PROCUREMENT PLAN. Consulting Services. organizations. program

PROCUREMENT PLAN

Basic Data Project Name: Rural Primary Health Services Delivery Project

Project Number: 41509-013 Approval Number: 2785/0259/8274 Country: Papua New Guinea Executing Agency: Department of Health

Project Financing Amount: US$ 81,200,000 ADB Financing: US$ 20,000,000

Cofinancing (ADB Administered): US$ 49,000,000 Non-ADB Financing: US$ 12,200,000

Implementing Agency:

Department of Health

Project Closing Date: 30 April 2020 Date of First Procurement Plan: 30 September

2011

Date of this Procurement Plan: 24 August 2015,

Version 1

A.

Methods, Thresholds, Review and 18-Month Procurement Plan

1.

Procurement and Consulting Methods and Thresholds

Except as the Asian Development Bank (ADB) may otherwise agree, the following process thresholds shall

apply to procurement of goods and works.

Procurement of Goods and Works

Method Threshold Comments

International Competitive Bidding for Goods US$ 1,000,000 and Above National Competitive Bidding for Goods Between US$ 100,001 and US$ 999,999

Shopping for Goods Up to US$ 100,000

International Competitive Bidding for Works US$ 3,000,000 and Above National Competitive Bidding for Works Between US$ 100,001 and US$ 2,999,999

Shopping for Works Up to US$ 100,000

Consulting Services

Method Comments

Consultant's Qualification Selection for Consulting Firm For less than or equal to $ 200,000

Quality- and Cost-Based Selection for Consulting Firm For the selection of firms

Quality-Based Selection for Consulting Firm For recruitment of consultants through firms or non-government organizations

Single Source Selection for Consulting Firm For less than or equal to $100,000 or continuity of existing program

Individual Consultants Selection for Individual Consultant For recruitment of individual consultants

2.

Goods and Works Contracts Estimated to Cost $1 Million or More

The following table lists goods and works contracts for which the procurement activity is either ongoing or

expected to commence within the next 18 months.

Package

Number General Description

Estimated Value Procurement Method Review (Prior/ Post) Bidding Procedure Advertisement Date (quarter/year) Comments 1 Construction of

Community Health Post at Gurney, Alotau in Milne Bay

1,500,000.00 NCB Prior 1S1E Q2 / 2015 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works

10 Construction of Community Health Post at Porea, Liagam District in Enga

1,500,000.00 NCB Prior 1S1E Q2 / 2016 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works 11 Construction of Community Health Post at Umba, Menyamya District in Morobe

1,500,000.00 NCB Prior 1S1E Q3 / 2016 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works 12 Construction of Community Health Post at Ioro,Central Region in Bougainville

1,500,000.00 NCB Prior 1S1E Q3 / 2016 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works 13 Construction of Community Health Post at Baea, Talasea District in West New Britain

1,500,000.00 NCB Prior 1S1E Q3 / 2016 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works 2 Construction of Community Health Post at Sinaketa, Kiriwina Goodenough in Milne Bay

1,500,000.00 NCB Prior 1S1E Q3 / 2015 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works

3 Construction of Community Health Post at Kaduwaga, Kiriwina Goodenough in Milne Bay

1,500,000.00 NCB Prior 1S1E Q3 / 2015 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works 4 Construction of Community Health Post at Sanap, Mul District in Western Highlands

1,500,000.00 NCB Prior 1S1E Q4 / 2015 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works 5 Construction of Community Health Post at Tsinsipai, Tambul Nebilyer District in Western Highlands

1,500,000.00 NCB Prior 1S1E Q4 / 2015 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works 6 Construction of Community Health Post at Monokam, Kompiam in Ambum District of Enga

1,500,000.00 NCB Prior 1S1E Q1 / 2016 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works 7 Construction of Community Health Post at Jafa, Kainantu District in Eastern Highlands

1,500,000.00 NCB Prior 1S1E Q1 / 2016 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works

8 Construction of Community Health Post at Brigati, Maprik District in East Sepik

1,500,000.00 NCB Prior 1S1E Q2 / 2016 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works 9 Construction of Community Health Post at Naramko, Maprik District in East Sepik

1,500,000.00 NCB Prior 1S1E Q2 / 2016 Prequalification of Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works

3.

Consulting Services Contracts Estimated to Cost $100,000 or More

The following table lists consulting services contracts for which the recruitment activity is either ongoing or

expected to commence within the next 18 months.

Package

Number General Description

Estimated Value Recruitment Method Review (Prior/ Post) Advertisement Date (quarter/year) Type of Proposal Comments Consultin g 01 Comprehensive Family Planning program across 8 districts in East Sepik, Enga, Morobe and West New Britain over 2015, 2016 and 2017 2,750,000.00 SSS Prior Q1 / 2015 FTP Assignment: National Consultin g 02 Health Promotion- Western Highlands 500,000.00 QCBS Prior Q2 / 2015 BTP Assignment: International Quality-Cost Ratio: 80:20 Consultin g 04 Health Promotion- Milne Bay 500,000.00 QCBS Prior Q2 / 2015 BTP Assignment: International Quality-Cost Ratio: 80:20 Consultin g 05 Construction Supervisor

100,000.00 ICS Prior Q3 / 2015 BTP Assignment:

National Expertise: construction supervision

Comments: Biodata Proposal Consultin g 3 Health Promotion- Enga 500,000.00 QCBS Prior Q2 / 2015 BTP Assignment: International Quality-Cost Ratio: 80:20

4.

Goods and Works Contracts Estimated to Cost Less than $1 Million and Consulting Services

Contracts Less than $100,000 (Smaller Value Contracts)

The following table lists smaller-value goods, works and consulting services contracts for which the activity is

either ongoing or expected to commence within the next 18 months.

Goods and Works Package Number General Description Estimated Value Number of Contracts Procurement Method Review (Prior/ Post) Bidding Procedure Advertisement

Date (quarter/year) Comments Package 1 Medical equipment for Bubuleta CHP in Milne Bay 100,000.00 1 SHOPPING Prior Q2 / 2015 Package 2 Vehicles- 4x4 3-door Troop Carrier for ARoB, East Sepik and West New Britain

300,000.00 4 SHOPPING Prior Q2 / 2015 Package 3 Medical equipment for Alkena CHP in Western Highlands 100,000.00 1 SHOPPING Prior Q3 / 2015 Package 4 Medical equipment for Yasubi CHP in Eastern Highlands 100,000.00 1 SHOPPING Prior Q3 / 2015 Package 5 Medical equipment for Gurney CHP in Milne Bay 100,000.00 1 SHOPPING Prior Q4 / 2015 Consulting Services Package Number General Description Estimated Value Number of Contracts Recruitment Method Review (Prior/ Post) Advertisement Date (quarter/year) Type of Proposal Comments None

B.

Indicative List of Packages Required Under the Project

The following table provides an indicative list of goods, works and consulting services contracts over the life of

the project, other than those mentioned in previous sections (i.e., those expected beyond the current period).

Goods and Works

Package

Number General Description

Estimated Value (cumulative) Estimated Number of Contracts Procurement Method Review (Prior/Post) Bidding Procedure Comments Package 10 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 11 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 12 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 13 Construction of Community Health Post in AroB, West New

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Britain, Morobe, East Sepik, Eastern Highlands and Enga

Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 14 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 15 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 16 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed.

Package 17

Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 18 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 19 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 20 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of

the total 32 CHPs to be constructed. Package 21 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 22

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 23

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 24

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 25

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 26

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 27

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 28

Medical Equipment for each community health post

Package 29

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 30

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 31

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 32

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 33

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 34

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 35

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 36

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 37

Medical Equipment for each community health post

100,000.00 1 SHOPPING Prior

Package 6 Construction of Community Health Post in Kanimerata, Mul-Bayer District of Western Highlands

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference

Province Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 7 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 8 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed. Package 9 Construction of Community Health Post in AroB, West New Britain, Morobe, East Sepik, Eastern Highlands and Enga

1,500,000.00 1 NCB Prior 1S1E Prequalification of

Bidders: N Domestic Preference Applicable: N Bidding Document: Small Works Comments: This is one of the 16 remaining CHPs to be procured out of the total 32 CHPs to be constructed.

