Refund Payments are Refund of Deductions that were paid separately from a Regular Payroll. These can be Voided and Un-voided.

Payments - Payroll

Highlighter view Void

Un-void

Print Payment Checks and Direct Deposits - **NOTE** Reprinting checks here will show the Pay Stub detail** Example of a Direct Deposit .PDF

Example of a Direct Deposit .XML Direct Deposits

Resubmit Direct Deposits

ACH_1000083_ReSubmission.txt: Reissue

Checks.XML example: Check.PDF example: Payroll Payment Checks

Re-issue Payroll Payments Print Checks

Example of a Payroll Payments Check .PDF Example of the Payroll Payments Check .XML Print Check Option under Payroll Payment Checks

Example of a Print Checks .PDF Example of the Print Checks .XML Resequence

Report Creation

Payroll Payments are a list of Payroll Checks and Direct Deposits for employees that were paid. These can then be Voided, Un-voided and to Process Payments.

The Direct Deposits option are a list of Direct Deposits items.

Payroll Payment Checks are the list of just checks paid to the employees. These can be Re-issued. The Print Checks option is for creating the Output Form Files for printing and the Resequence Check option is for renumbering checks if damaged or entered in wrong. The 'Old Checks' can be Voided during this time.

Refund Payments are Refund of Deductions that were paid separately from a Regular Payroll. These can be Voided and Un-voided.

The Refund Payment Checks are the list of deduction checks refunded separately from an employee's regular payroll. These can be Re-issued. The Print Checks option is for creating the Output Form Files for printing and Resequence Check option is for renumbering checks if damaged or entered in wrong. The 'Old Checks' can be Voided during this time.

Payroll Payments

Under the Payroll Payments option, you can Void, Un-void and Print Payment Checks and Direct Deposits.

Highlighter view

Void

To void a payroll Payment, select the Payment Number and click on . After check is voided, then go to USAS Integration and click on Payment option, to post to USAS:

Void/Unvoid Submission

(Checks that are reconciled cannot be Voided)

Un-void

To Un-void a payment, select the Payment Number and click on . After unvoiding a payment, go to USAS Integration and click on Payment option to Post the Un-voided payment to USAS:

Void/Unvoid Submission

If employee has multiple Pay Distributions, a new screen will appear.

Print Payment Checks and Direct Deposits - **NOTE** Reprinting checks here will show

the Pay Stub detail**

**Note** If the check is reconciled, it must be un-reconciled first, print the check and then re-reconcile it again**

Select all Checks/Direct Deposits to print and click on .

**NOTE** Reprinting checks here will show the Pay Stub detail**

Processing: Checks Direct Deposits Output Format: XML (Export) PDF (Print)

Sort By: Use the Dropdown option to select your sorting option File Name: XML (Checks.xml) (DirectDeposits.xml)

PDF (Checks.pdf) (DirectDeposits.pdf) Check Form: Only is an option for PDF format

Once all selections have been made, click on or to cancel select .

Direct Deposits

The Direct Deposits option are a list of Direct Deposit items. From here you can Save or open the file: Issue Date = Pay date

Transaction Date = System date (actual date the transaction was created) Pay date = Pay date from the payroll

Resubmit Direct Deposits

ACH_1000083_ReSubmission.txt:

Reissue

Void Direct Deposit & Reissue as Check

To Reissue a Direct Deposit as a check , select the employee and click on

The Bank Account and Routing Number will automatically show. Click on Generate File or Cancel to Exit

A Print checks option will be created:

Enter in the Printing selections:

Print Selected Checks options: .XML (Export) Output Format: .PDF (Print) Checks.xml File Name: Checks.pdf

Select from drop down what form file to use to print the check (Only for Output Format)

Form: PDF

Click on to create printing file or Done to exit out.

Check.PDF example:

Payroll Payment Checks

Re-issue Payroll Payments

Select the check(s) to Void & Re-issue

The next available New Check Number will be used. If you click on the New Check Number box, it will bring up what Position this check was for. The Old check will be voided at this time. Select the Bank Account from the drop down box and enter in a Reissue Date and Click on Confirm or Cancel to Exit:

Print Checks

Go to the Payroll Payments tab

Locate the check(s) you wish to print. Check the box next to the check(s) that will be created. Click on the Print Payment Checks and Direct Deposit tab

Processing:

Checks Direct Deposit Output Format: XML (Export) PDF (Print) File Name: XML (Checks.xml) PDF (Checks.pdf)

Check Form: Custom form can be used-Only is an option for PDF format

Once all selections have been made, click on or to cancel select .

Print Check Option under Payroll Payment Checks

Locate the check(s) you wish to print. Check the box next to the check(s) that will be created. Click on the Print Checks Tab

Output Format: XML (Export) PDF (Print) File Name: XML (Checks.xml) PDF (Checks.pdf)

Check Form: Custom form can be used-Only is an option for PDF format

Once all selections have been made, click on or to cancel select .

Example of a Print Checks .PDF

Example of the Print Checks .XML

Enter in Original Start Number of bad checks. This is a required field. Enter in Original End Number of bad checks. This is a required field. Enter in the New Start Number. This is a required field.

There is an option to at the same time they are being Resequenced. If left unchecked, the bad checks will NOT be voided.

Once all data has been verified, select

Report Creation