REQUEST FOR QUALIFICATIONS #1314/04 FOR
CONSTRUCTION MANAGEMENT SERVICES FOR
VARIOUS FACILITIES IMPROVEMENT PROJECTS October 16, 2013
1. REQUEST FOR QUALIFICATIONS 1.1. Purpose
The purpose of this Request for Qualifications (“RFQ”), is to obtain information that will allow the Long Beach Unified School District (“District”) to pre-qualify a limited number of Construction Management Firms (each, a “Construction Manager”) to provide Construction Management Multi-Prime (“CMMP”) and Construction Management At-Risk (“CMAR”) Services (“Services”) for and on behalf of the District on various facilities improvement projects. Construction Managers may submit a response for CMMP, CMAR or both Services.
1.2. Request for Qualifications
It is the District’s intent to select from the pool of Pre-qualified Construction Managers to provide Services for various facilities improvement projects. The District, on an “as-needed” basis, will issue Requests for Proposals (“RFP”) to one or more Pre-qualified Construction Managers. Proposals shall describe how each Construction Manager is qualified for the project that is the subject of the Proposal, and shall set forth a detailed scope of services, schedule, staffing assignments, and a fee proposal for the Services to be performed. The District will evaluate Proposals and select and allocate work to a Pre-qualified Construction Manager without having to request and evaluate additional information as to the Construction Manager’s qualifications. Pre-qualified Construction Managers are in no way guaranteed to receive any work from the District.
1.3. Qualified Construction Manager
All Construction Managers submitting a Statement of Qualifications (“SOQ”) in response to this RFQ and seeking to become a Pre-qualified Construction Manager with respect to Services should be familiar with all applicable regulations and industry guidelines especially as they apply to the District facilities projects, and be capable of providing work product that will enable the District to strictly comply with said requirements.
Construction Management firm must have a minimum of ten (10) years of relevant experience and success with Services for new construction and modernization of California K-12 projects. Each individual team member proposed for the team must have a minimum of seven (7) years of relevant experience and success with Services for new construction and modernization of K-12 projects.
1.4. Submission and Questions
If your firm is interested in performing Services on behalf of the District, please submit a detailed SOQ in accordance with the submittal requirements described in Exhibit A.
2. SCOPE OF SERVICES 2.1. Facility Master Plan
On January 22, 2008, the Long Beach Unified School District Board adopted a Facility Master Plan with the intent to implement school facility projects over the next 20 to 25 years. On November 4, 2008 voters overwhelmingly approved Measure K, a $1.2 billion Classroom Repair, Student Safety Bond.
The District plans to utilize the services of Construction Managers to help ensure that its activities, especially as they apply to facilities improvement projects on new and existing school sites, are in compliance with all applicable regulations. Construction Managers providing Services to the District shall have a thorough working knowledge of the Facility Master Plan and shall work collaboratively with the District and its consultants towards effective and successful project implementation.
In executing its projects, the District is required to meet State and local regulatory requirements and, in some cases, critical deadlines for State funding and school openings. All Construction Managers submitting a response to this RFQ should be extremely knowledgeable of all Code requirements and standards applicable to District projects and Services to be provided, and are expected to provide work products in a timely manner that will enable the District to comply with State and local requirements.
2.2. Scope of Services
The District is seeking Construction Managers to provide Services for various facilities improvement projects relative to the implementation of the Facility Master Plan (“FMP”) and on-going capital facility projects, including but not limited to new construction, renovation, reconstruction projects, program-wide projects, infrastructure projects and/or maintenance projects. Please refer to the Scope of Services described in Exhibit B.
2.3. Deadlines
Each Construction Manager must be prepared and equipped to provide Services in a timely manner and on relatively short notice so as to enable the District to meet critical, and at times unpredictable, time deadlines and schedules.
2.4. Contractor’s License
Construction Manager must hold a General Building Contractor “B” License, which is current, valid and in good standing with the California Contractors State License Board. Provide the following information for each license:
• Name of license holder exactly as on file • License Classification
• License Number • Date Issued • Expiration Date
• Whether license has been suspended or revoked in the past five (5) years. If so, explain.
2.5. Compliance with Applicable Laws
Construction Manager’s Statement of Qualifications must set forth Construction Manager’s understanding of all applicable laws, guidelines, and requirements, including the Education Code, California Department of Education (CDE), Division of State Architect (DSA), Cal/OSHA Title 8, Environmental Protection Agency (EPA), Department of Toxic Substance Control (DTSC), and local ordinances and/or other applicable guidelines applicable to the Services to be undertaken, as well as Construction Manager’s ability and methodology to comply with the same. Construction Manager’s Statement of Qualifications must confirm that the proposed Services will meet all the aforementioned requirements as set by the applicable codes, regulations and guidelines.
2.6. Working Conditions
Each Construction Manager shall be capable of working indoors and outdoors, as required, in all weather and site conditions including, but not limited to, rain, dirt, mud, and ice. The Construction Manager’s activities may require kneeling, bending, climbing ladders, stepping over trenches, etc. The Construction Manager must comply with all District and safety requirements. The District has an Owner’s Controlled Insurance Program (OCIP) for certain Measure K Bond projects which require safety compliance and OSHA training for managers who may work in the field office with contractors.
