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DEBIT ORDER INSTRUCTION FORM
Full name : ___________ __ _____ I.D number :_______________________ email addr: ______________________
Building name: ____________________________Flat no.:____________________________Trafalgar Acc no.:__________________
Tel number (h) ____________________________(work) ____________________________Tel no.(Cell) ______________________
To : Trafalgar Property Management
AUTHORITY TO DEBIT AGREEMENT DATED : _____________________
The details of my/our bank account are :-
Name of Bankers : __________________________________________________
Branch Name and Number: ____________________Branch no. (important)____________
Bank Account number : __________________________________________________
Type of account (eg. Current /Savings/Transmission) ________________________________
I/We hereby *instruct” and authorise you to draw against my/our account with the above-mentioned bank (or any other bank or branch to which I/we may transfer my/our account),
Options:
A) A fixed amount of R____________ irrespective of the Debit balance outstanding on the unit statement.
B) A variable amount, equal to the Debit balance outstanding on the unit statement
C) a variable amount up to a limit of R__________
on the ___day of each and every month commencing on ___________________and continuing until __________________, or until termination of our agreement or until cancelled by me/us in writing. All such withdrawals from my/our bank account by you shall be treated as though they had been signed by me/us personally.
I/We understand that the withdrawals hereby authorised will be processed through a computerised system provided by the South African Banks and I also understand that the details of each withdrawal will be printed on my bank statement.
I/We agree to pay any bank charges relating to this debit order instruction.
This authority may be cancelled by me/us by giving you thirty day’s notice in writing, sent by prepaid registered post, but I/we understand that I/we shall not be entitled to any refund of amounts which you have withdrawn while this authority was in force, if such amounts were legally owing to you. Receipt of this instruction by you shall be regarded as receipt thereof by my/our bank (whichever it is or will be)
ASSIGNMENT:
I/We acknowledge that the party hereby authorised to effect the drawing(s) against my/our account may not cede or assign any of its rights to any third party without my/our prior written consent and that I/we may not delegate any of my/our obligations in terms of this contract/authority to any third party without prior written consent of the authorised party.
I/We understand that it is my/our responsibility to ensure that I/we have sufficient funds in my/our bank accouont, to allow for the timeous processing of this debit order instruction. I also understand that any rejection will render this agreement void, resulting in the imediate cancellation of the debit order agreement.
Trafalgar may add to the above minimum requirements.
NOTE : A cancelled cheque should be attached for bank identification purposes. (Current accounts only)
Signed at_________________________________________on this ___________day of ___________________________20_______
__________________________________________ SIGNATURE AS USED FOR SIGNING CHEQUES
______________________________ ________________________________ Assisted by (Where legally necessary) Capacity
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home letting property managers home letting financial services Cape Town (021) 410 5500 Durban (031) 301 7017 East London (043) 726 6066 Johannesburg (011) 214 5200 Port Elizabeth (041) 365 6840 Pretoria (012) 326 5963 National 0861 66 44 44 www.trafalgar.co.za home letting
home letting
CONVENIENCE AND CHOICE FROM THE INDUSTRY
SPECIALISTS
Trafalgar Home Letting is the leading residential letting agent in South Africa, operating in all major metropolitan areas. Trafalgar Home Letting has a broad portfolio of rental properties to suit all budgets and tastes. From apartments, to townhouses, to freestanding homes, our team of professionals will make the process of finding, renting and moving into a new home as convenient and comfortable as possible.
For landlords and property investors, Trafalgar’s targeted marketing ensures that your property is quickly and effectively leased to the right tenant. Trafalgar also ensures that all the correct legal processes are followed, thereby safeguarding and maximising investors returns. Prompt rental disbursements and detailed financial reporting together with thorough maintenance management are Trafalgar’s service objectives.
Advertising
Through effective marketing, in a range of communication channels, to appropriate audiences, we ensure prompt leasing to well-matched tenants. This offers potential tenants a wide, convenient and accessible choice, while landlords benefit from high visibility and prompt occupation. Trafalgar makes use of the following printed, outdoor and electronic media, to market properties to rent:
• Daily classifieds • MWeb
• Roadside boards • Trafalgar’s property search engine
• Property24 • SMS Directories
Screening of Tenants
All applicants are rigorously screened with credit, reference and employment checks prior to signing a lease agreement. To promote a positive outcome for all parties, we ensure that people of similar lifestyles are selected to match the existing tenant mix.
Signing a Lease
A legally binding lease agreement is drawn up to protect the landlord and tenant by clearly defining the approach for handling rental payments and collections, increases, deposits, maintenance issues and damages claims as important examples. Experienced Letting Consultants ensure that all lease terms and details are well understood and handle the lease signing administration. Copies of the signed lease are issued to the tenant for easy reference.
Deposits
Deposits are necessary to protect the landlord’s investment and as a security to cover any damages caused or default during the lease term. Deposits are invested in a savings account and accrue interest for the benefit of the tenant.
Inspections
We conduct pre- and post- occupation inspections of rented properties, itemise damages and provide quotes for the restoration of the property. The final account for restoring the unit to the standard defined by the pre-occupation inspection, allowing for standard wear and tear, is offset against the deposit balance before being refunded.
Repairs and Maintenance
Our maintenance personnel will arrange any plumbing, electrical, painting or other repairs within the parameters of the mandate signed with the property owner. Trafalgar has a specialised maintenance information system which tracks and project manages maintenance work orders and provides automated and regular feedback to all parties to achieve prompt resolution.
Rent Collection, Owner Reporting and Financial Management
Rent is collected at the beginning of the month in advance in terms of the lease agreement. Net rental income is electronically transferred to landlord’s nominated bank accounts as soon as practically possible following the collection of the rental.
Email, online or posted reports for owners and tenants provide detailed payment and financial information.
