Document and Case Management
System - EinOffice8
customer Group Zito Vardar, Veles project
challenge
Efficient document and case management system was required to automate the workflow and the monitoring of the day-to-day documentation flow in the legal department of Zito Vardar.
The project aimed at establishing a modern document and case management system for small and mid size companies, using Microsoft .NET (ASP.NET, C#) as a platform. The focus was on automating and accelerating the processing of information.
approach EIN-SOF conducted an
extensive workflow analysis of the existing document processing procedures. At that point, over 30 different workflows were defined using UML 2.0. In addition to the existing procedures, EIN-SOF undertook the challenge of designing and implementing new workflows using IT as a
platform.
Pilot Project
During initial implementation, EIN-SOF implemented a pilot project involving users from selected participating departments.
Quality of the solution
Due to the specificity of information to be processed by the offered solution, the highest security standards were required. EIN-SOF provided a guarantee for the safety of the information processed.
User interface and instructions for use
The user interface was written in both English and Macedonian language. The User Instructions were also written in English and Macedonian.
solution Platform
The solution was based on Microsoft Share Point Services, C# and ASP.NET
By integrating dynamic content, complex business processes, and people within and outside the enterprise, the solution enables seamless collaboration, communication, and knowledge sharing on a global scale to truly power content initiatives.
The ability to manage documents is vital to productivity. Case and document management from EIN-SOF addresses every stage of the content lifecycle – from creation and capture, through management and delivery, to archival and storage.
System performance
The solution enables the execution of operations in real time, for quick response to the information generated by the system, to allow for analysis and fast decision making in crisis situations.
The solution enables simultaneous access by all users, without any distortion of system performance.
EIN-Office8 enables:
• Splitting and merging of processes • Wide range of workflows
• Full support of decision makers • Time based events
• Alerts and notifications
• Assignment of tasks at the level of user or role
Security
High level of security based on electronic signatures and digital certificates; authentication and authorization of users baseed on integration with LDAP and encryption of data.
modules • Document Management System is a robust solution for dynamic receiving, recording, sharing, management, browsing and distribution of information and documents, regardless of their source • Module for archive and registry work in accordance with the valid
legal regulations in the Republic of Macedonia, adjusted for every institution individually
• Scanning and text recognition module with basic functionalities for editing and processing of scanned images (zooming in / zooming
out, cleaning, deleting, filters, rotation, negative etc.)
• Case management assume closer administrative control over resolution of legal cases (internal rules and regulations, state laws …) results All authorized users are able to electronically create and manage all
types of files, including conversion of hard copies into electronic files and their further electronic processing. This created significant improvements to the capacity and performance of document management within the institution.
Initial processing of documents provides full support to the legal case management.
It helps to better use, manage, consolidate, share, and protect information, and it tracks and shapes the business process.
Integrated data from multiple systems, departments, users, and business entities are used to increase the firm's business advantage. The work and system administration of the document management system, as well as the content and workflow are carried out from any job post with web based access to the central system. The conversion of hard copies into electronic files is primarily carried out from a central position in each of the institutions, as well as via dispersed scanners depending on the needs of individual institutions.
reusables • scanning of document
• assigning meta data for record and archive book
• components for registration, distribution and archiving of documents • sending notifications by e-mail
• sending notifications by SMS • integration with LDAP
• safety administrator module
about Ein - Sof is a leading provider of end-to-end IT services and solutions for both local and global companies. The company has a client-centric engagement model that combines local, senior, on-site resources with the cost, scale and quality advantages of off-shore operations.
In every business engagement, we seek the opportunity to build long-lasting, strategic relationships. This client-centric focus forms the basis for how we, as a company, operate and serve our clients.
Commitment to long-term client success empowers every associate to provide value and flexible beyond contract.
The industry leading expertise found within our technical center plays a key role in our success with clients. Ein Sof delivers practical IT solutions that allow clients to consistently achieve their most critical business
objectives.
We adopt best practices methodologies to include V Cycle for software development and ISO 9001 for quality management. Our technical center has been assessed at CMMI level 3, indicating that all standard processes have been defined and documented. These certifications and practices provide a qualified foundation for all Ein Sof service offerings and enable our clients to benefit internally.
Contact (commercial) Contact (technical)
Zlatko Trajkovski
Business Development Manager EIN-SOF (koja pravna forma?) Head of Department
Skupi 3a, MK-1000 Skopje
phone +389 2 5511615 / +389 2 3083682 mobile+389 70 265850 / +49 178 5249305 [email protected]
Zoran Stojcevski
Business Development Specialist EIN-SOF (koja pravna forma?) Skupi 3a, MK-1000 Skopje
phone +389 2 5511615 / +389 2 3083682 mobile+389 72 220036