EXAMPLE
TEAM MANAGEMENT
RISK POLICY
RISK MANAGEMENT
Incidents
• assault – sexual (spiked drinks a problem) & physical
• property damage
• death
• theft
• misconduct – AUS (cheating), pranks
• major injury (hospitalisation)
• terrorism
• drunk and disorderly (police)
• motor accident
• expulsion from accommodation
• emergency monies
• drugs – OD
• international incidents
• extreme weather/natural disasters
• suicide
Contacts – for Sport Association (SA) staff, victims & perpetrators
(remember privacy of individuals)
• police/ambulance/fire • event organiser • victim • perpetrator • witnesses • workers comp. • SA manager
• overall team manager/s
• team manager/s
• risk management.
• University registrar
• University director of sport and recreation
• president of the SA
• other universities involved
• counseling services
• equity and diversity unit
• PAD/media unit
• legal office
• help lines – rape crises, suicide, etc
• international office
Forms/Other
• witness/perpetrator – different forms for different incidents
• incident
• procedure – staff/team manager
• committee list – assault, sexual assault, etc.
• contact forms – overall managers, team managers, participants(incl. room number)
• emergency contact details - overall managers, team managers, participants
• AUS forms
• cheques/ credit cards
Remember gender equity with staff, committees, etc.
Services
• counseling • medical/hospital • legal • transportation • communication • finance/money – emergency• telephone – rape crisis line, etc.
Booklets or Folders?
CATEGORY A
Incidents -
Sexual Assault Physical Assault Death Terrorism International Incidents Suicide Drugs OverdoseCATEGORY B
Major Injury - Hospitalisation
Motor Accident
Extreme Weather/Natural Disasters
CATEGORY C
Theft
AUS Misconduct
Individual Misconduct
Drunk and Disorderly
Expulsion from Hotel
Emergency Contact Numbers –
Police 000
Fire Brigade 000
Ambulance 000
Event Orgnaniser
Manager of University Sports Association
University Team Manager
University Assistant Team Manager
University Risk Management Office
University Registrar and Deputy Principal
Director of Sport
President of University Sports Association
University Counseling Service
University Equity and Diversity Unit
University Public Affairs and Development Office
University Legal Office
Help Lines
University International Office
Property Owners
Athlete Emergency Contact Numbers
Workers Compensation
Appropriate Forms –
See appendixes -Action Plans –
(Please tick when each step has been completed)
Sexual Assault –
The University Team Manager to contact and inform University Sports Association
Manager of incident.
The University Team Manager to inform event organiser and Australian University of
Sport of incident.
The University Team Manager to contact police.
The University Sports Association Manager to contact student athlete(s) emergency
contacts.
The University Sports Association to inform Director of Sport, Registrar and Deputy
Principal, University Public Affairs and Development, University Media Unit, University Legal office and University Risk Management Unit.
The University Team Manager to complete University Sports Association Incident
Report Form.
Physical Assault –
The University Team Manager to contact and inform University Sports Association
Manager of incident.
The University Team Manager to inform event organiser and Australian University of
Sport of incident.
The University Team Manager to contact police.
The University Sports Association Manager to contact student athlete(s) emergency
contacts.
The University Sports Association to inform Director of Sport, Registrar and Deputy
Principal, University Public Affairs and Development, University Media Unit, University Legal office and University Risk Management Unit.
The University Team Manager to complete University Sports Association Incident
Report Form.
Death –
The University Team Manager to contact and inform University Sports Association
Manager of incident.
The University Team Manager to inform event organiser and Australian University of
Sport of incident.
The University Team Manager to contact police.
The University Sports Association Manager to contact student athlete(s) emergency
contacts.
The University Sports Association to inform Director of Sport, Registrar and Deputy
Principal, University Public Affairs and Development, University Media Unit, University Legal office and University Risk Management Unit and Insurance office.
The University Team Manager to complete University Sports Association Incident
Report Form.
