Video-conferencing: Overall
The studio provides support for three forms of video-conferences via (1) Polycom, (2) Adobe Connect, and (3) Skype.
Polycom system is the major video-conferencing tool available throughout all Indiana
University (IU) campuses. When distance participants of a conference join from a sister IU campus, Polycom is the first choice to choose. It supports two-end as well as multiple-end conference.
Introduction
Adobe Connect is also supported by IU University
Information Technology Service (UITS) and is available to IU faculty and staff members for free. When a video-conference involves a substantial amount of document sharing and needs to be recorded, Adobe Connect is a perfect choice. Adobe Connect sessions can be run through Polycom system to exchange audio and visual content.
Skype is mostly used in informal online
meetings. When distance participants of a conference do not reside in any of IU sister campuses and have Skype accounts, Skype session can be considered. A web camera and a PC microphone are available for Skype sessions.
Functions:
• Provide three options to host a long-distance conference: Polycom, Skype, and Adobe Connect
• Provide different chair and table configurations to accommodate to different sizes of meeting groups
• Can use either projector screen or LG monitor on the west wall to view meeting participants on the far end
• Up to 18 people
Equipment & Devices
• LCD projector & screen • LG monitor on the west wall
• Polycom camera on both north & west wall • Web camera with USB plug-in
• PC Microphone
• Trapezoid tables & chairs
Furniture Configurations
Connecting Polycom:
Video-conferencing: Polycom
Step 1: Turn on the desktop computer.
Lectern cart
Log in
here
Step 2: Select “Projector ON” on ConVA.
Step 3: Click “Video Conferencing” on ConVA.
• Video conferencing button
This button, together with Polycom remote control, turns on and off Polycom video-conferencing system. Once Polycom is on, the video-conference can be controlled by the remote control.
Controlling 2 Polycom Cameras:
Video-conferencing: Polycom
Step 1: Click “Camera” button on the Polycom remote control.
• Camera button
This button switches C1 (Camera 1, the behind wall), C2 (Camera 2, the front-left corner), and other video sources (etc. and PC).
Step 2: Select one of the 4 options (C1, C2, etc., PC) to switch the display mode.
Step 3: Zoom in and out using ‘+’ and ‘-’ buttons.
Step 4: Change the directions of Polycom cameras using 4 arrow buttons
• Selection button
Connecting Adobe Connect:
Video-conferencing: Adobe Connect
Step 1: Turn on the desktop computer.
Lectern cart
Log in
here
Step 2: Select “Projector ON” on ConVA.
Step 3: Open a web browser and access to Adobe Connect website. Step 4: Enter the Adobe Connect URL as below.
(e.g. http://connect.iu.edu/assignedroomURL or http://breeze.iu.edu/assignedroomURL)
• 2 ways to log in
(1) As a guest with no ID and PW (2) As a member with your own ID and
Setting up Adobe Connect:
Step 1: Go to the “Meeting” menu and Click the “Audio Setup Wizard”.
Step 2: Click “Install add-in” to install the latest add-in.
Video-conferencing: Adobe Connect
Step 3: Click “Play Sound” to check the speakers in the computer.
Setting up Adobe Connect:
Step 4: Select the microphone that you would like to use.
Step 5: Click “Record” to check whether the microphone is working well.
Video-conferencing: Adobe Connect
Step 6: Click “Test Silence” to check background noise.
Setting up Adobe Connect:
Video-conferencing: Adobe Connect
* Go back to Step 3 by clicking the “Prev” button and try to set up the audio again if the audio setup is not successfully completed.
Connecting Skype:
Video-conferencing: Skype
Step 1: Turn on the desktop computer.
Lectern cart
Log in
here
Step 2: Select “Projector ON” on ConVA.
Setting up Skype:
Step 1: Go to the “Call” menu and Click the “Audio Settings”.
Step 2: Click “Audio settings” and select the microphone and speakers that you want
to use.
Setting up Skype:
Step 3: Click “Video settings” and check whether the webcam is seen through the
screen or not.
* If you cannot see any video footage through the screen, please check whether the webcam is connecting with the computer well.
