Fiscal Year 2020
Presented to the Citizens of Citrus County, Florida October 1, 2019
Welcome to the 2020 edition of the Clerk’s Budget Book. I have developed this booklet to provide greater transparency of my office and explain the often complicated nature of the Clerk’s Office budget.
The Clerk is funded from three main sources:
Local funding from the Board of County Commissioners
Court funding from collections of fines, fees, and court costs
Recording fees and other charges for services
I work closely with the County Administrator and Budget Director to develop a budget for the Board funded portion that will allow me to fulfill my role as the Chief Financial Officer, Accountant, Auditor, Recorder, and ex-officio Clerk to the Board efficiently and effectively in the coming year and years ahead. That budget is then vetted in public budget hearings and eventually approved in some form by the Board of County Commissioners.
The Court funding portion of the budget is subject to budget hearings as well, but at the state level as discussed later. Court funding is derived from local collections, as well as $72,564 of state money this year to assist with jury expenses. Court collections and state funding for courts are restricted for use in fulfilling the Clerk’s court duties.
Recording fees are generated when citizens record deeds, mortgages, liens and other documents in the public records. While a great deal of the recording fees collected are disbursed to other agencies by law, a portion is retained to help offset the cost of operating the Clerk’s office.
One last source of revenue is the Modernization Trust Fund. This is a special revenue fund split into two sections, which are restricted to technology improvements.
I welcome your questions and comments and look forward to the year ahead.
Serving Together... Dedicated to Excellence!
Organization of this Document
Serving our Citizens
valuable time and money by
providing efficient, convenient
options for accessing public
information or making
payments to the court.
ONE HUNDRED FOUR
and 10 volunteers are
dedicated to excellence in serving you, whether at
one of our Inverness locations, over the
telephone, or at a community outreach event.
extensive training in
customer service and
the Clerk’s operations.
Recording Services to the Community
documents were recorded into the Official Records in Fiscal
Year 2019. They are scanned and indexed with an image of the document
available for public viewing within 24 hours of being recorded.
72% of our documents are submitted through an electronic portal.
Additional Services to the Community
The Clerk conducts tax deed sales via an online auction which allows bidders to
deposit funds in an escrow account and bid from remote locations, rather than the
courthouse steps of the past. This increases the potential pool of bidders and the
likelihood of a better sales price.
Serving the County Government
TOTAL BOARD FUNDING FY 2020 $2,876,917
Financial Statement Preparation
Grant Reporting & Compliance
Payroll Services for 820 Employees
Board, Supervisor of Elections, Clerk, and Property Appraiser
Awarded the GFOA Certificate of Excellence in Financial Reporting for
Awarded the GFOA Award for Outstanding Achievement in
Popular Annual Financial Reporting for the 4th
Board Recording Services
24 regular Board of County Commission meetings
4 Value Adjustment Board meetings
16 Special meetings or workshops
258 Value Adjustment Petitions processed
88 Value Adjustment hearings
Certified Internal Auditor
Certified Information Systems Auditor
Certified Fraud Examiner
Certification in Risk Management Assurance
Certified Internal Controls Auditor
10 Audits completed
100% of Red Flag fraud hotline reports addressed within 24 hours
463 Guardianship financial reports audited
104 employees and volunteers received comprehensive ethics training and
internal controls training.
Internal Audit Services
In addition to the necessity of safeguarding the records themselves, it is imperative that we safeguard against unauthorized access to the protected data within those records. Identity theft is a thriving criminal enterprise and the Clerk works diligently to redact private information from public records.
An official record can be defined as an official copy or original record having the legally recognized and enforceable quality of establishing a fact. In times of upheaval or natural disaster the official record is the document that determines legal ownership or other rights and claims. For this reason, it is paramount that these records are safeguarded against loss, theft, tampering, or destruction. The Clerk maintains redundant systems to house this data electronically, as well as storing copies offsite in a secure underground facility.
Recording Activity Notification – This free service will notify you when a document is recorded specifically naming you or your business entity. Notifications are generated within 24 hours of
The Clerk serves 4 circuit judges and 2 county judges, 1
magistrate and 2 hearing officers. During FY 2019 the Court
Department processed 382,497 documents (1,300,165 pages)
and entered 769,932 docket items.
Services to the Judiciary
The Court-related portion of the Clerk’s budget is reviewed and approved by the Florida Clerks of Court
Operations Corporation (CCOC),
consistent with Revision 7 of Article V of the Florida Constitution. After suffering
a decade of declines in funding, Clerk revenues are finally beginning to recover. Clerks continue to work with the
legislature to develop a sustainable funding solution.
Funding for the Court-related budget comes from several sources: collections of fines, fees, court costs and service
charges, as well as forfeitures and some interest earnings. Some of the cost is offset by federal reimbursement for
work performed on qualifying child support cases. Other funding comes from a special revenue fund restricted for
Court technology. Unspent money in this fund rolls forward each year and has typically been used for large
projects like software implementations.
cases to court
STATE FUNDING FOR COURTS
STATE FUNDING FOR JURY COSTS
TOTAL COURT FUNDING FY 2020
Services to the Judiciary
Court Services to the Citizens
ORDERS FOR PROTECTION
Citizens have access to a tremendous amount of court services via the Clerk’s website: court
General Fund Budget Summary
FY 2018 Actual FY 2019 Budget FY 2020 Budget FUNDING FROM OPERATIONS
Application Fees - Operations 25,820 $ 26,000 $ 29,935 Charges for Services - Operations 886,676 927,092 883,000 Interest 18,754 10,000 30,000 Miscellaneous Revenue 13,284 22,000 17,326 Federal Reimbursement 283,526 247,145 184,000 Other Financing Source-Capital Lease - 97,500 -LOCAL FUNDING
Citrus County Board of County Commissioners 2,582,160 2,666,024 2,876,917 FUNDING FROM COURTS
Modernization Trust Fund Budget Summary
FY 2018 Actual FY 2019 Budget FY 2020 Budget REVENUES
While the funding sources for the Clerk’s office are varied, the vast majority of expenditures are related to personnel
costs. The investment in our deputy clerks is our single most important dollar spent, as they are the people ensuring that your experience with this office is handled professionally, accurately, legally, and with the utmost respect for our citizens, and to our sworn duties under the Constitutions of the State of Florida and the United States.