3. STATEMENT OF QUALIFICATIONS 3.1. Response Format
A Construction Manager’s response shall not exceed twenty (20) pages, excluding resumes, brochures, organization charts, and exhibits. Each copy of the SOQ must be double-sided, tabbed and organized in the order listed in this Section 3, and shall include all of the following sections and information as stated in this RFQ. Word and Excel files for some exhibits in this RFQ are available upon request, and Construction Managers shall not modify the formatting of these exhibits. Please refer to Exhibit A for more information about submittal requirements. 3.2. Firm Information
Please provide a cover letter and introduction, including company name, address, telephone number, fax number, and email address of the person or persons authorized to represent the firm regarding all matters related to the SOQ. If applicable, please indicate the location of Construction Manager’s headquarters, and the address and contact information for the local contact office.
As part of the narrative, provide a brief synopsis of the firm’s corporate structure and history. Describe any litigation or threatened litigation against your firm or its owners that may affect your performance or completion of this proposed program. Also, please include your firm’s philosophy with regard to approach and experience related to Services outlined in the RFQ, including CMMP and CMAR.
A person authorized to bind the firm to all commitments made in the Statement of Qualifications shall sign this letter. In addition, complete Exhibit K1 - Firm Information, and Exhibit K2 - Firm Information Questionnaire. Please do not provide Exhibits K1 or K2 for Sub-Consultants. 3.3. Firm Experience
Provide a summary of your firm’s relevant expertise and experience in CMMP and CMAR services, especially as it relates to school sites and facilities. What differentiates your services from other providers? Provide a proposed work plan for assisting the District. This may include
providing a proposal based upon the scope of services outlined within this SOQ and any alternative scope of work that the Construction Manager may recommend as appropriate based upon its experience and expertise.
Construction Manager shall provide a narrative description of their dispute resolution process and the nature of any anticipated disagreements that might occur during the course of the work with the District, architect/engineers, consultants, contractors and subcontractors, and a discussion of how such disagreements might be resolved by the Construction Manager.
Furthermore, the Construction Manager shall highlight its involvement on past projects utilizing the Building Information Modeling (BIM) process. It shall articulate the level of experience to be able to address interdisciplinary design coordination and constructability issues through a “clash detection” process necessary to reduce the number of RFI’s during construction, and alleviate coordination errors and omissions in the construction documents. It is expected that BIM shall also be used to as a planning tool to assist with site sequencing/phasing, scheduling (4D), and estimating (5D).
3.4. K-12 School Project Experience
Using Exhibit L – Firm Experience Form, please describe in detail a minimum of five (5) California K-12 DSA-certified school projects that your firm has completed within the last five (5) years, which demonstrate experience with Services similar to those listed in this RFQ. These projects should demonstrate as much as possible your firm’s experience in a range of California K-12 school projects of varying size, type, difficulty, new construction, additions, renovations and reconstruction etc. Please do not provide this exhibit for Sub-Consultants. Clients listed in Exhibit L may be contacted for references.
3.5. Firm Projects and Contracts
Using Exhibit M – Firm Projects and Contracts, please list all California K-12 school district (LBUSD or other) projects your firm has completed within the last five (5) years, including, for each project, the project name and location, the contract amount, services offered and the contact person at the school district for said project. Please include any “on-call” contracts that may not be project-specific. Use as many sheets as necessary to list all complete projects. Please do not provide this exhibit for Sub-Consultants. Clients listed in Exhibit M may be contacted for references.
3.6. Project Team
Please identify your firm’s proposed team, key personnel and staff members and their specific expertise and experience in CMMP and CMAR Services, especially as it relates to K-12 school projects. Include an organizational chart for the proposed staff and indicate who will be the District’s contact person for your firm.
Using Exhibit N – Team Member Resume Form, please provide the names and detailed experience of key personnel who will be available, knowledgeable, and regularly working with the District. In addition, list all professional registration certification and/or license designations and numbers that are currently active in the State of California. Do not list any inactive registration and/or license designations. All licensed professionals responsible for proposed Services must be directly employed by the responding Construction Manager and not employed as Sub-Consultants.
3.7. Sub-Consultants
list names, California license or registration numbers, contact person(s), business addresses, phone numbers, fax numbers, e-mail addresses, date established, and time associated with firm. Please complete Exhibit N – Team Member Resume Form for Sub-Consultants.
3.8. Billing Rates
For Pre-Construction Phase Services, provide billing rates for all personnel and categories of employees as well as any overhead or other special charges. If applicable, Construction Manager should provide estimates for certain standardized components of the Services. Provide Construction Manager’s typical fee schedule as applicable, as well as any Sub-Consultant fees or services that may be needed. Please use Exhibit D – Billing Rates Form. Construction Manager shall propose all-inclusive hourly fees for all proposed Services. Construction Manager’s proposed rates should include and account for all direct labor costs, fringe benefits, insurance, overhead, profit, and all other expenses the Construction Manager will incur in providing Services. All proposed reimbursable expenses shall be directly related to the services required for the Project and must be supported by proper documentation and prior District authorization. Reimbursement shall not exceed cost plus 5%. All other services not included herein shall be negotiable as required.
3.9. Fee
For Construction Phase Services, provide a fee schedule that indicates the construction phase fee the Construction Manager would charge for new construction vs. modernization projects as a percentage of the total cost of construction. For the purpose of developing this fee schedule, the Construction Manager shall identify the points at which the fee percentage decreases based on assumed construction costs as follows:
• $1.0M or less • $1.0M to $5.0M • $5.0M to $25.0M • $25.0M to $50.0M • Over $50.0M 3.10. Financial Information
Construction manager shall provide the following financial information:
• A report from any commercial credit rating service, such as Dunn and Bradstreet or Experian.
