Project on Induction Program[1]

(1)

A PROJECT REPORT

ON

INDUCTION PROGRAM

AT

Bharat Petroleum Corporation Ltd, Mumbai

PROJECT

PROJECT GUIDE GUIDE :-

:-Ms. Lourdes D’Silva Ms. Lourdes D’Silva

Senior Manager – Recruitment (HRD) Senior Manager – Recruitment (HRD)

SUBMITTED TO

:-University of Pune University of Pune

SUBMITTED BY

:-Mr. Moinuddin Ansari Mr. Moinuddin Ansari Specialization:- MPM(HR) Specialization:- MPM(HR) Roll No Roll No :-Academic Year :- 2009-2011 Academic Year :- 2009-2011

(2)

Bonafide Certificate Bonafide Certificate

CERTIFICATE

This is to certify that

This is to certify that Mr./Ms. ………

Mr./Ms. ………

Roll No. …………..

Roll No. ………….. has successfully completed the project work

has successfully completed the project work

as part of

as part of University of Pune

University of Pune course as per following details.

course as per following details.

Name of the course

:-Name of the course :- MPM

MPM

Name of the company selected for the project

:-Bharat Petroleum Corporation Ltd. (BPCL), Corporate O

Bharat Petroleum Corporation Ltd. (BPCL), Corporate Office, Mumbaiffice, Mumbai

Title of the project

:-Title of the project :- Study of Induction Program of BPCL

Study of Induction Program of BPCL

Academic year

:-Academic year :- 2009 - 2011

2009 - 2011

Signature

(3)

Bonafide Certificate Bonafide Certificate

CERTIFICATE

This is to certify that

This is to certify that Mr./Ms. ………

Mr./Ms. ………

Roll No. …………..

Roll No. ………….. has successfully completed the project work

has successfully completed the project work

as part of

as part of University of Pune

University of Pune course as per following details.

course as per following details.

Name of the course

:-Name of the course :- MPM

MPM

Name of the company selected for the project

:-Bharat Petroleum Corporation Ltd. (BPCL), Corporate O

Bharat Petroleum Corporation Ltd. (BPCL), Corporate Office, Mumbaiffice, Mumbai

Title of the project

:-Title of the project :- Study of Induction Program of BPCL

Study of Induction Program of BPCL

Academic year

(4)

PREFACE

Business and industry in India are going through a phase of change as never Business and industry in India are going through a phase of change as never wi

witntnesessesed d bebefoforere. . GiGiveven n ththe e sisize ze of of nanatitiononal al ececononomomy, y, ththe e rorole le of of PuPublblicic Enterprises and the emerging diversity & dynamism in the private sector, it is Enterprises and the emerging diversity & dynamism in the private sector, it is di

diffifficucult to deslt to descricribe accbe accurauratetely itly its s scopscope. A e. A hehealalththy naty natioionanal ecol econonomy ismy is dependent upon healthy growth in business and industry. A healthy growth in dependent upon healthy growth in business and industry. A healthy growth in business and industry, in turn, primarily depends upon the quality & potential of its business and industry, in turn, primarily depends upon the quality & potential of its Human Resources. Thus, the most important factor for survival and development, Human Resources. Thus, the most important factor for survival and development, particularly in this age of rapid change and growth, is human capacity. Customer particularly in this age of rapid change and growth, is human capacity. Customer

or

orieientnteded, , ququalalitity y coconsnsciciouous, s, cocost st efeffificicienent t anand d mumultlti-si-skikilllled ed mamanpnpowower er wiwillll determine the core competency of modern organizations, for it is the man behind determine the core competency of modern organizations, for it is the man behind th

the e mamachchinine e anand d nonot t ththe e mamachchinine e alalonone e ththat at wiwill ll prprovovidide e ththe e cucuttttining g ededgege.. Dur

During ing the last the last few few yeayears rs BhaBharat rat PetPetrolroleum eum CorCorporporatiation on LtdLtd. . (BP(BPCL) CL) is is alsalsoo striving to grow in a competitive global scenario. The Corporation continues its striving to grow in a competitive global scenario. The Corporation continues its quest for good quality products and customer delight to meet the challenge. In such quest for good quality products and customer delight to meet the challenge. In such a situation, human resources and their competency play an important role, as the a situation, human resources and their competency play an important role, as the real strength of organization depends upon the strengths and capabilities of its real strength of organization depends upon the strengths and capabilities of its human capital.

human capital.

As part of Human Resource F

As part of Human Resource Function,unction, Induction Program is the first line of defense when it comes to bringing the right Induction Program is the first line of defense when it comes to bringing the right people into the organization. It improves the personality, attitude, communication people into the organization. It improves the personality, attitude, communication abilities, and other behavioral characteristics that fit the organization. The overall abilities, and other behavioral characteristics that fit the organization. The overall ai

aim m of of ththe e InInduductctioion n PrProgogram ram is is to to wewelclcomome e ththe e MaMananagegemement nt TraTrainineeees s anandd introduce them about the company’s environment, their compensation and benefits, introduce them about the company’s environment, their compensation and benefits,

(5)

CSR, etc. It also helps to introduce with company’s terms and conditions and visit CSR, etc. It also helps to introduce with company’s terms and conditions and visit them into plant of BPCL for practical knowledge and know the culture of BPCL. them into plant of BPCL for practical knowledge and know the culture of BPCL. In view of above, it becomes imperative for any organization to conduct Induction In view of above, it becomes imperative for any organization to conduct Induction Program.

