Updated 06/01/2011
H:\Strategic Planning (annual)\2012-2013\Strat Plan 2012-13 Final Documents\2012-13 Goals and Objectives.doc
2012-2013 Goals and Objectives
1. Maintain a balanced budget and other measures to ensure long range fiscal stability. a. Objective: Explore budgeting alternatives
b. Objective: Review fiscal policies and implement best practices 2. Encourage business and development which further Cotati’s commitment to
sustainability and walkability.
a. Objective: Implement an Economic Development Program i. Complete Economic Development Strategy Plan ii. Continue business development and retention efforts b. Objective: Complete General Plan Update
c. Objective: Begin Construction of Cotati Intermodal Facility
d. Objective: Implement projects that enhance safe pedestrian and bicycle travel
e. Continue to Implement Downtown Specific Plan
3. Considering Cotati’s central Sonoma County location actively monitor, assess and respond to regional issues which impact Cotati.
a. Objective: Enhance safety on City arterial roadways
b. Objective: Continue participation in regional forums to ensure representation of Cotati’s interests
c. Continue to monitor and respond to outside projects that impact our community
4. Pursue grant and partnering opportunities as appropriate.
a. Objective: Actively pursue all feasible grant opportunities
b. Objective: Continue to seek joint procurement and resource sharing opportunities with local jurisdictions and other entities
5. Maintain and strengthen Cotati’s position as a regional leader in sustainability and environmental matters.
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b. Objective: Implement greenhouse gas reduction measures as feasible 6. Maintain a City organization that fosters effective operations and promotes greater
efficiency and improved service to the community.
a. Objective: Continue to develop and implement more efficient processing policies and procedures
b. Objective: Continue organizational planning efforts to improve customer service
7. Maintain community safety and enhance emergency preparedness planning and public outreach.
a. Objective: Continue to provide police visibility throughout the community b. Objective: Continue to update emergency preparedness planning and staff
training
c. Objective: Enhance programs that foster outreach to the community 8. Pursue all opportunities to meet Cotati’s affordable housing goals.
a. Objective: Act as Housing Successor Agency to former Redevelopment Agency to implement Affordable Housing Plan
b. Objective: Establish programs identified in Housing Element to meet regional housing needs allocation
9. Preserve and enhance City infrastructure to meet community needs. a. Objective: Continue to implement prioritized CIP projects 10.Oversight Board
Top Seven Projects
2012-2013
Budget Stabilization Economic Development General Plan Update
Old Redwood Highway Project/Downtown Specific Plan Veronda/Faletti Ranch Visioning
Intermodal Facility Emergency Preparedness
City Manager Day to Day
Departmental Responsibilities
Implement Council Policies
Oversight of All City Departments
Oversight and Direction for the Annual Budget
Redevelopment Agency Administration
Strategic Planning
Records Management for Resolutions, Ordinances and Policies
Provide Information, Advice and Recommendations to the City Council
Lead on all Public Records Request Responses
Grant Management
Responsible for all Phases of Personnel Management
Prepare City Council / Agency Board Agendas
Create Minutes for Council / Board Meetings
Conduct Municipal Elections and Related Reporting Requirements
Oversee Mobile Home Rent Stabilization Program
Coordinate City Events
Manage Facility Rentals and Recreation Programs
Interface with Citizens, Business Owners, Developers on City Policies and Procedures
Property Management
City Representation on Regional Issues
Website updating and maintenance
Staff support to Community and Environment Commission
Solid Waste Contract Management
Representation at Regional Meetings and Coordination with Outside Groups: • City Manager meetings
• League of California Cities (LOCC)
• North Bay Division (LOCC)
• Chamber of Commerce
Projects Objective Necessary Discretionary
1 Establish 5-year Budget Stabilization Plan 1A X
2 Economic Development Program: Economic Development Plan 2A X
3 Economic Development Program: Business Retention and Development 2A X
4 Organizational Planning 6B X
5 Develop Vision for Veronda Faletti Ranch 2 X
6 Identify & Update Administrative Policy Needs 6A X
7 Landfill Divestiture/Solid Waste 3B X
8 Streamline Park Rental/Event Process 6B X
9 Improve Records Management Systems 6A X
10 Strengthen ties with Sonoma State University (as a neighbor and as a resource) 4B X
City Manager's Office Project List for Fiscal Year 2012/13
BASELINE
Administrative Services
Day to Day
Departmental Responsibilities
Prepare Fiscal Year Budget
Monitor all Revenues and Expenditures
Complete and File California State Controller's Reports, County Reports and Bond Related Reports Annual Financial Audit
RDA dissolution and Successor Agencies – all required reporting, monitoring, asset transfers, Oversight Board documentation and presentations
Computer Network Administration, Interface with Consultant, Plan and Implement System Changes Telephone Administration, Interface with Consultants, Plan and Implement System Changes
Water and Sewer Customers
Bi-monthly invoicing for 2600 customers
Customer service (service turn on/off, billing issues, waste of water, identification of leaks) Water Conservation Program
Assist City Engineer with programs Business License Annual Billing Compliance Tracking Human Resources- Payroll Processing Benefit Administration Recruitment
Personnel Rules and Memoranda of Understanding (MOU) compliance Training (non-police)
Risk Management Draft Contracts
Approve Insurance Certificates / Endorsements Reporting contact for REMIF for all claims Fixed Asset Tracking
Cash and Investment Account Maintenance Project Accounting
Purchasing, Supply Orders
Developer Deposit Account Maintenance and Reconciliation Accounts Payable
Cash Receipts – Citywide
Miscellaneous Invoicing (i.e. Damage to City Property, etc) Assessment Districts
Cross Connection Control Program (Annual Backflow Prevention Device Inspections / Certifications, Invoicing)
Grant Reimbursement Requests
Representation at Regional Meetings
• Redwood Empire Municipal Insurance Fund (REMIF) Board of Directors – Vice President
Projects Objective Necessary Discretionary
1 Complete Conservation Multi-tier Water and Sewer Rate Studies 1A, 5A X
2 Complete Technology Upgrades - Network 6A X 3 Complete Technology Upgrades - Phones 6A X 4 Complete New Auditor Contract 1B X
5 Technology Upgrade Policy 6B X
BASELINE
Administrative Services Department Project List for Fiscal Year 2012/13
Community Development -Planning
Day-to-Day Division Responsibilities
Planning:
Process Applications Including Environmental Review (zone changes, variances, conditional use permits, subdivision maps, site plans, limited term permits, design review, Land Use Code, General Plan and Specific Plan amendments, final maps, tree removal permits, sign permit permits, business license, zoning clearance)
Provide regular counter hours
Conduct site inspections
Provide staff support Design Review Committee, Planning Commission, Community and the Environment Commission and City Council
Code Enforcement
Maintain database for land use, zoning, housing stock, and population
Prepare annual reports on Growth Management and Housing
Redevelopment Agency Management
Solid Waste Contract Management
Representation at Regional Meetings and Coordination with Outside Groups:
• Sonoma County Waste Management Agency
• CBPAC – Countywide Bike and Pedestrian Committee
• CDBG – Community Development Block Grant
• MCC – First time homebuyer Mortgage Program
Community Development Department - Building
Day-to-Day Division Responsibilities
Building:
Process and Track:
- Building Permits (from Application to Final or Certificate of Occupancy) - Improvement Plans
- As-built plans/record drawings - Final Maps
- Encroachment Permits Building Plan Review
Customer Service
Perform Field Inspections
Prepare Building Reports (Daily, Monthly, Quarterly, Annual) Assign Addresses (New projects)
Street Light Activation Green Building Program
Representation at Regional Meetings:
• Redwood Empire Association of Code Officials (REACO)
Projects Objective Necessary Discretionary
1 Complete General Plan Update 2b x
2 Develop Affordable Housing 8a x
3 Veronda Faletti Ranch Vision Plan 2 x
4 Develop Code Enforcement Program & Fees/Fines Ordinance 6a x
5 Develop Additional Planning and Building Customer Service Improvements 6a x
6 Amend Land Use Code to Include Process Improvements 6a x
7 Represent Cotati's Regional Planning Interests (SCS, RHNA) 3b x 8 Emergency Response Planning - contract Building Official duties 7b x
9 Community Development/Engineering Office Reorganization 6b x
10 Bike and Pedestrian Wayfinding Program 2d x
11 Identify Funding for Accessibility Planning 2d x
12 Land Use Code Maintenance 6a x
13 Develop Integrated Planning/Building Permit Tracking System 6a x
14 Scan Planning/Building Files and Attach to Property Address/APN 6a x
Community Development Department (Planning, Building & Code Enforcement)
Project List for Fiscal Year 2012/13
Police Department
--Department
Community Outreach (Neighborhood Watch, Explorers, Volunteers, Citizen Meetings) Community Safety (Individual, Property, and Traffic)
Conduct Investigations – criminal, civil, personnel, employee backgrounds Animal Control & Licensing Program
