471.00, per low quote #Q16-174
B. 2016-269 Recommendation for the approval of a contract purchase order to Dreisilker Electric Motors, for the purchase of one 250 HP blower motor for the Knollwood Wastewater Treatment Facility, for Public Works, for a contract total amount no to
SECONDER: Robert L Larsen, District 6
AYES: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
12. BID RENEWAL
The motion was to combine and approve the Bid Renewals as presented. RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L Larsen, District 6 SECONDER: Sean T Noonan, Vice Chair
AYES: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
A. 2016-270 Recommendation for the approval of a contract purchase order to Washburn Machinery, Inc., for repair services and parts for the laundry equipment, as needed, for Facilities Management, for the period December 2, 2016 through December 1, 2017, for a total contract amount not to exceed $11,073.00, per renewal option under bid award #14-189, second option to renew.
B. FM-P-0278-16 Recommendation for the approval of a contract purchase order to Tee Jay Service Company, Inc., for preventive maintenance and repair services for automatic and manual doors with threshold closers, as needed, for County facilities, for Facilities Management, for the period November 13, 2016 through November 12, 2017, for a total contract amount not to exceed $45,612.00, per renewal option under bid #14-191, second option to renew.
C. PW-P-0279-16 Recommendation for the approval of a contract purchase order to Stewart Spreading, Inc., for daily removal and land application of biosolids from the Woodridge Greene Valley and Knollwood Wastewater Treatment Facilities, for Public Works, for the period October 1, 2016 through September 30 , 2020, for a contract amount not to exceed $1,400,000.00, per bid #07-042, second and final four (4) year option to renew.
13. ACTION ITEMS
RESULT: APPROVED [UNANIMOUS] MOVER: Robert L Larsen, District 6 SECONDER: Sean T Noonan, Vice Chair
AYES: Fichtner, Healy, Larsen, Noonan, Grant ABSENT: Grasso
A. FM-P-0269-16 Recommendation for the approval of a contract purchase order to Red Wing Brands of America, for the purchase of safety shoes/boots for qualified employees for Facilities Management, Public Works, and Division of Transportation, for the period December 1, 2016 through November 30, 2017, for Facilities Management $10,000.00, for Public Works $15,000.00, and Division of Transportation $21,000.00, for a total contract amount not to exceed $46,000.00, per most qualified offer, by regional retailer, per proposal P13-211, third and final option to renew
B. 2016-271 Recommendation for the approval of a contract purchase order to Comcast Business, to provide internet services for Knollwood WWTP, and the Marionbrook underground facility, for Public Works, for a two year contract period December 1, 2016 through November 30, 2018, for a total contract amount not to exceed $$18,000.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
C. 2016-272 Recommendation for the approval of a contract purchase order to Azteca Systems, for renewal of software support and maintenance for Cityworks, for Public Works, Drainage, and Stormwater Management, for the period October 1, 2016 through September 30, 2017, for a total contract amount not to exceed $13,820.00 (Public Works share $4,608.00 - Drainage share $4,606.00 - Stormwater Management share $4,606.00)
14. DISCUSSION
A. Salt Creek Sanitary District
Salt Creek Sanitary District Operations and Consolidation Study Discussion
Director Kottmeyer presented the results of the Salt Creek Sanitary District Operations and Consolidation Study completed by Christopher B. Burke Engineering to the Committee. During the course of the study, Salt Creek made significant improvements to their financial stability of the organization and made substantial improvements with respect to transparency enhancements. An analysis was also completed that compared the different providers in the region and their corresponding user charges if they were to assume the responsibilities of the district. No noticeable benefits would be realized by changing providers. It is the recommendation of the report, and of staff, that no changes take place with respect to oversight of the Salt Creek Sanitary District. The Public Works Committee concurred with this recommendation.