(6)

ACKNOWLEDGEMENT

Preparing a project is an arduous task, but I was fortunate enough to get support Preparing a project is an arduous task, but I was fortunate enough to get support from large number of people to whom I shall always remain grateful and who from large number of people to whom I shall always remain grateful and who helped me directly or indirectly in completion of the

helped me directly or indirectly in completion of the project on “Study of Inductionproject on “Study of Induction Program of BPCL”. The pr

Program of BPCL”. The project has given me an opportunity to learn many aspectsoject has given me an opportunity to learn many aspects of the organization and I was able to do this only by way of help and support of the organization and I was able to do this only by way of help and support extended to me by all the em

extended to me by all the employees whom I interacted with.ployees whom I interacted with.

I am thankful to

I am thankful to HRD of BPCLHRD of BPCL for giving me the opportunity to do this project. Ifor giving me the opportunity to do this project. I also express my gratitude

also express my gratitude Mr. Rishi D. Manchanda, DGM (HRD)Mr. Rishi D. Manchanda, DGM (HRD)..

I am very grateful to my guide

I am very grateful to my guide Ms. Lourdes D’Silva, Sr. Recruitment ManagerMs. Lourdes D’Silva, Sr. Recruitment Manager for giving me this privilege to work under her and for all her support during the for giving me this privilege to work under her and for all her support during the entire duration of my project and also all the staff of

entire duration of my project and also all the staff of BPCLBPCL who have directly or who have directly or indirectly helped me in spite of their busy schedule, for the successful completion indirectly helped me in spite of their busy schedule, for the successful completion of the project.

of the project.

I would like to convey my sincere thanks to

I would like to convey my sincere thanks to Mr. Mr. K.K K.K KhusKhushalahalanini andand Ms.Ms. Yamini Krishnan

Yamini Krishnan for their invaluable guidance that helped me to complete myfor their invaluable guidance that helped me to complete my project.

project.

Moinuddin Ansari Moinuddin Ansari

(7)

EXECUTIVE SUMMARY

Bharat Petroleum Corporation Limited (BPCL) is the second largest oil company in the India. It is one of the Indian representatives companies on the

Fortune 500 & Forbes 2000 listing and occupies the 3rd _{position amongst the} _six Indian companies who have made into the list. It is NAVRATNA public sector undertaking. Every year, BPCL visits the campuses of top ranked Engineering colleges and Business Schools for hiring new talents all over India. The newly joined employees undergo detailed Induction Program at its corporate office

located at Mumbai.

Company makes a call to the selected candidates for Induction program of BPCL . After that Induction Program co-ordinator get the confirmation from speakers and freezes the Induction Schedule. At first day of Induction Program company do welcome of Management Trainees. HRS(West) make complete their joining formalities. At first day of Induction Program company call the Bank person for open their salary account and also fill up the Identity Card Form for issuing their Identity card. During this 2 weeks program company visit them into Refinery and Lubes plants. After completion of their two weeks classroom program we divided them into groups of 6 and send them for their 4 weeks field training for Engineers at various Retail, LPG & Lubes plant; 2 weeks field training for Management candidates and 1 week training in Finance Department in Mumbai. Before that company

(8)

inform their territories Managers “we are sending these MTs for their field training in your plant, please help them” and also send a feedback form so that they can give the feedback of each MTs. During Classroom Training, company do all arrangement of their accommodation and food and when they go to their field training company booked their travelling ticket for up and down, and territory arrange their accommodation with the help of HRD. Company give amount of Rs. 20000 to each student for their expenses and after completion of their field project, MTs return to corporate office Mumbai. When MTs return to Mumbai company again do all arrangement of their accommodation and food till their allocation. In Corporate office, MTs have to present the PowerPoint presentation to company’s senior panel. And after the presentation MTs will allocate to various location at BPCL.

As a summer trainee I can’t directly intervene in Induction Program. But with the help of my seniors I was interact in Induction Program. I find that during the long classroom session MTs get tired and they were not able to grasp complete thing. So, for that Induction Program Co-ordinator/speaker should do some fun activity which would remove their tiredness and they will get refresh for next session.

(9)

TABLE OF CONTENT

1.Preface ………..……… 3

2.Acknowledgement ……….. 5

3.Executive Summary ………... 6

4.About the Company 3.1. Introduction of Petroleum Industry ……….. 9

3.2. Petroleum Industry in India ………... 13

3.3. Company overview ……… 15 3.4. Board of Directors ……… 17 3.5. BPCL Infrastructure ………. 18 3.6. Vision of BPCL ……… 19 3.7. Job Groups ………... 21 3.8. Structure of HRD of BPCL ……….. 22

5.About the Induction program 3.9. Introduction of Induction Program .………...… 23

3.10. Objectives of Induction Program of BPCL ………... 28

(10)

3.11. Induction Program of BPCL ………... 29 3.12. Research Methodology ………...…. 46 3.13. Recommendation ………... 50 3.14. Survey Questionnaire ………... 51

4.