• A letter from a surety or insurance company stating bonding limit that can be applied to any upcoming project.
• A letter from insurance company indicating ability to provide insurance as noted in Section 4.2.
• Indicate current value of all work the Construction Manager has under contract. • Indicate Construction Manager’s current worker's compensation Experience
Modification Ratio (EMR). 3.11. Certification
Construction Managers shall certify that they have received the RFQ, read the instructions and submitted a Statement of Qualifications with the proper authorizations. Construction Manager shall complete Exhibit E - Certification and submit it with the SOQ. Do not provide this form for Sub-Consultants.
3.12. Non-Conflict of Interest
Construction Managers shall certify that they shall perform Services as an independent contractor and not as an officer, agent or employee of the District. Construction Manager shall complete Exhibit F - Statement of Non-Conflict of Interest, and submit it with the SOQ. Do not provide this form for Sub-Consultants.
4. CONTRACT REQUIREMENTS 4.1. Standard Agreement
Construction Manager should be prepared to comply with the District’s contract requirements, including insurance coverage, which is described in Exhibit I - Standard Construction Manager Agreement.
4.2. Insurance Requirements
The District has an Owner Controlled Insurance Program (OCIP) for certain Measure K Bond projects and the Construction Manager selected to provide services through this RFQ will be required to participate.
Should the District decide not to move forward with the OCIP, the following represents the minimum levels of insurance Construction Manager must have the ability to secure. Insurance requirements and limits will be determined on a per project basis. Furthermore, the requirements shall be specific to each phase (i.e. pre-construction and construction).
• Commercial General Liability
Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(a) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 0001); and
(b) Commercial General Liability Insurance must include coverage for the following:
(i) Bodily Injury and Property Damage (ii) Personal Injury/Advertising Injury (iii) Premises/Operations Liability
(iv) Products/Completed Operations Liability (v) Aggregate Limits that Apply per Project
(vi) Explosion, Collapse and Underground (UCX) exclusion deleted (vii) Contractual Liability with respect to this Contract
(viii) Broad Form Property Damage (ix) Independent Contractors Coverage • Automobile Liability
(a) At all times during the performance of the work under the Construction Services Agreement the Construction Manager shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non owned and hired vehicles, in a form and with insurance companies acceptable to the Long Beach Unified School District, in the amount specified in the Construction Services Agreement.
(b) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 0001 (ed. 6/92) covering automobile liability, Code 1 (any auto).
(c) The automobile liability program may utilize deductibles, but not a self insured retention, subject to written approval by the Long Beach Unified School District. (d) All such policies shall name the Long Beach Unified School District, the board
and each member of the board, its officers, employees, agents and volunteers as Additional Insured under the policies.
• Workers' Compensation/Employer's Liability
(a) The Construction Manager shall provide, during the life of each allocated contract, workers' compensation insurance in compliance with applicable statutory requirements and Employer's Liability Coverage in amounts not less than the limits specified in the Construction Agreement for all of its employees engaged in work under the Construction Services Agreement, on or at the site of the project, and, in case any of its work is sublet, the Construction Manager shall require the subcontractor similarly to provide workers' compensation insurance for all the latter's employees. Any class of employee or employees not covered by a subcontractor's insurance shall be covered by the Construction Manager's insurance. In case any class of employees engaged in work under this contract, on or at the site of the project, is not protected under the Workers' Compensation Statutes, the Construction Manager shall provide or shall cause a subcontractor to provide, adequate insurance coverage for the protection of such employees not otherwise protected. The Construction Manager shall file with the District certificates of its insurance protecting workers.
(b) Company or companies providing insurance coverage shall be acceptable to the District, and in the following form and coverage.
(c) Statutory Workers' Compensation and Employer's Liability Coverage: Construction Manager shall maintain insurance to afford protection for all claims under California Workers' Compensation Act and other employee benefit acts, and in addition, shall maintain Employer's Liability Insurance for a minimum limit of $1,000,000. The Workers' Compensation Policy shall include the following endorsements, copies of which shall be provided to District:
(i) The Voluntary Compensation Endorsement; and (ii) Broad Form All States Endorsement; and
(iii) The Longshoremen's and Harbor Workers’ endorsement, where applicable to the work under the contract; and
(iv) Waiver of Subrogation Endorsement. • Builder's Risk "All Risk" Insurance
(a) At all times during the performance of the work, Construction Manager shall maintain builder's risk insurance on an "all risk" completed value basis (including flood) upon the entire project which is the subject of the Construction Agreement. Coverage shall include completed work as well as work in progress. Such insurance shall include the Long Beach Unified School District as Loss Payee.
(b) Such insurance may have a deductible clause but not to exceed the smaller of: five percent (5%) of the total amount of the Contract; or $10,000.00 for all risks, except flood. The deductible for flood shall not exceed five percent (5%) of the total amount of the Construction Agreement.
(c) Such policies shall name the Long Beach Unified School District as Additional Insured.
(d) The making of payments to the Construction Manager shall not be construed as creating an insurable risk interest by or for the District or be construed as relieving the Construction Manager or its subcontractors of responsibility for loss from any direct physical loss, damage, or destruction occurring prior to final acceptance of the work by the District.
(e) The insurer shall waive all rights of subrogation against the Long Beach Unified School District and shall provide the District with a Certificate of Insurance for Builder's Risk insurance coverage and evidence of waiver of rights of subrogation against the Long Beach Unified School District.
