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INSTRUCTIONS TO BIDDERS FOR JCSO VEHICLE MAINTENANCE & REPAIR
The JCSO maintains a vehicle fleet of approximately 190 vehicles most of which are manufactured by the Ford Motor Company but the fleet also includes ATV’S, larger vehicles such as vans and trucks, and boats of various sizes. The successful bidder should be able to provide a one-stop shop for all required maintenance, repair and installation of items and equipment as specified for all JCSO vehicles and boats.
Preference will be given to bidders who have prior experience with the service of high performance law enforcement vehicles and the installation of specialized law enforcement equipment such as, but not limited to, emergency lights, sirens, computers, prisoner screens, audio/video units, etc., as more fully detailed in the attached bid form.
The successful bidder must give priority service, without appointment, to JCSO
vehicles and must provide 24-hour emergency service
.The successful bidder must have a facility which is absolutely secure 24/7 and that is capable of accepting JCSO vehicles driven or towed to the facility at all times of the day or night.
The Jefferson County Sheriff’s Office reserves the right to visit the successful bidder’s place of business to inspect and evaluate the security and the vehicle service/storage areas.
To limit down time for vehicles and due to the need for priority service without
appointment, only auto service businesses located within Jefferson County,
Kentucky, will be considered for award of this contract
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Bidders should complete the attached bidding form, date and sign it where indicated, and HAND DELIVER the bid package to the JCSO, 531 Court Place, Suite 604, Louisville, KY 40207, no later than 11:00, local time, on August 19, 2012.
BID FORM FOR JCSO VEHICLE MAINTENANCE AND REPAIR CONTRACT FIXED PRICE PART COST LABOR MECHANICAL REPAIRS:
Computer Analysis/Diagnostic ___________ __________ _______
Engine Tune-up ___________ __________ _______
Oil Change & Lube ___________ __________ _______
Oil Change & Filter (Diesel Engines) ___________ __________ _______ Rotate and Balance Tires ___________ __________ _______ Mount & Balance New Tires ___________ __________ _______
Tire Repair/Plug ___________ __________ _______
Brake Service ___________ __________ _______
Per Axle for Pads & Turning Rotors)
Brake System Flush ___________ __________ _______
Suspension Repairs
(struts, ball joints, tie rod ends, etc.) ___________ __________ _______
Motor/Engine repairs ___________ __________ _______
Electrical System Repairs ___________ __________ _______
Rear End Repairs ___________ __________ _______
Power Steering
(flush and fill) ___________ __________ _______
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2 Wheel Alignment ___________ __________ _______
4 Wheel Alignment ___________ __________ _______
Radiator Flush & Fill ___________ __________ _______ Induction Cleaning Service ___________ __________ _______ Fuel Injection Service ___________ __________ _______ Air Conditioner Recharge ___________ __________ _______ Air Conditioner Repairs ___________ __________ _______ Engine Replacement
(transfer engine from surplus vehicle) ___________ __________ _______ TRANSMISSIONS:
Transmission Service
(fluids, etc.) ___________ __________ _______
Remove and Replace Transmissions ___________ __________ _______ Remove, Rebuild, Replace Transmissions ___________ __________ _______ ATV’S:
Oil Changes/Replace Filters ___________ __________ _______
Replace Tires ___________ __________ _______
Suspension/Front End Repairs
(Including Body Parts) ___________ __________ _______ TRAILERS:
Mount and Balance Tires ___________ __________ _______ Repair/Replace Hub Assembly ___________ __________ _______
Axle Repair ___________ __________ _______
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Tongue Repair ___________ __________ _______
Service Runs for on-site Repairs ___________ __________ _______ BOATS:
Replace and/or Charge Battery ___________ __________ _______
Engine Repairs ___________ __________ _______
Service Runs for on-site Repairs ___________ __________ _______ BODY WORK:
Remove and replace damaged parts
w/parts from surplus/wrecked units ___________ __________ _______ Install new parts (when necessary) ___________ __________ _______ Stripe and Decal Vehicles
w/required JCSO markings ___________ __________ _______ Remove all decals and emergency
equipment from surplus/wrecked vehicles ___________ __________ _______ Detail Vehicles (inside and out) ___________ __________ _______ SPECIALTY UNITS: (FOR INFORMATION ONLY)
Personnel Carrier – Service and Maintain Deuce – Service and Maintain
40 ft Trailer – Maintain/Service Brakes EMERGENCY EQUIPMENT:
(ITEMS MAY BE GROUPED & BID AS PACKAGE) Make and install wiring harnesses
for emergency equipment including:
Fog lights ___________ __________ _______
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Flashlight charger ___________ __________ _______
Speakers ___________ __________ _______
Headlights ___________ __________ _______
Back-up lights & Brake lights, Spotlight, License plate lights,
and Dash lights ___________ __________ _______
Install running board lights ___________ __________ _______ Install emergency light bars ___________ __________ _______ Install side mirrors
w/LED surface mount lights ___________ __________ _______
Install arrowsticks ___________ __________ _______
Install charge guard ___________ __________ _______ Install front and rear wire cages ___________ __________ _______ SPECIALTY EQUIPMENT: (INCLUDE WIRING COST)
Install car alarm systems ___________ __________ _______ Install computer and computer stand ___________ __________ _______ Install memory card video recorder ___________ __________ _______ Install back-up cameras ___________ __________ _______ Install dash cameras ___________ __________ _______
Install radar unit ___________ __________ _______
Install K-9 cages ___________ __________ _______
Window Tinting ___________ __________ _______
6 SUBMITTED BY:
By signing below, Bidder agrees that it binds itself unconditionally to all requirements in this Bid.
Include this page in your response to this Bid.
Full Legal Name of Bidder:
__________________________________________________ Authorized Agent Name:
__________________________________________________ Title: __________________________________________________ E-Mail Address: __________________________________________________ Address: __________________________________________________ __________________________________________________ Telephone __________________________________________________ Fax: __________________________________________________ Authorized Agent Signature:
__________________________________________________ Date:
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The section below will be completed by the Sheriff only if Bidder is awarded a contract under this Bid.
The Office of the Jefferson County Sheriff
__________________________________________________________________ Colonel John Aubrey, Sheriff
Date: _________________ Contract Term:
