KEWbic
KEWbic™
™
--your CMMS
your CMMS
&
&
Lubrication
Lubrication
Scheduling
Scheduling
Software
Software
You need a framework for improvement…
You need a framework for improvement…
Copyright KEW Engineering Ltd 2009 Page 1
Successful maintenance and lubrication strategies include:
•
A consistent goal for improvements across the site
•
A database of specific maintenance and lubrication points on all assets
•
Best practice procedures for every PM task
•
A flexible scheduling tool for managing the PM tasks
•
Records of completed PM tasks and feedback comments
•
KPIs for measuring success
This is why we developed KEWbic™
Successful maintenance and lubrication strategies include:
•
A consistent goal for improvements across the site
•
A database of specific maintenance and lubrication points on all assets
•
Best practice procedures for every PM task
•
A flexible scheduling tool for managing the PM tasks
•
Records of completed PM tasks and feedback comments
•
KPIs for measuring success
KEWbic
KEWbic ™
™ –– a solution
a solution
What does KEWbic™ offer?
1. A means of managing lubricants,
spares and associated
information.
2. A means of storing PM tasks and
procedures against the asset.
3. A means of recording
compliance on all PM activity.
4. A means of storing and trending
CM data.
What does KEWbic™ offer?
1. A means of managing lubricants,
spares and associated
information.
2. A means of storing PM tasks and
procedures against the asset.
3. A means of recording
compliance on all PM activity.
4. A means of storing and trending
CM data.
Page 2
Maintenance Efficiency Scores
KEWbic™
KEWbic™ –– what are the Benefits?
what are the Benefits?
A framework that delivers:
•
A structured improvement plan
•
Best Practice
•
Consistent PM activity
•
Safer work methods
•
Cleaner & Greener
•
More efficient PM activity
•
More effective use of man power
and resources
•
Continuous improvement in
Maintenance Audit Scores
A framework that delivers:
•
A structured improvement plan
•
Best Practice
•
Consistent PM activity
•
Safer work methods
•
Cleaner & Greener
•
More efficient PM activity
•
More effective use of man power
and resources
•
Continuous improvement in
Maintenance Audit Scores
Page 3
How does KEWbic ™ work?
How does KEWbic ™ work?
Copyright KEW Engineering Ltd 2012 Page 4
The software comprises of three basic sections:
1. Hierarchy
2. Templates
3. Procedures/Observations
In addition it offers custom set-up of:
1. Routes
2. Reports
3. Roles
4. Asset Criticality
5. PM Priority
It is flexible enough to allow for:
1. Image and PDF file attachments
2. Data look-up
The software comprises of three basic sections:
1. Hierarchy
2. Templates
3. Procedures/Observations
In addition it offers custom set-up of:
1. Routes
2. Reports
3. Roles
4. Asset Criticality
5. PM Priority
It is flexible enough to allow for:
1. Image and PDF file attachments
2. Data look-up
The basic structure of KEWbic™
The basic structure of KEWbic™
Copyright KEW Engineering Ltd 2012 Page 5
Hierarchy:
•
Asset List
•
Stores
Template:
Defines the point on the Hierarchy and stores the inputs on the template questions that get used in the procedures.
Procedure:
Defines the task
associated with the point on the hierarchy and takes the specific asset values from the Template, and allows for Role,
Route, Priority, Time and fixed and Interval setting.
User definable:
•Text/Numeric •Parent Item look-up •Directory listing •Data look-up •Formulae •Picture User definable: •Template specific •Any language input •TAG values
•Call for Picture
Output of:
•
Scheduling
•
Reports
•
History
The hierarchy comprises the:
•Asset list defined by area, system or module.
•Assets can be categorised by machine train, machine, and component.
•Stores for item listing of spares and oils.
A picture and document file can be added at any level.
KEWbic™ Hierarchy
KEWbic™ Hierarchy
KEWbic™ Hierarchy
KEWbic™ Hierarchy –– The Stores
The Stores
Copyright KEW Engineering Ltd 2012 Page 7
The Stores should be populated with the typical spares and can be accessed as a Directory from with the Template when adding
KEWbic™ Hierarchy
KEWbic™ Hierarchy –– The Configuration Tab
The Configuration Tab
Copyright KEW Engineering Ltd 2012 Page 8
Configuration Tab allows:
•Asset name
•Template Selection
•Hidden in normal view
•Sequence - positioning on hierarchy
•Pictures and Document files
•Asset Criticality
KEWbic™ Hierarchy
KEWbic™ Hierarchy –– The Data Tab
The Data Tab
Copyright KEW Engineering Ltd 2012 Page 9
Data Tab uses TAGs to define user specific answers by:
•Numeric or text input
•Parent Item Look-up
•Directory listing from a Hierarchy point
•Data look-up from tables
KEWbic™ Hierarchy
KEWbic™ Hierarchy –– The Template Window
The Template Window
Copyright KEW Engineering Ltd 2012 Page 10
The Template Window allows a user to create a specific set of questions pertaining to a hierarchy point. Template types can be positioned by a Sequence number.
Custom icons can be specified for each template type.
