A simple solution to complex
storage problems.
Affordable
Our Services
When there simply aren’t enough hours in
the day, SOS<18 supports local enterprise
with BULK administrative tasks including:
Document Storage Solutions
Facebook Management
Serviced Office Space
Local Advertising in SALT magazine
Marketing material
Mail outs
Photocopying
Laminating
Publishing (Booklets & novels)
For more information on any of these services,
Contact our office
Ph: 4351 1900
E: info@sos18.com.au OR
download a brochure from our website
www.sos18.com.au
Let us do our job,
So you can do yours!
Whether you just need help with a backlog of files, or you
would like scanning done at regular intervals,
SOS<18 can help you get your life back.
SOS<18 offers a simple solution to your storage problems.
Instead of storing old client files on your premises or
paying for off-site storage, SOS<18 can scan documents,
diagrams and photos onto a tiny USB.
DOCUMENT STORAGE SOLUTIONS
+
=
How does it work?
The Result...
SOS<18 will:
Collect your boxes of files
Set up electronic files that match
your current system
Scan each document in high quality
colour
Return a labelled USB (containing all
files as searchable PDF’s)
Provide various destruction and/or
return options
A professionally presented office
Easy access to your own documents
A safe and organized work space
A single, one-off cost
No ongoing contracts or obligations
Will files be easily accessible once electronically stored?
Documents are scanned and stored on a USB or portable hard drive. File setup is created the way you want it & files can be searched by name, file number, box number, date or key word.
What happens to the documents once they’ve been scanned?
We retain scanned documents for a period of one month. Following this, documents are returned or securely destroyed (provided we have received your written permission).
But what about…?
Yes, we can scan in high quality colour
Yes, we can scan photos
Yes, we can scan A3 pages & double-sided documents
Yes, we will return any items that cannot physically be scanned (i.e. USB, SD cards, DVD’s etc)
Even if you are
required by law
to retain documents for 7 years or longer, USB storage
enables ready access to archived files so the originals can be stored at a more remote
(and LESS EXPENSIVE) location.
Professionals should check with your Government body to see if you are keeping
hardcopies unnecessarily.
DOCUMENT STORAGE SOLUTIONS
We would love to be better organized,
but we just don’t have the time.
SOS<18 can take on the backlog of files,
sort & scan them and implement a
better storage system—without using
the valuable time of your employees.
I’d like to make better use of
the spare office, but it’s full
of boxes.
By storing your files on a
USB, your paperwork is
available electronically
and you don’t need to
have it on site with you.
I moved my old files into the basement
because they were becoming a trip
hazard & gathered dust in our main
work area. Now the staff complain
about carrying the boxes up & down
the stairs & no one wants to visit ‘the
dungeon’ to retrieve old documents.
USB’s can be clearly labelled and
stored in a secure desk drawer, filing
cabinet or safe for ease of access.
We store our documents
off-site, but there are
frustrating delays when
we need access to client
files and no end in sight
for the storage costs.
USB storage keeps
access within reach, for a
one-off measurable cost.
Have
you
ever
said...
Our sales reps & remote workers
phone in all the time for information
from archived client files.
Electronic storage enables your admin staff
to easily email files to remote workers.
You would also have the option to duplicate
USB’s & take them with you or upload them
to a shared drive or cloud storage.
I know it looks unprofessional, but
I don’t think people notice.
People notice. Piles of dusty boxes look
old fashioned and unorganized. This can
deter potential clients and stop existing
clients from recommending your service.
DOCUMENT STORAGE SOLUTIONS
Why SOS<18?
Our incredibly low prices include local collection & delivery.
Our high regard for confidentiality provides comfort for clients dealing with sensitive information.
Our high security cross-cut shredder takes yet another burdensome task off your hands.
‘Years worth of photos—fetes, concerts & presentations are finally preserved in electronic form. Almost 200 archive boxes filled with client files, enrolment details & general administrative documents were
reduced to one small USB.
We can now access photos that celebrate the landmarks in the history of our school, and client records spanning more than 15 years can be kept in a secure drawer.
SOS<18 returned 1 carton of original documents (at our request) and we then authorised the secure destruction of the rest.’
- Sydney Based Private School
3 Ways to Work with Us
‘When my practice first opened, I had intended to scan and store my client files as each was closed. But as a sole practitioner with a part time admin assistant, it just wasn’t practical. Five years later an entire office (and parts of the corridor) were dedicated to file storage. I was looking into the cost of a storage
facility when I came across SOS<18.
They collected my files & scanned the documents into electronic folders that correspond to my archive register. Now I can look up documents by client name, number or storage box, without leaving my desk. I
am required to keep my original documents for 7 years but I found a place in Cessnock that is a fraction of the cost of local storage and I now have a spare office—very happy.’
- Central Coast Legal Practice
1. One Off Setup:
Take advantage of our low, all inclusive rates to finally make the switch to use USB storage. Once SOS<18 have you up to date, your staff can routinely scan files as they are closed,to maintain the system.
2. Help:
Don’t fall behind on your scanning when staff go on leave. SOS<18 can help while you are short staffed, or during peak times of the year.3. Maintenance:
SOS<18 can collect & scan on a regular basis—Be it quarterly, annually—We can keep you up to date & organised$79 now $69
+ GST
Per Carton
(175x240x395mm)$139 now $97
+GST
Per Archive Box
(400x300x260mm)CURRENT
SPECIAL!
Yes, I would like to organise a collection.
Phone, Email, fax or post the following info and
our staff will contact you to arrange the details.
Business name:__________________________________________
Contact Person:__________________________________________
Phone :_________________________________________________
*Email:_________________________________________________
Collection Address:_______________________________________
Approx. No. Archive Boxes Cartons:
Crates or Boxes: _________________________________________
*A 50% deposit is payable on collection & balance due within 7 days of
completion. Payment can be made by—Cheque or direct deposit :
Acc Name:
SOS Under 18 Pty Ltd
BSB:
032627
ACC:
325542
Bank:
Westpac
*SOS<18 will never provide your details to a third party without your
written permission.
DOCUMENT STORAGE SOLUTIONS
Sos18.com.au
www.facebook.com/sos18
info@sos18.com.au
30—32 Hely Street, Wyong,
NSW, 2259
(opposite Centrelink)
PO BOX 831 WYONG
NSW 2259
(02) 4351 1900
Opening hours: 9am to 5pm weekdays
SOS<18 provides service and office support for local businesses as
well as office space for professionals whose clients are under 18.
Simone Castelli
Office Manager
Natasha Vrcek
Assistant Office Manager
Contact Us Today!
Georgia Thomas