Bibliography ………... 53

CHAPTER – I

INTRODUCTION OF PETROLEUM INDUSTRY

Petroleum is a natural resource that is created within the earth. Petroleum, which is natural oil found underground, is also called fossil oil, because it was formed from the remains of tiny sea plants and animals that died millions of years ago. The first petroleum company was Seneca Oil founded in 1858 in Pennsylvania by George

Bissell and Jonathan Eveleth. Originally it was called the Pennsylvania Rock Oil Company with the objective of collecting oil from a spring at Titusville, Pennsylvania. They hired Edwin Drake to dig a well at nearby Oil Creek. He struck a flow of oil at 70 feet producing 25 barrels per day, which was pumped up and stored in a bath tub.

Drake pioneered the method of drilling within a cast iron pipe to prevent collapse of the hole due to water seepage, which in principle is the method used today. The oil was refined to give kerosene which

had a ready market as lamp oil, thus replacing whale oil. Kerosene soon became a convenient domestic heating fuel, and 100 years later a jet engine fuel. This

(11)

technological success set the scene for rapid development of the oil industry throughout the USA and world.

During the 1870 - 90s oil exploration and production spread to Ohio and the Mid West and south to Oklahoma, Texas and the Gulf states. Deeper drilling sometimes produced gushers and fortunes were made. The first major strike was in Persia in 1905 by the Burmah Oil, a British company. This was the start of Middle East oil exploration and development on the Arabian Peninsula and around the Caspian Sea. At the start of the 1st World War the USA was a major exporter of oil, producing about 60% of the world’s supply, and the Middle East only about 5%.

Small companies merged to eventually become the giants of today, with Exxon, Mobil, Gulf Oil, Texaco, Shell and BP. The USA now ranks third in World oil production with 1190 million barrels per day, after Saudi Arabia (1620 mb/day) and Russia (1570 mb/day). About 90% of petroleum is refined into fuels and 10% used as feedstock for the petrochemical industry. Today there are basically four important fuel fractions of

oil refining viz., gasoline, the middle distillates (kerosene and diesel fuel) and fuel oil, given in order of decreasing of vitality.

In 19th _{century, we had the internal combustion}

engine to power the automobile, which required gasoline as fuel. The diesel engine soon found its niche area to power heavy machinery in industry and mining. Where did all this oil come from? 200 years ago there was none to be seen, whereas today it appears to be almost everywhere in abundance. Oil is extracted from sedimentary rocks of marine origin by drilling holes to depths of 2000

(12)

porous sandstone strata that is capped by an impermeable stratum such as a shale. Oil can migrate both horizontally and vertically until becoming trapped. The natural gas being lighter always accumulates above the oil in saturated sandstones.

Plankton is eaten by whales, which become a rich source of oil, hence the rise of the early whaling industry. Maybe whales have their special place to die, which becomes covered over by sediments to form an oil deposit? No, The Biotic Theory of oil genesis suggests that present day marine sediments should contain appreciable organic matter. The average marine sediment contains 2.5% organic matter, and is much higher in stagnant troughs and basins, such as the mud of the present day Black Sea having as much as 35% organic matter. Under reducing conditions this organic matter (called sapropel) is slowly converted into hydrocarbons.

When something dies, it either decomposes or is broken down into Carbon Dioxide and Water or, in what is the basis of Biotic

theory. Abiotic (non-biological) means deep within the earth’s crust, and then it migrates upward through fissures and fault zones to be trapped in overlying sediments? The two theories are not mutually exclusive. The Russian oil geologists developed the Abiotic Theory of oil genesis and applied it to oil exploration from the 1950’s onwards, the result being that Russia is the second largest oil producer in the world. The Earth is a unique planet having an active plate system with some plates being sub ducted to great depths of 70 kms or

more and being melted into magma, such as all along the Andean Cordillera and elsewhere. Vast amounts of carbonate rocks such as limestone and dolomites and old coal deposits etc., which under reducing conditions are theorized to be converted in hydrocarbons of various types, and then up it comes to the earth’s

(13)

surface through fracture zones. Humbolt was the first to suggest a volcanic origin for petroleum.

In conclusion, I think we need to keep an open mind on the theories of petroleum genesis, because it is so important for future exploration and production. Our present standard of living is dependent on a ready supply of hydrocarbons for transport and heating purposes. The history of the petroleum industry shows how we have got to our present prosperous state. It is by application of new theories and new technologies to petroleum that will ensure us a happy and prosperous future.

(14)

PETROLEUM INDUSTRY IN INDIA

The origin of oil & gas industry in India can be traced back to 1867 when oil was struck at Makum near Margherita in Assam. At the time of Independence in 1947, international companies controlled the Oil & Gas industry. India's domestic oil

production was just 250,000 tones per annum and the entire production was from one state – Assam.