Consulting Services Package

Number General Description

Estimated Value (cumulative) Estimated Number of Contracts Recruitment Method Review (Prior/Post) Type of Proposal Comments tbd 32 Health Mentor - Eastern

Highland/Morobe

100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q2 2012/National. Enoch Posanai for 36 months in Jul 2012 for $0.681M.

tbd 33 Health Mentor - Eastern Sepik/Milne Bay

100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q2 2012/National. Jack Purii for 36 months in Jul 2012 for $0.490M.

tbd 34 Health Mentor - West New Britain / A.R. Bougainville

100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q2 2012/National. Dr.Isaac Ake for 36 months in Jul 2012 for $0.595M.

tbd 36 Engineer/Construction Manager

100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q2 2012/National. Stanley Mando for 36 months in Jul 2012 for $0.474M.

tbd 37 Safetguard Specialist 100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q2 2013/National. Levi Masil for 18 months in Jun 2013 for $0.188M

tbd 39 Senior Accountant 100,000.00 1 ICS Prior BTP Assignment:

National

determine expertise

Comments: Q2 2012/National. Dorothy Memti for 36 months in Jul 2012 for $0.280M.

tbd 40 Accountant 100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q2 2012/National. Donald Wari for 36 months in Jul 2012 for $0.257M.

tbd 41 Communication and Reporting Officer

100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q2 2012/National. Dorothy Pias for 36 months in Jul 2012 for $0.273M.

tbd 43 Admin Assistant - PSU 100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q2 2012/National. Edwig Sere for 36 months in Jul 2012 for $0.128M.

tbd 44 Admin Assistant - Provincial

100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q2 2012/National. Emamah Kalas for 36 months in Jul 2012 for $0.128M.

tbd 45 Admin Assistant/Driver 100,000.00 1 ICS Prior BTP Assignment:

National

Expertise: PAUS to determine expertise

Comments: Q4 2012/National. Teresa Benedict for 36 months in Jul 2012 for $0.128M.

C.

List of Awarded and On-going, and Completed Contracts

The following tables list the awarded and on-going contracts, and completed contracts.

1.

Awarded and Ongoing Contracts

Goods and Works Package Number General Description Estimated Value Awarded Contract Value Procurement Method Advertisement Date (quarter/year) Date of ADB Approval of Contract Award Comments RPHSDP/N CB/CW/05/ 1014 Construction of Community Health Post at Alkena in Tambul-Nebilyer District, Western Highlands

2,000,000.00 1,680,000.00 NCB Q4 / 2014 23-JAN-15 Contract awarded to Avenell Engineering Systems Ltd. on 26 Feb 2015 RPHSDP/N CB/CW03/0 514 Construction of Community Health Post at Bubuleta in Alotau, Milne Bay

2,000,000.00 1,940,000.00 NCB Q2 / 2014 08-OCT-14 Contract awarded to Avenell Engineering Systems Ltd. 11 Dec 2014 RPHSDP/N CB/CW04/0 914 Construction of Community Health Post at Yasubi in Okapa District, Eastern Highlands

1,000,000.00 1,240,000.00 NCB Q3 / 2014 12-FEB-15 Contract awarded to PNG Constructions Ltd. on March 2015 Consulting Services Package Number General Description Estimated Value Awarded Contract Value Recruitment Method Advertisement Date (quarter/year) Date of ADB Approval of Contract Award Comments Contract 02 Procurement and Finance Specialist

1,100,000.00 1,080,000.00 ICS Q1 / 2012 11-APR-12 Awarded to Nanda Maharjan in April 2012 and extended on October 2013 Contract 14 Communications

Specialist

650,000.00 628,000.00 ICS Q3 / 2012 29-OCT-12 Awarded to Bernadette Masianini for 15 months on October 2012 and extended by 9 months on August 2014 Contract 17 Environmental Engineer/Archite ct

750,000.00 532,000.00 ICS Q1 / 2013 18-MAR-13 Awarded to Pragati Basnet for 16 months on March 2013 and extended by 14 months on July 2014 Contract 21 HR Specialist 500,000.00 420,000.00 ICS Q2 / 2013 26-SEP-13 Awarded to Peter

Baran for 15 months on October 2013

Contract 03 Health Mentor - Western Highlands and Enga

100,000.00 507,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Davis Iwuga for 36 months on July 2012

Contract 18 Health System (Clinical/Populati on) Specialist

500,000.00 420,000.00 ICS Q2 / 2013 04-JUL-13 Awarded to Vicki Assenheim for 15 months on July 2013

Contract 13 Institutional Development/Str engthening Specialist

650,000.00 626,000.00 ICS Q3 / 2012 29-OCT-12 Awarded to Trevor Gowland for 15 months on Oct 2012 and extended by 9 months on April 2014 Contract 01 Project Manager 1,500,000.00 1,360,000.00 ICS Q1 / 2012 12-MAR-12 Awarded to Robert

Akers in March 2012 and extended in January 2014 Contract 16 Social/Gender/C ommunity Development Specialist

