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AYSO National Board of Directors Meeting. Business Session via Zoom Meeting December 19, p.m. Approved Minutes

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1 National Board of Director (NBOD) Members

Present via Zoom: Michael Karon (President), Dan Howald (Vice President), Maurice Miranda (Vice

President), Eileen Tabert (Vice President), Margie Close (Secretary), Doug Ryan (Treasurer), Yvette Barrett, Cathy Farless, Donna Nelson, Jeff Ransom, Randy Pittman

Section Directors (SDs)

Present via Zoom: Jane Prado (Section 1), Mike Morrissey (Section 2), Mark Schmalz (Section 3), Tracie

McCormick (Section 5), Brian Mohling (Section 6), Clyde Asato (Section 7), Rick Buiteweg (Section 8), Kris Graff (Section 9), Rich Pagliarli (Section 10), Audrey Castreje (Section 11), Tom Simons (Section 12), Gina Champion (Section 13), Michael Hartley (Section 14)

AYSO Office Staff

Present via Zoom: Patty Mallan (Executive Administrative Specialist), Jill Meshekow (Director of Human

Resources), Paula Muesse (Business Solutions and Strategy Leader), Annette Nastri (Director of Finance and Accounting), Scott Snyder (Director of Programs & Education), Matt Winegar (Transitional National Executive Director)

Other

Present via Zoom: Jan Buddingh (Chair, Legal Commission), approximately 70 additional persons

(identifiable attendees list attached)

Call to Order: The meeting of the American Youth Soccer Organization (“AYSO”) National Board of Directors (“NBOD” or “Board”) was called to order by President Michael Karon at 2:05 pm PT AYSO 2020 Awards Presentation:

• Eileen Tabert and Michael Karon awarded the following:

o Section of the Year – Section 3 (Mark Schmalz) and Section 10 (Rich Pagliarli)  Honorable Mention: Section 13 (Gina Champion)

o Area of the Year – 2S (Duston Denver)

 Honorable Mentions: Area 3B (Joyce Purnell) and Area 7O (Nella Sword) o Region of the Year – 8/C/1026 (Brett Harney)

 Honorable Mentions: 3/B/186 (James Fracker) and 13/K/522 (Robert Long) o Management Council Recognition Award – Mark Stewart

o President’s Award  Randy Pittman  Doug Ryan  Dan Howald  Rick Buiteweg

AYSO National Board of Directors Meeting

Business Session via Zoom Meeting

December 19, 2020 2 p.m.

Approved Minutes

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2 Action Items

National Player Fee Refund Policy

o Doug Ryan presented a Motion to add a National Policy Statement regarding the National Player Fee (NPF) Refund Policy so it is formally documented. Doug Ryan moved; Donna Nelson seconded.

 Discussion: The NPF Refund Policy puts the responsibility for refunding the fee on the Region. The Region then may request a refund from the AYSO office based on the general criteria outlined in the policy. No refund will be provided if there was any participation in any AYSO program during the membership year. Motion passed with unanimous consent.

Regional Policies & Protocols Article Eight

o Margie Close presented a motion to modify Article Eight: Financial Banking and Related Matters in the Standard Regional Policies and Protocols. The modification is to no longer require an annual Regional budget be submitted to the AYSO Office. Margie moved; Randy Pittman seconded. Motion passed with unanimous consent.

Bylaw 1.04

o Bylaw 1.04 (l) and (m)

 Margie Close presented a motion to modify Bylaw 1.04 (l) and (m) to update the language to the appropriate terms, including AYSO Office and Standard Regional Policies and Protocols. Margie moved; Eileen Tabert seconded. Motion passed unanimous consent.

Bylaw 1.04 (n)

 Margie Close presented a motion to modify Bylaw 1.04 (n) to reduce the number of required Regional board members from seven to three. One must be the Regional Commissioner, one the Treasurer and one to help run the Region. This request was made by several SDs to help simplify the process of RC

approval for smaller Regions who find it difficult to fill all seven board positions. The three required board members must be registered, background checked and trained. One board member must be trained and responsible for the CVPA duties. Margie moved; Donna Nelson seconded.

