TAND Board of Directors Meeting- August 11, 2015 (conference Call)
Attendees: Catherine Austin, Gloria Brien, Brian Carroll, Alice
Chapman, Lauren Cromer, Jenny Earnest, Shelley Flint, Rebecca Greer, Temple Hughs, Andrea Kendrick, Linda Pennington, Anna Pace,
Collette Powers, Dee Pratt, Amy Richards, Mary Catherine Schallert, Heidi Silver, Janet Skate, Brian Jones, Sharon Thorton, Sarah Vaughn, Angie Wallick
Call to order-Dee Pratt.
4.0 WebEx Proposal- Linda Pennington (Attachment 1). The purchase of WebEx is being proposed to the TAND BOD. WebEx would be
purchased from AND for $544/year, and require internet access by the user. This service will only be contracted for 1 year at a time. This service will allow TAND a forum to hold board meetings, and other meetings. These other meetings could provide CPE units to TAND members such as trainings to prepare for Hill Day and general CPE topics. TAND can offer WebEx services to the TN Districts, if they wish to use it, for a nominal fee to help cover TAND’s annual cost. It was brought up: “How much will it get used?” 1 district already has this type of resource. Other districts have not yet, shown interest in using it. There will need to be education provided showing members ‘How to use WebEx’. We want to make sure that this service is utilized. A ‘Need Assessment’ was suggested. It was decided that this item will be voted on, via email, since there currently was not a quorum of voting members on the conference call.
5.0 TAND booth at FNCE- Tracy Bruen. Currently TAND has plenty of volunteers to help with staffing the FNCE booth (47 volunteers). There will be 2 RDNs & 1 student per hour. 8 volunteers are lined up to set-up/take down the booth. There was a suggestion to have a photo backdrop for the booth. It we use a social marketing company to help with our booth ($2500), they will provide 2 people to do social
marketing and technical support throughout FNCE. It will be $350 for a down day. We will get more clarification on what a “Down Day” is.
The Georgia dietitians have offered to let TAND purchase some of their leftover shirts, from FNCE last year. These are very nice shirts, and they DO NOT say anything about Georgia on them. Tracy will make a phone call soon to check on the logistics of the booth & give us an update later. Tracy is still working on how to spend the $300 on gift bags & giveaways. She hopes to locate a sponsor that will print “Nashville Area” maps, that will include “Things to do, Where to eat, etc”. We have spent about $7000 of our budgeted $10,000. We may have a few sponsors, but we don’t know about any giveaways yet. 6.0 TAND reception at FNCE – Jenny Earnest. (Attachment 2) The reception will be Sunday, October 4, 2015, 5:00pm-7:00pm,
Renaissance Hotel . We are planning on 150-200 attendees, but we can change that number as the date gets closer. Amber has asked for feedback on the menu options, #1 or #2. Discussion about the 2 options followed. It was suggested that maybe TAND could bring in wine to serve. Jenny will check on the corking fee. It may be too expensive. A verbal vote was taken & option 2 was selected. If anyone is available to be at the reception by 4:00pm, to help set up, please let Jenny or Amber Payne know. There was discussion about adding decoration to the room. Already the room is a bright color with musical accents. It was decided that we are so close to the budget, that decoration will be too costly, and the room looks pretty now. There was discussion about possible background music. It would be nice, but most likely a charge. Jenny asked if anyone has any AV equipment they can bring in. No one had any. There was discussion about if a registration table was needed, but it was decided that a person will stand outside of the doorway to greet people, and mark them off the list. The TAND logo sign was offered, to set outside of the doorway.
7.0 & 10.0 TAND Sponsorship & Speaker Task Force Meeting—Gloria Brien. The packet has had some changes/updates. We will meet again on August 26, 2015 to finalize the packet & address the speaker
contacts. The date for the Annual Meeting is Monday, March 21, 2016 & Hill Day is Tuesday, March 22, 2016. Heidi, Shelley, & Anna are all currently looking for possible places to move the annual meeting. 8.0 Order Writing Privileges – Janet Skates.