• Minimum Policy Limits Required
The following insurance limits are required for the Contract:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate for bodily injury, personal injury and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer's Liability $1,000,000 per occurrence
Builder's Risk Completed value or replacement cost • Qualifying Insurers
(a) All policies required shall be issued by acceptable insurance companies, as determined by the Long Beach Unified School District, which satisfy the minimum requirements.
(b) Insurance carriers shall be qualified to do business in California and maintain an agent for process within the state. Such insurance carrier shall have not less than an "A" policyholder's rating and a financial rating of not less than "Class VII" according to the latest Best Key Rating Guide.
4.3. Bonding
Prior to entering into the CMAR Agreement, the Construction Manager will be required to furnish a Performance Bond in the amount of one hundred percent of the contract price, and a Payment (Material and Labor) Bond in the amount of one hundred percent of the contract price.
4.4. Prevailing Wages
Construction Mangers are advised that all projects are a public work for purposes of the California Labor Code, which requires payment of prevailing wages in effect at the time the contract is signed. District will obtain from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work. Any Construction Manager to which a contract is awarded must pay the prevailing rates, post copies thereof at the job site, comply with the District’s Labor Compliance Program policy, and otherwise comply with all applicable provisions of state law (Education Code section 17424; Labor Code section 1720 et seq.).
4.5. Disabled Veteran Business Enterprise Participation Goals
In accordance with Education Code 17076.11, the Long Beach Unified School District supports a participation goal of at least 3 percent (3%) of the overall dollar amount expended each year to Disabled Veterans Business Enterprises (DVBE) from funds allocated to the District by the State Allocation Board. If Construction Manager is selected to provide services to the District, Construction Manager will be required to sign and return a Certification form as provided in Exhibit O certifying that they will provide the District with information regarding the use of any DVBE contractors or Construction Managers on a project.
Information about DVBE resources can be found on the Executive Branch’s website at
http://www.dgs.ca.gov/pd. Please review Exhibit O – Statement of Intent to Meet DVBE
Participation Goal and state whether or not the Construction Manager will be able to satisfy the requirements. DVBE documentation is provided for informational purposes, but is not required
to be submitted in the SOQ. Do not provide this form for the Sub-Construction Managers.
DVBE documentation will be required if the Construction Manager is Pre-qualified and then chosen to provided services as a result of an RFP process.
4.6. Fingerprinting Requirements
Unless exempted, Construction Managers shall comply with the requirements of Education Code Section 45125.1 with respect to fingerprinting of employees who may have contact with students on a school site within the Long Beach Unified School District. The Construction Manager selected to perform Services <may or will> be required to complete the certification form, herein attached as Exhibit G, provided by the District. The form should be reviewed but is not to be submitted with the Statement of Qualifications.
Additional information about this requirement is available on the Department of Justice’s website at http://ag.ca.gov/fingerprints/forms/cont_req.pdf.
5. SELECTION CRITERIA AND EVALUATION PROCESS
All SOQs will be evaluated as per the selection criteria and evaluation process described below. All Construction Managers shall be advised and understand the policies applicable to potential project assignments and contract award if selected.
5.1. Selection Criteria
Although not necessarily exhaustive of the criteria to be utilized, the District intends to use the following evaluation criteria in selecting pre-qualified Construction Managers:
Timeliness and Completeness of SOQ: To receive maximum consideration, Construction Manager’s SOQ must be received by the Response Deadline. In addition, Construction Manager’s SOQ will be evaluated with respect to organization, clarity, completeness, and responsiveness to this RFQ, such as providing the minimum qualifications, firm information and experience.
Technical Qualification and Competence: Construction Manager’s SOQ will be evaluated on the firm’s experience, expertise, and familiarity with the Services, and applicable laws and requirements for public works projects in general and school projects in particular. The Construction Manager’s ability to provide proof of any required licenses and/or certifications for completion of the scope of work, if applicable, will also be considered.
Approach to Work: Construction Manager’s SOQ will be evaluated on the recommended approach to Services, compliance with applicable laws, the proposed project team members
and sub-Consultants, project management and coordination methodologies, analysis and study approaches, ability to respond to emergencies and delays, and Construction Manager’s ability to communicate effectively with District personnel and offer advice in the best interest of the District.
Record of Past Performance: Construction Manager’s SOQ will be evaluated for quality of work, completion of work on schedule, cost controls, contracts held with the District or other agencies over the last 5 years, andthe responses of references provided by the Construction Manager or any other references identified by the District.
Contract Requirements and Cost Control: Construction Manager’s SOQ will be evaluated on the firm’s commitment to comply with contract requirements described in this RFQ, cost control procedures, personnel utilization, billing rates for personnel and Construction Manager’s policies respecting the pass-through to the District of overhead costs.
5.2. Evaluation of SOQs
SOQs will be evaluated by a panel of individuals selected by the District. Selection for this SOQ will not preclude nor guarantee the selected firm consideration for future District projects.
Based on its evaluation of the SOQs that it receives, the District will select a pool of qualified Construction Managers. The District reserves the right to request that some or all of the respondents submit additional written information and/or that they consent to be interviewed by selected District personnel and/or representatives. The District also reserves the right to: (i) extend the SOQ Deadline, (ii) send out additional RFQs, and/or (iii) provide for other mechanisms for Construction Managers to be selected to provide Services to the District.
5.3. Policies Applicable to Contract Award
All work to be performed under all awarded contracts must conform to all applicable laws and guidelines and all requirements of the District, the California Department of Education (CDE), local jurisdictions as applicable, all other governmental agencies with jurisdiction, and conform to the requirements set forth by this RFQ.
This Request and any potential future RFQs or RFPs do not commit the District to award a contractual agreement with any vendor or to pay any costs incurred in the preparation of SOQs or participation in an interview.
The District reserves the right at its sole discretion to: (i) waive or correct any defect or informality in any response, (ii) withdraw this RFQ, (iii) reissue this RFQ, (iv) send out additional RFQs, (v) reject any and/or all RFQs, (vi) prior to submission deadline for RFQs, modify all or any portion of the selection procedures including deadlines for accepting responses, Services to be provided under the RFQ, or the requirements for content or format of the RFQs, (vii) waive irregularities, (viii) procure any services specified in this RFQ by any other means, (ix) determine that no projects will be pursued and/or (x) terminate or change the contracting process articulated in this RFQ because of unforeseen circumstances.
Acceptance by the District of any SOQs submitted pursuant to this RFQ shall not constitute any implied intent to enter into an agreement for services.
All components of the SOQs shall become the property of the District upon the District’s receipt of the SOQ. The District shall have the right to copy, reproduce, publicize and/or dispose of each SOQ in any way that the District may choose.
Any and all information and documents provided in response to this RFP or RFQ will become public records and subject to disclosure under the California Public Records Act. Construction Managers may mark certain information in their proposal as private, confidential, or proprietary, if they do not wish it to be disclosed. However, in doing so, Construction Managers agree to fully defend and indemnify the District from any claims arising from the District's failure or refusal to produce the information if requested by a third party.
The District reserves the right to negotiate the terms and conditions of any agreement for services that may hereafter be let by the District.
5.4. Selection Schedule
RFQ Issue Date October 16, 2013
Deadline for Questions October 30, 2013 at 12:00 PM (noon)
RFQ Due November 6, 2013 at 4:00 PM
Interviews (if Conducted) Week of November 18, 2013 Anticipated Board Approval Date December 3, 2013
Exhibit A
Response Deadline and Submittal Requirements
Response Deadline
The deadline for receipt of all materials responsive to this RFQ is Wednesday, November 6, 2013 at 4:00PM (“Response Deadline”). Note that Statements of Qualifications (“SOQ”) delivered after the Response Deadline may not be considered.
Copies of SOQ
Please submit five (5) hardcopies of the SOQ and two electronic versions of the SOQs in PDF format. The electronic version of the SOQ must be submitted in the form of one single PDF file. Submittal
Please deliver the SOQ to:
Long Beach Unified School District
Facilities Development & Planning Branch Attn: Tova Corman, Executive Director 2525 Webster Avenue
Long Beach, CA 90810 Questions
If you have any questions regarding this RFQ, please submit them in writing using the form provided in Exhibit H – Request for Clarification, by e-mail to Steven McGuckin at [email protected] by Wednesday, October 30, 2013 at 12:00PM (noon). Please do not contact the Purchasing and Contracts Branch with questions regarding this RFQ.
Responses to all questions received prior to the question deadline will be provided to all Construction Managers by Friday, November 1, 2013 at 4:00PM.
Exhibit B
Scope of Services
Construction Managers may be called upon to provide Services that may include, but are not limited to the following:
A. Pre-Construction Phase Services
Contract Document Coordination Review: Provide plan coordination review and comprehensive constructability review(s) with an emphasis on omissions, interdisciplinary coordination, and coordination between the project plans and specifications.
Preliminary Master Construction Schedule: Produce a Preliminary Master Construction Schedule, subject to acceptance by the District. It shall contain key milestones to be accomplished by the Trade/Multiple-Prime Contractors including identification of the Project critical path, and be incorporated into the bid documents and subsequent contracts with the successful bidders.
Cost and Budget Review: Prepare a detailed construction estimate showing the values of all components of the Project.
Bidding Strategies: Propose to the District and its consultants bidding strategies with an emphasis upon timing, marketing/outreach to the contracting community, and if necessary, the development of alternates. Construction Management firm’s philosophy regarding the quantity/breakdown of bid packages between the trades to best suit these Project(s).
Trade/Multiple-Prime Bid Package Document Preparation: The Construction Management firm shall assume responsibility for the separation of the Project specifications and drawings into separate bid packages for all appropriate and required categories of work, and assist the District and its consultants with the public bid opening process, including evaluation and recommendation of the lowest responsive/responsible bidder for each bid package.
Bid Package Scoping: The Construction Management firm shall develop Trade/Multiple-Prime bid packages to ensure appropriate and complete coverage between bid packages for all work necessary to complete the Project, and avoid duplication of any scope or portion thereof or gaps between scopes that would leave work undone. Certify to District before bid that recommended bid packages include the full scope of work required by the Contract Documents and necessary to complete the Project. The Construction Management firm will be required to guarantee completeness and coordination of the scopes of work between all bid packages, as the Construction Management firm will not be permitted to use the District’s contingency funds to cover lapses in coverage between the bid packages.
B. Bid/Award Phase Services
Advertisements: Assist District staff with the placement of both the Project legal advertisements and any other pre-bid advertisements, and the bid-award-start timeline.
Pre-bid Conferences: In association with the District and its consultants, conduct pre-bid conferences and site visit meetings with potential bidders.
Bid Evaluation and Review: Review and evaluate all bids for responsiveness and certify the bid results to District. If the bids exceed the Project budget and the District authorizes re-bidding of all or portions of the Project, Construction Management firm shall cooperate in revising the scope of work with the Architect, as required to reduce the construction costs for the Project. Post-Bid Document Coordination: Issue Notice of Intent to Award letters, review and acceptance of all post-bid document submittals including but not limited to: all applicable bonds and insurance certificates, contracts, and issuance of Notice to Proceed letters.
C. Construction Phase Services
Master Construction Schedule: Develop a Critical Path Method (CPM) Construction Master Schedule based upon the milestones established in the Preliminary Construction Master Schedule and input received from Trade/Multiple-Prime Contractors. Maintain and update the Master Construction Schedule on a monthly basis for acceptance by the District, prepare bi-weekly short interval schedules, and distribute to the appropriate parties during the bi-weekly construction progress meetings.
Pre-Construction Conference: Conduct pre-construction conferences for the benefit of the Trade/Multiple-Prime Contractors. Provide information with regard to the schedule, supervision, contract administration, Labor Compliance Program coordination, reporting procedures and site rules and regulations to be adhered to during construction.
Storm Water Pollution Prevention Plan: Ensure that Storm Water Pollution Prevention Plan is initiated, is in accordance with all regulations, local ordinances, and is maintained throughout duration of the Project.
Supervision: Manage, supervise and coordinate all construction activities in accordance with the Construction Documents and Master Construction Schedule. Provide full-time on-site supervision and management of the Project(s), including weekly construction progress meetings with the District and its consultants. Maintain on a daily basis an onsite Project activity log. Contract Administration (CA): Assist the District and its consultants with CA activities and document control for the Project(s). Set up, track, and maintain a computerized CA database to track CA related functions, including but not limited to: establish submittal priority matrix, coordination of the RFI process, and assist with the change order and payment application process.
Labor Compliance Program: The Construction Management firm and the Trade/Multiple-Prime Contractors will be required to participate and comply with the District’s Labor Compliance Program, which will be in effect for the Project.
Safety Programs: Develop Project safety programs and monitor their implementation along with any necessary safety meetings. The Construction Management firm shall be the controlling employer on the Project.
Agency Interface/Compliance: Provide local and state agency interface during the Preconstruction, Construction and Close-out phases of the Project, and comply with all applicable State and Local Agency requirements as described in the Contract Documents. Utilities/Permits: Assist the architect and District in obtaining all necessary local agency utility
governmental officials (Fire Marshal, DSA, Health Department, local building department and fire authority, etc.) during inspections, assisting in preparing and submitting proper documentation to the appropriate approving agencies, assisting in final testing and other necessary and reasonable activities.
Schedule of Values/Progress Payment Procedures: Prepare, review and reconcile each Trade/Multiple-Prime Contractor’s schedule of values, which shall be correlated and tied to the activities included in the Master Construction Schedule. Prepare monthly payment applications based on percentages of work completed by trade, and review and obtain Architect’s and Owner’s Representative’s approvals. Forward approved payment applications to the District. Project Record Documents: Coordinate and expedite all activities in connection with preparation of “as-built” record documents, and the furnishing of all Operation and Maintenance manuals and warranties. Ensure that all as-builts are incorporated into a single set of Project Record Documents and that required training has been provided to District personnel.
Submittals: Conduct preliminary submittal reviews and monitor the approval status of product data, shop drawings, manufacturers’ installation instructions, samples, mock-ups if required, and related correspondence.
Change Order Review: Assist the District and its consultants with reviewing potential changes in the work. Establish and implement a change order processing system that provides review of scope, and analysis of changes in Contract Sum and/or Contract Time.
Scope Interface Contingency and Provisional Allowances: Within the Construction Management firm’s Contract Sum, the District and its consultants shall maintain and control the Scope Interface Contingency and Provisional Allowances. Prior to District authorization, change orders shall be classified in the following categories: design errors, design omissions, unforeseen site conditions, agency related changes/requirements, and owner initiated changes. At the conclusion of the Project, all unused portions of the Scope Interface Contingency and Provisional Allowances shall be returned to the District via deductive change order.
Trade/Multiple-Prime Contractor Claims: Evaluate and mitigate all claims for additional cost or time due to any alleged cause, including certification that any claim brought forward by the Construction Manager to the District meets the requirements of the California False Claims Act, Government Code Sections 12650, et seq.
Verified Reports: Process and forward all verified reports and required Project close-out documentation to the Architect for submission to DSA.
D. Post Construction and Project Close-Out Phase Services
Project Close Out: Review Contract Documents and prepare a checklist of items that must be submitted to District, Architect, or governmental agencies for proper contract and agency close-out. Monitor and ensure compliance by Trade/Multiple-Prime Contractors and advise District concerning compliance. Verify requirements in the Contract Documents and assist the District with the final payment application process.
Punch List/Warranty: Participate in developing and distributing punch list(s) with the Architect, and cause all punch list and warranty items to be timely completed. Create a punchlist schedule for completion, and verify completion of all punchlist items. The Construction Management firm is responsible for all warranty items for the life of the warranty period.
Move In/Staff Training/Commissioning: Coordinate the arrival and installation of all District furnished materials, furniture and equipment items. Coordinate staff training for all mechanical, electrical, and low voltage systems, and assist the District’s Maintenance & Operations department with equipment and system commissioning that may be specified.
E. Deliverables
• Tracking schedule • Actual Build Schedule • Project Budget
• Actual Costs Report • Change Order Logs
• Daily Reports, Weekly, Monthly and/or Quarterly Reports as deemed appropriate by the District.
• Cost Estimates in approved District format and provided at critical times of the project and/or as agreed upon during certain phases of design.
• Photograph Log and video log, if requested by the District.