Neighborhood Abatement of Urban Blight Property/Evidence Collection and Preservation
Neighborhood Patrol to Increase Community Involvement and Deter Crime Receive and Dispatch both Emergency and Routine Calls-For-Service
Crime Prevention and Suppression Activities (High Density Patrols, Vacation House Checks) Monitor Crime Trends to Predict and Deter Future Criminal Activity
Issue Traffic Citations, Make Arrests, and Testify in Court Direct and Oversee Personnel Recruitment
Meet with Community Groups and Individual Citizens Training (Departmental Specific, Emergency Operations)
Computer Support and Maintenance (Department Systems, State Systems, CAD/RMS) Grant Administration & Coordination
Scheduling of Staff for Day to Day and Special Operations/Needs Statistics for Department of Justice (Both State and Federal) Records Administration
Representation at Regional Meetings:
• County Public Health Task Force (Police Chief’s Representative)
• County Emergency Management Committee (Police Chief’s Representative)
• County Weapons of Mass Destruction Grants (Chief’s Representative)
• Sonoma County Emergency Management Committee
• Sonoma County Police Chief’s Association member
• Sonoma County Training Managers (Chief’s Representative)
• Sonoma County Parolee Liaison
• Sonoma County Gang Task Force
• Sonoma County Records Supervisors
Projects Objective Necessary Discretionary
1 Continue Emergency Preparedness and Management Training (update manual) 7B X
2 Expand Police Volunteer and Reserve Police Officer Program 7B X
3 FCC Mandated Narrowbanding of Police Department Communications 7A X
4 Continue Neighborhood Watch Program Coordination and Participation 7A X
5 Update Police Department Webpage 7A x
6 Massage Therapy Ordinance Continued Enforcement 7A X
Police Department
Project List for Fiscal Year 2012/13
BASELINE
Public Works/Engineering
Day-to-Day Departmental Responsibilities
Infrastructure Planning (Water, Sewer, Streets, Storm Drains, Parks, and City Buildings) Infrastructure Construction (Water, Sewer, Streets, Storm Drains, Parks, and City Buildings) Infrastructure Maintenance (Water, Sewer, Streets, Storm Drains, Parks, and City Buildings) Respond to citizen and City staff questions / requests for service
Maintain/Update City Engineering Standards and Record System Greenhouse Gas Reduction
City Vehicle Fleet Management
Regulatory Reporting/Permit Compliance Water System
Storm Drain System Sanitary Sewer System
Grant/Loan Application and Management for Public Works Projects Water Conservation Activities (Program design, BMP Reporting) Encroachment Permitting
Water/Sanitary Sewer Outside Service Area Agreements (OSAA) FEMA Flood Plain Administration
Traffic Circulation and Speed Studies
Public/Private Infrastructure Inspections (Development) Development Review/Coordination
Site Improvements
Subdivision Improvement Agreements (SIA)
Representation at Regional Meetings and Coordination with Outside Groups:
• Water Technical Advisory Committee (TAC)
• Water Advisory Committee (WAC)
• Russian River Watershed Association (RRWA)
• Russian River Watershed Association Working Group
• Sonoma County Transportation Authority (TAC)
• Subregional TAC (Sanitary Sewer)
• Regional Climate Protection Group (SCTA)
Projects Objective Necessary Discretionary
1 Downtown Specific Plan Infrastructure Implementation 2.C X
2 Intermodal Facility - Construction (Phase 2) 2.D X
3 Highway 116/Madrone Intersection - Support Caltrans Interchange Project 3 X
4 SCADA System Replacement / Telemetry Upgrade Construction 9 X
5 City Water Meter AMR upgrade for leak detection / water conservation Implementation 5 X
6 Support Admin Services in Conservation Multi-Tier Rate Study 1 X
7 Emergency As-Needed Construction Agreements 7.B X
8 West Cotati Avenue Water Main Replacement 9 X
9 Annual City Street Maintenance Program Development 9 X
10 Continue Documentation of City Review Processes/Criteria for Applicants 6 X
11 Continue to Populate GIS for Infrastructure Management 6.A X
12 Veronda-Falletti Ranch Visioning 5 X
13 West School Street Bike/Ped Plan for Thomas Page 9 X
14 SMART/NCRA Quiet Zone and Station Area Design 3 X
15 Laguna Bypass Sewer Trunk Main 9 X
16 Cypress Tank Design Modification / Construction 9 X
17 Streetlight LED Retrofit Program 9 X
18 Water Education Program Development 5.A X
19 Support General Plan Update 5 X
20 Groundwater Study / Water Supply Assurance (GW Banking) 5.A X
21 Recycled Water - Subregional Negotiations (Thomas Page) 5.A X
22 Recycled Water Ordinance 5.A X
23 Paint City Hall Interiors (Phase 1) 9 X
24 PV Arrays (GHG Reduction Measure) 5.B X
25 Create Facility Maintenance Plan 9 X
26 Community Center Parking Upgrade 9 X
27 Building Lighting Retrofit (GHG Reduction Measure) 5.B X
28 Sunflower Park Tennis Courts 9 X
BASELINE
Public Works / Engineering Department Project List for Fiscal Year 2012/13