Terrorism –
The University Team Manager to contact and inform University Sports Association
Manager of incident.
The University Team Manager to inform event organiser and Australian University of
Sport of incident.
The University Team Manager to contact police.
The University Sports Association Manager to contact student athlete(s) emergency
contacts.
The University Sports Association to inform Director of Sport, Registrar and Deputy
Principal, University Public Affairs and Development, University Media Unit, University Legal office and University Risk Management Unit.
The University Team Manager to complete University Sports Association Incident
Report Form.
International Incidents –
The University Team Manager to contact and inform University Sports Association
Manager of incident.
The University Team Manager to inform event organiser and Australian University of
Sport of incident.
The University Team Manager to contact police.
The University Sports Association Manager to contact student athlete(s) emergency
contacts
The University Sports Association to inform Director of Sport, Registrar and Deputy
Principal, University Public Affairs and Development, University Media Unit, University Legal office and University Risk Management Unit.
The University Team Manager to complete University Sports Association Incident
Report Form.
Suicide –
The University Team Manager to contact and inform University Sports Association
Manager of incident.
The University Team Manager to inform event organiser and Australian University of
Sport of incident.
The University Team Manager to contact police.
The University Sports Association Manager to contact student athlete(s) emergency
contacts.
The University Sports Association to inform Director of Sport, Registrar and Deputy
Principal, University Public Affairs and Development, University Media Unit, University Legal office and University Risk Management Unit.
The University Team Manager to complete University Sports Association Incident
Drugs Overdose –
The University Team Manager to contact and inform University Sports Association
Manager of incident.
The University Team Manager to inform event organiser and Australian University of
Sport of incident.
The University Team Manager to contact police.
The University Sports Association Manager to contact student athlete(s) emergency
contacts.
The University Sports Association to inform Director of Sport, Registrar and Deputy
Principal, University Public Affairs and Development, University Media Unit, University Legal office and University Risk Management Unit.
The University Team Manager to complete University Sports Association Incident
(Please tick when each step has been completed)
Major Injury – Hospitalisation -
University Team Manager informed of major injury by student or event organizers.
University Team Manager to contact University Sports Association Manager and inform
them of incident.
University Team Manager to accompany student to hospital and co-ordinate hospital
requirements.
University Team Manager to inform student athlete’s emergency contacts and
co-ordinate any necessary travel requirements for these people.
University team Manager to inform Director of Sport, Registrar and Deputy Principal,
University Risk Management Office, University Legal Unit and University Insurance Office.
University Team Manager to complete Injury Form and send to University Sports
Association.
Motor Accident –
University Team Manager informed of accident.
University Team Manager to contact University Sports Association Manager and inform
them of accident and to make recommendations on further action based on number of injuries and fatalities.
University Sports Association to contact Director of Sport, University Registrar and
Deputy Principal, University Public Affairs and Development, University media Unit, University Legal Unit.
University Sports Association Manager to commence contacting student athlete(s)
emergency contact lists.
University Team Manager to co-ordinate on scene medical, emergency services,
accommodation and transport requirements, and to check student list.
Extreme Weather/Natural Disasters -
University Team Manager informed by event organizer of extreme weather/natural
disaster warning.
University Team Manager to contact University Sports Association Manager of extreme
weather/natural disaster warning and to make recommendations based on those of the event organizers.
University Team Manager to hold immediate meeting with University Sport Managers
to inform them of the processes to be followed.
University Sports Association Manager to contact University Director of Sport,
University Registrar and Deputy Principal, University Public Affairs and Development, University Media Unit, University Legal Unit, University Insurance Unit and University Risk Management Unit.
University Sports Association to co-ordinate contact with student athlete(s) emergency
contacts.
CATEGORY B
(Please tick when each step has been completed)
Theft –
Theft reported to University Team Manager.
University Team Manager to advise student to make official report on XXXX form to
University Team Manager, and also official report with accommodation, sporting venue and also with event organizers. If the item stolen is quite valuable, the student athlete should be advised to make a report with the local police.