• Other documents, reports, assessments, schedules, analyses as deemed appropriate by the District.
Exhibit C – not used
Exhibit D
Billing Rates for Pre-Construction Services*
Firm Name
Location of Firm Office that will provide Services under this SOQ (City, State)
Job Title Hourly Rate (min - max) Daily Rate
Reimbursable Expenses
% markup SIGNATURE
*All licensed professionals in charge of Services must be directly employed by the responding Construction Manager and NOT a Sub-Consultants. Construction Manager will propose all-inclusive hourly rates for all services described in the RFQ. All other services not included herein shall be negotiated, as required.
Exhibit E
Certification, Requests for Qualifications
I certify that I have read and received a complete set of documents including the instructions for submitting a Statement of Qualifications (“SOQ”) in response to the attached Request for Request for Qualifications. I further certify that I am submitting five (5) original copies, and two (2) electronic copies of complete version of the firm’s SOQ in response to this request and that I am authorized to commit the firm to the SOQ submitted.
I consent to Long Beach Unified School District contacting references included in this Statement of Qualifications, including but not limited to other school districts listed herein for the purposes of obtaining information about the respective referenced experience.
FAILURE TO SIGN THIS DOCUMENT MAY RESULT IN A STATEMENT OF QUALIFICATIONS DISQUALIFICATION.
SIGNATURE TYPED OR PRINTED NAME
TITLE COMPANY
ADDRESS CITY, STATE, ZIP
TELEPHONE FAX
DATE
If you are a corporation, please provide your corporate seal here.
Exhibit F
Statement of Non-Conflict of Interest
The undersigned, on behalf of the Construction Management firm set forth below (the “Construction Manager”), does hereby certify and warrant that if selected, the Construction Manager, while performing the consulting services required by the Request for Qualifications, shall do so as an independent contractor and not as an officer, agent or employee of the Long Beach Unified School District (“the District”).
The undersigned further certifies and warrants the following:
(1) No officer or agent of the Construction Manager has been an employee, officer or agent of the District within the past two (2) years;
(2) The Construction Manager has not been a source of income to pay any employee or officer of the District within the past twelve (12) months;
(3) No officer, employee or agent of the District has exercised any executive, supervisory or other similar functions in connection with the Construction Manager Agreement or shall become directly or indirectly interested in the Construction Manager Agreement;
(4) The Construction Manager shall receive no compensation and shall repay the District for any compensation received by the Construction Manager under the Construction Manager Agreement should the Construction Manager aid, abet or knowingly participate in violation of this statement; and
(5) In support of Education Code Sections 35230-35240 and Board Policy 4119.21, during the selection process (from the date the RFQ is released to the conclusion of the selection process), if it is determined that any individual(s) who work(s) and/or represent(s) the Construction Manager for business purposes communicates, contacts and/or solicits Board Members in any fashion, such Construction Manager shall be disqualified from the RFQ selection process and from participating in any future RFQs and/or RFQs. This may also result in the removal of the Vendor, Firm, Contractor and/or Construction Manager from any established Pre-qualified list, as well as the removal from the “interested vendors” list.
FAILURE TO SIGN THIS DOCUMENT MAY RESULT IN A STATEMENT OF QUALIFICATIONS DISQUALIFICATION. ______________________________ SIGNATURE ______________________________ PRINTED NAME ______________________________ TITLE ______________________________ DATE
Exhibit G
Notice of Criminal Record Check
Fingerprinting requirements
The Long Beach Unified School District (“District”) requirements pertaining to fingerprinting and clearance are pursuant to California Education Code sections 33192 and 45125.1. Education Code section 45125.1 provides that if the employees of any entity that has a contract with a school district may have any contact with pupils, those employees shall submit or have submitted their fingerprints in a manner authorized by the Department of Justice (DOJ) together with a fee determined by the DOJ to be sufficient to reimburse the Department for its costs incurred in processing the application.
A school district contracting with any entity for the construction, reconstruction, rehabilitation, or repair of a school facility shall ensure the safety of the pupils pursuant to the requirements of the California Education Code, section 45125.2(a). A contractor shall not permit an employee to come in contact with pupils until the Department of Justice has ascertained that the employee has not been convicted of a violent or serious felony. The contractor shall certify in writing using the attached Contractor Certification form provided by the District that none of its employees who may come in contact with pupils have been convicted of a violent or serious felony.
In accordance with statutory, regulatory, and constitutional restrictions governing the use and dissemination of criminal offender record information, the above mentioned Education Code Sections 33193 and 45125.2 allow for exemptions from background checks all employees under the following conditions:
1. The installation of a physical barrier at the worksite to limit contact with pupils. 2. Continual supervision and monitoring of all employees of the entity by an
employee of the entity whom the DOJ has ascertained has not been convicted of a violent or serious felony.
3. Surveillance of employees of the entity by school personnel.
Contractors are not required to comply with the background check requirements set forth in the Michelle Montoya School Safety Act if one or more of the above-mentioned conditions exist. Please note: the District is not able to accept DOJ clearances for Construction Managers’ employees, and therefore a LiveScan number will not be provided by the District. If Contractors’ employees have already been cleared by the DOJ, it is not necessary to repeat the entire fingerprinting process; Contractor should sign and return the enclosed certification for District files.
Please review additional information and application forms for criminal background checks on the California Department of Justice website at: http://ag.ca.gov/fingerprints/forms/cont_req.pdf. Please call the District Contracts Office at (562) 663-3016 or 663-3018 with any questions regarding the fingerprinting requirement.
