Configure email synchronization Pocket PC/Smartphone ASPect
General informationThis document let’s you configure your Pocket PC or Smartphone step-by-step so you can synchronize your ASPect email.
Before you start
Before you set up your Apple device for synchronization, you must have logged in once at the ASPect platform.
When you never made use of the ASPect platform, it is useful to read the document “First time login ASPect external location” or First time login ASPect at the office”. This document can be downloaded from http://www.aspect-ict.nl/Documentatie.
Your Pocket PC/Smartphone must also be configured so it can connect to GPRS, EDGE, UMTS of HSDPA. This information and settings can be obtained from the telecom provider from which you have your Pocket PC/Smartphone.
Pocket PC with Windows Mobile 5
Follow the steps below to configure your Pocket PC for synchronization: 1. Click on the button START.
2. Choose ‘Programs’:
3. Start ‘ActiveSync’:
4. Click on the button MENU and choose ‘Add server source’:
5. Type in the field ‘Server address’ exact the following address “webmail.aspectmail. nl” and check if the option ‘This server requires an encrypted (SSL)
6. In the field ‘User name’ fill in your (pre-Windows 2000) user name. Remember! This information is user dependent and must be asked at our Service desk. In the field ‘Password’ fill in your password. This password is the same password as you use to login to the ASPect environment. In the field ‘Domain’ fill in exact
“aspect.local” and check if the option ‘Save password’ is selected. Click on the button NEXT:
Below you will find the settings that we recommend. These settings can be changed to personal preferences:
8. Select ‘Calendar’ and click on ‘Settings’:
9. Set the option ‘Synchronize only the past’ to ‘2 weeks’ and click on the button OK:
11.Set the option ‘Include the previous’ to ‘1 week’ and the option ‘Limit e-mail size to’ to ‘0.5 kB’. Select the options ‘Include file attachments’ and ‘Only if smaller than’. Fill in the field ‘Only if smaller than’ the number “25”. Click on the button OK
12.Click on the button FINISH.
13.Your email will now be synchronized. Remember! The first time that you synchronize your email/calendar it can take some time to be completed. This depends on the number of email/calendar items:
15.Set the option ‘Peak times’ to ‘Every 30 minutes’ and the option ‘Off-peak times’ to ‘Every 60 minutes’. Check if the option ‘Send outgoing items immediately’ is
checked and click on the button OK:
The configuration is now completed.
Smartphone with Windows Mobile 5
Follow the steps below to configure your Smartphone for synchronization: 1. Click on the button START.
2. Start ‘ActiveSync’:
4. Type in the field ‘Server address’ exact the following address
“webmail.aspectmail-nl” and check if the option ‘This server requires an encrypted (SSL) connection’ is selected. Click on the button NEXT:
5. In the field ‘User name’ fill in your (pre-Windows 2000) user name. Remember! This information is user dependent and must be asked at our Service desk. In the field ‘Password’ fill in your password. This password is the same password as you use to login to the ASPect environment. In the field ‘Domain’ fill in exact
“aspect.local” and check if the option ‘Save password’ is selected. Click on the button NEXT:
6. Select the components you want to synchronize:
Below you will find the settings that we recommend. These settings can be changed to personal preferences:
7. Select ‘Calendar’. Click on the button MENU and choose for ‘1 Settings’:
9. Select ‘E-mail’. Click on the button MENU and select ‘1 Settings’:
10.Set the option ‘Include the previous’ to ‘1 week’ and the option ‘Limit e-mail size to’ to ‘0.5 kB’. Click on the button DONE:
11.Push the button FINISH.
12.Your email will now be synchronized. Remember! The first time that you synchronize your email/calendar it can take some time to be completed. This depends on the number of email/calendar items:
14.Set the option ‘Peak times’ to ‘Every 30 minutes’ and the option ‘Off-peak times’ to ‘Every 60 minutes’. Check if the option ‘Send outgoing items immediately’ is
checked and click on the button DONE.
The configuration is now completed.
Pocket PC with Windows Mobile 6.x
Follow the steps below to configure your Pocket PC for synchronization: 1. Click on the button .