• Discussion included clarification that the larger Regions can still run with 7 or more board members and Section and Area Directors can still use discretion to require their Regions to fill more than the 3 board positions. Michael Karon called for a roll call vote: 11 Yes, 0 No: Motion passed

Audit Report Approval

o Donna Nelson moved to approve the Singer Lewak Audit Report as recommended by the Audit Committee. Doug Ryan seconded.

 Annette Nastri presented the consolidating statement of the financial position.

Motion to approve the Audit Report passed unanimous consent.

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Finance Department: Doug Ryan and Annette Nastri provided the following updates: o Budget Status and Forecast

 Annette Nastri reported the October books are closed. Due to more player registrations and the finance initiative, revenue is better than forecasted. o Spring National Player Fee Refund Status

 Annette reported 65% of the refunds have been paid out. If Regions have not received their refunds yet, they will be receiving them shortly.

o Finance Initiative Status

 Annette reported almost $1.6 million has been raised and for Regions to please send in the MOUs so the pending amount can be classified as either a donation or expense advance.

o Region Banking Initiative

 Doug Ryan presented an update on the Digital Banking Initiative and explained the effort to get all S/A/Rs onto Zipbooks and to transition over to the “Divvy” Card as the new PCard. These efforts are being made to help Regions better manage their budgets and finances.

NAGM 2021 Update: Eileen Tabert and Cathy Farless provided the following updates:

o Due to the current Covid-19 pandemic, considerations for NAGM in 2021 include a hybrid virtual which could include 20 people at the AYSO Office (or Holiday Inn) and the membership attending virtually, or a completely virtual experience. Because of cost, it is unlikely the NAGM will be in Atlanta. Further planning is needed.

Spring Program Restart: Dan Howald and Scott Snyder provided the following updates: o Scott noted progress made to date on the focuses of programs in Social and Emotional

Learning; Women in Soccer; Diversity, Equity and Inclusion; and Mental Health. o Dan reported on resources available to programs including the microsite and urged

Regions to use these, modify as needed and to join the AYSO Restart Heroes Band app for peer-to-peer sharing with other Regions.

o Scott thanked all those that supported US Soccer Disability Month and especially commended the AYSO VIP Program.

o Introduction to Online Instruction Course updates have been made and the material is live. Another session will be hosted in January.

Sports Connect Mobile First Update: Paula Muesse provided the following updates:

o Beta Phase for the Mobile First Upgrade is done, and Phase 1 and 2 will be done in January. Paula asked Regions to reach out to her on the best way to communicate to their programs about the new platform transition.

Member Relations Update: Scott Snyder provided the following update:

o Support topics have been posted to the microsite and it is available for Regions to view. • RC Training Updates: Eileen Tabert provided the following updates:

o AYSO Online Pre-Course is available on AYSOU and can be taken at any time. o Live Virtual Sessions will take place soon and will require participation in a half-day

Zoom session. Registration will be $75.

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QUESTION REPORT FOR THE NBODBUSINESS SESSION,DECEMBER 19,2020

1. Sharon Mujtabaa: So, is it that someone from outside of the proposed three mandatory board

positions would need to assume the CVPA position? In other words, one of those three positions could not also be CVPA?

A. The intent is that one of the required three board positions can also assume CVPA responsibilities and duties.

2. Frank Gallucci: Saying only three minimum is fine but can we require that the seven position

trainings are completed and required by the three? The training is easy.

A. CVPA and Treasurer training is only required at this time. The intent is to lighten the load for the board members.

3. Randall Ely: What was the $246k investment to which entity?

A. Asset money for AYSO Services, which is the startup funds for AYSO Services and this will be eliminated off the books.

4. Sharon Mujtabaa: Is it known at this time what additional purchase categories will be added for

the new P Card?

A. There will be no restrictions on the PCard. All categories are allowed.

5. Duston Denver: Will there be simpler ways for the Area directors to be added to the Regions

bank accounts?