LONG BEACH UNIFIED SCHOOL DISTRICT Purchasing and Contracts Branch
2201 E. Market Street Long Beach, CA 90805 (562) 997-8000 ext. 1708
FINGERPRINT REQUIREMENT (ED CODE 45125.1) CONTRACTOR CERTIFICATION
(Contractor) certifies that pursuant to Education Code Section 45125.1, it has conducted criminal background checks, through the California Department of Justice, of all employees providing services to the Long Beach Unified School District, and that none have been convicted of serious or violent felonies, as specified in Penal Code Sections 1192.79(c) and 667.5(c), respectively. As further required by Education Code 45125.1, below is a list of the names of the employees of the undersigned who may come in contact with pupils. Failure to comply with this law may result in, at District’s sole discretion, termination of any agreement entered into between District and Contractor. I declare under penalty of perjury under the laws of the United States that the foregoing is true and correct.
By __________________________________ Title __________________________________ Date __________________________________
Exhibit H
Request for Clarification
QUESTION:
RESPONSE:
Project Manager Signature:
By:
Date:
Steven McGuckin, AIA, Program Management Consultant
REQUEST FOR CLARIFICATION
RFC #:
TO:
Steven McGuckin, AIA e-mail:Name: Construction Management Services
RFQ Number: 1314/04 RFQ Question Deadline: Wednesday, October 30, 2013, at 4:00PM RFQ Response Date: Friday, November 1, 2013 at 4:00PM
FROM:
DATE:
RFQ Question Subject: RFQ Question Section:Exhibit I
Standard Construction Manager Agreement
Exhibit J – Not used
Exhibit K2
Firm Information Questionnaire
Please answer the following questions. If you answer yes to any of the questions, please provide explanation on a separate, signed sheet. For questions 3, 4, 6, and 7, if yes, also state the project name, location, owner/contact person, telephone number, amount of dispute, and brief description of the situation.
1. Is the company or its owners connected with other companies as a subsidiary, parent, affiliate, or holding company?
Yes No
2. Does the company have an ongoing relationship or affiliation with an equipment manufacturer? Yes No
3. Has the company (or any owner) ever defaulted on a contract forcing a surety to suffer a loss? Yes No
4. In the past five (5) years, has the company had any project with disputed amounts more than $50,000 or a project which was terminated by the owner, owner’s representative or other contracting party and which required completion by another party?
Yes No
5. Has the company, an affiliate company, or any owner ever declared bankruptcy or been in receivership?
Yes No
6. Has the company ever had arbitration on contracts in the past five (5) years? Yes No
7. Does the company have any outstanding liens or stop notices for labor and/or materials filed against any contracts which have been done or are being done by the company?
Yes No
THE UNDERSIGNED DECLARES UNDER PENALTY OF PERJURY THAT ALL OF THE INFORMATION SUBMITTED WITH THIS PROPOSAL IS TRUE AND CORRECT. Signature:
Print Name: Title:
Exhibit L
Firm Experience Form
Please describe in detail at least five (5) California K-12 projects completed within the last five (5) years. The projects should demonstrate the firm’s experience with a variety of project sizes and scopes. Use multiple sheets as necessary.
Firm Name:
Project Name, District, Location (City/State)
Client Name, Title
Email, Tel. No. Firm's Project Manager
Project Dates Total Construction Cost School Type^ Project Type*
Start End
Construction Budget: Bid Award:
Change Orders:
Total Construction Cost:
Project Description: Describe in detail your Firm's role and responsibilities for this project. Include a detailed narrative of the CMMP or CMAR Services completed for the project, including challenges and how they were met.
^ School Type: E= Elementary School; M= Middle School; K8= K-8 School; H= High School
*M=Modernization; R=Renovation/Remodel; A=Addition/Expansion; N=New Construction; F=Repair; P=Planning; C=Access Compliance
Exhibit N
Team Member Resume Form
Proposed Construction Manager Name Title
Firm Name Proposed Position
Years w/ Firm Years w/ Other Firms Years of K-12
Experience Availability Education Specific to Position (School/Year/Degree/Subject):
Other Training/Experience w/LBUSD, DSA, OPSC, and other State Agencies (or equivalent):
Credentials/Certifications/Licenses/Registrations/Accreditations (include year(s) acquired):
Exhibit O
Statement of Intent to Meet DVBE Participation Goals
In accordance with Education Code Section 17076.11, the Long Beach Unified School District has a participation goal for disabled veteran business enterprises (“DVBE”) of 3 percent, per year, of the dollar amount of funds allocated to the District by the State Allocation Board pursuant to the Leroy F. Greene School Facilities Act of 1998 for construction or modernization and expended each year by the District. Set forth below is a list of the anticipated participation of DVBEs which ______________ (the “Construction Manager”) intends to use as part of its Agreement for Services, School Facilities Improvement Program (the “Program”). Although it is not specifically required, you are encouraged to include DVBE participation in your bidding or seeking of Sub-Consultants and/or suppliers.
Prior to, and as a condition precedent for, final payment under the Agreement for the Program, the Construction Manager shall provide appropriate documentation to the District identifying the amount paid to DVBEs in conjunction with the Agreement, so that the District can assess its success in meeting the 3 percent goal.
The Construction Manager anticipates: (a) that _______ percent of the total dollar amount awarded to the Construction Manager shall be paid to DVBEs and (b) using the following DVBE subcontractors and/or suppliers:
Names of Sub-Consultants:
Names of Suppliers:
