June 4 th to 6 th, Plenary 2 - Annex II - Chamber of Deputies Brasilia, Brazil

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June 4

th

to 6

th

, 2012

Plenary 2 - Annex II - Chamber of Deputies

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Background

The Regional Workshop “Connected Parliaments - Introduction to Legislative XML”, is being organized by the Inter-American Development Bank (IDB), in collaboration with the Chamber of Deputies of Brazil, and in coordination with the Global Centre for ICT in Parliament, a joint initiative of the United Nations Department of Economic and Social Affairs (UNDESA) and the Inter-Parliamentary Union (IPU). The workshop, which will be held in the framework of the Exchange Network of Parliaments of Latin America and the Caribbean (ENPLAC), will be held from June 4th to 6th, 2012 in Chamber of Deputies in Brasilia, Brazil.

The technical training workshop is part of the activities of the technical cooperation program “Connected Parliaments”, led by the IDB, and supported by the Italian Trust Fund for Information and Communication Technology for Development. The program aims to systematize information and knowledge on the potential of new technologies in parliamentary affairs.

The pertinence of the workshop relies on the proven impact that the use of XML has in the quality of legislation, by allowing greater interoperability between the various institutions; increasing accessibility to the network of parliamentary documents; promoting transparency throughout the process and preserving the legal value of legislative documents, among other benefits. Despite these observed benefits, there is a significant lag in the adoption of XML in Latin America and Caribbean Parliaments, with only a few exceptions.

With this in mind, ICS/IDB conducted an online survey between July 18 and August 10, 2011 among the Heads or Directors of Information Technology in Parliament from the Bank’s borrowing countries, who expressed interest in participating in training to support their efforts to incorporate the use of XML in the Parliament. In total, responses were received from 26 parliamentary bodies from 21 countries, of which only 7% confirmed to be using XML, 78% said are working to incorporate XML and 100% expressed interest in participating in technical training.

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Objectives of the Workshop

The objective of this workshop is to broaden the understanding and knowledge of technology professionals in the legislature about the benefits of using Legislative XML as a working tool. It is also expected to introduce the operational basis of Legislative XML to technical staff in Latin America and Caribbean Parliaments.

The workshop aims to

• Introduce legislative service operators to the methodology and operational procedures for the marking of a legislative document (eg. A bill) using a standard Legislative XML;

• Present to those responsible for information systems some of the tools available, as to illustrate how, in practice, XML may be used throughout the parliamentary legislative process.

Expected results

Upon the conclusion of the Workshop, participants will have the skills to mark the basic structure of a bill, its normative references, and amendments. This will provide a better understanding of the basic principles of the legislative XML mark-up methodology, as well as of the characteristics of the XML standard that should represent and manage parliamentary documents in the long-term. To illustrate the different mark-up phases, the XML standard to be used is Akoma Ntoso, which has been adopted by the European Parliament.

Participants will have also experienced the methodology for conducting a proper legal analysis of the document, which is of the utmost importance as it must necessarily precede the technical mark-up in XML in order to correctly capture the legal semantics contained in the document.

To ensure that the learning objectives of the workshop are met and that participants needs continue to be addressed in future trainings; the IDB, through its Inter-American Institute for Economic and Social Development (INDES), will provide a certification to all participants and will make evaluation surveys to determine if it proved to be useful and achieved its intended objectives.

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Format

The opening of the workshop will take place in the morning of June 4th, where the importance and potential of using open document standards, such as XML, in the process of parliamentary modernization. Benefits will be illustrated through examples of good practices, followed by a dialogue on the role the Exchange Network of Parliaments of Latin America and the Caribbean (ENPLAC) may have in promoting legislative XML in the region.

The technical training program will take place during the second and third days of the workshop. It will be delivered by experts from the University of Bologna, Italy, and carried out with the aid of slides to present theoretical aspects, combined with practical exercises, first using a native XML editor and then a marking tool.

Audience

Given its technical focus and expressed interest, the IDB is pleased to invite Heads or Directors of Information Technology from each of the Chambers of the Bank’s 26 borrowing countries.

Organizing Institutions

• The Institutional Capacity of the State Division of the Inter-American Development Bank (IDB), supported by its Inter-American Institute for Economic and Social Development (INDES);

• Chamber of Deputies of Brazil;

• United Nations Department of Economic and Social Affairs (UNDESA), through the Global Centre for ICT in Parliament.

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Day I (June 4

th

)

8:00 am Transport from the Hotel to the Chamber of Deputies 8:00 am

9:00 am Participant Registration

9:00 am 9:30 am

Opening Remarks

Mr. Eduardo Gomes, First Secretary,

Chamber of Deputies, Brazil

Rogério Ventura Teixeira, Director General,

Chamber of Deputies, Brazil

Dóris Marize Romariz Peixoto, Director General, Senate, Brazil Juan Carlos De la Hoz, Interim Representative,

Inter-American Development Bank (IDB)

Gherardo Casini, Director, Office of the United Nations

Department of Economic and Social Affairs WORKSHOP CONTEXT: THE IMPORTANCE OF USING

OPEN DOCUMENT STANDARDS IN PARLIAMENTS

9:40 am 10:30 am

Presentation on the importance of using open document standards such as XML in Parliamentary modernization processes

Silvana Rubino-Hallman, Lead Specialist,

Inter-American Development Bank (IDB)

Gherardo Casini, Director, Office United Nations

Department of Economic and Social Affairs

10:30 am Coffee Break

SESSION I: GOOD REGIONAL PRACTICES IN THE USE OF XML

10:50 am 11:35 am

LexML Brazil

João Lima, Senate, Brazil

Question and answer session

11:35 am 12:20 pm

New collaboration culture between Parliament and Society

Luiz Antônio Eira, Director of the Commission

Department, Chamber of Deputies, Brazil Question and answer session

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2:30 pm 3:15 pm

Information Technology for Legislative Transparency

Leirton Saraiva, Director of the Information

Technology Center, Chamber of Deputies, Brazil

3:15 pm 4:00 pm

Experience in the use of legislative XML

Alejandra Carvallo Migliaro, Chief of Development,

Senate, National Congress of Chile Question and answer session

4:00 pm Coffee Break

4:15 pm 5:00 pm

Bungeni: parliamentary open source information system that supports XML documents

Flavio Zeni, Principal Technical Advisor, Africa

i-Parliaments, United Nations Question and answer session

SESSION II - THE ROLE OF THE EXCHANGE NETWORK OF PARLIAMENTS OF LATIN AMERICA AND THE CARIBBEAN (ENPLAC) IN PROMOTING LEGISLATIVE XML IN THE REGION

5:00 pm 5:45 pm

Presentation on the Exchange Network of Parliaments of Latin America and the Caribbean, emphasizing activities and plans related to promoting the use of ICT in the region

Adolfo Furtado, Executive Secretary, ENPLAC

Open Dialogue

5:45 pm 6:30 pm

Presentation of the conclusions of the day’s sessions and introduction to the working and training program of the next two days.

Silvana Rubino-Hallman, Lead Specialist,

Inter-American Development Bank (IDB)

Day I (June 4

th

)

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Day II (June 5

th

)

The course will be delivered by Monica Palmiriani, Associate Professor, CIRSFID, University of Bologna, Italy, and Fabio Vitali, Associate Professor, Department of Computer Science, University of Bologna, Italy.

8:40 am Transport from the Hotel to the Chamber of Deputies

SESSION III – INTRODUCTION

9:00 am 10:45 am

Introduction to legislative XML. The Use of XML in parliament 15 min

Introduction to the state of the art of Legislative XML 15 min Introduction to Akoma Ntoso 30 min

Introduction to the tools 30 min

Presentation of risks in the use of XML in the legislative process 15 min

10:45 am Coffee Break

SESSION IV - METHODOLOGY AND PRACTICAL EXERCISES

11:00 am 12:45 pm

Methodology for the marking of a legal document 15 min Legal analysis: An introduction to the main

elements of Akoma Ntoso 30 min

• Practical exercises on paper texts 30 min • Practical exercises with the basic software 30 min

Lunch Chamber of Deputies - Restaurant (Annex IV – 10th floor)

2:30 pm 4:00 pm

Identifying legal documents: naming 30 min Normative references 30 min

• Practical exercises on paper texts 30 min

4:00 pm Coffee Break

4:15 pm 6:15 pm

The structure of a bill 30 min

• Practical exercises with the basic software 30 min

Transcript 30 min

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Day III (June 6

th

)

8:40 am Transport from the Hotel to the Chamber of Deputies

SESSION V: TOOLS AND PRACTICAL EXERCISES

9:00 am 10:00 am

Shaping the legislative cycle 30 min Amendments 30 min

10:00 am Coffee Break

SESSION VI: INTRODUCTION TO ADVANCED TOOLS

10:15 am 12:45 pm

Introduction to Advanced Tools 30 min Modifying amendments 30 min

• Exercises with specialized software 60 min

The consolidated text after the amendments 30 min Lunch Chamber of Deputies - Restaurant (Annex IV – 10th Floor)

SESSION VII – PRESENTATION AND LAUNCH OF THE “PRACTICAL TOOLKIT TO XML”

2:30 pm 3:00 pm

Presentation of the document commissioned by the IDB and developed by CIRSFID and the Department of Computer Science, University of Bologna, Italy. “Legislative XML: Principles and Technical Tools”

Objective and introduction: Silvana Rubino-Hallman, Lead

Specialist, Inter-American Development Bank (IDB)

Content: Monica Palmiriani, Associate Professor, and

Fabio Vitali CIRSFID, Associate Professor Department of Computer Science, University of Bologna, Italy

3:00 pm

3:15 pm Comments, questions and answers 3:30 pm Closing Session and Cocktail

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Governing Board (2011 - 2013)

President (Speaker)

Mr. Marco Maia

First Vice-President

Ms. Rose de Freitas

Second Vice-President

Mr. Eduardo da Fonte

First Secretary

Mr. Eduardo Gomes

Second Secretary

Mr. Jorge Tadeu Mudalen

Third Secretary

Mr. Inocêncio Oliveira

Fourth Secretary

Mr. Júlio Delgado

Substitute Secretaries

First Substitute

Geraldo Resende

Second Substitute

Manato

Third Substitute

Carlos Eduardo Cadoca

Fourth Substitute

Sérgio Moraes

Director General

Rogério Ventura Teixeira

Secretary General

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