Cross-Systems
Information
Sharing
April 17, 2018
Systems-Involved Students
Any School-Age Child or Youth
Involved or At Risk of
Becoming Involved in the:
Child Welfare System
Juvenile/Criminal Justice
System
Common Points of Communication
•
Systems Entry and Exit
•
Out-of-Home Placement
•
Decision Points in Court Process
•
School Enrollment, Attendance and Assessments
•
Academic Advancement Planning (AAP)
•
Student Needs, Service Delivery and Outcomes
“Fostering Connections in Education”
Liaison Network
FCLN State Liaisons at NDE, ESUCC,
DHHS-CFS, DHHS-BH and Probation
•
Public Schools
•
Facility-Based Schools
•
ESUs
•
DHHS - Children & Family Services
•
DHHS – Behavioral Health
Cross-Systems Data Connections
•
DHHS: NFOCUS
•
Crime Commission: NCJIS/NDEN
•
Facility-Based Schools:
- AAP System
- ESU 3’s SIMS
•
Public Schools: ADVISER
DHHS Superintendent Letter
DHHS Case Manager Sends to Superintendent of
School District Currently Attending when . . . .
•
A Child is Placed in the Legal Custody of DHHS-CFS.
•
The Child’s Out-of-Home Placement Changes.
•
The Child Changes Schools due to Out-of-Home Placement.
•
There is a Change in Parental Involvement.
•
Parental Rights are Relinquished or Terminated by the Court.
•
The Child’s DHHS Case Manager Changes.
DHHS Superintendent Letter
Is Also Sent to the Superintendent of the
Resident School District when . . . .
•
A Juvenile is Placed at the Youth Rehabilitation and
Treatment Center (YRTC) in Kearney or Geneva.
•
The Juvenile’s Placement at the YRTC Ends.
•
A Child, Birth to 5 Years of Age, who is in the Legal
DHHS Superintendent Letter
Automated DHHS Superintendent Letter
Work Flow
DHHS NFOCUS Flag Created. NFOCUS Sends Data Elements for Letter to NCJIS NCJIS accesses Superintendent Email Address from NDE Portal SharePoint NCJIS uses DHHS Data Elements to Create Letter PDF and Sends to NDE PortalNCJIS Sends E-Notification
to Superintendent
that Letter is available in NDE Portal
Superintendent or Designee accesses Letter
in NDE Portal. If Student is not
Currently Attending that School District, Superintendent sends E-Response to DHHS DHHS / NFC
DHHS Superintendent Letter - Work Flow
STUDENT ARRIVES AT IPS
STUDENT ARRIVES AT
IPS
STUDENT
ARRIVES AT IPS ARRIVES AT IPSSTUDENT
STUDENT ARRIVES AT IPS
Nebraska’s Facility-Based Schools
APPROVED INTERIM-PROGRAM SCHOOLS ACCREDITED SPECIAL PURPOSE SCHOOLS
8
Special Purpose Schools: ESU 3’s SIMS
Nebraska Department of Correctional Services
- NCYF Community High School
- 9 Other Prison Sites
Youth Rehabilitation and Treatment Center
- West Kearney High School
- Geneva North School
Nebraska’s Academic
Advancement Plan (AAP) System
Interim-Program Schools
Approved under NDE’s Rule 18
•
Juvenile Emergency Shelters
•
Juvenile Detention Facilities
•
Institutions
Interim-Program Schools: AAP System
STUDENT ARRIVES AT IPS
NOTIFICATION & LOCATOR • IPS
• Last School • Resident School District
• Next School • Parent/Guardian • NDE ADVISER • SRS
• DHHS NFOCUS • NCJIS-NDEN • JUSTICE
PROGRESS REPORTS • IPS
• Last School • Resident School District
• Next School • Parent/Guardian • NDE ADVISER • SRS
• DHHS NFOCUS • Education Court Reports to Judge • Probation - PDIs
ACADEMIC ASSESSMENTS •IPS •Resident School DIstrict •Parent/Guardian •NDE ADVISER •ACT TRANSITION PLANNING • IPS
• Last School • Resident School District
• Next School • Parent/Guardian •NDE ADVISER •Voc. Rehab. •SRS
•DHHS NFOCUS •Education Court Reports
•Probation - PDIs DEVELOP AAP
• IPS
• Last School • Resident School District
• Next School • Prior IPS Stays • Parent/Guardian • NDE ADVISER • SRS
CREDITS / TRANSCRIPTS • IPS
• Next School(s) • Resident School District
• Parent/Guardian • NDE ADVISER • SRS
• DHHS NFOCUS • Education Court Reports
• Probation - PDIs STUDENT TRANSITIONS
TO NEXT SCHOOL
AAP System – Screen Tabs
WADE: INSERT SCREEN SHOT
AAP System Privileges
Student-Specific Access
View, Edit or Create Privileges
IPS Controls Privilege Levels
User Accountability
(Logs)
AAP System – Screen Tabs
WADE: INSERT SCREEN SHOT
AAP System – Screen Tabs
WADE: INSERT SCREEN SHOT
AAP System – Screen Tabs
WADE: INSERT SCREEN SHOT
AAP System – Screen Tabs
WADE: INSERT SCREEN SHOT
AAP System – Student Teams
•
Interim-Program School
•
Public School(s)
•
Special Education Provider
•
Systems Authority(s)
•
Parent(s)
AAP System – Student Transcript
WADE – iNSERT
Interoperability for Schools
•
Public Schools: ADVISER
•
ESUs: ADVISER
•
Special Education: SRS
•
Special Purpose Schools: SIMS
•
Interim-Program Schools: AAP
INTEROPERABILITY
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INTEROPERABILITY
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INTEROPERABILITY
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SESSION PRESENTERS:
Michele Borg, ESIS Coordinator / State Liaison for NDE
Phone: 402.310.1348 / Email: [email protected]
Captain Wade Fruhling, SRS Project Manager for ESUCC
Phone: 402.261.9403 / Email: [email protected]
Sir Scott Isaacson, Supreme Ruler of Data Systems for