KEWbic™ Hierarchy
KEWbic™ Hierarchy –– The Procedures Tab
The Procedures Tab
Copyright KEW Engineering Ltd 2012 Page 11
Procedures Tab allows PMs to be assigned to a hierarchy point.
The PM can be defined by:
•Role
•Route
•Task time
•Priority
The procedure can be previewed or recorded.
KEWbic™ Hierarchy
KEWbic™ Hierarchy –– The Template Window
The Template Window
Copyright KEW Engineering Ltd 2012 Page 12
The Procedures Window allows a user to create a specific PM Task pertaining to a Template type. Observations can be recorded with warning limits.
Custom text can be added for each procedure using TAGs to poulate the individual PMs for each asset.
Step 1
Step 1 -- Set Up a
Set Up a Spares & Lube Store
Spares & Lube Store
1. Create a list of products a. Oils & Greases b. Filters & Breathers c. Other machine spares
2. Identify the specifications of each product 3. Identify the supplier details
4. Rationalise and Consolidate Inventory
5. Assign a generic code and colour/code symbol for each product
6. Each machine point will link back to the products in the Store so future lubricant supplier changes won’t need a rewrite of the database.
1. Create a list of products a. Oils & Greases b. Filters & Breathers c. Other machine spares
2. Identify the specifications of each product 3. Identify the supplier details
4. Rationalise and Consolidate Inventory
5. Assign a generic code and colour/code symbol for each product
6. Each machine point will link back to the products in the Store so future lubricant supplier changes won’t need a rewrite of the database.
Page 13
Create visual charts for easy identification
Create visual charts for easy identification
Step 2
Step 2 -- Map the Plant
Map the Plant
1. Create a Hierarchy of Assets by Area or Module
2. Split the Asset Train into individual Machines
3. Split the Machine into Lubrication components
4. Physically check each machine against the registered Asset
Base to ensure it is correct
1. Create a Hierarchy of Assets by Area or Module
2. Split the Asset Train into individual Machines
3. Split the Machine into Lubrication components
4. Physically check each machine against the registered Asset
Base to ensure it is correct
Page 15
Step 3
Step 3 –– Identifying the Machine’s Lubrication Needs
Identifying the Machine’s Lubrication Needs
1. Assess each machine for the information required.
2. For Sumps, Reservoirs and Tanks: Determine the volume and identify the location of drains, gauges,
breathers, filters etc.
3. For greased Bearings and Seals: Measure the bearing or seal dimensions to calculate the number of shots of grease, and identify factors that will influence the interval.
4. For automated greasing systems: Identify the volume and all
greasing points for inspection. 5. Establish intervals for each activity. 6. Select all the Procedures for the
above.
1. Assess each machine for the information required.
2. For Sumps, Reservoirs and Tanks: Determine the volume and identify the location of drains, gauges,
breathers, filters etc.
3. For greased Bearings and Seals: Measure the bearing or seal dimensions to calculate the number of shots of grease, and identify factors that will influence the interval.
4. For automated greasing systems: Identify the volume and all
greasing points for inspection. 5. Establish intervals for each activity. 6. Select all the Procedures for the
above.
Page 16
Step 4
Step 4 –– Adding Best Practice and Reliability
Adding Best Practice and Reliability
Assess each machine and identify if the following upgrades are needed: a) Fitting Quick Connectors on the Fill and Drain Ports
b) Fitting improved Breathers
c) Fitting better Sight Glasses/Gauges
d) If required, fitting Oil Analysis Sampling Points.
e) Adding additional filtration or upgrading the existing filtration.
f) Adding piping to the Grease Points to allow for safe access to grease the machine.
Assess each machine and identify if the following upgrades are needed: a) Fitting Quick Connectors on the Fill and Drain Ports
b) Fitting improved Breathers
c) Fitting better Sight Glasses/Gauges
d) If required, fitting Oil Analysis Sampling Points.
e) Adding additional filtration or upgrading the existing filtration.
f) Adding piping to the Grease Points to allow for safe access to grease the machine.
Page 17
Step 5
Step 5 -- Assign Procedures for each Lubrication Point
Assign Procedures for each Lubrication Point
1. Identify the procedure or task
2. Select a resource level or role for the task 3. Enter a time to complete the task
4. Assign a priority and route for the task 5. Scope or Purpose
6. Materials List 7. Tools List 8. Safety issues
9. Preparation Checklist
10. Actual Task Description/Routine
Allow for a sign-off for each time the procedure is used, and if required to enter a reason for non-completion. 1. Identify the procedure or task
2. Select a resource level or role for the task 3. Enter a time to complete the task
4. Assign a priority and route for the task 5. Scope or Purpose
6. Materials List 7. Tools List 8. Safety issues
9. Preparation Checklist
10. Actual Task Description/Routine
Allow for a sign-off for each time the procedure is used, and if required to enter a reason for non-completion.
Page 18
Embed images in the software for clarity
Embed images in the software for clarity
Built
Built--in Flexibility
in Flexibility
Copyright KEW Engineering Ltd 2009 Page 20 Assign the appropriate filter cart or grease gun to each machine.