Recommend that student athlete contact’s their own personal insurance company.
Report incident to University Sports Association Manager and ask that they speak to
University Insurance Unit.
Recommend that student athlete checks each day with each of the above mentioned
groups/people to see if the item has been returned.
AUS Misconduct and Individual Misconduct –
Misconduct has been reported to University Team Manager by University student
athlete/sport manager.
University Team Manager to speak to University student(s)/team(s) involved and make
report on XXXX form.
University Team Manager to lodge official report to event organizers on official forms
provided by event organizers.
University Team Manager to report to University Sports Association Manager and
make recommendations.
Misconduct has been reported to University Team Manager by event organizer.
University Team Manager to discuss report with University team/individual involved to
collaborate report.
If possible, let event organizers know that University has its own Code of Conduct
policy and that it is willing to deal with the allegations internally.
University Team Manager to report this to University Sports Association Manager.
Drunk and Disorderly –
University Team Manager notified that student athlete has been booked/charged by
police on Drunk and Disorderly charge.
University Team Manager to attend local police station to organize for release of
student.
University Team Manager to notify University Sports Association Manager of situation
and to make recommendations.
University Sports Association Manager to contact University Director of Sport of
situation.
University Sports Association to contact University Legal Office and to determine what
assistance they can provide.
University Sports Association Code of Conduct process to be initiated.
Expulsion from Hotel –
University Team Manager informed by hotel of student athlete(s)/team(s) expulsion.
University Team Manager to discuss the matter with accommodation, and offer
University Team Manager to discuss the matter with student athlete(s)/team(s) and file
report on University Sports Association Incident Report form.
University Sports Association Code of Conduct process to be initiated.
University Sports Association Manager to be informed of decision.
University Team Manager to make all preparations for student athlete(s)/team(s) to be
sent home, and for parents/guardians to be informed.
University Team Manager to call student athlete(s)/team(s) to confirm their safe arrival.
Emergency Monies –
University Team Manager to be informed by individual of need for emergency monies.
If for a small amount, University Team Manager to authorize allocation of money, with
a repayment plan to be agreed upon and record this repayment plan on the University Sports Association Incident Report Form.
If for a large amount, University Team Manager to inform University Sports Association
Manager of situation and make recommendations.
University Sports Association Manager to inform University Team Manager of decision.
University Sports Association Manager to inform University Sports Association Finance
Officer of situation and authorization of transfer of monies.
University Team Manager and student athletes(s)/team(s) to contact parents/guardians
of decision and of repayment plan.
Appendixes –
1. Incident Report Form
2. Initial Report Form – Staff
3. Interview Form - Staff
University Sports Association – University Games
Incident Report Form
Name:
___________________________________________________ Contact number:
___________________________________________________ Describe in your own words all that took place - include the where, when, and what happened (attach extra page/s if necessary):
Where did the incident take place:
When did the incident take place:
In your own words, what happened:
Who witnessed the incident:
Sign and date:
University Sports Association – University Games
Initial Report Form - Staff
Date:
___________________________________________________
Time:
___________________________________________________ Person reporting incident:
___________________________________________________ Contact number:
___________________________________________________
Person/s involved in incident:
Condition and whereabouts of person/s involved in incident:
Time and location of incident:
Witnesses: Staff:
University Sports Association – University Games
Interview Form - Staff
Date of interview:
___________________________________________________ Time of interview:
___________________________________________________ Those present at interview:
Incident Report – include where, when, what, witness/es (attach extra page/s if necessary):
Where did the incident take place:
When did the incident take place:
In your own words, what happened:
Who witnessed the event:
Staff:
University Sports Association – University Games
Timeline Form - Staff
Date:
___________________________________________________ Time & action taken:
Time & action taken:
Time & action taken:
Time & action taken:
Time & action taken:
Time & action taken:
