Lecture 3_PM4P_Mngr&Mgmt

50  Download (0)

Full text

(1)
(2)

LEARNING OBJECTIVES

 Describe what management is and why study management ?

 Management Styles and Managerial functions

 Distinguish among planning, organizing, leading, and controlling

 Differentiate among three levels of management

 Identify the roles managers perform

 Recent Changes in Managerial Hierarchies

 Describe Project Management and PM Frame work

 Project Management Knowledge Areas and Tools & techniques

(3)
(4)

Management

: The planning,

organizing, controlling and leading

human and other resources to

achieve organizational goals

efficiently

and

effectively

A Manager’s Goal

: Achieving High

Performance

Organizational Performance

:A

measure of how efficiently and

effectively a manager uses resources

to satisfy customers and achieve

organizational goals

Engr Lt Col Areeb M.Sc : PMP-USA 4

(5)
(6)

Engr Lt Col Areeb M.Sc : PMP-USA 6

Why Study Management ?

PMt will require more people and add to over head cost

PMt allows us to accomplish more work in less time, with fewer people

Profitability may decrease

Profitability will increase

PMt will inc the amount of scope changes

PMt will provide better control of scope changes

PMt creates org instability and inc conflict

(7)

Why Study Management ?

PMt is an eye wash for customer’s benefit

PMt allows us to work more closely with our customer

Only large projects need PMt

All projects benefit from PMt

PMt has a cost thus make us non competitive

PMt increases our business

PMt delivers products

(8)

Engr Lt Col Areeb M.Sc : PMP-USA 8

(9)

Directive

Authoritative

Affiliative

Participating

Pacesetting

Coaching

(10)

LEVELS OF MANAGERS AND

MANAGEMENT

(11)

Top Managers

Middle Managers

First-line Managers

Non-management

Three Levels of Management

Three Levels of Management

(12)

TYPES OF MANAGERS

Top Managers

A manager who establishes organizational goals, decides how departments should interact, and monitor the performance of the middle managers

Middle Managers

A manager who supervises first-line managers and is responsible for finding the best way to use resources to achieve organizational goals

First-Line Managers

A manager who is responsible for the daily supervision of non-managerial employees

(13)

SKILL TYPE NEEDED BY MANAGER LEVELSKILL TYPE NEEDED BY MANAGER LEVEL

Top

Managers

Middle Managers

Line

Managers

Conceptual Human Technical

(14)

AREAS OF MANAGERS

Manager’s responsibility is to acquire and

develop critical resources

Managers are typically members of a specific

department.

Mangers inside a department possess

job-specific skills, marketing managers or manufacturing managers

Engr Lt Col Areeb M.Sc : PMP-USA 14

(15)

SKILL TYPE NEEDED BY MANAGER LEVELSKILL TYPE NEEDED BY MANAGER LEVEL

Top

Managers

Middle Managers

Line

Managers

Conceptual Human Technical

(16)

Engr Lt Col Areeb M.Sc : PMP-USA 16

(17)

Planning

Choose Goals

Organizing

Working together

Leading

Coordinate

Controlling

Monitor & measure

1-8

(18)

Engr Lt Col Areeb M.Sc : PMP-USA 18

(19)
(20)

Engr Lt Col Areeb M.Sc : PMP-USA 20

(21)
(22)

Planning

Choose Goals

Organizing

Working together

Leading

Coordinate

Controlling

Monitor & measure

1-8

Managerial Functions

(23)

Planning

– Identifying and selecting appropriate goals;

– Planning is the process that managers use to

identify and select appropriate goals and courses of action

– Three steps in the planning process are:

• deciding which goals the organization will pursue

deciding what courses of action to adopt

to attain those goals

(24)

Organizing

– The outcome of organizing is the creation of an

organizational structure

– a formal system of task and reporting relationships that coordinates goals

– And motivates organizational members so that they work together to achieve organizational goals

(25)

Leading

– Articulating a clear vision and energizing and enabling organizational members so that they understand the part they play in achieving

organizational goals

(26)

Controlling

– Evaluating how well an organization is achieving its goals and taking action to maintain or improve

performance

– The outcome of the control process is the ability to

measure performance accurately and regulate organizational efficiency and effectiveness

(27)

RECENT CHANGES IN MANAGERIAL HIERARCHIES

Restructuring

– Downsizing/rightsizing an organization by

eliminating the jobs of large numbers of top, middle, and first-line managers and

non-managerial employees

Empowerment

– Expanding employees’ tasks and responsibilities

Self-Managed Team

(28)

WHO ARE PROJECT MANAGERS ?