In the Tool Store, assign a grease gun output for each shot and assign a flow rate for each filter cart.
If you change suppliers and the values change, a single re-entry here will
automatically update every affected procedure with the new number of shots or time required for filtration.
Assign the appropriate filter cart or grease gun to each machine.
In the Tool Store, assign a grease gun output for each shot and assign a flow rate for each filter cart.
If you change suppliers and the values change, a single re-entry here will
automatically update every affected procedure with the new number of shots or time required for filtration.
Changing supplier of your grease gun?
The new gun gives 50% more grease per shot. Worried about over-greasing using the
existing calculated number of shots? Changing supplier of your grease gun?
The new gun gives 50% more grease per shot. Worried about over-greasing using the
More flexibility to adapt
More flexibility to adapt
Copyright KEW Engineering Ltd 2009 Page 21 Not happy with the way the
procedures read?
Think the templates need modifying to reflect your specific needs?
Do you want another language? Not happy with the way the procedures read?
Think the templates need modifying to reflect your specific needs?
Do you want another language?
In the Design Mode, simply open the Procedures or Templates views and edit the text accordingly.
In the Design Mode, simply open the Procedures or Templates views and edit the text accordingly.
Step 6
Step 6 -- Completing the Procedures Library
Completing the Procedures Library
On completion of the procedures creation the following
steps are taken:
1. Rationalise the Lubricants and check the Colour
Coding.
2. Re-check the Lubricant PM Routes and Schedules for
the Lubrication Tasks and Oil Analysis Sample
Collection.
3. Implement and train the personnel on the software
and new procedures.
On completion of the procedures creation the following
steps are taken:
1. Rationalise the Lubricants and check the Colour
Coding.
2. Re-check the Lubricant PM Routes and Schedules for
the Lubrication Tasks and Oil Analysis Sample
Collection.
3. Implement and train the personnel on the software
and new procedures.
Page 22
Using Reports to aid planning and upgrades
Using Reports to aid planning and upgrades
Once compiled, reports can be generated to
identify such actions as:
1. What machines need breathers.
2. What machines are on the Oil Analysis
programme.
3. What machines need grease lines extending
The output can be exported to a spreadsheet.
Once compiled, reports can be generated to
identify such actions as:
1. What machines need breathers.
2. What machines are on the Oil Analysis
programme.
3. What machines need grease lines extending
The output can be exported to a spreadsheet.
Page 23
Using Reports to aid scheduling
Using Reports to aid scheduling
Reports can be generated to identify for
management:
1. What machines are overdue on greasing.
2. Type and volume of oil in each sump.
3. Stock levels in the stores
The output can be exported to a spreadsheet.
Reports can be generated to identify for
management:
1. What machines are overdue on greasing.
2. Type and volume of oil in each sump.
3. Stock levels in the stores
The output can be exported to a spreadsheet.
Page 24
Daily Routines & Planning
Daily Routines & Planning
Daily Routines can be selected for a daily listing or for a time period
and sorted based on:
•
Area
•
Route
•
Task Priority
•
Skill Level
•
Task or Procedure type
The Procedure must be recorded as completed or not completed
Daily Routines can be selected for a daily listing or for a time period
and sorted based on:
•
Area
•
Route
•
Task Priority
•
Skill Level
•
Task or Procedure type
The Procedure must be recorded as completed or not completed
Page 25
Trends & History
Trends & History –– Compliance &
Compliance & KPIs
KPIs
Task Compliance can be viewed in the
History with comments:
Task Compliance can be viewed in the
History with comments:
Page 26
Other Useful Features
Other Useful Features
A label can be printed for
Oil & Grease drums:
A label can be printed for
Oil & Grease drums:
Page 27
Supplier Info is easily
accessible:
Supplier Info is easily
accessible:
Other Useful Features
Other Useful Features
Page 28
Supplier MSDS & PDS
is easily accessible
as an embedded file:
Supplier MSDS & PDS
is easily accessible
as an embedded file:
Other Useful Features
Other Useful Features
Page 29
KEWbic
KEWbic™
™ -- the package…
the package…
Copyright KEW Engineering Ltd 2009 Page 30
The significance of KEWbic™…
KEWbic™ is a software tool that rapidly sets up the framework for
improvement.
The value of KEWbic™ is in the flexibility to meet all types of needs.
KEWbic™ is a simple yet powerful package for end-users, contractors and
supporting industry suppliers.
KEWbic™ is not just a software package, it captures the Best Practices
know-how and the experience of leading maintenance consultants.
KEWbic™ has been created by engineers for engineers.
The significance of KEWbic™…
KEWbic™ is a software tool that rapidly sets up the framework for
improvement.
The value of KEWbic™ is in the flexibility to meet all types of needs.
KEWbic™ is a simple yet powerful package for end-users, contractors and
supporting industry suppliers.
KEWbic™ is not just a software package, it captures the Best Practices
know-how and the experience of leading maintenance consultants.
KEWbic™ has been created by engineers for engineers.
KEWbic
KEWbic™
™ -- the package…
the package…
Copyright KEW Engineering Ltd 2009 Page 31
