REPORT FOR CONSIDERATION

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Main Office: 155 George Street, Prince George, BC V2L 1P8 Telephone: (250) 960-4400 / Fax: (250) 563-7520

Toll Free: 1-800-667-1959 / http://www.rdffg.bc.ca

TO: Chairman and Directors File No.: BUD 1.3 FROM: Natalie Wehner, General Manager of Financial Services

DATE: February 11, 2015 SUBJECT

SUMMARY:

ATTACHMENT(S): Schedule “A” to Bylaw No. 2885

Draft Bylaw No. 2935

ISSUE(S):

In March, 2014, Board adopted the 2014 – 2018 Financial Plan Bylaw No. 2885, 2014. Since that time, it has become necessary to amend the plan due to additional revenue sources being utilized which resulted in exceeding the total budget amount for some services.

Board is being asked to consider adoption of Bylaw No. 2935 to amend the 2014 - 2018 Financial Plan Bylaw.

RELEVANT POLICIES:

1. Local Government Act, Section 815

• defines the requirement to adopt a financial plan bylaw annually and provides for the bylaw to be amended at any time.

SERVICE RELEVANCE:

The Financial Plan Bylaw provides the authority to undertake expenditures for all Regional District services.

FINANCIAL CONSIDERATION(S):

The additional expenditures have been funded by other revenue sources and there is no change to the original tax requisition level.

OTHER CONSIDERATION(S):

N/A

Item: 2014 – 2018 Financial Plan Bylaw No. 2885, Amendment Bylaw No. 2935, 2015 Purpose: Consider Amending 2014 – 2018 Financial Plan Bylaw No. 2885, 2014

RECOMMENDATION(S): ENTITLEMENT HOW VOTE

COUNTED

1. THAT the report be received. All

1 Director/1 vote

Majority 2. THAT the 2014 – 2018 Financial Plan Bylaw No. 2885, Amendment Bylaw No.

2935, 2015, be now introduced and read a first time.

All Weighted

Majority

3. THAT the rules be suspended and Bylaw No. 2935, be given second and third readings.

All Weighted

Majority

4. THAT the 2014 – 2018 Financial Plan Bylaw No. 2885, Amendment Bylaw No. 2935, 2015 be adopted.

All Weighted

2/3 Majority

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Report to Regional Board Page 2

G:\FINANCIAL SERVICES\REGIONAL DISTRICT\BOARD REPORTS\BYLAW REPORTS\BYLAW 2877 AMENDMENT BYLAW 2935 FIN PLAN 2014.DOC

DECISION OPTIONS:

1. Approve recommendations

OTHER OPTIONS:

a. Defer adoption of the bylaw for more information

 2014 - 2018 Financial Plan would be out of compliance with the Local Government Act.

COMMENTS:

The amended Financial Plan reflects increased activities for 2014 in the following service areas:

 General Government – upgrade to the boardroom audio/visual system and Canada Winter Games

Sponsorship funded from reserve funds.

 Protective Services – includes fire department training where costs were recovered from other agencies and

energy efficient upgrades to Red Rock Fire Hall from Community Works funding.;

 Environmental Health – Repairs to Azu Water system due to a failed valve, sewer tank and grinder pump

replacement for the Buckhorn, Bendixon, and West Lake sewer systems, and fencing for the Summit Lake sewer system. Funding for all of these projects came from the Community Works Fund;

 Recreation and Culture – higher than projected maintenance costs for the Robson Valley Recreation Centre

which was funded from operating reserves. Energy efficient upgrades plus upgrades to the washrooms, ramp and deck for Tete Jaune Community Hall funded by grant funds and Community Works funding

A copy of the original Schedule “A” to Bylaw No. 2885 is attached for Directors’ information. Respectfully submitted,

Natalie Wehner,

General Manager of Financial Services NW:cw

Report to Regional Board Page 2

G:\FINANCIAL SERVICES\REGIONAL DISTRICT\BOARD REPORTS\COMMUNITY WORKS FUND\2014 COMMUNITY WORKS FUND_AZU WATER SYSTEM UPGRADES.doc

OTHER CONSIDERATION(S):

N/A

DECISION OPTIONS:

1. Approve recommendations

 funding will be provided from the Community Works Fund

Other Options:

a. defer the request if additional information is required

 delay in completing the project

b. deny the request

 alternate funding would have to be obtained

COMMENTS:

Staff has prepared the internal application to request funding for the Azu Water System Upgrades. From my review of the application, the projects appear to meet the eligibility requirements in the Community Works Fund Agreement. It fits in the project category of water and wastewater subcategory develop or upgrade drinking water system.

Respectfully submitted,

Natalie Wehner

General Manager of Financial Services NW:cw

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REGIONAL DISTRICT OF FRASER·FORT GEORGE Flve·Year Financial Plan 2014·2018

Schedule A to Bylaw No. 2885

Revenue Sources: Requisition Parcel Tax Fees & Charges

2014 Budget .17,685,690 158,320 6,649,460 2015 Financial Plan 18,315,490 158,500 7,518,930 2016 Financial Plan 18,312,210 158,560 7,914,020 2017 Financial Plan 18,539,225 158,640 8,293,540 2018 Financial Plan 18,633,315 158,690 8,295,040 Transfer from Reserves _ _ 1"'.86=9.""04-"0'---_-=2."'3"'89"',00= 0. _ _ _ 7:...:7..:1"',000.=.._ " _-"8"'3"'2."'000=-_ _ ::.86",,3.000 Prior Yea~s Surplus 3,598,090 576,930 619,450 614,580 _ 614,715