750,000.00 758,000.00 ICS Q1 / 2013 27-MAR-13 Awarded to Kelwyn Browne for 15 months on March 2013 and extended by 15 months Contract 23 Strengthening National Health Information System with ICT and GIS 2,380,000.00 2,190,000.00 QCBS Q1 / 2014 20-JUN-14 Awarded to PNG Remote Sensing Centre Ltd. on June 2014 Contract 15 Formative Evaluation

1,000,000.00 999,000.00 QCBS Q3 / 2012 30-APR-13 Awarded to Abt JTA Ltd. on April 2013

Contract 20 Deputy Project Manager & Quality Improvement Leader

1,000,000.00 927,000.00 ICS Q2 / 2013 19-JUL-13 Awarded to Anita Chauvin on July 2013 for 33 months

Contract 22 Safeguards Specialist

200,000.00 220,000.00 ICS Q3 / 2013 13-JAN-14 Awarded to Wendy Lee on January 2014 for 132 days and extended on September 2014 for 60 days Contract 08 Accountant 100,000.00 257,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Donald

Wari for 36 months on July 2012 Contract 11 Admin Assistant

- Health Mentor

100,000.00 128,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Emmah Kalas for 36 months on July 2012

Contract 10 Admin Assistant - PSU

100,000.00 128,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Hedwig Sere for 36 months on July 2012 Contract 12 Admin Asst -

Driver

100,000.00 128,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Teresa Benedict for 36 months on July 2012 Contract 09 Communication and Reporting Officer

100,000.00 273,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Dorothy Pias for 36 months on July 2012

Contract 06 Engineer / Construction Manager

100,000.00 474,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Stanley Mando for 36 months on July 2012

Contract 24 Health Mentor - Eastern highlands and Morobe

250,000.00 170,000.00 ICS Q3 / 2014 01-AUG-14 Awarded to Douglas Apeng on August 2014 for 60 days and extended on November 2014 by 180 days Contract 05 Health Mentor -

West New Britain 7 Autonomous region of Bougainville

100,000.00 595,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Dr. Isaac Ake for 36 months on July 2012

Contract 04 Health Mentor-East Sepik and Milne Bay

500,000.00 490,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Jack Purai for 36 months on July 2012

Contract 19 Safeguard Specialist

100,000.00 255,000.00 ICS Q2 / 2013 11-JUN-13 Awarded to Levi Masil for 18 months on June 2013 and extended by 150 days in December 2014 Contract 07 Senior Accountant

100,000.00 280,000.00 ICS Q2 / 2012 24-JUL-12 Awarded to Dorothy Memti for 36 months on July 2012

D.

National Competitive Bidding

1.

General

National competitive bidding (NCB) shall conform to the provisions set in the Public Financial

Management Act (PFMA) as issued in 1995 and amended in 2003, and the specific procedures prescribed in

the Financial Instructions (FIs) issued in 2005, with the clarifications and modifications described in the

following paragraphs required for compliance with the provisions of ADB Procurement Guidelines.

2.

Participation in Bidding

(i)

Government-owned enterprises in Papua New Guinea shall be eligible to bid only if they can

establish that they are legally and financially autonomous, operate under commercial law, and

are not a dependent agency of the Borrower/Executing Agency/Implementing Agency.

(ii)

Foreign bidders shall be eligible to participate in bidding under the same conditions as national

bidders.

(iii)

Bidding shall not be restricted to preregistered firms and such registration shall not be stated in

the bidding documents as a condition for the submission of bids. Where registration is required

prior to award of contract, bidders: (i) shall be allowed a reasonable time to complete the

registration process; and (ii) shall not be denied registration for reasons unrelated to their

capability and resources to successfully perform the contract, which shall be verified through

post-qualification.

3.

Classification of Contractors; Qualification; Post-qualification

(i)

Post qualification shall be used unless prequalification is explicitly provided for in the loan

agreement/procurement plan.

(ii)

Bidding shall not be restricted to any particular class of contractors, and non-classified

contractors shall also be eligible to bid. Qualification criteria (in case prequalification was not

carried out) shall be stated in the bidding documents, and before contract award, the bidder

having submitted the lowest evaluated responsive bid shall be subject to post-qualification.

4.