A. The initial paperwork needed for the accounts will have the account holders listed, and it is recommended that the account holders be the Regional Commissioner, Regional Treasurer, Area Director and/or Section Director and an Auditor. These same positions should be set up with access to Zipbooks.

6. Jim Ripper: Will we need to change our current bank to one that was on the list?

A. Effort was made to include the majority of banking institutions, but if you want access to online banking you may need to change banks. The intention was to not have anyone need to change banks.

7. Chris Mattoni: Will office perform accounting or will Regions?

A. Regions will manage all reconciling, balancing, budgeting and these tools will help.

8. Chris Mattoni: Some Regions don’t use NAP online. Ok, training will be key on accounting work. A. Yes, correct, some Regions are not on NAP and use other means. We will be putting

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9. Kenneth Kotarski: Is NAP still fully functional at this time? Some of my Regions that use NAP

have been experiencing connectivity issues over the last month or so.

A. It is not turned off, just not updated. I will share this with Paula to see if there are any reported connectivity issues known.

10. Ivan Monso: From what you've seen so far, how do the Regions look by way of compliance in

meeting the Safe Haven and Coach training requirements?

A. 64,000 volunteers have been migrated so far, but as of right now it isn’t visible to see who is active. The Regions will have this visibility to check on volunteer’s background status and what training has been completed.

11. Ivan Monso: Can we clone from our prior program? A. No

12. Ivan Monso: Will our volunteers be able to sign up as Assistant Coach in our current fall

program? Due to Covid we've had teams have to cancel practice; some parents would like to sign up as backups if needed.

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AYSO National Board of Directors Meeting: December 19 2pm (PT)

First Name Last Name Section/Area/Region

Janet Anderson 1/P/69 Derek Bartolome 11/L/41 Lissette Bartolome 11/L/41 Alan Beacham CA Jaime Bencia 1/R/1463 Blanca Bocanegra S1 Michael Cassidy 2/N

Joey Catuara California Thongpaseuth Chanthakoumane 3/B/186 Joseph D'Andrea 13/A/1203

Gregg Deluga 1/d/7

Duston Denver 2/s

Eric Dilger 10/D/638

Randall Ely 11/E

James Engel 1/H

Chelsey Ernstoff N/A

Karen Falagrady 11/L/85 Aaron Falotico 2/s/870 James Fernandez 7/E/769

Stephen Fisher CT

Frank Gallucci 10/V/795 Jennifer Garrett

Ruben Gonzalez 10W

Brett Harney 8/E/1026

Blair Hughes 6/D/418

James Janosz Office

Jeff Jensen 1/R/37

Kenneth Kotarski 1/P

Rocky Kovar 10/D

Alisa Kronshage 6/A/NA

Tad Lin 6/D Satheesh Madhathil 2/J/35 Chris Mattoni 3-t-221 Peter McKinney 8/J Ana Medina 1/b/583 Stephen Minton 12/S Ivan Monso 1/G/65

Sharon Mujtabaa 7/E/119

Sandie Oerly 1/g/65

Al Prado Section 1

John Reeber 8C205

Gail Reindl 6/A/980

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Kathy Riley 5/E

Jim Ripper 3/E/840

Nick Russell 11/L/111

Morgan Saffari 10/V/174

Barbara Sano appearing for Nella Sword 7/ O

Steve Singer 10V795

Louis Skyriotis 2/B

Tamara Slocum 10/Q

Brian Smith 1/G/1638

Sharon Smith 6 D 794

Bryan St. Arnault 7/O/48

Paul Steele 1/G and 1/G/32

Mark Stewart HI

Frances Stronnks 1

Anand Subramanian 2/A/44

Larry Swertloff 3-A

Ann Swinehart 8/JB/212 Angela Teldeschi 2N36 David Thomas NA Tony Tiengtum 11/L/1455 Tim VanWoerkom 11/L Penney Wakefield 8/D

Mark Warner N/A

Donna Williams 1/r/820

Pete Xiques 5G

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