373-,-000::. _ _ -=25",0""0",0,,,0 _ _ -,,490,000 Borrowing Proceeds 230,000 Other Revenue 14,286,810 Total Revenue 44,477,410 Expenditures: Operations' General Govemment 5,809,710 Protective Services 2,861,740 Transportation ServIces 69,930 Environmental Health 9.257,900

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14,449,970 43,408,820 5,176,180 2,668.510 74.470 8,906,950 13,699,710 41,847,950 5,416,580 2,674,350 77,680 10.522.570 13,122,240 41,810,225 5,600,000 2.783,800 80,435 10,946,960 12,656,510 41,511,270 5,554,450 2,876,560 83,050 10,947,460

Public Health & Welfare 0

Environmental Development

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Recreation & Culture Municipal Fiscal Services Other Services Capital Debt Interest Debt Principal Transfer to Reserves Total Expenditures Surplus (Deficit): 2,714,600 3,309,070 205,220 205,220 _ _ _ 1.:..:7 ___ 5"',8:::40"--_ - - '1=75,840 _ _ 2,637,,""900""-_ ___ 2"',761,170 44,477,410 43,408,820 1,160.000 139,220 109,310 41,847,950 1,002,320 1,177,320 131,460 131,460 1 04,01 0'----_ _ 1"'04,01 0 2,086"=-93",0, - - _,,,2,011,930 41,810,225 41,511,270

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BYLAW NO. 2935

A BYLAW TO AMEND REGIONAL DISTRICT OF FRASER

– FORT GEORGE 2014 – 2018 FINANCIAL

PLAN BYLAW NO. 2885, 2014

WHEREAS

the Regional Board of the Regional District of Fraser – Fort George has adopted the 2014 -

2018 Financial Plan Bylaw No. 2885, 2014;

AND WHEREAS

it is deemed necessary to amend the Financial Plan;

NOW THEREFORE

the Board of Directors of the Regional District of Fraser-Fort George, in open

meeting assembled, enacts as follows:

1. Schedule A to Bylaw No. 2885, 2014, is hereby amended by being replaced in its entirety with Schedule A

attached hereto.

2. This Bylaw may be cited as “Regional District of Fraser – Fort George 2014 – 2018 Financial Plan Bylaw

No. 2885, Amendment Bylaw No. 2935, 2015”.

READ A FIRST TIME ON THE

DAY OF

, 2015.

READ A SECOND TIME ON THE

DAY OF

, 2015.

READ A THIRD TIME ON THE

DAY OF

, 2015.

ADOPTED THIS

DAY OF

, 2015.

________________________________

Chair

________________________________

Corporate Officer

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REGIONAL DISTRICT OF FRASER-FORT GEORGE Five-Year Financial Plan 2014 - 2018

Schedule A to Bylaw No. 2885, Amendment Bylaw No. 2935, 2015

Revenue Sources: Requisition

Parcel Tax Fees & Charges

Transfer from Reserves Prior Yea(s Surplus Borrowing Proceeds Other Revenue Total Revenue Expenditures: Operations: General Govemmenl Protective Services Transportation Services Environmental Health

Public Health & Welfare

Environmental Development Recreation & Culture Municipal Fiscal Services Other Services Capital Debt Interest Debt Principal Transfer to Reserves Total Expenditures Surplus (Deficit): 2014 Budget 17,685.690 2015 Financial Plan 18.315,490 _ _ --"15"'8,~,3"'2:::.0 _ _ - "15 ... 8.500 6.649,460 7.518.930 2016 Financiat Plan 18.312.210 _ 158.560 7.914.020 2017 Financial Pian 2018 Financial Plan 1 8.539.22:::.5 _~1 8"".",63""3",,.3'-'.1 ,,-5 158.640 158,690 8.293.540 8,295,040 _ _ =2.~0.!.'12~.3~7~0~_-"2, •• ~3~8~9.~0,,,00~ _ _ ~771.000 832.000 663.000 3.598.090 576.930 _ _ .:::6-'.;19"".4"'5"'0'-_---'6'-'1"'4 •• "'5"'80" -_ _ 614.715 230.0,,00" -_ _ _ _ .:!0'----_---'3,,7~3.~00"'0"-_ 250.000 490,000 14.565.020 14,449.970 44.898.950 43,408.820 5.809,710 5,176.180 2.868,360 2,668.510 69.930 74,470 _---;9"',2~8~4!,~92~0--~8,.906,950 3,827,610 0 730.230 13.699.710 41.847.950 5,416,580 2,674,350 77,680 13.122.240 12.656.510 41.810.225 41.511.270 5,600.000 _ - '?, _'----3"",0"'5,,7"',0""40" -_ 3.309.070~_-"I'c!.16",0"",O",OO~_--,I-".0~0=2.~32~0~_~I,I77 320 ~20",5~,2=2o.>;:O _ _ --,,2~0~5,=22~0c-_ _ l~3~9!,!2=2~0__ 131 ,460, _ _ -,1~3",1,!:!4",60~

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175,840 175,840 109.310'----_-'1"'0"'4,"'0-"10'--_ _ -"10:.0.4,,010 _ _ "'2,c:;63"'7~.9::::00:::... _ _ 2. 761,170=--_...:2",-,1-"2:::6",,6,,,8~0 _ _ =-2,,,,0,,,86,,,,,9,,,30,,,-_ -=-2 •• 011,930 44.898,940 43,408.820 41.847,950 41,810.225 41.511.270 10

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