Recruiting, Selection
& HR File Management
An Overview
AppliTrack, a collection of online HR solutions, helps districts automate the processes related to the employee lifecycle: from recruiting, screening, tracking and hiring applicants to onboarding new employees and managing all the related forms and files.
More than 3,000 districts use AppliTrack’s intuitive, web-based tools to easily attract, select and efficiently onboard the very best employees. Districts can customize AppliTrack to meet the specific needs of their district, using automated workflows to improve communication and ensure a fair hiring process.
What is AppliTrack?
Who benefits from AppliTrack?
Applicants
Easily find and apply for relevant jobs while staying informed about the progress of each application.
Employees
Monitor personnel files online and get important updates through an employee portal.
HR Staff
Manage hiring workflows online to eliminate back-and-forth with applicants, reduce paperwork and keep things moving faster.
Principals
Get easy access to qualified applicants, quickly filter and sort through candidates, and improve communication throughout the process.
HR Directors
Minimize risk for the district by tracking compliance with legal requirements and maintaining consistent and fair hiring practices.
Technology Directors
Enjoy a turn-key system or configure it to the district’s unique needs, all hosted and supported by Frontline Technologies.
Interview Team Members
Access needed applicant information, based on permission settings, in a secure, paperless environment.
Three Modules. One Solution.
• AppliTrack Recruiting: Web-based recruiting, hiring and onboarding
• AppliTrack Selection: Research-based prescreening assessments
• AppliTrack HR Files: Paperless workflows and online file storage
AppliTrack Recruiting
Tired of the paper, the back-and-forth, the lack of communication and the unbelievable amount of time it takes to find and hire great people?
AppliTrack Recruiting lets you take control of your entire hiring process. By creating your own automated progression through the HR pipeline, you can replace time-consuming, paper processes with custom workflows that save you time — and ensure you hire the best candidates.
Web-based recruiting, hiring and onboarding
• Attract the best applicants for your district
• Reduce time and cost spent on hiring
• Automate paper-heavy workflows
• Minimize risk and improve compliance
• Improve communication throughout the district
Why Use AppliTrack Recruiting?
AppliTrack Recruiting
Recruiting
• Automate the job requisition process
• Notify selected candidates of new vacancies
• Post openings on social media sites and popular job boards, including K12JobSpot.com, the #1 educational job board in the US
• Electronically capture applicant interest at job fairs
• Allow applicants to express interest in future openings
• Flag great people to watch or poor candidates to block
Assessment
• Design your own screening questionnaires
• Integrate AppliTrack Selection or other assessment tools
• Easily sort and rank applicants based on scores
• Review an applicant’s entire file in one window
• Distribute electronic surveys to references
Interviewing
• Coordinate interview times easily online
• Integrate interview scheduling with Outlook
• Create custom interviews from a 1,400-question library
Tracking
• Track the hiring status for applicants across multiple vacancies
• Give applicants access to their application progress online
• Distribute interview results to other team members
• Access audit trails to track hiring activities
• Generate powerful real-time reports in seconds
Onboarding
• Send hire recommendations through a chain of approvers
• Give new hires prebuilt forms to easily fill out online
• Export new hire data to import into your other systems
Prescreening Tools
• Use proven tests to automatically highlight top candidates
• Prevent frustration by automatically weeding out poor candidates
• Easily view applicant scores right next to their applications
• Support a fair hiring process with EEOC-compliant tests
• Access a library of 2,800 pre-built job descriptions or build your own
AppliTrack Selection
Are you sure you’re choosing the very best candidate for each position?
AppliTrack Selection gives you the tools to find the perfect fit. Our prescreening assessments take the guesswork out of selecting applicants, with research-based tools that gauge your applicants’ characteristics and compare them to known statistics of high-performing employees.
Research-based prescreening assessments
90% of high-scoring applicants are rated as “Excellent”
or “Outstanding” performers after they’re hired.