Conflict of Interest

Bidders may be considered to be in conflict of interest with one or more parties in this bidding process

if, including but not limited to:

(ii)

they receive or have received any direct or indirect subsidy from any of them; or

(iii) they have the same legal representative for purposes of this bid; or

(iv)

they have a relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the Bid or another Bidder,

or influence the decisions of the Employer regarding this bidding process; or

(v)

a Bidder participates in more than one bid in this bidding process. Participation by a Bidder in

more than one Bid will result in the disqualification of all Bids in which the party is involved.

However, this does not limit the inclusion of the same subcontractor in more than one bid; or

(vi)

a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract is the subject of the Bid; or

(vii)

a Bidder or any of its affiliates has been hired (or is proposed to be hired) by the Employer or

Borrower as Engineer for the contract.

5.

Preferences

No preference shall be given for domestic bidders and for domestically manufactured goods.

6.

Advertising, time for bid preparation

(i)

Invitations to bid shall be advertised in at least one newspaper of national circulation or freely

accessible and well-known website, allowing a minimum of 4 weeks for the preparation and

submission of bids, such 4 weeks period to begin with the availability of the bid documents or

the advertisement, whichever is later.

(ii)

Bidding of NCB contracts estimated at $500,000 or more for goods and related services, or

$1,000,000 or more for civil works, shall be advertised on ADB's website via the posting of the

Procurement Plan.

7.

Standard Bidding Documents

Until national standard bidding documents approved by ADB are available, bidding documents

acceptable to ADB should be used.

8.

Bid Security

If required by the bidding documents, bid security shall be in the form of a bank guarantee from a

reputable bank. A bidder's bid security shall apply only to a specific bid.

9.

Bid Opening and Bid Evaluation

(i)

Bidders may deliver bids, at their option, either in person or by courier service or by mail.

(ii)

Bidders shall not be allowed to amend their tenders after the closing date and time for

submission of bids.

(iii)

Bids shall be opened in public, immediately after the deadline for submission of bids. No bid

shall be rejected during bid opening. The name of the bidder, the total amount of each bid, and

any discounts shall be read aloud and recorded in the minutes of the public bid opening.

(iv)

Evaluation of bids shall be made in strict adherence to the Qualifications and Evaluation Criteria

stipulated in the bidding documents

(v)

No bidder shall be rejected merely on the basis of a comparison with the employer's estimate

and budget ceiling without ADB's prior concurrence.

(vi)

The Contract shall be awarded to the technically responsive bidder that offers the lowest

evaluated price, and meets the qualifying criteria. In determining the lowest evaluated price, the

following are to be considered: (i) bid price, as offered, (ii) arithmetical corrections on the bid

price, if any, and (iii) monetary value of the evaluation criteria that are stated in the bidding

document.

10.

Rejection of Bids

Bids shall not be rejected and new bids solicited without ADB's prior concurrence.

11.

Extension of the Validity of Bids

In exceptional circumstances and with prior ADB approval, the procuring entity may, before the

expiration of bid validity, request all bidders in writing to extend the validity of their bids. In such a case, bidders

shall not be requested nor permitted to amend the price or any other condition of their bid. Bidders shall have

the right to refuse to grant such an extension without forfeiting their bid security, but bidders granting such an

extension shall be required to provide a corresponding extension of their bid security.

12.

Disclosure on Contract Awards

At the same time that notification on award of contract is given, the

Borrower /Executing

Agency/Implementing Agency shall publish the following information on contract award on a free and open

access website or other means of publication acceptable to ADB: (i) name of each bidder who submitted a bid;

(ii) bid prices as read out at bid opening; (iii) name and evaluated price of each bid that was evaluated; (iv)

names of bidders whose bids were rejected and the reasons for the rejection; and (v) name of the winning

bidder, price it offered as well as the duration and summary scope of the contract awarded.

The

Executing/Implementing Agency shall respond in writing to unsuccessful bidders who seek explanations on the

grounds on which their bids are not selected.

13.

No Negotiations

There shall be no negotiations, even with the lowest evaluated bidder, without ADB's prior concurrence.

A bidder shall not be required, as a condition of award, to undertake obligations not specified in the bidding

documents, or otherwise, to modify the bid as originally submitted.

14.

Inspection and Auditing

Each contract financed from the proceeds of a Loan/Grant shall provide that the contractor/supplier

shall permit ADB, at its request, to inspect their accounts and records relating to the performance of the

contract and to have said accounts and records audited by auditors appointed by ADB.

15.

Member Country Restriction

Bidders must be nationals of member countries of ADB, and offered goods must be produced in and

supplied from member countries of ADB.