The Industrial Policy Resolution laid the foundation of the Oil & Gas Industry in India, 1954, when the government announced that petroleum would be the core sector industry. In pursuance of the Industrial Policy Resolution, 1954, Government-owned National Oil Companies ONGC (Oil & Natural Gas Commission), IOC (Indian Oil Corporation), and OIL (Oil India Ltd.) were formed. ONGC was formed as a Directorate in 1955, and became a Commission in 1956. In 1958, Indian Refineries Ltd, a government company was set up. In 1959, for marketing of petroleum products, the government set up another company called Indian Refineries Ltd. In 1964, Indian Refineries Ltd was merged with Indian Oil Company Ltd. to form Indian Oil

(15)

During 1960s, a number of oil and gas-bearing structures were discovered by ONGC in Gujarat and Assam. Discovery of oil in significant quantities in Bombay High in February, 1974 opened up new avenues of oil exploration in offshore areas. During 1970s and till mid 1980s exploratory efforts by ONGC and OIL India yielded discoveries of oil and gas in a number of structures in Bassein, Tapti, Krishna-Godavari-Cauvery basins, Cachar (Assam), Nagaland, and Tripura. In 1984-85, India achieved a self-sufficiency level of 70%

in petroleum products.

In 1984, Gas Authority of India Ltd. (GAIL) was set up to look after transportation, processing and marketing of natural gas and natural gas liquids. GAIL has been instrumental in the laying of a 1700 km-long gas pipeline (HBJ pipeline) from Hazira in Gujarat to Jagdishpur in Uttar Pradesh, passing through Rajasthan and Madhya Pradesh.

After Independence, India also made significant additions to its refining capacity. In the first decade after independence, three coastal refineries were established by multinational oil companies operating in India at that time. These included refineries by Burma Shell, and Esso Stanvac at Mumbai, and by Caltex at Visakhapatnam. Today, there are a total of 18 refineries in the country comprising 17 in the Public Sector, one in the private sector. The 17 Public sector refineries are located at Guwahati, Barauni, Koyali, Haldia, Mathura, Digboi, Panipat, Vishakapatnam, Chennai, Nagapatinam, Kochi, Bongaigaon, Numaligarh, Mangalore, Tatipaka, and two refineries in Mumbai. The private

sector refinery built by Reliance Petroleum Ltd is in Jamnagar. It is the biggest oil refinery in Asia.

(16)

India is investing heavily in oil fields abroad. India's state-owned oil firms already have stakes in oil and gas fields in Russia, Sudan, Iraq, Libya, Egypt, Qatar, Ivory Coast, Australia, Vietnam and Myanmar. Oil and Gas Industry has a vital role to play in India's energy security and if India has to sustain its high economic growth rate.

COMPANY OVERVIEW

Bharat Petroleum Corporation Limited (BPCL) is the second largest oil company in the India. It is one of the Indian representatives company on the Fortune 500 & Forbes 2000 listing and occupy the 3rd _{position amongst the six}

Indian companies who have made into the list. It is NAVRATNA public sector undertaking. It is an employee oriented company and believes in the philosophy that happy employee will put his best foot forward with the customers. Hence, BPCL has taken many steps to make the organization a great place to work for. Bharat Petroleum Corporation Limited (BPCL) traces its history to 1928 when the Burmah Shell Oil Storage & Distribution Company of India was incorporated in England to enter the petroleum products business in India.

The business of the Company grew substantially given the international backing of Shell and it achieved the leadership position in India. The Company was incorporated on 3rd November 1952 , Shell and Burmah Oil Company set up Burmah Shell Refineries (BSR) to set up a refinery in Mumbai. The Company has a well-established refinery at Mahul, Chembur (Mumbai) which has commissioned in January. The company introduced LPG as a cooking fuel to the Indian home and all along. The companies name

(17)

changed to Bharat Refineries Limited (BRL) on 12th, February 1976.The entire operations of Burmah Shell in India were nationalized in 1976 and the Refinery and Marketing Companies were merged to form Bharat Petroleum Corporation Limited (BPCL) on 1st _{August. In year 1992, 20% of the shares were sold by the}

government to various financial institutions and Mutual Funds. Thus presently the President of India holds 80% of the paid up capital. At present i.e as on 30th _July

2010 BPCL has 13898 staff among them it has 4877 Management and 9021 Non-Management staff and among Non-Non-Management staff it has 2167 Clerical and 6854 Labour. BPCL’s Turnover is Rs.1, 31,499 crores and Net Profit is Rs. 1537.62 crores.

It has Seven following customer facing Strategic Business Unit (SBU) viz. Retail, LPG, Lubes, Aviation, Industries & Commerce, Refinery, Gas. Currently, There are 49 Bottling Plants, 4 Refineries and 29 Aviation of BPCL at all over India. Of these 6 are International Airports, 4 are considered as major International Gateway Airports, 2 to meet exclusive Indian Air force requirements, 1, at Gwalior, catering to both Indian Air Force and Civil Aircrafts and remaining small domestic airports.