Order Writing Privileges in hospitals
Order writing in hospitals is currently restricted to MDs in rules of Board for Licensing Health Care Facilities
Working with our lobbyist, our strategy is to ask that language be changed to make Tennessee law related to diet order writing in hospitals be consistent with CMS language.
In December 2014, we submitted our proposed language change
in the rules to the staff and attorney for the Board of Licensing Health Care Facilities.
Upon review, their attorney expressed concern about whether the
language we had proposed comported with the dietitian’s practice act.
In winter, we modified the proposed language so that we believe
it is consistent with our practice act.
In summer, we resubmitted our modified proposed language to
their attorney for her review and requested feedback. It is still pending.
We hope to be able to present our request to their board at their
September 2015 meeting. Order Writing Privileges in LTC
In July 2015, (CMS) issued a proposed regulation that will allow
registered dietitian nutritionists in long term care (LTC) facilities to prescribe patient diets, in accordance with state law.
TAND’s lobbyist evaluated our current state and the proposed
federal language and concluded they are very different with our state language being much more detailed.
We will not be able to use the same argument that we are simply
asking for small changes that will make the state language consistent with federal language.
Therefore, our lobbyist (John Williams) thinks we need to work
on these issues separately.
Also, federal language will not be in place by September, when
Sunshine Review
Our board went through its periodic sunshine review this year.
At the summer hearing, everything went fine. The
recommendation is to extend our law for 6 years, which is an excellent outcome. Thanks to our five licensure board
members for the outstanding job they do serving on the board. Reporting Harm and Successes
Valerie Hawkins King has volunteered to help collect these
stories from Middle Tennessee. Betsy Bohanon has agreed from East Tennessee. Need a volunteer from West Tennessee.
9.0 TAND Scholarships – Brian Jones. We have advertised the 2 weight management scholarships through eblast, website, and social media. The deadline is September 1, 2015. No one has yet entered for the Adult scholarship, and one of those is preceding FNCE. This is disappointing. Shelley will send out another eblast in the next few days. It was suggested that Brian send out the info to the clinical managers, and he will. Brian requested that the district presidents please publicize these scholarships to their members. There are now 2 options for the Pediatric scholarship: Buffalo New York, and
Indianapolis, IN in March. We need to clarify that each scholarship is up to $1000. Also, it is okay to give away 2 adult scholarships, in no one applies for the pediatric scholarship. This has been done before, and we traditionally have more trouble getting applicants for the
pediatric scholarship.
11.0 Marketing & Social Media – Jenny Earnest. We have included FNCE logo in all of our marketing media, as approved by AND. The social media group has scheduled at least one post about FNCE every other week until FNCE. We have posted announcements regarding early bird registration, excursions, TAND reception, FNCE key note speakers, etc. Lee Murphy is currently our TAND blogger & doing a fabulous job on posting blogs/photos to the website. She is focusing on KER & national breastfeeding month for the month of August. We are still looking for a media rep from Chattanooga and have an
interested candidate. If anyone in TAND has anything they would like to advertise on social media, please give it to Jenny. Lindsey Joe of Nashville, is officially our social media coordinator. Congratulations. 12.0 Announcements-Dee Pratt
Andrea Kendrick is now the KAND president.