TeacherFit
Identify outstanding teachersTeacherFit SE
Identify qualified special education teachersTeacherFit Urban
Identify great teachers for urban schoolsJobFit
Identify the best candidates for your support staffAdminFit
Identify winning administratorsInterviewing Tools
• Access pre-built interview questions specific to K12 positions
• Edit interview questions or build your own
• Equip interviewers with consistent interview protocol
Post-Hire Tools
• Ensure the best hire was made through post-hire performance surveys
• Confirm that people who interview well also perform well
AppliTrack Selection
Identify outstanding teachers
Identify qualified special education teachers Identify great teachers for urban schools
Identify the best candidates for your support staff Identify winning administrators
AppliTrack HR Files
As our world moves rapidly towards cloud-based storage, your district most likely is, too — or will be soon. But you’re probably worried — how will an electronic system work with my processes and keep our files secure?
AppliTrack HR Files has you covered. Built specifically for managing K-12 applicant and employee files, AppliTrack HR Files lets you set up your workflows and upload your forms, so that everything works the way it always has — just without the paper. Plus, our extensive security settings and flexible permission settings keep your documents safe and sound.
Paperless workflows and online file storage
Sample Forms
• Employee Evaluations
• Payroll Forms
• Absence Forms
• Health Care Forms
• FMLA Request
• Release Forms
• Incident Reports
• Exit Interview Forms
Automated Workflows
• Automatically route forms to the correct people
• Design custom workflows to send forms sequentially or concurrently
• Quickly identify who has or has not submitted a form
• Get notifications and reminders when actions are needed
• Automatically warn employees when forms are expiring
Document Management
• Scan and upload existing paper documents
• Create eForms that match your current forms
• Download up-to-date forms from our Public eForms Library
• Print copies preformatted with the state/federal form look and feel
Paperless Storage
• Build and maintain your employee demographic database
• See applicants and employees together all in one view
• Determine access levels and permissions to keep files secure
AppliTrack HR Files
• Review their own personnel files
• Submit all paperwork online
• Access forms through a self-service portal
• Check the status of their forms anytime
• Even wish colleagues a happy birthday!
Employees love that they can:
Sample Forms
What makes AppliTrack different?
Single Login
While it has different modules, AppliTrack is one unified system — and it feels that way. Instead of repeatedly logging in and out of AppliTrack, you can seamlessly move throughout all three modules with one simple login. You get instant access to all of your applicant and employee data, all in one simple, easy-to-use interface.
Support Applicants and Employees
The last thing you need to do is provide support on a new system. AppliTrack provides direct support for your applicants and employees, so you don’t have to.
Of course, we provide full support for district and school administrators, too.
K12JobSpot
The #1 educational job board in the US, K12JobSpot is already integrated with AppliTrack. When you post a job on AppliTrack, it’s as simple as one click to send it over to K12JobSpot, widening the reach for your vacancy.
Easy to Apply
AppliTrack works hard to remove barriers to applying at your district. Instead of a cumbersome registration process, AppliTrack collects information as candidates fill out the application — and even carries it over to additional applications. Plus, AppliTrack automatically queues up the right questions, depending on the job applied for! It doesn’t get any easier.
Easy to Use
We designed AppliTrack to be clean, simple and intuitive — making it fast to find the information you need and move on with your work. We know you’re often working on the go, too — so AppliTrack is mobile-friendly, and works great on iPads and other tablets.
“Our commitment to providing the best possible
service has been enhanced through the use
of AppliTrack in securing highly-qualified and
talented individuals.”
Dr. Greg McGann | Former Director of Human Resources, Roxbury Township Public Schools
What makes AppliTrack different? About our company
Frontline Technologies is focused on solving problems for K-12 school districts through innovative software.
Innovate. Work. Life.
We believe software should not only be innovative but should also improve work life for every customer. Frontline develops each of our products by listening to the ongoing needs of school districts and creating and improving products based on their feedback. We believe our attention to customer needs and emphasis on outstanding customer care are what set us apart and have contributed to our rapid growth with 99% customer retention.
Want to learn more?
Frontline Technologies 397 Eagleview Blvd.
Exton, PA 19341
www.FrontlineK12.com/AppliTrack [email protected]
Phone: 1.866.574.9169 Fax: 610.363.3710
“AppliTrack is a huge time saver.
If you use this technology efficiently, it will do the
work for you so that you can focus on the most
important part of your job, your people.”
Paul Hertel | Associate Superintendent, Des Plaines School District 62, and Former President of AASPA