(18)

As on 30th _{July 2010}

BOARD OF DIRECTORS



Shri Ashok Sinha, Chairman & Managing Director



Shri S.Mohan, Director (Human Resources)



Shri S. Radhakrishnan, Director (Marketing)



Shri S.K. Joshi, Director (Finance)



Shri R.K. Singh, Director (Refineries)



Shri T Balakrishnan, Principal Secretary (Industries &

Commerce), Govt. Of Kerala



Shri P.K. Sinha, Additional Secretary and Financial Advisor



Smt. Rama Bijapurkar, Director



Shri S.K. Barua, Director



Prof. A.H. Kalro, Director

(19)

As on 30th July 2010

(20)

(21)

• We are a leading energy company with global presence through sustained

aggressive growth and high profitability.

• We are the first choice of customers, always.

• We exploit profitable growth opportunities outside energy.

• We are the most environment friendly company.

• We are a great organization to work for.

• We are a learning organisation .

(22)

As on 30th _{July 2010}

BPCL AT A GLANCE

Staff Strength

(

Marketing & Refineries)

13898

Management Staff

4877

Non-Management Staff

-Clerical

2167

-Labour

6854

Turnover

Rs. 1,31,499 crores

Profit After Tax

Rs. 1,537.62 crores

Current Shareholding Pattern



Government

– 54.93%

(23)



Indian FIs/Banks/MFs

– 19.65%



Employees / others

– 16.76%

JOB GROUPS

K -

C & MD

J -

Director

I -

Executive Director

H -

General Manager

G -

Deputy General Manager

F -

Chief Manager

E -

Senior Manager

D -

Manager

C -

Deputy Manager

B -

Assistant Manager

A -

Executive

(24)

As on 30th July 2010

STRUCTURE OF HR DIRECTORATE OF BPCL

DIRECTOR

ED (HRS)

ED (HRD)

DGM (HRS)-W DGM (HRS)-CO GM (Admin) Chief Mgr(HRS)- North/East/ South DGM (HRD) DGM(HR) Entities GM (TALENT MGMT). DGM (C&B)

DGM

(25)

CHAPTER - II

Q. What is Induction ?

Ans – Induction is a most important and vital role at the time of introduction to the new recruit about the organisation. Based on the Induction the organisations reputation will go further to the public. Induction is the process by which new employees are integrated into organisation so that they become productive as soon as possible. The dictionary meaning of “Induction” is initiation means a formal entry into an organization.

Companies spend vast amount of money on Recruitment, getting just the right people for their organization. Induction programs are creative, engaging, fun and do the job of reinforcing for people that they made the right choice. The starting point of a good induction program is to welcome new people and introduce them to the culture of the organization; to, indeed, help them feel they've made the right decision and to get them to start their new job committed, engaged and productive.

There are two categories of Induction program

:-a) Employee Handbook

(26)

Through the handbook scenario employee supposed to know about everything to do with the company is crammed into a booklet . These handbooks tend to be either turgidly written, or written for simpletons. Sometimes the handbooks aren’t even in handbook form, but are a stack of photocopied pages that are even more difficult to read.

Feeling hopeful, new recruits have a go at reading them. But since they are inadvertently designed to combat insomnia. Occasionally some companies test people on their company knowledge based on the assumption that people have read these tomes, but most don't bother finding out what people got from this form of 'Induction'.

Advantages of Employee Handbook

:-i) It saves time and cost.

ii) It helps to know about the rules and regulations of the company.

iii) Company need not take appointment from speakers.

iv) Company need not arrange the venue for the Training.

Disadvantages of employee handbook

:-i) Employee lacks culture of the organization.

(27)

iii) It doesn’t create the sense of belongingness towards the organization.

iv) Employees are unaware of information about their compensations and benefits.

v) Employee are never aware of the mission and vision of the organization.

vi) Organization reputations won’t go further to the public.

b) INDUCTION TRAINING

:-Induction training is more usual kind of Induction. This is where companies actually put some real thought and effort into trying to make people feel welcome by meeting them face-to-face. The starting point of a good induction programme is to welcome new people and introduce

them to the culture of the organisation to, indeed, help them feel they've made the right decision and to get them to start their new job committed, engaged and productive.

Advantages of Induction Program

:-i) It helps to know the culture of the organization.

ii) Employee feels familiar with the company.

iii) Organization’s reputation will go further to the public.

iv) Employee is aware of the mission and vision of the organization.

(28)

vii) They become more productive

Disadvantages of Induction Program

:-i) It is expensive. ii) It takes time.

iii) To take appointment from speakers is so difficult. iv) Company needs venue for Training.

v) Company needs to arrange accommodation and travel allowance for their employees.

Q. What is the need of Induction Programme ?

Ans-

Need of induction programme is to welcome new people and introduce them to the culture and environment of the organization. They have made the right decision and to get them to start their new job committed, engaged and productive. And also introduce them what are the mission and vision of the organization. Induction is an ongoing process and if done well impacts the duration of stay of employees, the clarity that they have about their role, the productivity that they can achieve, the performance they can deliver and the passion with which they work & grow with the organization.

Q. What is the importance of Induction programme

?

Ans –

Induction plays a vital role to the newly joined employees at the time of introduction to the new recruit about the organization. Based on the Induction, the organization’s reputation will go further to the public. Induction is the process by

(29)

which new employees are integrated into organization so that they become productive as soon as possible.

Q. What are the necessary things which should be

covered in Induction programme ?

Ans- There are some necessary things which should be considered

:-• Make it Two-way.

• Use ‘local heroes’, ‘Champions’, and enthusiastic spokesperson during the

programme.

• Let them know how things work.

• Let them know what the company expects of them.

• Find out what their expectations are.

• Be flexible.

• Have fun.

• Be clear what your key messages are.

• Get them involved in describing and engaging with whatever your 'product'

is.

(30)

OBJECTIVES OF INDUCTION PROGRAM OF BPCL

1. Introduce new employees to BPCL in a positive way in line with good employment practice.

2. Meet BPCL’s initial legal obligations, relating to joining formality, PF , gratuity, superannuation schemes etc.

3. Begin the process of engendering a corporate culture & commitment within BPCL.

(31)

4. Support new employees so that they can effectively & competently carry out their job as soon as possible.

5. Form the basis for further individual development.

6. Demonstrate BPCL’s commitment to investing in its talent (staff).

7. Help support individuals & reduce turnover rates amongst newly appointed staff.

INDUCTION PROGRAM OF BPCL

BPCL provides both type of Induction Programs i.e Employee Handbook as well as Induction Training. It provides 2 months Induction Programme to their employee. It provides separate Induction Programme to each group (MBA, Engineers, CA).

For Engineers and MBA recruitment, BPCL goes to top ranked colleges for campus selection before that company form a panel of recruitment who go to the colleges campus and conduct the Group Discussion and Personal Interview. In the recruitment panel company must consist

(32)

Interview, finally they are hired for the BPCL. And second way of recruitment is Advertisement in national newspaper and Employment News. After receiving the applications, company scrutinizes the candidates and those candidates who fulfill the eligibility criteria of BPCL, will have to appear for written examination. Written examination is conducted at different places as per candidates’ convenience. Those candidates, who pass their written examination, are called for Group Discussion and Personal Interview. Group Discussion and Personal Interview is conducted by company’s HRD and they form a panel for GD & PI. Those who clear their GD & PI, are called for Medical test and after their Medical Fitness they are hired for 1 year probation period.

FOR ENGINEERS

JOINING OF MANAGEMENT TRAINEES :-

After completion of company’s recruitment process, company formed the batches and called them for Induction Training for company’s Induction Program. Before that company arrange the accommodation and food for their employees. Then prepare the schedule for induction and get the conformation from relevant speaker.

2 WEEKS CLASSROOM TRAINING :-

Basically , the speaker who addresses the Management Trainees are company’s senior executive such as Director HR, DGM (HRD), ED (HRD), DGM (QCC), ED (HRS), Logistics Strategy Mgr (Lubes), Sr. Mgr. Mktg. Services (LPG), GM(Retail & ARB), Plant

(33)

Mgr, Aviation Manager In-Charge, Director of different plants , etc. Arrange the venue for the Induction program. And also arrange all essential equipment which are necessary to conduct the Induction program such as flip chart, projector, tables, chairs, computers, etc. Maximum strength of one batch is approx 50. Before start the induction program we need to check that the table, chair, table clothes, etc. all these should be arrange in a logical manner. BPCL provides 2 Week Classroom Training and in these 2 weeks it covered various topic. These Training is provided by the company’s senior executive and also BPCL provide 2 days Business

Communication/Etiquette, Transition Management/Team work etc. During these 2 weeks BPCL introduce about their product knowledge, Lubes, I & C business, Brand and PR, overview of CSR activities, briefing on field training, etc. This is common for all i.e Engineers, MBAs and CAs.

After completion of 2 weeks classroom Training split the Batches into small groups of 6. It formed total 8 Groups or 10 groups as per the convenience of the trainees and groups are formed radomizely for their field project but while forming groups we need to take care,Trainees should not go to their native place for their field project.

FIELD PROJECT FOR 4 WEEKS :-

For their field project company send them to BPCL’s plant such as Lubes, LPG, etc. where they have to prepare their project within 4 weeks. Company bear all the expenses during the training period.

Company booked the ticket for sending them into various plant either by Airline or Train whatever is convenience. Before that company send a request/inform to various plant that our trainees are going to your plant for 4 weeks field work project so trained them and help them to prepare their project. Corporate office

(34)

Kit for MTs and a Questionnaire which is to be administered to the MTs at the end of the training and the test marks are send to BPCL corporate office by each plant. Send a feedback form to each palnts for responses. In mean while company booked the ticket for their returning from their field work to company Corporate

Office.

PRESENTATION OF PROJECT :-

When they complete their field work, they have to represent a presentation in front of BPCL’s senior panel members and Panel members remarks the Management Trainee.

ALLOCATION OF TRAINEES :-

After the presentation, finally panel member would allocate them in different plants of BPCL as per their presentation, performance ,field project and manpower requirement of each plant. At first

company hire Management Trainees for 1 year Probation period after completion of their 1 year if it find that their work was satisfactory then their job get permanent and if company find that their work was not satisfactory then company

(35)

FOR MBA

JOINING OF MANAGEMENT TRAINEES :-

2 WEEKS CLASSROOM TRAINING :-

Basically , the speaker who addresses the Management Trainees are company’s senior executive such as Director HR, DGM (HRD), ED (HRD), DGM (QCC), ED (HRS), Logistics

(36)

venue for the Induction program. And also arrange all essential equipment which are necessary to conduct the Induction program such as flip chart, projector, tables, chairs, computers, etc. Maximum strength of one batch is approx 50. Before start the induction program we need to check that the table, chair, table clothes, etc. all these should be arrange in a logical manner. BPCL provides 2 Week Classroom Training and in these 2 weeks it covered various topic. These Training is provided by the company’s senior executive and also BPCL provide 2 days Business

Communication/Etiquette, Transition Management/Team work etc. During these 2 weeks BPCL introduce about their product knowledge, Lubes, I & C business, Brand and PR, overview of CSR activities, briefing on field training, etc. This is common for all i.e Engineers, MBAs and CAs.

After completion of 2 weeks classroom Training split the Batches into small group of 6. It formed total 8 Groups or 10 Groups and groups are formed radomizely for their field project but while forming groups we need to take care, Trainees should not go to their native place for their field project.

FIELD PROJECT FOR 2 WEEKS :-

For their field project company send them to BPCL’s plant such as Lubes, LPG, etc. where they have to prepare their project within 2 weeks. Company bear all the expenses during the training period.

Company booked the ticket for sending them into various plant either by Airline or Train whatever is convenience. Before that company send a request/inform to various plant that our trainees are going to your plant for 2 weeks field work project so trained them and help them to prepare their project. Corporate office send a information mail to each plant to guide them and also send a Retail Training Kit for MTs and a Questionnaire which is to be administered to the MTs at the end of the training and the test marks are send to BPCL corporate office by each plant.

(37)

Corporate office also send a feedback form to each palnts for responses. In mean while company booked the ticket for their returning from their field work to companies Corporate Office.

PRESENTATION OF PROJECT :-

When Management Trainees complete their field work, they have to represent a presentation in front of BPCL’s senior panel members and Panel members remarks the Management Trainee.

ALLOCATION OF TRAINEES :-

After the presentation, finally panel member would allocate them in different plants of BPCL as per their presentation, performance ,field project and manpower requirement of each plant. At first

company hire Management Trainees for 1 year Probation period after completion of their 1 year if it find that their work was satisfactory then their job get permanent and if company find that their work was not satisfactory then company

may extend their probation period for next 6 months.

FOR CAs

JOINING OF MANAGEMENT TRAINEES :-

2 WEEKS CLASSROOM TRAINING :-

Basically , the speaker who addresses the Management Trainees are company’s senior executive such as Director HR, DGM (HRD), ED (HRD), DGM (QCC), ED (HRS), Logistics

(38)

Mgr, Aviation Manager In-Charge, Director of different plants , etc. Arrange the venue for the Induction program. And also arrange all essential equipment which are necessary to conduct the Induction program such as flip chart, projector, tables, chairs, computers, etc. Maximum strength of one batch is approx 50. Before start the induction program we need to check that the table, chair, table clothes, etc. all these should be arrange in a logical manner. BPCL provides 2 Week Classroom Training and in these 2 weeks it covered various topic. These Training is provided by the company’s senior executive and also BPCL provide 2 days Business

Communication/Etiquette, Transition Management/Team work etc. During these 2 weeks BPCL introduce about their product knowledge, Lubes, I & C business, Brand and PR, overview of CSR activities, briefing on field training, etc.

1 WEEK TRAINING IN FINANCE DEPATRMENT :-

After completion of 2 weeks classroom training company also provide 1 week training in finance department in Mumbai.

ALLOCATION OF TRAINEES :-

After the presentation, finally panel member would allocate them in different Finance Department of BPCL as per their presentation, performance ,field project and manpower requirement of each plant. At first company hire Management Trainees for 1 year Probation period after completion of their 1 year if it find that their work was satisfactory then their job get permanent and if company find that their work was not satisfactory then company may extend their probation period for next 6 months.

(39)

DESIGNATION AND DURATION OF SPEAKER

:-S.No

SBU/Entity

Duration

Speaker

1. Marketing

1/2 Hr.

Director

2. HR

1/2

Hr.

Director

3. Refinery

1 Hr.

Director

4. Finance

1/2

Hr.

Director

5. HRD

1/2

Hr.

Executive

Director

6. HRS

1 Hr.

Executive

Director

7. Gas

1 Hr.

Executive

Director

(40)

10. Lubes

1 Hr.

Logistic Strategy Mgr.