Attachment 1
Tennessee Academy of Nutrition & Dietetics Board of Directors Motion Form
Date: 7/15/2015
Motion Title: Make a motion that TAND procures the services of Webex through the Academy of Nutrition & Dietetics
Indicate ways TAND’s operating plans and strategic initiatives relate to this motion:
Webex can be used for TAND Board meetings
Webex can be used for CE opportunities for the statewide membership (CPI and Public Policy Panel have CE information to share)
Webex can be used by the districts for CE opportunities to their local membership
Implemented by: (organizational unit) Potentially all board members
TAND Council Member(s) contacted for Input: Linda Pennington
Implementation Procedure: (include method and timetable)
Contact affiliate section at Academy of Nutrition & Dietetics to purchase (Dee Pratt has the contact information)
Purchase through TAND funds
Advertise to the TAND Board that Webex is available and distribute procedures on how to use it
Contact the local districts (if decide to offer this service to the district level) and share the webex usage information
Implementation Period: As soon as possible
Originator of Motion: (name and phone numbers)
Linda Pennington, MS, RDN, LDN 901-759-9337x202 (office) or 901-494-0101 (cell)
Submitted by: Linda Pennington, MS, RDN, LDN
Total Estimated Cost: $544.00 for the period 6/1/2015-5/31/2016
Cost could be offset by charging the districts a nominal fee (example $50-75) for them to use Webex annually
Attachment 2
TAND 2015 FNCE Reception Planning Details
Date: Sunday, October 4, 2015 Time: 5:00pm – 7:00pm
Location: Belmont Rooms 1&2, Renaissance Hotel, Nashville, TN Estimated Attendance: 100-150 people
Planning Committee: Amber Payne, Cynthia Facemire, Dianne Killebrew
~ Hotel Space Specifications
Room Setup: Room is decorated “in a bright color scheme with musical accents” – pictures attached to email
Complimentary tall, linen-less cocktail tables for standing
Complimentary short, linen-less cocktail tables seating 4 each (minimal) Complimentary centerpieces to include white votive in clear glass holder Audio/Visual: No need for podium, mic, etc. per previous conference call
Parking: The hotel does not own parking, so our attendees will need to seek out and pay for parking to attend. The hotel has provided me with both directions and a parking map that can be emailed / posted as needed.
~Budget and Proposed Plan
Total Budget = $3500 inclusive
After backing out 9.5% sales tax and 24% taxable service charge, that leaves $2577.70 Room Rental: Complimentary
Audio/Visual: N/A
Proposed Menu #1: “The Wellness Break” -- $18 per person for 125 people Broccoli, Cauliflower, and Carrot Bites
Roasted Garlic Hummus, Light Peppercorn Ranch, and Tomato Basil Salsa Pita Wedges
Fresh Berries
Vitamin Waters, Bottled VASA Waters, and Assorted Pepsi brand Sodas With the addition of 3 lbs mixed nuts @ $30 per pound
5 lbs fiesta-colored corn chips @ $20 per pound 3 qts warm spinach artichoke dip @ $38 per quart
Notes: The break service is for one hour only. However, the coordinator has agreed to leave the food out once it has been served so our attendees can continue to graze as they arrive, but the break service will not be refreshed after 60 minutes. We can choose to have the food served and refreshed from 5p – 6p, 5:15p – 6:15p, or 5:30p – 6:30p. TOTAL for Menu 1 = $2554++ = $3467.82
Proposed Menu #2: “Nibbles Reception Presentation” -- $10 per person for 100 people Domestic and Imported Cheeses
Prosciutto Ham and Salami
Grain Mustard, Crackers, and Bread Shards Sweet & Spicy Mixed Nuts
Dried Fruits
plus “Middle Eastern Reception Presentation” -- $10 per person for 100 people Marinated Olives
Roasted Pumpkin Seeds Hummus Deviled Eggs Feta Cheese Dip Pita and Crostini
With the addition of 80 bottled waters and 60 sodas @ $4 each
Notes: There doesn’t appear to be a time limit on this option, but they will obviously only prepare enough for the number of people we designate. If we have 150+ people, this will not be enough.
TOTAL for Menu 2 = $2560++ = $3475.97
Chosen from what is available at the hotel, these are the options that I feel are the most appropriate for our attendees and the best value for the money. Should anyone want to look over the menus, I can send them or they are available on the Renaissance Hotel website.
