GENERAL COUNCIL MINUTES AUGUST 18, :00 PM

(1)

GENERAL COUNCIL MINUTES

AUGUST 18, 2015

6:00 PM

The 58th General Council meeting of the 56th Elected Council of the Six Nations of the Grand River Territory was held on the above noted date in the Council Chambers of the Administration Building, Ohsweken, Ontario, with Chief Ava Hill presiding.

THOSE PRESENT:

Ava Hill Robert Johnson Lewis Staats

Dave Hill Sherri-Lyn Hill Pierce Helen Miller Roger Jonathan Melba Thomas Carl Hill

Mark Hill Terry General Wray Maracle

ABSENT:

IN ATTENDANCE:

Dayle Bomberry, Senior Administrative Officer Gary Phillips, Director of Finance

Victoria Racette, Communications Officer

MEDIA:

Turtle Island News – Donna Duric

RECORDER:

Carol Martin, Council Secretary Meeting Called to Order at 6:00 p.m.

Councillor Robert Johnson opened the meeting with prayer.

(1) CHANGES/ADDITIONS/DELETIONS AND ADOPTION OF AGENDA

GC#525/08/18/2015

Moved by Wray Maracle and seconded by Melba Thomas Six Nations Elected Council adopt the August 11, 2015 General Council agenda as presented.

ALL IN FAVOUR CARRIED

(2) DELEGATIONS/PRESENTATIONS

Brant Community HealthCare System

In attendance to provide Council and update on the current master planning and community consultation process being undertaken by the Master Planning task force.

They are in the process of obtaining feedback from Brantford, Brant County and Six Nations regarding the needs and wants of the communities as it relates to Health Care facilities and services.

Six Nations thanks the delegation and agrees have their own discussion and encourage the community to complete the surveys, also Six Nations Council to provide feedback by September 2015.

(2)

GC#526/08/18/2015

Moved by Carl Hill and seconded by Robert Johnson that the Six Nations Elected Council accept as information presentation from Brant Community HealthCare System regarding community consultation process and take part in community engagement.

(3) ADOPTION OF THE GENERAL COUNCIL MINUTES OF AUGUST 11, 2015

GC#527/08/18/2015

Moved by Dave Hill and seconded by Robert Johnson that the Six Nations Elected Council adopt the August 11, 2015 General Council Minutes as presented.

(4) AUGUST 12, 2015 BUILDING AND INFRASTUCTURE RECOMMENDATIONS

GC#528/08/18/2015

Moved by Helen Miller seconded by Carl Hill that the Six Nations Elected Council identify $6,301.50 (SIX THOUSAND THREE HUNDRED ONE DOLLARS FIFTY CENTS) of the 2015/16 Six Nations Technical Services O&M Budget as contingency for the 2016 Bridge Deck Condition Surveys Project.

GC#529/08/18/2015

Moved by Carl Hill seconded by Helen Miller that the Six Nations Elected Council award the contract for the 2016 Bridge Deck Condition Surveys Project to Amec Foster Wheeler Environment &

Infrastructure Ltd. in the base amount of $69,365.00(SIXTY NINE THOUSAND THREE HUNDRED SIXTY FIVE DOLLARS). Source of funds identified as 2015/16 minor capital allocated to Bridges 4,7,10,14,15 Condition Survey.

GC#530/08/18/2015

Moved by Carl Hill seconded by Helen Miller that the Six Nations Elected Council grant Michael Montour – Director of Public Works with the authority to authorize expenditures within the established 10% contingency amount and that all expenditures are to be reported back to the Six Nations Elected Council for their information.

GC#531/08/18/2015

Moved by Helen Miller seconded by Carl Hill that the Six Nations Elected Council Waive Second Reading on resolutions GC#528-530/08/18/2015.

GC#532/08/18/2015

Moved by Helen Miller seconded by Carl Hill that the Six Nations Elected Council allocate the remainder of 2014/15 deferred minor capital projects which amounts to $17,696.00 (SEVENTEEN THOUSAND SIX HUNDRED NINETY SIX DOLLARS) to the Gaylord Powless Arena Roof Replacement Project.

(3)

GC#533/08/18/2015

Moved by Robert Johnson seconded by Carl Hill that the Six Nations Elected Council re-allocate $40,000.00 (FORTY THOUSAND DOLLARS) of 2015/16 minor capital funds allocated to the Health and Safety Truckfill Upgrade to the Gaylord Powless Arena Roof Replacement Project.

GC#534/08/18/2015

Moved by Carl Hill seconded by Sherri-Lyn Hill Pierce that the Six Nations Elected Council re-allocate $20,000.00 (TWENTY THOUSAND DOLLARS) of deferred 2014/15 minor capital funds allocated to Building Repairs to the Gaylord Powless Arena Roof Replacement Project.

GC#535/08/18/2015

Moved by Carl Hill seconded by Robert Johnson that the Six Nations Elected Council re-allocate $8,103.00 (EIGHT THOUSAND ONE HUNDRED THREE DOLLARS) of 2015/16 minor capital funds allocated to West End Filtration Investigation to the Gaylord Powless Arena Roof Replacement Project.

GC#536/08/18/2015

Moved by Helen Miller seconded by Robert Johnson that the Six Nations Elected Council award BML Roofing Systems Inc. the contract for the Gaylord Powless Arena Roof Replacement Project in the base amount of $592,300.00 (FIVE HUNDRED NINETY TWO THOUSAND THREE

HUNDRED DOLLARS).

There is a question as to whether or not local roofers had the opportunity to bid. They are welcome to bid but there is certain criteria that needs to be met.

Suggestion that it be a policy that all contracts should have a stipulation that SN members must be hired, whether it be General Labor or clean up. This should be brought to an agenda of the next Building and Infrastructure committee meeting.

Mike will ask BML Roofing if they will hire some local people for the project. GC#537/08/18/2015

Moved by Helen Miller seconded by Carl Hill that the Six Nations Elected Council Waive Second Reading on resolutions GC#532-536/08/18/2015.

GC#538/08/18/2015

Moved by Carl Hill seconded by Helen Miller that the Six Nations Elected Council approve the Six Nations Roads Department to apply a Six Nations Environment Office approved roadside herbicide to the Six Nations guard rails.

Question why this is only being applied to guard rail areas.

The cutter is used for the ditches and cannot get by the guard rails. Also workers were getting rashes from doing it manually.

(4)

GC#539/08/18/2015

Moved by Helen Miller seconded by Carl Hill that the Six Nations Elected Council Waive Second Reading on resolution GC#538/08/18/2015.

(5) AUGUST 17, 2015 COMMITTEE OF THE WHOLE RECOMMENDATIONS

GC#540/08/18/2015

Moved by Robert Johnson and seconded by Melba Thomas that the Six Nations Elected Council approve the payment to Nightingale Informatix Corporation in the amount of $84,000.00 (EIGHTY FOUR THOUSAND DOLLARS) for the continued hosting, support and maintenance provided to Health Services Department on an annual basis.

GC#541/08/18/2015

Moved by Melba Thomas seconded by Sherri-Lyn Hill Pierce that the Six Nations Elected Council Waive Second Reading on resolution GC#540/08/18/2015.

GC#542/08/18/2015

Moved by Sherri-Lyn Hill Pierce and seconded by Helen Miller that the Six Nations Elected Council sell the 1976 Champion Brush Cutter privately to Jim Laing at J. Laing Mechanical for $7,500.00 (SEVEN THOUSAND FIVE HUNDRED DOLLARS).

Question why this was not put out to public tender. It is a specialty item and there may not be a buyer for it. Also the machine is very old and hard to operate.

GC#543/08/18/2015

Moved by Robert Johnson and seconded by Wray Maracle that the Six Nations Elected Council Waive Second Reading on resolution GC#542/08/18/2015.

(6) YOUTH AND ELDERS PROJECT TEAM RECOMMENDATIONS

GC#544/08/18/2015

Moved by Robert Johnson and seconded by Wray Maracle that the Six Nations Elected Council approve Change Order #2 for the Youth and Elders Center Project which represents a CREDIT of $720.91 (SEVEN HUNDRED TWENTY DOLLARS NINETY ONE CENTS). This change order reduces Nith Valley Construction (2008) Ltd.’s contract amount to $3,966,279.09 (THREE MILLION NINE HUNDRED SIXTY SIX THOUSAND TWO HUNDRED SEVENTY NINE DOLLARS NINE CENTS)..

(5)

GC#545/08/18/2015

Moved by Robert Johnson and seconded by Wray Maracle that the Six Nations Elected Council Waive Second Reading on resolution GC#544/08/18/2015.

GC#546/08/18/2015

Moved by Robert Johnson and seconded by Wray Maracle that the Six Nations Elected Council approve the quote by Alliance Security Systems, dated May 7, 2015 in the total amount of

$13,235.00 (THIRTENN THOUSAND TWO HUNDRED THIRTY FIVE DOLLARS) for the Youth and Elder’s Center Project.

GC#547/08/18/2015

Moved by Robert Johnson and seconded by Wray Maracle that the Youth and Elders Project

reimburses Public Works in the amount of $2,647.00 (TWO THOUSAND SIX HUNDRED FORTY SEVEN DOLLARS).

GC#548/08/18/2015

Moved by Robert Johnson and seconded by Wray Maracle that the Six Nations Elected Council Waive Second Reading on resolution GC#546-547/08/18/2015.

NEW BUSINESS

GC#549/08/18/2015

Moved by Melba Thomas and seconded by Sherri-Lyn Hill Pierce that the Six Nations Elected Council approve The Hamilton Niagara Haldimand Brant (HNHB) Local Integration Network (LHIN) one-time funding of sixty thousand dollars ($60,000) in 2015-16 to assist with the costs related to the Community Health Forum within the Six Nations of the Grand River, and with approval for Chief Ava Hill and Director of Health, Lori Davis Hill to sign the acceptance letter.

GC#550/08/18/2015

Moved by Melba Thomas and seconded by Sherri-Lyn Hill Pierce that the Six Nations Elected Council Waive Second Reading on resolution GC#549/08/18/2015.

(7) SCHEDULING

GC#551/08/18/2015

Moved by Carl Hill and seconded by Sherri-Lyn Hill Pierce that Chief Ava Hill be approved travel to attend the Political Accord signing on August 24, 2015 in Toronto.

GC#552/08/18/2015

Moved by Carl Hill and seconded by Sherri-Lyn Hill Pierce that the Six Nations Elected Council waive second reading on resolution GC#551/08/18/2015.

(6)

GC#553/08/18/2015

Moved by Sherri-Lyn Hill Pierce and seconded by Carl Hill that Councillor Terry General be approved travel to attend the Ontario First Nations Technical Services Corporation Executive Committee meeting and 20th Annual Conference on August 25-27, 2015.

GC#554/08/18/2015

Moved by Carl Hill and seconded by Sherri-Lyn Hill Pierce that Councillor Terry General be approved travel to attend the Family Health Team Strategy Session in Niagara on the Lake on September 9-11, 2015.

GC#555/08/18/2015

Moved by Carl Hill and seconded by Sherri-Lyn Hill Pierce that the Six Nations Elected Council waive second reading on resolutions GC#553-534/08/18/2015.

(8) MOTION TO ADJOURN TO IN-CAMERA

GC#556/08/18/2015

Moved by Sherri-Lyn Hill Pierce and seconded by Dave Hill that the open session of the August 18, 2015 General Council meeting be adjourned at 7:13pm.

________________________ CHIEF G. AVA HILL