11. Retail

1 Hr.

General

Manager

12. LPG

1 Hr.

Senior

Manager

13. CSR

1 Hr.

Assistant

Manager

14. Compensation & Benefits

2 Hr.

DGM HR

15. Aviation

1 Hr.

Manager In-charge

MANAGEMENT TRAINEE LOCATIONAL TRAINING(FEEDBACK FORM)

Name of Trainee

:-Location

:-SBU

Details of project given

:-Participation in Group Activities OS VG GD MG

Initiative Resourcefulness Drive Discipline Communication Cooperation Punctuality

Willingness to work with his own hands Learning ability to (Ability to absorb & analyse info.)

(41)

Mention any specific

feedback/observations:-OS - outstanding Signature of Appraiser

VG - very good Name

:-GD - Good Designation

:-MG - Marginal Date

:-Flowchart for

INDUCTION PROGRAMME FOR ENGINEERS

2 Weeks Classroom

Training

Presentation of

Project

Field Project For 4

Weeks

JOINING OF

MANAGEMENT

(42)

STRUCTURE OF INDUCTION PROGRAMME FOR

MBAs

41

2 Weeks Classroom

Training

Field Project For 2

Weeks

Presentation of

Project

JOINING OF

MANAGEMENT

TRAINEES

(43)

STRUCTURE OF INDUCTION PROGRAMME

FOR CAs

1 week training

in finance dept.

2 weeks

classroom

training

JOINING OF

MANAGEMENT

TRAINEES

(44)

METHODOLOGY

The Petroleum sector is marked with a high level of attrition and therefore Induction Program becomes a crucial function of the organization. At BPCL, Induction Program is all time high during June-July and Nov-Dec. The Induction Program is high during these months because BPCL recruit the candidate through campus.

Since my summer training was in the months of June-July, it gave me the opportunity of involving myself directly with the Induction Program and analyzing the process so that suitable recommendations can be given. This project is centered on improving the Induction Process of BPCL. Therefore, it requires great amount of research work. The methodology adopted was planned in advance so as to collect data in the most organized way.

I was directly involved with the Induction of BPCL for Engineers who were hired from various IITs, NITs and Top ranking college of India such as IIT, Delhi; IIT, Mumbai; NIT, Calicut; NIT Durgapur; NIT, Allahabad; MNIT, Jaipur; SVNIT, Surat; Jadavpur University; College of Engineering, Pune; MGIT, JNTU Hyderabad; RGPV Bhopal; HBIT Kanpur; AEC BEED; BIT Mesra, Ranchi; BITS

(45)

Pilani, Delhi college of Engg; NIT, Jamshedpur; NIT, Patana; SPCE, Mumbai; VJTI, Mumbai; VNIT,Nagpur; WCE, Sangli;etc.

Before any task was undertaken, I was asked to go through the Induction Program of BPCL so that I get a better understanding of the process followed by them

:-• Arrange the Accommodation for Trainees. • Arrange the venue for Induction.

• The first task was to prepare a schedule for Induction Program. • Get the confirmation from relevant speaker who will take the

lecture such as Director HR, ED HR, DGM HR, Director of various plant, etc.

• Arrange the travel facility from Trainees’s accommodation to

Venue of Training.

• Arrange all essential equipments which would be require at the

time of Induction Program such as Projector, Computer, Flip Chart, Tables and Chairs, etc.

• Arrange Breakfast and Lunch facility for the Trainee.

• Welcome the trainees in BPCL and Inaugurate the Induction

Program.

• Distribute Induction Kit along with program . • Complete the joining formalities.

(46)

• Handle the Induction Program means Induction was going on

properly or not. Is there any problem during the Induction program.

• Take care when Management Trainees are going to field visit. • Ensure that program is running smoothly.

• Make travelling facility for their field project.

• Send a information mail to each plant to guide them and also

send a Retail Training Kit for MTs and a Questionnaire which is to be administered to the MTs at the end of the training and the test marks are send to BPCL corporate office by each plant.

• Send a feedback form to each palnts for their responses.

• Send the trainees in various plant for their field work project.

• Arrange the Traveling facility for returning them from their

field work project.

• Arrange the accommodation for Management Trainees after

returning form their field project.

• Get the confirmation from senior panel members to whom

Management Trainees will present their presentation.

• Arrange the essential equipment for their presentation.

• After their presentation Management Trainees will allocate at

various plant of BPCL as per their feedback from Territory Managers and their Presentation.

(47)

RECOMMENDATION

• During the Induction Program, Speaker should use the collar

microphone in the training room because some speaker’s voice is not audible till the last bench due to that some session is not become interactive .

• During the classroom training an operator should be assigned for

operating the PPTs..

There should be at least one Session addressed by the M.D to motivate the trainees.

• Company should give equal importance to each batch because after

completion classroom training of one or two batches company never give the importance of rest batches as compare to first or second batch.

• During the induction program Co-ordinator/Speaker should conduct

(48)

BIBLIOGRAPHY

1. BPCL’s intranet. 2. www.citehr.com 3. www.iocl.com 4. www.hpcl.com 5. www.gail.com 6. www.google.com

7. Human Resources Management by C.B.Memoria.