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Hilton New York Electrical and Cable Services Request Form For 2013

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Show Name: Show Dates:

Exhibiting Firm Name: Booth #:.

Address: City State Zip

Telephone: Fax: On Site Contact:

Payment Method

 Master Card Credit Card # _________________________________________________ exp.: ____________________  Visa

 Amex Name on Card: __________________________________  Check/Money Order

 Other Signature: _________________________________________________

There will be an additional charge of $75 for any orders received within two weeks of the first show date or on-site. Saturday, Sunday & Holidays $150.00 labor, for on site orders.

Outlets Item Number Needed Standard Rate Labor Cost 5 Amps $200.00 N/A 10Amps $230.00 N/A 15 Amps $260.00 N/A 20 Amps $290.00 $100.00 30 Amps $340.00 $100.00 *208 Volts Single Ph. *20 Amps. $325.00 $200.00 * 30 Amps $400.00 $200.00 *60 Amps $650.00 $200.00 *100 Amps $1090.00 $200.00 * 200 Amps $1840.00 $200.00 *220 Volts Three Ph. *20 Amps. $360.00 $200.00 * 30 Amps $430.00 $200.00 * 60 Amps $1130.00 $200.00 * 100 Amps $1640.00 $200.00 * 200 Amps $2650.00 $200.00

(Pole Spots (2) Max)

150 W or 100 W $200.00 $40.00

Special Items

#

Rate

Labor

Cost

Additional Extension Cord

(Min Electrical requirement of 5 amps is required to purchase this item)

$60.00 N/A

****Standby Electrician (7am-11pm) $185per

4hr min

****Standby Electrician (11pm-7am) $235per

/4hr min

Cable TV (Line ONLY:) $535.00 $100.00

**Rental Water-Hose & Fittings $250.00 $100.00

**Rental Water Drain & Fittings $250.00 $100.00

**Rental Air-Hose & Fittings $250.00 $100.00

Computer Line $4.25 per foot labor (Customer

Must Supply Line) $5.00

N/A

Plumber’s Labor Rate Minimum 1hr. $125.00 N/A

***Compressed air (per day) 120 PSI $150.00 N/A

Late Charge Sub Total NYC Tax 8.875% Total

SPECIAL NOTICE!!

New York City Code requires that no electrical equipment or apparatus be connected unless it conforms to its electrical code. Hotel will supply electrician to correct any minor infractions at stated labor cost.

WIRING REGULATIONS BASED ON THE ELECTRICAL CODE OF THE CITY OF NEW YORK

• All electrical apparatus and splices must be installed in a metal enclosure to prevent emission of sparks

• All metal raceways. Metal lighting fixtures, metal housings of electrically powered equipment shall be grounded. • All extension cables shall be 3-wire SJ cord or other

approved type and not more than 20 ft. long. One of the wires with green colored insulation is to be used as a ground. Cable must be large enough for the load and have grounded male plug.

Flexible cords and cables less than No. 14 gauge wire shall

not be permitted.

MAKE CHECKS PAYABLE TO:

Hilton New York Electrical Services 1335 Ave. of the Americas, New York, NY 10019

Tel: (212) 261-5754 Fax: (212) 261-5737

PAYMENT POLICY–FORM MUST BE

COMPLETED BEFORE ORDER CAN BE

PROCESSED

Customers paying by check or money order must also supply valid credit card number. Payment of balances not prepaid or covered by company check will be billed directly to credit card number given at move out. By your signature you acknowledge and agree to these terms and authorize Hilton to bill your credit card. Personal or foreign checks and wire transfers not accepted.

Do not combine payment by check with any other Hilton New York order form!

Purchase orders only accepted from Federal, State & Local Government Agencies.

Note: This order must be received by the Hilton not later than 15 days before opening date to ensure installation in time for opening of show. No spring type clamp, spot fixtures, or holders allowed. Only fixtures with screen-in type clamps allowed with No. 14-3 wire SJ Cord.

CON ED POWER CAN VARY +/- 10% * 1 or more 208 volt single phase and/or 220 volt three phase Please call 212-261-5754 for availability.

**Air, Water and Drain wherever available

*** Per Function.

****Power requirements of 200 amps or more requires a standby electrician for set-up, teardown, and actual event times.

PLEASE INCLUDE TAX ON ALL ORDERS. SEE PAGE 2 FOR TERMS AND CONDITIONS.

Hilton New York

Electrical and Cable Services Request Form For 2013

I also authorize charging any unpaid balance to my credit card.

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Service Order Information

1.

Payment and credit card information for service must accompany service request.

2.

Date payment is received shall determine the penalty rate of $75.00

3.

Incomplete information regarding hook-up or power requirement will delay processing

4.

Booth number(s) must be identified on face of form

5.

If third party billing is required, service contract must include company name c/o display house. Display house and

address and contact name must be indicated on service contract. Payment Policy will apply.

6.

Credit will not be given for electrical service installed and not used. Services cancelled prior to installation will be subject

to cancellation fee of 25% of balance

7.

Claims will not be considered unless filed by exhibitor prior to close of exposition at HNY service desk. Non receipt of

service must be reported to HNY service prior to close of the day for verification and consideration.

8.

Unpaid balances are subject to past due penalties

9.

Returned checks will be subject to a $25.00 fee plus a $50.00 late fee.

Important Rules and Regulations

1.

No one other than HNY electricians can make any electrical connections or install/remove cable or fixtures. Please consult

HNY personnel for additional information.

2.

Unless otherwise noted, all material and equipment furnished by the HNY for services shall remain the property of the

HNY and shall be removed only by the HNY at the closing.

3.

Permanent building utility outlets are not part of the booth space and are not to be used by exhibitors

4.

Use of open clip sockets, latex or lamp cord wire, duplex or triplex attachment plugs in exhibits is prohibited

5.

All exhibitors’ cords must be of three-wired type. All exposed noncurrent-carrying metal parts of fixed equipment which

are liable to be energized, shall be grounded.

6.

All electrical equipment must be properly tagged and wired with complete information as to type of current, voltage, phase,

cycle, horsepower, etc.

7.

Electrical power for lights and displays will be turned on one hour prior to show opening and turned off at show closing.

8.

Unless otherwise directed, HNY installers are authorized to cut floor coverings to permit installation of services.

9.

For voltage fluctuations or power failure the HNY is not responsible for temporary conditions.

10. All electrical service connections (110 V) include 4 female outlets.

11. A standby electrician is required (for requests of 200amps or more) during set-up, teardown, and actual event times. See

under “Special Items” on first page for labor charges.

Voltage Requirements

Alternating current only. (Current available, single phase 60 cycle approximately 115 Volts, single phase 60 cycle

approximately 208 Volts, 3 phase 60 cycle approximately 220 Volts.) Please indicate amperes per phase leg; voltage, and

number of phase required. All prices for equipment and labor quoted are subject to change.

Liability and Insurance

The Hilton New York will not be responsible for any injury, loss or damage that may occur to the exhibitor, the

exhibitor’s employees or property on both or to any other person, prior during, or subsequent to the period covered

by the exhibit contract, provided said injury, loss or damage is not caused by the hotel. Each exhibitor expressly

releases the hotel from such liabilities and agrees to indemnify the hotel against any and all claims for such injury,

loss or damage. Exhibitors who wish to carry insurance on their exhibits must place it at their own expense. All

terms, conditions, rules, regulations and pricing are non-negotiable.

I have read, understood and I agree to all of the above,

Name: _______________________________

Signature: _________________________________

Date: ______________________________________

Hilton New York

Electrical and Cable Services Request Form

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Telecommunications Order Form - 2013

HOTEL USE ONLY INITIALS 1335 Avenue of the Americas, New York, NY 10019 RECVD _________________ Phone: 212-261-5755 Fax:212-261-5877 Email: NYCNH-Telecom@hilton.com TECH _________________ INV _________________

NEW CHANGE CANCEL

Full Name of Event: Company:

Customer Contact: Phone: Fax:

Email:

Address: City: State: Zip:

BILLING INFORMATION

Master Acct # EVENTS / CATERING MANAGER

OR

Name on Credit Card Credit Card Type

Credit Card Number Expiration Date

Room Location or Booth #: (FLOOR PLAN REQUIRED)

ORDERS MUST BE SUBMITTED 1 WEEK PRIOR TO SET UP DATE. A 25% SURCHARGE FEE APPLIES FOR LATE OR CANCELLED ORDERS WITHIN 1 WEEK OF SET UP DATE. ADDITIONAL LABOR RATES APPLY FOR WEEKENDS/HOLIDAYS AND OUTSIDE THE HOURS OF 7AM-7PM. SEE LABOR GRID BELOW FOR RATES AND HOURS.

Set Up Date: Disconnect Date:

Set Up Time: Disconnect Time:

PRICE # OF DEVICES INTERNET/DATA SERVICES

WIRELESS Internet Connection (Per IP/Device) - Shared 100Mbps MetroEthernet Circuit $ 100.00 $ -WIRED Internet Connection - Shared 100Mbps MetroEthernet Circuit $ 875.00 $

-Each Additional Drop (IP/device) in the room $ 475.00

6MB Private WIRED VLAN $ 1,375.00 $

-Each Additional Drop (IP/device) in the room $ 675.00

10MB Private WIRED VLAN $ 1,675.00 $

-Each Additional Drop (IP/device) in the room $ 975.00

Static IP Address $ 100.00 $

-Other

02-06037 Internet Total $

-TELEPHONE SERVICES (PLUS cost of Local and Long Distance calls, MUST dial 9 for outside calls)

Telephone Line Only (No Device) - ANALOG LINE $ 325.00 $

-Telephone Line with Single Line Phone Set - IP PHONE $ 395.00 $

-Add Voicemail or Hunt/Rollover $ 100.00 $

-Telephone Line with Six Line Digital Set, includes voicemail, message waiting light, hunt on first line $ 600.00 $

-Telephone Line with Polycom Speaker Phone (includes cost of telephone line) $ 595.00 $

-Extendable Microphones (2) for Polycom Speaker Phone (Maximum 2 Per Polycom) $ 100.00 $

-Fee to Extend Third Party Circuit (T1, ISDN, POTS, etc) from Hotel Main Phone Closet (D-MARK) $ 1,675.00 $

-GRID Labor No charge for Installations between 7:00 am and 7:00 pm Monday to Friday. Additional rates apply on Weekend and Holidays. $

-See grid below for appropriate rates. (Moves/Changes billed at $175 per hour with a one hour minimum)

Other

Tax 8.875% $

-02-06040 Telephone Total $

-Mon Tue Wed Thu Fri Sat/Sun & Holidays 1,550 $ $ 1,550 $ 1,550 $ 1,550 $ 1,550 SUB TOTAL $ -465 $ $ 465 $ 465 $ 465 $ 465 310 $ $ 310 $ 310 $ 310 $ 310 TOTAL $

-No labor Charge No labor Charge No labor Charge No labor Charge No labor Charge

310

$ $ 310 $ 310 $ 310 $ 310 465

$ $ 465 $ 465 $ 465 $ 465 SPECIAL INSTRUCTIONS:

TERMS AND CONDITIONS:

1. Customer agrees not to resell, extend or misuse the connections or services. 2. Notification of cancellations must be received 1 week prior to the specified set up date. 3. Order form must be received 1 week prior to the setup date to guarantee availability of services.

4. Credit will not be given for service installed and not used. Services cancelled prior to install may be subject to 25% cancellation fee.

5. All Long Distance telephone calls are charged at the AT&T operator dial business day rate plus 35%. A local call is $2.00 and a 800/877/855/866 call is $2.00 in addition to $0.10 per minute after 60 minutes. Applies to all local, 800/888, calling card, credit card, collect, third party calls and calls made through other common carriers(950/10xx).

6. Hilton New York reserves the right to terminate or disconnect services due to abuse or misuse. 7. Hilton New York is not responsible for any equipment or cabling provided by the client or third party.

8. Hilton New York is not liable for any service disruptions of any kind. Good faith and best efforts will be made to resolve with all parties. 9. Customer agrees to be responsible for full payment. This includes costs of calls for telephone services ordered.

Print Name:

Authorized Signature: Date:

RETURN COMPLETED FORMS TO EMAIL nycnh-telecom@hilton.com OR FAX 212-261-5877

QUANTITY

9:00 PM

Labor Rate

10:00 PM - 4:00 AM 5:00 AM

$1,550 minimum 7 hours labor per technician required. Rate applies to holidays RATE 6:00 AM 7:00 AM - 7:00 PM 8:00 PM

2

0

1

3

Note on Tax: There is no tax on Wired or Wireless Internet. Tax applies to Telephone and Labor Charges only.

(4)

EXHIBITORS:

 If shipping boxes to the Hotel Package

Room, DO NOT INDICATE SHOW

NAME OR BOOTH NUMBER.

 Exhibitors should ship wooden crates to

the designated Drayage Company who

will deliver them to the booth.

 Please be advised the Hotel package

Room will not accept or store crates.

 The Package Room Management

reserves the right to NOT accept boxes

which are damaged during shipping,

unsafe, or too large.

PACKAGE ROOM

SHIPPING & RECEIVING

PROCESSING FEES

BOXES UP TO 15 lbs.

$4

BOXES 16 TO 30 lbs.

$6

BOXES 31 TO 50 lbs.

$12

BOXES 51 TO 75 lbs.

$18

BOXES 76 TO 99 lbs. $25

BOXES 100 lbs. PLUS

$25

(plus $0.20 per pound over 100 lbs.)

DISPLAY CASES

$35

ALL PALLETS additional $60

(per pallet)

STORAGE FEES BASED ON

QUANTITY AND SIZE OF PARCEL

New York

PACKAGE ROOM

1335 Avenue of The Americas

New York, New York 10019

(212) 586-7000 Ext. 5284

LOCATED ON THE 2

ND

FLOOR

Allow us to provide shipping and

receiving for Domestic and

International destinations.

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P

ACKAGE

R

OOM

G

ENERAL

I

NFORMATION

Please contact the Hotel Package Room

for information on shipping items via

UPS, FedEx, Etc. We provide pick-up

and transfer of materials to any internal

areas of the hotel.

In addition, the Business Center services

include: Packaging, Boxing, Taping, and

Securing your items for shipment.

Our pricing is listed within this brochure.

You may direct your charges to your

Master Bill, Guest Bill, Major Credit

Card, or Cash.

The Package Room is located on the

2

nd

Floor inside the Business Center.

H

OURS OF

O

PERATION

Monday to Saturday

7AM – 8PM

Sunday

8AM – 6PM

Hours may vary depending on Hotel

Convention Business.

S

HIPPING

Have boxes from all sources uniformly

addressed. Suggested format:

Name

(of person who will be on-site)

Company Name

C/O Hilton New York

1335 Avenue of the Americas

New York, New York 10019

ATTN: Package Room

Hold for guest arrival

Delivery destination & date

S

HIPPING

T

IPS

 Exhibitors –See exhibitor section.

 Parcels are accepted 3 days prior to

arrival.

 Number each box and know it’s

contents. This helps when a specific

box needs to be located

immediately. (i.e. 1 of 2; 2 of 2)

 If there is more than one on-site

location, label the boxes with their

specific delivery location and time.

 Provide written advance notice to

the Meetings & Conventions or

Catering Manager. Be specific with

regard to:

 The # of boxes shipped.

 Where they were shipped from.

 When they will arrive.

 Where the boxes should be

delivered upon arrival.

 The size, weight, and relative

condition of the boxes.

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