CITY OF ROMULUS RFP 13/14-10 REQUEST FOR QUALIFICATIONS FROM CONSULTING FIRMS FOR CONSTRUCTION ENGINEERING SERVICES FOR THE GODDARD ROAD PROJECT

CITY OF ROMULUS

RFP 13/14-10

REQUEST FOR QUALIFICATIONS FROM CONSULTING FIRMS

FOR CONSTRUCTION ENGINEERING SERVICES FOR THE GODDARD ROAD

PROJECT

I. PROPOSAL INFORMATION AND SCORING

These guidelines detail the information required in proposals being submitted by

consultants/vendors desiring to be considered by the City of Romulus for the Goddard Road

Reconstruction project. Responses to these guidelines will be used to score the

qualifications of each consultant/vendor. The formatting of proposals submitted for

consideration should be consistent with the outline of these guidelines.

A. UNDERSTANDING OF SERVICE, INNOVATIONS AND SAFETY PROGRAM

The scope of services for this project will include all surveying, staking, field

inspection, construction administration and quality control testing in accordance with

MDOT requirements, specifications and guidelines. Consultants considered for

these services must hold an approved status on MDOT’s pre-qualification list for

Road Construction Engineering. All firms must also have working experience with

Field Manager software and the MERL Program.

Describe your understanding of the service provided in relations to working in

downtown corridors maintaining business continuity. The City will be looking for

innovations in staging that can reduce schedule time through the main downtown

corridor which would expedite construction and reduce economic impact to

businesses. In addition, include safety or other issues you intend to propose.

Include any work item that you believe should be added to the scope of services, or

any work item that is in the current scope of services which you believe should be

altered.

B. QUALIFICATIONS OF TEAM

The scoring for qualifications of team scoring will be one score based on the

following information:

1. Structure of the Project Team (Personnel and Roles)

Describe the structure of the project team including the roles of all key personnel

and sub-consultant/vendors. For each sub-consultant/vendor, describe role in

service and include what percent of the named role that the

sub-consultant/vendor is expected to provide.

The consultant/vendor is contractually obligated to supply the key personnel

proposed for this service. This includes maintaining them at the capacity level

proposed. Any change in key personnel or their capacity level must have written

approval of the City.

2. Staff Service Experience

Provide resumes for each of the key staff of the prime and

sub-consultant/vendors. The resume is limited to three pages per key staff member.

In addition to general resume information, the following information should be

provided for service experience that is similar to the service being solicited:

a. General description of the service.

b. Role of person in the service.

c. Service budget.

d. Year service was completed.

e. Name of client (agency or company).

f. Role of consultant/vendors in the service.

Staff Service Experience - Continued

g. Name and phone number of person to contact for client.

h. If the service is a service related to a construction project, provide the route

name, limits of construction, construction budget, and general description of

type of construction.

3. Organization Chart

Provide an organization chart of your service team including

sub-consultant/vendor(s). This chart must include the names of the key personnel

selected for this service, their roles on the service, the name of the

consultant/vendor by which they are employed, and lines of communication. The

organization chart should show the personnel who meet these requirements.

Also, indicate the people who will be points of contact with the City’s project

manager.

C. PAST PERFORMANCE

The City will review relevant performance evaluations for the past five years for

prime and sub-consultant/vendors that are being proposed. If the consultant/vendor

has not previously worked for the City or has only had a few services opportunities

that have been evaluated, this area should be used to provide other references for

the Selection Team to contact. These would be in addition to those provided in the

resumes in Section B and are limited to work completed in the past five years by the

consultant/vendor.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC) PLAN

Outline your QA/QC plan for this service. Include background information of your

selected QA/QC manager for this service. The person performing the quality control

review must have extensive experience with MDOT standards and practices.

E. LOCATION

Provide the location of the office(s), key staff, and where the service work will be

managed/coordinated (indicating how far key personnel will have to travel to get to

the site). If the work will be performed at various locations, provide this information.

II. PROJECT DESCRIPTION

A. Location of Work

This project consists of work on Goddard Road between Romaine Street to

Wayne Road, and the Wayne Road and Goddard Road intersection in the City of

Romulus, Section 20, Wayne County, Michigan.

The P.O.B. is located at the Goddard Road and Romaine intersection. The

P.O.E. is located approximately 500-feet east of the Goddard Road and Wayne

Road intersection, including 1,000-feet of Wayne Road centered at the Goddard

intersection.

B. Description of Work

Goddard Road from Romaine Street to Wayne Road is a 3-lane concrete

roadway, with north and south bound travel lanes and a center left-hand turn

lane. The road is 39.16-feet as measured from back of curb to back of curb, and

is comprised of at least 9-inches of concrete over a 4-inch aggregate base.

Wayne Road is a 4 lane composite pavement cross section with two lanes in

each direction.

This project will include the removal of the concrete pavement section and the

integral curb and gutter. The concrete pavement will be replaced with an 8-inch

asphalt pavement section. The integral curb will be replaced by Type F4

concrete curb and gutter. In areas where integral curb removal affects ramps

and sidewalks, ADA compliant ramps and sidewalks will be installed. New

pavement markings will be placed and restoration of the affected areas will

include mulch blankets, seeding mixtures, and topsoil.

The Wayne Road cross section will consist of a concrete pavement cross section

with integral curb and gutter. The road width will be expanded to include a

dedicated left hand turn lane.

C. Schedule

The project is scheduled to be constructed during the 2014 construction season.

Construction should commence in May 2014 and be completed by November

2014, unless otherwise noted in the contract.

D. Services Required

The City of Romulus is soliciting proposals for Consulting Engineering and

Testing services for the reconstruction of Goddard Road from Romaine Street to

Wayne Road.

The construction engineering for this project will include all surveying, staking,

field inspection, construction administration and quality control testing in

accordance with MDOT requirements, specifications and guidelines. Consultants

considered for these services must hold an approved status on MDOT’s

pre-qualification list for Road Construction Engineering. All firms must also have

working experience with Field Manager software and the MERL Program.

III. DEADLINE FOR SUBMITTING QUALIFICATIONS/CONTRACT FOR QUESTIONS

To be considered, qualifications must be submitted in a sealed envelope to the City of

Romulus, Clerk's Office, 11111 Wayne Road, Romulus, Michigan and must be received

prior to 2:00 pm, local time, Monday, January 06, 2014.

ENVELOPES MUST BE ADDRESSED:

CITY OF ROMULUS CLERK’S OFFICE

RFP 13/14-10 REQUEST FOR QUALIFICATIONS FROM CONSULTING FIRMS

FOR CONSTRUCTION ENGINEERING SERVICES FOR THE GODDARD ROAD

PROJECT

11111 S. Wayne Road

Romulus, Michigan 48174

NOTE: Two (2) copies of the submittal should be returned to the City. One clearly

marked "Original" and one copy marked "Copy".

Questions regarding the project or submittal of qualifications should be directed

to:

Roberto Scappaticci

Assistant Department of Public Works Director

734-955-8752