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PROCEEDINGS OF THE MARTIN COUNTY BOARD OF COMMISSIONERS TUESDAY, MAY 4, 9:00 A.M.

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1 PROCEEDINGS OF THE

MARTIN COUNTY BOARD OF COMMISSIONERS TUESDAY, MAY 4, 2021

@ 9:00 A.M.

The regular meeting of the Martin County Board of Commissioners was called to order at 9:00 a.m. by Chairman Elliot Belgard via WebEx (videoconferencing due to the COVID-19 Virus pandemic). Commissioners present were Steve Flohrs, Richard Koons, Elliot Belgard, Kathy Smith, and James Forshee. Also present were Scott Higgins, Martin County Coordinator, Terry Viesselman, County Attorney, Jessica Korte, Martin County Auditor/Treasurer, Leigha Johnson, Human Resources Director, Jason Sorensen, Sentinel Newspaper, Julie Walters, Administrative Assistant, and members of staff (via WebEx).

The Pledge of Allegiance was recited.

Chairman Belgard welcomed everyone to the Star Wars edition of the Martin County Board of Commissioners meeting. May the 4th be with you!

Motion by Commissioner Koons, seconded by Commissioner Forshee, Be It Resolved that the Martin County Board of Commissioners, hereby approve the agenda for the May 4, 2021 regular Board of Commissioners meeting. Roll Call AYES: Commissioners Smith, Flohrs, Forshee, Koons, and Belgard. NAYS: None. Motion carries.

Motion by Commissioner Flohrs, seconded by Commissioner Smith, Be It Resolved that the Martin County Board of Commissioners, hereby approve the minutes of the April 20, 2021 regular Board of Commissioners meeting. Roll Call AYES: Commissioners Koons, Forshee, Smith, Flohrs, and Belgard. NAYS: None. Motion carries.

Terry Viesselman, County Attorney, was present via WebEx and noted things are running pretty smoothly in the Martin County Attorney’s Office. However, Martin County is receiving a number of tax petitions this year.

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2 speed study if safety measures such as Martin County’s 4’ shoulders and rumble strips are put in place in the Faribault County 16 segment to address the run off the road history.

Peyman next presented an update on the County’s parks noting the water has been turned on at Cedar Hanson and restrooms are in service; and restrooms at Perch Lake Park are scheduled to be up and running by this weekend.

Corey Klanderud, Chief Deputy Martin County Sheriff’s Office, was present and noted Hy-Vee of Fairmont, current jail food service vendor, has submitted notification they are no longer able to provide jail food services and will be cancelling the Martin County Jail Food Service Contract effective May 31, 2021. Klanderud went on to note we have reached out to other food service vendors and have been in talks with one vendor but nothing is truly figured out yet. We’re hoping to make some progress and have some things scheduled for later in the week and early next week to do some planning with this vendor to see if they can logically provide jail food service. One of the wrinkles is that this vendor does not have a delivery service. All the bigger commercial companies that provide food service for other facilities all look for a facility that has an active kitchen where they can reheat and prepare and we just don’t have those capabilities. So, we do have one option we’re working on right now and hopefully we can make that work. Klanderud also suggests a minimum of a 60 day cancellation on any future food service contracts instead of a 30 day notice.

Klanderud next presented a brief update on the open Emergency Management Position in the Martin County Sheriff’s Office noting it is anticipated that interviews for this position will be scheduled as early as next week.

Scott Higgins, Martin County Coordinator, was present and noted Martin County received a Department of Employment and Economic Development (DEED) grant on behalf of the Regional Center for Entrepreneurial Facilitation (RCEF) in the total amount of $291,000 for a two year period ($145,000 per year). The services to be provided by RCEF include the Nine County Region of Martin, Blue Earth, Brown, Watonwan, Waseca, Faribault, LeSueur, Nicollet, and Sibley. The eligible expenses include payment of overhead expenses and pre-venture assistance to provide facilitation and promotion of the creation and expansion of small businesses in Minnesota and Martin County serves as the host/fiscal agent for the RCEF grant. Higgins continued due to the COVID-19 pandemic and RCEF not being able to fully utilize all the grant funds, DEED has provided, for Board consideration, Amendment #1 to the existing Grant Agreement #SPAP-19-0017-P-FY20 extending the grant contract time period from June 30, 2021 to September 30, 2021. The Martin County EDA is recommending approval of extending the grant time period.

After discussion,

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3 the Martin County Economic Development Authority on behalf of the Regional Center for Entrepreneurial Facilitation from June 30, 2021 to September 30, 2021 or until all obligations have been satisfactorily fulfilled. Roll Call AYES: Commissioners Forshee, Flohrs, Smith, Koons, and Belgard. NAYS: None. Motion carries.

Higgins noted formal CY2022 budget allocation requests have been received from the Small Business Development Center (SBDC) in the amount of $2,000; and from the Southern Minnesota Initiative Foundation in the amount of $4,000.

Motion by Commissioner Koons, seconded by Commissioner Forshee, Be It Resolved that the Martin County Board of Commissioners, hereby receive and file the Small Business Development Center’s CY2022 Budget Allocation Request in the amount of $2,000.00; and the Southern Minnesota Initiative Foundation’s CY2022 Budget Allocation Request in the amount of $4,000.00. Roll Call AYES: Commissioners Smith, Flohrs, Forshee, Koons, and Belgard. NAYS: None. Motion carries.

Higgins noted the County has received and approved the general obligation bond grant in the amount of $350,000 (State of Minnesota) for the construction of the Martin County Veterans Memorial. The scope of work for the project includes excavating, electrical, and cement work along with other improvements. Higgins went on to note the County, according to policy, is in the process of collecting at least two bids for each work segment adhering to the prevailing wage requirements and the County did receive bids for the excavating and concrete work. Higgins recommends low bid award.

MARTIN COUNTY VETERANS MEMORIAL PROJECT Bid Quote Summary

Excavating Work:

Bidder Amount

S & J Excavating, Inc. $24,995.00

Eric Anderson Construction LLC $26,300.00

Concrete Work:

Bidder Amount

Eric Anderson Construction LLC $25,600.00

A-1 Concrete Grinding & Mudjacking $24,995.00

Electrical Work:

Bidder Amount

Waiting for Bids

After review and discussion,

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4 for Excavating Work to S&J Excavating, Inc. in the amount of $24,995.00; and approve and award low bid for Concrete Work to A-1 Concrete Grinding & Mudjacking in the amount of $24,995.00. Roll Call AYES: Commissioners Smith, Forshee, Koons, Flohrs, and Belgard. NAYS: None. Motion carries.

Higgins presented, for Board consideration, the GO Bonding Grant Agreement for the Martin County Justice Center Project. Higgins noted the State of Minnesota has allocated $2.167 million to assist in the predesign, design and site preparation of a new Martin County Justice Center, to provide space for functions related to the County Justice Center such as courtrooms, court offices and related purposes, offices for the Sheriff and other law enforcement personnel, county and state corrections, the county attorney office, dispatch, county jail, and emergency management. Higgins went on to note the effective date of this Agreement is May 20, 2021. Higgins also noted this is an end grant which means we collect payments before we get reimbursed for them.

After review and discussion,

Motion by Commissioner Smith, seconded by Commissioner Flohrs, Be It Resolved that the Martin County Board of Commissioners, hereby approve and authorize Board Chair to sign the GO Bonding Grant Agreement in the amount of $2,167,000 for the Martin County Justice Center Project, to assist in the predesign, design and site preparation of a new County Justice Center, to provide space for functions related to the County Justice Center, courtrooms, court offices and related purposes, offices for Sheriff and other law enforcement personnel, county and state corrections, the county attorney office, dispatch, county jail, and emergency management, effective May 20, 2021. Roll Call AYES: Commissioners Koons, Forshee, Flohrs, Smith, and Belgard. NAYS: None. Motion carries.

The Board reviewed Warrants, Auditor Warrants, and EFT Transactions to be paid May 4, 2021. Motion by Commissioner Koons, seconded by Commissioner Forshee, Be It Resolved that the Martin County Board of Commissioners, hereby approve Warrants, Auditor Warrants, and EFT Transactions to be paid on May 4, 2021, and includes the Highway Department bills and Drainage bills as presented. Roll Call AYES: Commissioners Smith, Flohrs, Forshee, Koons, and Belgard. NAYS: None. Motion carries.

Warrants received and paid May 4, 2021, are registered on file in the Auditor/Treasurer’s Office as follows:

Revenue Fund – Warrants Approved May 4, 2021 $ 41,784.19 Martin County Economic Development Fund $ 10,071.96

Human Services Fund $309,791.33

Building-CIP-Fund $200,922.15

Human Service Building Fund $ 897.94

Debt Service Fund $105,619.38

Refunding Fund $ 34.00

Taxes and Penalties Odd Years $ 2,492.00

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Road and Bridge Funds Totaled $ 18,461.01

Martin County Ditch Funds Totaled $113,902.68

Motion by Commissioner Koons, seconded by Commissioner Smith, Be It Resolved that the Martin County Board of Commissioners, hereby approve the addition of Brodin Studios Invoice #6809 in the amount of $77,000.00 for Martin County Veterans Memorial Statues; and that the Brodin Studios proceeds are held until the statues are in place at the Martin County Veterans Memorial site. Roll Call AYES: Commissioners Forshee, Flohrs, Smith, Koons, and Belgard. NAYS: None. Motion carries.

The Board reviewed reports and announcements including: 14.1 CY2022 Departmental Budget Request Packets; 14.2 Shoreland Guidelines Informational Letter received from the City of Fairmont; 14.3 Employee Appreciation Cook Out Luncheon normally held in May is postponed to a date yet to be determined; and 14.4 Interlaken Heritage Days Parade Sign Up. By consensus, the Board will forego participation in the Interlaken Heritage Days Parade to be held on June 12, 2021 and will review additional summer parade requests as they are received.

Chairman Belgard presented a brief update with regard to a recent conference call with Senator Amy Klobuchar and other Region 9 Board representatives from LeSueur and Sibley counties pertaining to 2020 CARES Act monies.

The Board briefly discussed the American Rescue Plan Act of 2021 (“ARPA”).

Commissioners reviewed their calendars of previous and upcoming meetings and activities: April 20, 2021 – Region 9 Budget and Personnel meeting at 5:00 p.m., Human Services Creating Resiliency and Mankato’s Yellow Line Project; April 21, 2021 – Human Services Full Board meeting, F-M Joint County Transit Full Board meeting, Martin County Justice Center Committee meeting; April 22, 2021 – SHIP meeting; April 26, 2021 – Kinship of Martin County meeting, special Prairieland Board meeting (Insurance); April 27, 2021 – Convention and Visitors Bureau meeting, Planning and Zoning meeting at 5:30 p.m.; April 28, 2021 – meeting with Ned Koppen-Fairmont Area Chamber of Commerce; April 30, 2021 – Region 9 Conference Call with Senator Amy Klobuchar, meeting with Ned Koppen-Fairmont Area Chamber of Commerce; May 3, 2021 – Martin County EDA meeting at 5:15 p.m.; May 4, 2021 – Extension Committee meeting at 5:30 p.m.; May 5, 2021 – F-M Joint County Transit Executive Board meeting, Human Services Executive Board meeting, Personnel Committee meeting at 2:00 p.m., and Martin County Veterans Memorial Committee meeting at 7:00 p.m.; May 6, 2021 – Insurance Committee meeting at 10:00 a.m., Des Moines River Watershed One Watershed One Plan meeting; May 11, 2021 – Region 9 Budget and Personnel meeting, Library Board meeting; May 12, 2021 – Department Directors Meeting at 8:30 a.m., Technology Committee meeting, Martin County Parks/Trail Committee meeting at Perch Lake Park; – May 13, 2021 – RCEF meeting and Soil and Water Committee meeting; May 14, 2021 – Prairieland meeting, GBERBA meeting; May 17, 2021 – Minnesota Valley Action Council; May 18, 2021 – regular Board of Commissioners meeting at 9:00 a.m. – Commissioners Meeting Room – Martin County Courthouse.

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6 BOARD OF COMMISSIONERS MARTIN COUNTY, MN

______________________________ Elliot Belgard, Board Chair

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