(29)

REVIEW – WHAT IS PROJECT?

A project delivers a result, often a

product or service

There are limited amounts of time

and money to do the projects

A project usually involves a

number of people

A project happens only once and is

(30)

Engr Lt Col Areeb M.Sc : PMP-USA 30

REVIEW – WHAT IS PROJECT?

A project delivers a result, often a product

or service

Something you can touch , cert of Airworthiness

Limited amounts of time and money for

projects

Satisfactory payback or ROR

A project usually involves a number of

people

One man project, Painter hobby painting

A project happens only once and is unique Once-off activity, repeated orders but different

(31)
(32)

Engr Lt Col Areeb M.Sc : PMP-USA 32

WHO ARE PROJECT MANAGERS ?

 They are Organized, Passionate and Goal oriented

who understand what projects have in common, and their strategic role in how organizations succeed,

learn and change.

 Project managers are change agents: They work under pressure and are comfortable with change and complexity in dynamic environments.

 Project managers cultivate the people skills needed to develop trust and communication among all the stakeholders

 Project managers have a broad and flexible toolkit of techniques, resolving complex, interdependent

(33)

Engr Lt Col Areeb M.Sc : PMP-USA 33

WHO ARE PROJECT MANAGERS ?

 They adapt their approach to the context and

constraints of each project, knowing that NO ONE SIZE can fit all the solutions

 Project Managers are found in every kind of

organizations – as employees, managers, contractors and independent consultants.

 With experience they may become

program manager (responsible for multiple related projects) or portfolio managers

(34)

Engr Lt Col Areeb M.Sc : PMP-USA 34

WHAT IS PROJECT MANAGEMENT ?

The application of knowledge, skills, tools and

techniques to project activities to meet project requirements

PMt is accomplished through applications

through the application and integration of the process which are grouped into 5 process

groups

InitiatingPlanningExecuting

Monitoring and ControllingClosing

Due to nature of change, managing project is

(35)

The PM ensures

that the project

goals are met

according to the

constraints

Cost

Time Quality

(36)

30

DEFINING THE PROJECT MANAGER’S

(37)

DEFINING THE FUNCTIONAL

MANAGER’S ROLE

• The FM has the responsibility to define how and where the tasks will be done

• The FM has the responsibility to provide

sufficient resources to accomplish the project objectives within project constraints

(38)

30

THE DOWNSIDE OF

(39)

THE DOWNSIDE OF

PROJECT MANAGER

NO TIME TO RELAX

NO FAMILY NO FRIENDS

NO WEEK ENDS

WORK AT HOME TFR FROM

(40)

30

(41)

OBJECTIVES OF 5 X PROCESSES

Initiating the Project

Conduct Project Selection MethodDefine Scope

Document Project risks, Assumptions,

and Constraint

Identify and Perform Stakeholder

Analysis

(42)

Engr Lt Col Areeb M.Sc : PMP-USA 42

OBJECTIVES OF 5 X PROCESSES

Planning the Project

Define and record requirements,

constraints and assumptions

Identify project team and define roles

and responsibilities

Create Work Breakdown Structure

(WBS)

Develop change management plan

Identify risks and define risk strategiesObtain plan approval

(43)

Engr Lt Col Areeb M.Sc : PMP-USA 43

OBJECTIVES OF 5 X PROCESSES

Executing the Project

Execute tasks defined in project plan

Ensure common understanding and set

expectations

Implement the procurement of project

resources

Manage resource allocation

Implement quality management planImplement approved changes

Implement approved actions and

(44)

Engr Lt Col Areeb M.Sc : PMP-USA 44

OBJECTIVES OF 5 X PROCESSES

Monitoring and Controlling the Project

Measure project performance

Verify and Manage changes to the

project

Ensure project deliverables conform to

quality standards

(45)

Engr Lt Col Areeb M.Sc : PMP-USA 45

OBJECTIVES OF 5 X PROCESSES

Closing the Project

Obtain final acceptance for the project

Obtain financial, legal, and administrative

closure

Release Project resources

Identify, document, and communicate

lessons learned

(46)
(47)
(48)
(49)
(50)

Figure

Updating...

References

Related subjects :