2. Choose ‘Programs’: 1. Click on the button START. 2. Choose ‘Programs’:
3. Start ‘ActiveSync’:
4. Click on the button MENU and choose ‘Add server source’:
5. If Windows Mobile 6.1 or higher is being used, you will be asked to fill in an email address. Fill in your primary email address. Remember! This information is user dependent and must be asked at our Service desk. Also deselect the option
‘Attempt to detect Exchange server settings automatically’. Click on the button NEXT: 6. Type in the field ‘Server address’ exact the following address “webmail.aspectmail. nl” and check if the option ‘This server requires an encrypted (SSL)
7. In the field ‘User name’ fill in your (pre-Windows 2000) user name. Remember! This information is user dependent and must be asked at our Service desk. In the field ‘Password’ fill in your password. This password is the same password as you use to login to the ASPect environment. In the field ‘Domain’ fill in exact
“aspect.local” and check if the option ‘Save password’ is selected. Click on the button NEXT:
8. Select the components you want to synchronize:
Below you will find the settings that we recommend. These settings can be changed to personal preferences:
10.Set the option ‘Synchronize only the past’ to ‘2 weeks’ and click on the button OK:
11.Select ‘E-mail’ and click on ‘Settings’:
12.Set the option ‘Download the past’ to ‘1 week’ and the option ‘Download size limit’ to ‘2 kB’. Select the options ‘Include file attachments’ and ‘Only if smaller than’. Fill in the field ‘Only if smaller than’ the number “25”. Click on the button OK:
13.Click on the button FINISH.
14.Your email will now be synchronized. Remember! The first time that you synchronize your email/calendar it can take some time to be completed. This depends on the number of email/calendar items:
15.Click on the button MENU and choose ‘Schedule’:
16.Set the option ‘Peak times’ to ‘Every 30 minutes’ and the option ‘Off-peak times’ to ‘Every 60 minutes’. Check if the option ‘Send/receive when I click send’ is checked and click on the button OK:
The configuration is now completed. Smartphone with Windows Mobile 6.x
Follow the steps below to configure your Smartphone for synchronization: 1. Click on the button START:
2. Start ‘ActiveSync’:
4. If Windows Mobile 6.1 or higher is being used, you will be asked to fill in an email address. Fill in your primary email address. Remember! This information is user dependent and must be asked at our Service desk. Also deselect the option
‘Attempt to detect Exchange server settings automatically’. Click on the button NEXT. 5. Type in the field ‘Server address’ exact the following address “webmail.aspectmail. nl” and check if the option ‘This server requires an encrypted (SSL)
connection’ is selected. Click on the button NEXT:
6. In the field ‘User name’ fill in your (pre-Windows 2000) user name. Remember! This information is user dependent and must be asked at our Service desk. In the field ‘Password’ fill in your password. This password is the same password as you use to login to the ASPect environment. In the field ‘Domain’ fill in exact
“aspect.local” and check if the option ‘Save password’ is selected. Click on the button NEXT:
7. Select the components you want to synchronize:
Below you will find the settings that we recommend. These settings can be changed to personal preferences:
8. Select ‘Calendar’. Click on the button MENU and choose ‘1 Settings’:
9. Select ‘E-mail’. Click on the button MENU and choose ‘1 Settings’:
10.Set the option ‘Download the past’ to ‘1 week’ and the option ‘Download size limit’ to ‘2 kB’. Click on the button DONE:
11.Click on the button FINISH.
12.Your email will now be synchronized. Remember! The first time that you synchronize your email/calendar it can take some time to be completed. This depends on the number of email/calendar items:
13.Click on the button MENU and choose ‘2 Schedule’:
14.Set the option ‘Peak times’ to ‘Every 30 minutes’ and the option ‘Off-peak times’ to ‘Every 60 minutes’. Check if the option ‘Send outgoing items immediately’ is
checked and click on the button DONE:
The configuration is now completed.
Questions?
If you have questions about the explanation above, you can contact our Service desk by calling +31 184 675400.
